AITS – Decision Support
University Administration
Undergraduate Admissions Universe
Quick Reference Guide
EDW – Undergrad Admissions Data Mart
Who should use this Universe?
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Academic Colleges and Departments who are interested in identifying the current population of
Undergraduate student applicants by term. This allows the users to review ONLY
UNDERGRADUATE applicants by current application information, admission decisions,
bio/demographic information, High School, Prior College/Degree/Major/Minor information and
Undergraduate level Test Scores.
What types of questions can I answer in this universe?
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How many applications have been received at the undergraduate level for my
Campus/College/Department by term?
• What was the number of applications received for admittance in Fall 2004 at UIC?
• What is the breakdown by Admission Decision Types (Admit-Accept; Admit on Limited
Status; Denied, etc.) for Fall 2005?
What is the average Test Score for those undergraduate students admitted and accepted?
• What is the average ACT score of the undergraduate admits for Fall 2004?
How can I combine general student information with admission information?
• Create a list of UIS Undergraduate applicants by their prior college, ACT score and
Residency Group.
• What is the number of female vs. male applicants for Fall 2005 who are In-State Residents
vs. Out of State Residents at the Undergraduate level?
Universe Description
The Undergraduate Admission Data Mart offers users the ability to report UNDERGRADUATE level
APPLICANTS by their admission decisions, test scores, bio/demographic information including Prior
College, Residency, Student Level, Student Type, and Test Scores information for a student by
application term.
Data Included in this Universe

This universe includes: Undergraduate Student Biographic/Demographic including address,
telephone and email, Prior College, Major and Degree, Prior High School and High School Subject,
Admission Standard High School, Test Scores, Admission Decisions, Applicant Curriculum
(including Academic Program, Major, Minor).
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This Data Mart contains only the most current picture of each recruit and applicant at the
undergraduate level, so there is a single record for each.
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For each applicant (or recruit), associated information about the applicants and their applications
is pulled in from various tables in the EDW.
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This includes biographic and demographic information, high school or prior college information,
academic information such as SAT/ACT scores, college and department, academic program,
student type and level, and residency.
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The current “decision status” of applications has also been added. This includes whether the
application is complete or incomplete, the decision made for complete applications (e.g. accept,
deny, wait list, etc.), and the status of the offer (applicant accept, applicant reject, etc.).
Copyright © 2016 The Board of Trustees of the University of Illinois
AITS – Decision Support
University Administration
Report Creation Tips:

You must always specify a Term in your reports or you will receive erroneous or “extra” data that
you may not need in your report.
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When reporting lists of recruits always include the Confidentiality Indicator for FERPA restrictions
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When reporting student addresses, the data collection provides two options (Home or Mailing
Address).
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The Home Address Information contains the “permanent” address information provided by
the student.
•
The Mailing Address Information contains the “mailing” address information provided by the
student. Occasionally the mailing address is a local address for important paperwork to
reach the student more quickly. This often occurs if the Graduate applicants are
international or out of state students.

Net Id – Since the NETID table contains the id by domain, you may want to limit the domain in
your report to ‘uiuc.edu’ or ‘uic.edu’, or ‘uis.edu’ in order to receive one row per person.
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This universe uses the applicant’s Application/Admission College, not the Academic College. The
ADMINISTRATIVE College is the college associated with the applicant/student’s admission college.
The ACADEMIC College is the college associated with the student’s department of instruction or
the college that the student will receive their degree.
• For example, Undergraduate students the Academic College is the same as the
Administrative College. For Graduate students the Administrative College is the Graduate
College (i.e. KS for Urbana, FS for Chicago) but the Academic College is the college that the
student will receive their degree.
Copyright © 2016 The Board of Trustees of the University of Illinois