The Cosmetic, Toiletry And Fragrance Association of Malaysia
MINUTES OF ANNUAL GENERAL MEETING HELD ON 13 th March 2012
AT KUALA LUMPUR GOLF & COUNTRY CLUB
PRESENT
Company
1 AF Manufacturing Services Sdn Bhd
2 Alliance Cosmetics Sdn Bhd
3 Amway (M) Sdn Bhd
4 AP Cosmetics Corporation Sdn Bhd
5 Avon Cosmetics (M) Sdn Bhd
6 Beauty Specialist Distributors Sdn Bhd
7 Bodibasixs Manufacturing Sdn Bhd
8 Blue Oasis Sdn Bhd
9 Celmonze Sdn Bhd
10 CNI Venture Sdn Bhd
11 Colgate Palmolive (M) Sdn Bhd
12 Cosbel le Specialiste Marketing
13 Cosway (M) Sdn Bhd
14 Delfi Marketing Sdn Bhd
15 Dermal Esthetica Sdn Bhd
16 DXN Marketing Sdn Bhd
17 Elken Sdn Bhd
18 Envico Enterprise Sdn Bhd
19 Est One Sdn Bhd
20 Esplanade Avenue
21 Fortune Laboratories Sdn Bhd
22 Golden Corner Sdn Bhd
23 Hawley & Hazel Marketing M'sia S/B
24 Henkel (M) Sdn Bhd.
25 Kose (Malaysia) Sdn Bhd
26 L’Oreal Malaysia Sdn Bhd
27 Luxasia Sdn Bhd
28 LVMH Perfumes & Cosmetics (M) S/B
29 Melaleuca Southeast Asia
30 Melilea (M) Sdn Bhd
31 Mode Circle Sdn Bhd
32 Nu Skin (M) Sdn Bhd
Name
Richard Ling, Kew
Liew Shin Yee, Nor Rozalita
Zarrah Banu Hulwani, Norsiah Hamid
Judy Ling, Cheng Swee Peng
Khairul Izlan
Lim You Goang, Hasrina
Lai Mee Peng, Eshter Yee, Wong Shin Ning
Shinny Goh
Florence Lim
Rosita Hassan
PC Ng
Molly Phang, Lee Chai Peng
Soo Hoong Kun, See Yee Lerk
Crystal Khoo
Low Ee Loo
Lee Wai Kwan
Maggie Wang, Rachel Lim
Noorashikin Azlan, Havinder Harchand
Carin Ong, Phoebe Wong
Rachael Tan
Lee Wai Yan, Wong Siau Wei
Felicia Gan
Ong Kah Keong
Abdul Aziz Arshad
YC Teh
Yong Sok Fen, Keh Ee Lyn, Lilywati Arshad
Elvin Ng, Stephanie Ong
Lim Chung Fung
June Fu, Betty Kiu
Jessica Looi, S H Koh
Loke Sai May
Elaine Cheah
1

33 Procter & Gamble (M) Sdn Bhd
34 Reckitt Benckiser (M) Sdn Bhd
35 Shaklee Products Malaysia S/B
36 Shiseido Malaysia Sdn Bhd
37 SimplySiti Sdn Bhd
38 Societe Francaise de Cosmetiques Sdn Bhd
39 Suria Meriang Sdn Bhd
40 Thalgo Cosmetic (Sea) Sdn Bhd
41 Unilever (M) Holdings SdnBhd.
42 Wipro Unza (Malaysia) Sdn Bhd
RSVP AND NOT PRESENT
1 Hong Kong Sa Sa (M) Sdn Bhd
2 Kao (Malaysia) Sdn Bhd
Revathi Gunasekaran, Teh Sin Mei
Habibah Tajulaarus, Rapidah Md Hani, Sofina
Malini Mahendran
Averilla Cassandra
Norena Bt Razali, Joshua Lee
Tan Yee Wei, Aerinda
Lim Chia Ying, Ashley
Adeline Tan
Nurul Hazirah, Nurul Ashikin, Intan Shuhada
Noor Aizah
3 Macsam Sdn Bhd
4 Pacific Cosmetics (M) Sdn Bhd
ABSENT
1 Best World Lifestyle Sdn Bhd
2 Brenntag Sdn Bhd
3 Cheerful Trading Sdn Bhd
4 Clarins Sdn Bhd
5 Crabtree & Evelyn (M) Sdn Bhd
6 DCM Personal Care Sdn Bhd
7 Fruitful Marketing Sdn Bhd
8 Ginvera Marketing Enterprise Sdn.Bhd
9 Glamour Prestige Sdn Bhd
10 Hoe Pharmaceuticals Sdn Bhd
11 Johnson & Johnson
12 Kanebo Cosmetics Malaysia Sdn Bhd
13 Laponie Marketing Sdn Bhd
14 Luprim Sdn Bhd
15 Luxor Beauty World Sdn Bhd
16 Maestro Laboratories Sdn Bhd
17 Mandom (M) Sdn Bhd
18 Mary Kay (Malaysia) Sdn.Bhd
19 ONI Global (M) Sdn Bhd
20 Naturalife Solution Sdn Bhd
21 Obagi (Malaysia) Sdn Bhd
22 Perfect Pentagon Sdn Bhd
23 Pro Beau Sdn Bhd
24 P.T.Mustika Ratu (M) Sdn Bhd
25 Rampai Niaga Sdn Bhd
26 Rina Skincare (M) Sdn Bhd
27 Sky Resources Sdn Bhd
28 Tupperware Brands
29 Taiway Marketing Co Ltd
30 Watsons Personal Care Store Sdn Bhd
31 Wayco Manufacturing
32 Yakin Invest Corporation Sdn Bhd
2

The Cosmetic, Toiletry And Fragrance Association of Malaysia
MINUTES OF ANNUAL GENERAL MEETING HELD ON 13 th March 2012
AT KUALA LUMPUR GOLF & COUNTRY CLUB
AGENDA a) Review and Adoption of Annual General Meeting 2011 minutes b) c)
President’s Presentation of Annual Report
Presentation of Accounts by Treasurer d) Adoption and approval of Accounts for 2011 e) f)
Election of Committee/Office Bearers
Any other business.
(of which due notice should be given (7) days before the Annual General Meeting)
The meeting began at 10.00am by the President, Encik Abdul Aziz Arshad who thanked all members for their attendance.
Members were asked to review the minutes of the last Annual General Meeting held on 15 th March 2011. Since there was a quorum and no objections raised , the minutes of the Annual General Meeting held on 15 th March
2011 were proposed to be adopted by Ms Rosita Hassan of CNI Venture Sdn Bhd and seconded by Ms Norsiah
Hamid of Amway (Malaysia) Sdn Bhd.
The President’s report and reports of all other Chairpersons of the various Sub-committees shall be attached to the minutes for your reading. Copies of the reports were also distributed to members present in the meeting.
The reports will also be uploaded onto the CTFA website.
The Treasurer, Ms Lim Chia Ying gave a report of the accounts closing of year 2011. A copy of the audited accounts was emailed to all members 14days prior to this AGM meet. A printed copy of the audited accounts was also given to every member present. A typo error on the Balance Sheet was noted and the year ended to read correctly as 31 st December 2011 and not 31 st December 2010.
There being no further query raised, the accounts of 2011 was proposed for adoption by Mr Lim You Goang of
Beauty Specialist Distributors Sdn Bhd and seconded by Mr Ong Kah Keong of Hawley & Hazel Marketing
(Malaysia) Sdn Bhd.
3

The following Articles of CTFA’s Constitution pertaining to Election were presented to the members present as the Ground rules for Election:-
Article 11. Proceedings at General Meetings c) Voting – Every Member present, shall be entitled to one vote upon each motion before the meeting, and each motion shall be decided by a show of hands, and in case of an equality of votes the chairman of the meeting shall have a second or casting vote. No proxies are allowed.
Articile 12. The Committee ii) All members of the Committee and every officer performing executive functions in the Association shall be Malaysian citizens. No members shall be eligible to stand for election to the committee unless he has been an Ordinary member for the past one (1) year.
Article 13. MEMBERSHIP OF THE COMMITTEE a) Election of Committee – The President, Vice-President and every member of the committee shall be elected at each Annual General Meeting and shall hold office only until the next Bi-Annual General
Meeting. Names for the above office shall be proposed and seconded and election will be by a simple majority of members present at the Annual General Meeting. d) All persons nominated for election to the committee must be full time permanent employees of the
Member Company.
e) No member shall be nominated or elected to office, unless with his consent and presence at the
Annual General Meeting. In the event of his absence at the meeting, a valid reason to that effect must be submitted to the Secretary at least twenty-four (24) hours before the meeting together with his written consent to stand for election.
Pursuant to Article 12 (ii) The following members were informed thru email prior to the date of AGM meeting of the ineligible to stand for the committee election:-
1.
AF Manufacturing Services
2.
Fortune Laboratories
3.
Perfect Pentagon
4

Pursuant to Article 13 (e)
The following letters of apology were presented to the members.
Dated: 24 th February 2012 at 7.38pm
From: Puan Hamidah Minhaj
Cc: Mr P C Ng
To: En Abdul Aziz Arshad
Ms Janice Cheong
Dear Janice, Aziz,
I will not be able to join the CTFA AGM on March 13th as I will be traveling to Bangkok for meetings.
This is to formally advice that I have no objection and will accept any nominations made under my name or
Colgate-Palmolive name during the election of the Board Members.
Please also take note that during the AGM, Mr. PC Ng will act as my proxy for the purpose of Board Members election.
Best regards,
Hamidah Minhaj
DATED: 7 TH MARCH 2012
From: Aziz, Azmi [CONMY] [AAZIZ@its.jnj.com]
Sent: Wednesday, 7 March, 2012 11:25 AM
To: ctfam
Azmi
Dear Janice,
I just got a note from management to fly to JJ Thailand due to urgent task on 11/3/2012 till 13/3/2012.
I am not able to join the meeting but will agree on Proxy if J&J still be selected as a EXCO member.
Very sorry and thousand apology.
Best regards,
5

Business of Election
1. years.
Mr YC Teh was the emcee to conduct the business of election for new board members for a term of 2
2. Nomination Form and balloting forms were handed out to members during the registration between
9am to 9.30am. Before the AGM convenes, the Tellers help to collect the written nomination forms from
3. members and the list of nominees was recorded.
The following Tellers also help to facilitate the election in collecting and counting of balloted votes. i) Norsiah Hamid of Amway ii) Keh Ee Lyn of L’Oreal iii) Anis of Unilever iv) Ashley of Suria Meriang
4. 2 volunteers were called from the floor to verify the counting of the balloted votes and they were:- i) Mr Lim You Goang of Beauty Specialist Distributors Sdn Bhd ii) Ms Revathi Gunasekaran of Procter & Gamble Sdn Bhd
The newly elected Board members for 2012-2014 are as follows:
PRESIDENT - Enc Abdul Aziz Bin Arshad
Ms Lilywati Arshad VICE PRESIDENT -
HON. SECRETARY - Puan Zarrah Banu Hulwani
HON. TREASURER - Ms Lim Chia Ying
HON. AUDITOR - Mr Y C Teh
COMMITTEE MEMBERS:-
Colgate Palmolive (M) Sdn Bhd
AVON Cosmetics (M) Sdn Bhd
-
-
Unilever (Malaysia) Holdings Sdn Bhd
Procter & Gamble (Malaysia) Sdn Bhd
Shiseido Malaysia Sdn Bhd
-
-
-
Puan Hamidah Minhaj
Enc Khairul Izlan Bin Ismail
Puan Intan Shuhada Yunus
Ms Revathi Gunasekaran
Ms Averilla Cassandra
The Annual General Meeting adjourned at 11.20am.
Please find attached are the following Committee Reports for your reading.
6

The 2010/2012 committee continued to work on the Association’s list of priorities, which was used to guide the Sub-Committee Chairman in developing their work priorities and activities. As we move forward, this list of priorities which will always be on-going shall form the basis of most of CTFAs’ activities. It is also my wish to see the in-coming Committee and future Committee members use this as the basis of their activities.
2011 was quite hectic and challenging year, not only for CTFA but for the industry as well, in terms of business and operational issues. The Board members were as usual very active in working with various government agencies on matters relating to our industry. On operational issues, the topic was always on the Quest 3 system and the Task Force team worked very closely with BPFK in trying to solve issues on hand. However, due to certain factors nothing much could be done to improve the situation and the industry has to “live” with the situation for the time being. In view of this, the Board decided to dissolve the Quest 3 Task Force and may be revived when the need arises.
I am happy to announce that the ROS has approved the amendments and changes to the Constitution, which I believe is more aligned to current practice. One is the key amendment will be the increase in the subscription fee to RM1250 which took effect on January 1, 2012.
On the reworked and updated CTFA Handbook, this is still work in progress as there are still few updates still to be made namely the latest member’s list and details. Once this is done, the new handbook will be made available on the CTFA website. I would like to apologize to members for the delay in getting this out.
The Board also deliberated on the possibility of creating a Face Book account for our association, allowing another avenue for our members (and non-members) to express their view and maybe provide opinions and suggestions. This will also create awareness and will make us more visible. On this, I appreciate if members can provide their input on whether we should proceed.
2011 saw our membership stand at 82 members, with 3 members resigning, and 5 new members. 2011 also saw the 2 resignations from the Board, Pan Har Ying – Johnson & Johnson and Jane Ng – DCM. On behalf of the Board, I would like to thank both of them for their hard work and dedication to the association. Both leaving the industry is a loss to the association.
Finally I would like to express my heartfelt appreciation to all the Board and Task Force Members for their continuous hard work in supporting the associations’ activities and the member needs. The
Board and I would like to thank all members for having the trust in us to move the Association forward.
Abdul Aziz Arshad
President
2010/2012
7

In line with CTFA’s priorities, the Technical Regulatory Committee (TRC) continued to focus on the protection of its members’ interests specifically, and the Cosmetics industry’s as a whole. Every effort was made to ensure that CTFA members are kept updated on relevant regulatory developments.
To achieve this, the TRC efforts have been primarily channeled onto two key strategic platforms:
1) the Technical Working Group (TWG) with the National Pharmaceutical Control Bureau (NPCB)
2) the meetings of the ASEAN Cosmetic Committee (ACC) and ASEAN Cosmetic Scientific Body
(ACSB).
Through TRC’s participation in the TWG and ACSB/ACC meetings, we were able to put forth CTFA’s position in relation to the various technical issues raised, including regulation of menthol and camphor, allergen labeling on packaging and the review of the ACD annexes. The TRC team continued to play an important role in supporting the NPCB in their preparation for the ACSB/ACC meetings.
The appointment of three TRC members as members of the MOH-established CoSEC (Cosmetic Safety
Expert Committee) further affirmed that the TRC is on the right track in terms of strengthening CTFA’s credibility in the Cosmetic industry.
In addition to involvement in the above forums, the TRC also supported the activities of other CTFA sub-committees. Together with the Government & External Relations committee, tab was kept on developments concerning regulation on Prepackaged Products, Medical Device, as well as Halal-related matters. Alongside the Business Operations committee, the TRC participated in discussions with the
NPCB on issues pertaining Quest 3 and Notification No. labeling, among others.
It has indeed been an honour to be part of such a dynamic team. I thus would like to express my sincere gratitude to fellow Board and TRC members, as well as to Janice, for their passion and relentless energy in supporting TRC efforts. On behalf of the TRC, I wish to also thank all the members who have provided their feedback on TRC-related matters.
Lilywati Arshad
Technical Regulatory Committee Chairman
2010-2012
8

Another fruitful year in 2011 as CTFA has managed to organize the following awareness session and event for its members, in line with its priorities which is to further educate its members in matters relevant to their products and business:
1.
8 Mar 2011- GDP training
Speakers: a) En. Sulaiman Hj Ahmad, Deputy Director, Centre for Compliance and
Licensing, National Pharmaceutical Control Bureau (NPCB); b) Mr Harry Ng, Asst Director, Centre for Compliance and Licensing, National
Pharmaceutical Control Bureau (NPCB); c) Mr Muraledharan Pillai, Managing Director, DIF Logistics (M) Sdn Bhd.
2.
6 June 2011- Dialogue on Competition Act 2010
Speakers: a) Pn Shila Dorai Raj, Head of the Interim Competition Unit in the Ministry of
Domestic Trade, Cooperatives and Consumerism (MDTCC); b) Dr Cheah Chee-Wah, an expert in competition economics and regulation.
3.
30 Sept 2011- CTFA Gala Night
4.
15 Nov 2011- Benefits of implementing ISO systems and on the use of Standards Malaysia
Accreditation
Speakers: a) Cik Roslaini Khaidir, General Manager, AJA EQS Certification (M) Sdn Bhd. b) Mr Karthik R, Business Development & Marketing Executive, AJA EQS
Certification (M) Sdn Bhd.
5.
17 Nov 2011- Repeat GDP dialogue
Speakers: a) En. Sulaiman Hj Ahmad, Deputy Director, Centre for Compliance and
Licensing, National Pharmaceutical Control Bureau (NPCB); b) Mr Harry Ng, Asst Director, Centre for Compliance and Licensing, National
Pharmaceutical Control Bureau (NPCB)
On behalf of the Education and Special Event Sub-Committee 2010/2012, I would like to thank CTFA
President, the Board members and CTFA members for the support and feedback given to the committee.
Lim Chia Ying
Education and Special Event Sub-Committee
2010-2012
9

Committee Member: Khairul Izlan, Teh Yit Cheng
The committee tracks current membership trend in the association and is involved with both membership recruitment and retention. In year 2011 we received 5 new members and 3 members resigned. 10B International Sdn. Bhd. resigned with the reason company now focusing their business on different product category, while Purecare Health & Beauty Sdn. Bhd. and Maxiform Sdn Bhd did not provide any reason on their resignation. The Total members as at 31 Dec, 2011 are 82 companies.
STATISTICS OF MEMBERSHIP FOR YEAR 2011
Bal b/f from year 2010
Members
80
Inform Resignation 1st Jan 2011
1. 10B International
2. Purecare Health & Beauty Sdn. Bhd.
3. Maxiform Sdn Bhd
3
77
5 Add: new membership in 2011
1. Golden Corner Sdn Bhd
2. Societe Francaise de Cosmetiques Sdn Bhd
3. Fortune Laboratories Sdn Bhd
Jan'11
Jan'11
Mar'11
4. Perfect Pentagon Sdn Bhd
5. AF Manufacturing Services Sdn Bhd
April '11
Oct'11
Total Members as at 31st Dec 2011 82
As for IT area, the committee continues working to provide our members with easier access to information through our website. The committee would like to extend our warmest thanks to all members for their support, feedback, patience and understanding throughout the year.
Khairul Izlan Che Ismail
Membership and IT Committee Chairman
10

Membership
All the Board Members of the CTFA are essentially members of the Government & External Relations
Sub-committee (GEC) as they participated in most of the GEC external relations activities. Thus, the
Committee would like to extend the utmost appreciation to the support rendered by the Board
Members.
Key Activities for 2011 – 2012
The scope of the GEC activities for this period is concentrated mostly on matters related to Halal, for example, participating in meetings with various authorities and stakeholders to discuss on industry concerns and presenting the Association’s proposals on relevant topics on halal. For these activities, the Committee has been and will continue to be working closely with JAKIM, HDC and MDTCC. i.
Activities with JAKIM
The GEC participated in meetings and discussions with JAKIM on the followings: a.
Amendment of the Trade Description Act to include the provisions for halal marking and Trade
Description Order relating to Halal
The other main authority involved in this discussion is the Ministry of Domestic Trade & Consumer
Affairs (MDTCC). Due to the involvement of the CTFA in these discussions, there were no discussions made by either JAKIM or the MDTCC in these meetings that are detrimental to the cosmetic industry. b.
Halal Assurance Management System Guidelines
The CTFA, through the GEC proactively requested for JAKIM to provide the opportunity for the
Association to comment on the draft Guidelines before it is being finalized to ensure that the guidelines are developed with the input of the cosmetic industry. As of early March 2012, the
Guidelines are about to the finalized by JAKIM. c.
Meeting with the new DG of JAKIM
The CTFA GEC had arranged for the Board Members to meet with the new DG of JAKIM soon after he takes office in April 2011. The meeting gave the opportunity for the Association to introduce ourselves to the new head of JAKIM and share our experiences in participating in influencing rule makings discussions with the authorities / government.
11

ii.
Activities with the HDC
The CTFA, together with FMM-MCTIG, BPFK and JAKIM are invited by the HDC to provide input on the followings: a.
Contents of Training Manual for Halal Trainers for Cosmetic Industry
Constructive feedbacks were given to the HDC in ensuring that the slides for the trainers of halal are relevant to the industry requirements. b.
Guidance Manual for Cosmetic Industry
The objective of this Manual is to provide a comprehensive guide to the cosmetic industry on the regulatory requirements for cosmetics in Malaysia besides providing guidance on meeting the relevant halal standards and requirements. The guidance manual is at the final stage of completion.
Words of Appreciation
The GEC would like to once again record the utmost appreciation to the Board Members of the CTFA for their contributions and participation in the GEC activities.
Hamidah Minhaj
Chairman
Government & External Relations Sub-Committee end of reports
12