E040-0520
REVENUE ENHANCEMENT: NON-FOSTER CARE ELIGIBILITY
FAMILY PRESERVATION PROGRAM/CALWORKS REVIEW UNIT
ISSUE DATE:
07/24/02
APPLICABLE TO:
Eligibility Workers responsible for the identification of all
CalWORKs eligible families referred for the Family Preservation
Program
LEGAL BASIS:
None
RELATED POLICY RELEASE(S):
None
NON-CWS/CMS FORM(S):
DCFS 800 (Rev. 1/99), Family Preservation Program
Referral/Service Authorization
Family Preservation Activity Report System (GEARS) printout(s)
Single Index (SI) printout(s)
CWS/CMS FORM(S):
None
SUPERSEDES AND CANCELS:
Procedural Guide E040-0520, Family Preservation
Program/CalWORKS review Unit, dated 08/00
The Department of Public Social Services’ regulations state that Family Preservation
Program activities may be counted toward meeting a CalWORKs Greater Avenues for
Independence (GAIN) participant’s Welfare To Work requirement. In addition, while
participating in acceptable Welfare To Work Family Preservation Program activities, a
GAIN participant may be eligible to receive supportive services (e.g., child care,
transportation, and ancillary expenses).
On March 31, 1998, the Board of Supervisors instructed the Department of Public Social
Services (DPSS) to work with the Departments of Mental Health, Health Services and
Children and Family Services to link services for our clients and to determine what
funding streams will be used.
As part of the Community Family Preservation Network, our Department’s Family
Preservation Program is ideally suited to help clients overcome barriers to achieve and
sustain employment (e.g., substance abuse, domestic violence and mental health
problems). The use of CalWORKs funding for Family Preservation Program services will
contribute toward preserving and strengthening a greater number of families.
ELIGIBILITY E040-0520 (07/02)
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A. WHEN:
A FAMILY PRESERVATION REFERRAL IS INITIATED
WHO
Family Preservation
Program Review Unit
Eligibility Worker
HOW
1. Receive a faxed DCFS 800 from the Community
Development Coordinator.
2. Review the DCFS 800 to determine if the case/child’s
information, action, start, extension, termination, lead
agency, and preliminary assessment of services needed
sections are complete.
a) If the sections are complete, proceed to step 3.
b) If the sections are not complete, obtain the
information from the CSW or SCSW, CWS/CMS,
Single Index, the Bureau of Finance and
Administration and/or the Community Development
Coordinator. Annotate the information on the DCFS
800.
3. Access the Single Index database. Review the screens to
determine the family’s eligibility status to CalWORKs.
a) If the family is CalWORKs eligible, obtain the
identification of all family members and separate
family numbers and annotate them in the appropriate
box on the DCFS 800.
b) If the family is CalWORKs ineligible, annotate the
information in the appropriate box on the DCFS 800.
4. Access the GEARS database. Review the screens to
determine if the family/client is a GAIN participant.
a) If the client is a GAIN participant, obtain the GAIN
case manager’s name, and telephone number.
Annotate the name, telephone number and the GAIN
participant’s social security number if it is available
in the appropriate box on the DCFS 800.
b) If the client is not a GAIN participant, annotate this
information in the appropriate box on the DCFS 800.
ELIGIBILITY E040-0520 (07/02)
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WHO
Family Preservation
Program Review Unit
Eligibility Worker
HOW
NOTE:
The Lead Agency will notify the GAIN
case manager of the date and location of
the MCPC meeting. The Lead Agency
will also request that Family Preservation
Program services be incorporated into the
Welfare To Work plan.
5. Within two business days, obtain the GAIN and
CalWORKs information, annotate the information on
the DCFS 800 and fax it to the following:
a) Bureau of Finance and Administration - Finance
Section
b) Lead Agency
c) Community Development Coordinator
6. Access the CWS/CMS application. Search, retrieve and
open the client/case. Data enter the Family
Preservation Program start, extension, termination date,
special project name, lead agency name and CalWORKs
eligibility status and GAIN participant in the case
information notebook, special project page.
7. Enter the case/client identifying information and status
onto the Family Preservation Program Review Unit
Active Referral Log.
8. Submit the updated Family Preservation Program
Review Unit Active Referral and give a copy of the
listing to the Eligibility Supervisor on a weekly basis for
review
ELIGIBILITY E040-0520 (07/02)
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