User Manual – FI11.01
Title:
Module Name
General Ledger Master Creation
General Ledger
OVERVIEW
Business Process Description Overview
General ledger accounts are master data that is used in day to day transaction processing in
various modules of the SAP ERP system.
Each general ledger is set up according to a chart of accounts. The chart of accounts contains the
definitions of all G/L accounts in an ordered form. The definitions consist mainly of the account number,
account name, and the type of G/L account, that is, whether the account is a P&L type account or a
balance sheet type account.
The general ledger contains a record of all relevant accounting transactions from a business point of view
in the G/L accounts. In order to keep a clear overview, the general ledger often only contains collective
postings. In such cases, the information posted is displayed in more detail in the subsidiary ledgers,
which provide their information to the general ledger in summarized form.
This manual contains the process that are involved in creation of General Ledger Account Centrally, at
Chart of Accounts level and at Company code level. Create General ledger master centrally function
allows you create both segments simultaneously i.e. the chart of accounts and the company code
segments.
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Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
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User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
Procedural Steps
FI11.01.01 – General Ledger Account - Centrally
Via Menus
Accounting  Financial Accounting  General Ledger  Master Records  G/L
Accounts  Individual Processing  Centrally
Via Transaction Code
FS00
Enter:
Field Name
G/L Account
Description
General Ledger Account
Company Code
Last changed on:
Prepared by:
Prasanna Ramachandran
R/O/C
R
User Action and Values
Enter the general ledger account
number
R
Enter the company code in which the
General Ledger account to be
created
Version: 1.0
Release: ECC 6.0
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Comments
Consider the
number range that
has been
assigned to the
account group
User Manual – FI11.01
Title:
Module Name
Click on the Create
General Ledger Master Creation
General Ledger
button.
Select the relevant Account group from the drop-down
Select the Radio button
based on the requirement.
.
P&L statement account or Balance sheet Account
Enter:
Field Name
Short Text
G/L Acct Long Text
Description
General Ledger Long Text
R/O/C
R
R
User Action and Values
Enter the short text of the general
ledger
Enter the long text of the general
ledger
Comments
Enter the relevant Group Account Number
. Group Account number is used for
reporting a consolidated balance of GL accounts from all Company codes.
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Release: ECC 6.0
Page:
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User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
Click on
tab.
Enter the Account Currency as INR. Click in the check box Posting without tax allowed.
Click in Line Item Display Check box. Enter Sort key as 001 – Sorting based on Posting Date.
Click in the
tab.
Enter the Field status group
as Z003. Z003 is for Expenses and since the GL
account we are creating in this manual is an expense account is of Expenditure nature we are
selecting this. Enter the field status group as per the actual scenario (ranging from Z001 to Z010) by
pressing the F4 button.
Enter the Commitment Item
Click on the Save
based on the nature of the transaction.
button to complete the GL creation process.
The message bar displays “Data Saved”
The system task is complete.
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Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
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User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
FI11.01.02 – General Ledger Account – In Chart of Accounts
Via Menus
Accounting  Financial Accounting  General Ledger  Master Records  G/L
Accounts  Individual Processing  In Chart of Accounts
Via Transaction Code
FSP0
Note: This scenario should be used only for creation of General Ledger accounts for the Group Chart
of Accounts (GCOA). A General Ledger account to be created for Operational Chart of Accounts
(OCOA) should not be created here and if created should be extended to Company code through
FSS0.
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Version: 1.0
Release: ECC 6.0
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User Manual – FI11.01
Title:
Module Name
General Ledger Master Creation
General Ledger
Enter:
Field Name
G/L Account
Description
General Ledger Account
Chart of Accounts
Click on the Create
R/O/C
R
R
User Action and Values
Enter the General Ledger account
number
Enter the Chart of Accounts
Comments
button.
Select the relevant Account group from the drop-down
Select the Radio button
based on the requirement.
.
P&L statement account or Balance sheet Account
Enter:
Field Name
Short Text
G/L Acct Long Text
Click on the Save
Description
General Ledger Long Text
R/O/C
R
R
User Action and Values
Enter the short text of the general
ledger
Enter the long text of the general
ledger
button to complete the GL creation process.
The message bar displays “Data Saved”
The system task is complete.
Last changed on:
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
6 of 14
Comments
User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
FI11.01.03 – General Ledger Account – In Company Code
Via Menus
Accounting  Financial Accounting  General Ledger  Master Records  G/L
Accounts  Individual Processing  In Company Code
Via Transaction Code
FSS0
Enter:
Field Name
G/L Account
Description
General Ledger Account
Company Code
Click on the Create
Last changed on:
R/O/C
R
R
User Action and Values
Enter the General Ledger account
number
Enter the company code in which the
GL needs to be created.
button.
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
7 of 14
Comments
User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
Enter the Account Currency as INR. Click in the check box Posting without tax allowed.
Click in Line Item Display Check box. Enter Sort key as 001 – Sorting based on Posting Date.
Click in the
tab.
Enter the Field status group
as Z003. Z003 is for Expenses and since the GL
account we are creating in this manual is an expense account is of Expenditure nature we are
selecting this. Enter the field status group as per the actual scenario (ranging from Z001 to Z010) by
pressing the F4 button.
Enter the Commitment Item
Click on the Save
based on the nature of the transaction.
button to complete the GL creation process.
The message bar displays “Data Saved”
The system task is complete.
Last changed on:
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
8 of 14
User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
FI11.01.04 – General Ledger Account Changes– Centrally
Via Menus
Accounting  Financial Accounting  General Ledger  Master Records  G/L
Accounts  Display Changes  Centrally
Via Transaction Code
FS04
Enter:
Field Name
G/L Account
Description
General Ledger Account
Company Code
R/O/C
R
R
User Action and Values
Enter the General Ledger account
number
Enter the company code in which the
GL needs to be created.
Comments
Note: Incase the G/L Account number is not known, press the F4 button or
button. By entering the
parameters like the company code and chart of accounts, the G/L account can be searched.
Click Enter
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.
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
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User Manual – FI11.01
Title:
Module Name
General Ledger Master Creation
General Ledger
System displays the list of changed fields.
Double-click on the required line item to be checked.
System displays the Old Values and the New Values along with the date of change.
The system task is complete.
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Version: 1.0
Release: ECC 6.0
Page:
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User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
FI11.01.05 – General Ledger Account Changes– In Chart of Accounts
Via Menus
Accounting  Financial Accounting  General Ledger  Master Records  G/L
Accounts  Display Changes  In Chart of Accounts
Via Transaction Code
FSP4
Enter:
Field Name
Chart of Accounts
G/L Account
Description
General Ledger Account
R/O/C
R
R
User Action and Values
Enter the Chart of Accounts
Enter the General Ledger account
number
Comments
Note: Incase the G/L Account number is not known, press the F4 button or
button. By entering the
parameters like the company code and chart of accounts, the G/L account can be searched.
Last changed on:
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Version: 1.0
Release: ECC 6.0
Page:
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User Manual – FI11.01
Title:
Module Name
Click Enter
General Ledger Master Creation
General Ledger
.
Double-click on the required line item to be checked.
System displays the Old Values and the New Values along with the date of change.
The system task is complete.
Last changed on:
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
12 of 14
User Manual – FI11.01
General Ledger Master Creation
General Ledger
Title:
Module Name
FI11.01.06 – General Ledger Account Changes– In Company Code
Via Menus
Accounting  Financial Accounting  General Ledger  Master Records  G/L
Accounts  Display Changes  In Company Code
Via Transaction Code
FSS4
Enter:
Field Name
G/L Account
Description
General Ledger Account
Company Code
R/O/C
R
R
User Action and Values
Enter the General Ledger account
number
Enter the Company Code
Comments
Note: Incase the G/L Account number is not known, press the F4 button or
button. By entering the
parameters like the company code and chart of accounts, the G/L account can be searched.
Click Enter
Last changed on:
.
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
13 of 14
User Manual – FI11.01
Title:
Module Name
General Ledger Master Creation
General Ledger
Double-click on the required line item to be checked.
System displays the Old Values and the New Values along with the date of change.
The system task is complete.
Last changed on:
Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
14 of 14