Adult Leader Roles
Pack Committee
Pack and Den Leaders
Coordinators
Camp-O-Ree
Blue & Gold
Pinewood Derby
Cubmaster
Popcorn Sales
Chairman
Asst. Cubmaster
Resident Camp
Member
Webelos Den Leader
Scouting for Food
Secretary
Asst. Webelos Den Leader
Scout-O-Rama
Trainer
Den Leader
See’s Candy Sale
Treasurer
Assistant Den Leader
Twilight Camp
Advancement Tiger Den Leader
Webmaster
Asst. Tiger Den Leader
Raingutter Regatta
Historian, Pics/Video
Special Ops Agent
Position
Responsibilities
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Pack
Committee
Chair
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Maintain a close relationship with the chartered
organization representative, keeping this key person
informed of the needs of the pack that must be brought
to the attention of the organization or the district.
Report to the chartered organization to cultivate
harmonious relations.
Confer with the Cubmaster on policy matters relating to
Cub Scouting and the chartered organization.
Supervise pack committee operation by
1. Calling and presiding at pack leaders' meetings.
2. Assigning duties to committee members.
3. Planning for pack charter review, roundup, and
re-registration.
4. Approving bills before payment by the pack
treasurer.
Conduct the annual pack program planning conference
and pack leaders' meetings.
Complete pack committee Fast Start Training and Basic
Leader Training for the position.
Ask the committee to assist with recommendations for
Cubmaster, assistant Cubmasters, Tiger Cub Den
leaders, Cub Scout den leaders, and Webelos den
leaders, as needed.
Recognize the need for more dens, and see that new
dens are formed as needed.
Work with the chartered organization representative to
provide adequate and safe facilities for pack meetings.
Cooperate with the Cubmaster on council-approved
money-earning projects so the pack can earn money for
materials and equipment.
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Pack
Committee
Member
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Secretary
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Manage finances through adequate financial records.
Maintain adequate pack records and take care of pack
property.
If the Cubmaster is unable to serve, assume active
direction of the pack until a successor is recruited and
registered.
Appoint a committee member or other registered adult to
be responsible for Youth Protection training.
Provide a training program for adult family members.
Develop and maintain strong pack-troop relationships,
sharing with the troop committee the need for
graduations into the troop.
Work closely with the unit commissioner and other pack
and troop leaders in bringing about a smooth transition
of Webelos Scouts into the troop.
Help bring families together at joint activities for Webelos
dens (or packs) and Boy Scout troops. Support the
policies of the BSA.
Make recommendations to the chartered organization for
final approval of pack leadership.
Recruit the Cubmaster and one or more assistant
Cubmasters, with the chartered organization's approval.
Provide adequate and safe facilities for pack meetings.
Coordinate the pack's program and the chartered
organization's program through the chartered
organization representative.
Help with pack charter renewal.
Help stimulate the interest of adult family members
through proper programming.
Supervise finances and equipment.
Work closely with the Cubmaster.
Ensure that all Tiger Cubs, Cub Scouts, and Webelos
Scouts receive a year-round, quality program.
Complete pack committee Fast Start Training and Basic
Leader Training for the position.
Conduct, with the help of the Cubmaster, periodic
training for parents and guardians.
Cooperate with other Scouting units.
Maintain up-to-date information on membership,
leadership, attendance, and advancement in the Pack
Record Book.
Maintain an inventory of pack property.
Handle correspondence for the pack. This may include
writing letters of appreciation and requests for
reservations, or ordering supplies through the local
council service center.
Keep notes on business conducted at pack leaders'
meetings. Record only key items such as things needing
follow-up or items for the history of the pack.
Notify leaders of pack leaders' meetings and other
activities.
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Provide den leaders with records and forms for
meetings.
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Help the pack committee and Cubmaster establish a
sound financial program for the pack with a pack budget
plan.
Open or maintain a bank account in the pack's name
and arrange for all transactions to be signed by any two
of the Cubmaster, pack committee chair, secretary, or
treasurer.
Approve all budget expenditures. Check all
disbursements against budget allowances, and pay bills
by check. The pack committee chair should approve bills
before payment.
Collect dues from den leaders at the pack leaders'
meeting, preferably 'in sealed den dues envelopes.
Open envelopes in the presence of den leaders. Give
receipts for these funds, and deposit the money in the
bank account.
Keep up-to-date financial records. Enter all income and
expenditures under the proper budget item in the finance
section of the Pack Record Book. Credit each Cub Scout
with payment of dues. From time to time, compare the
records with those of the den leaders to make sure they
agree. Give leadership in developing a coordinated
record-keeping system in the pack.
Be responsible for thrift training within the pack.
Encourage each den leader to explain the pack financial
plan to each boy and his family so that boys will accept
responsibility for paying dues and family members will
be alert to opportunities for boys to earn dues money
and develop habits of thrift.
On the request of den leaders, sympathetically counsel
with a boy who does not pay dues, determine the
reason, and encourage regular payment. If the boy is
unable to pay, work out a plan with the Cubmaster and
pack committee so that the boy can earn dues.
Periodically report on the pack's financial condition at the
monthly pack leaders' meeting. Make regular monthly
reports to the pack committee at the pack leaders'
meeting, and report to the chartered organization as
often as desirable on the financial condition of the pack.
Provide petty cash needed by leaders. Keep a record of
expenditures.
Guide the pack in conducting council-approved pack
money-earning projects.
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Treasurer
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Advancement
Chair
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Have a working knowledge of the Tiger Cub, Cub Scout,
and Webelos Scout advancement plans.
Help plan and conduct induction and advancement
recognition ceremonies.
Arrange for Tiger Cub graduation ceremonies with the
Cubmaster and Tiger Cub den leader.
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Cubmaster
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Train parents, guardians, and pack committee members
in ways to stimulate Tiger Cub, Cub Scout, and Webelos
Scout advancement.
Arrange for Webelos graduation ceremonies with the
Cubmaster, Webelos den leader, and Scoutmaster.
Promote the use of Tiger Cub, Cub Scout, and Webelos
Scout den advancement charts to record advancement
in the den and as an incentive for advancement.
Promote the use of den doodles as a stimulus for
advancement.
Collect den advancement reports at pack leaders'
meetings for use when ordering badges and insignia
from the local council service center.
Promote Boys' Life magazine as an aid to advancement.
Help build or obtain advancement equipment for use in
making advancement ceremonies more effective.
Promote the wearing and proper use of uniform and
insignia.
Conduct a pack program according to the policies of the
BSA.
Complete Cubmaster Fast Start Training and positionspecific Basic Leader Training. Attend monthly
roundtables.
Plan and help carry out the Cub Scout program in the
pack. This includes leading the monthly pack meeting,
with the help of other leaders.
Help the pack committee with a year-round recruitment
plan for recruiting boys into Tiger Cubs, Cub Scouting,
and Webelos Scouting.
Know about and use the appropriate and available
literature, including Boys' Life and Scouting magazines,
Cub Scout Program Helps, and the Webelos Leader
Guide.
See that the pack program, leaders, and Cub Scouts
positively reflect the interests and objectives of the
chartered organization and the BSA.
Work with the pack committee on (1) program ideas, (2)
selecting and recruiting adult leaders, and (3)
establishing a budget plan.
Guide and support den leaders. See that they receive
the required training for their positions.
Help organize Webelos dens and encourage graduation
into a Boy Scout troop.
Help establish and maintain good relationships with Boy
Scout troops.
Maintain good relationships with parents and guardians.
Seek their support and include them in activities. Involve
male relatives such as uncles and grandfathers so that
Cub Scouts will have additional male role models.
See that Tiger Cubs, Cub Scouts, and Webelos Scouts
receive a quality, year-round program filled with fun and
activities that qualify the dens and pack for the National
Summertime Pack Award.
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Assistant
Cubmaster
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Guide Cub Scouts in goodwill and conservation projects.
See that the responsibilities specified for the assistant
Cubmaster are carried out.
Help the pack committee chair conduct the annual pack
program planning conference and the monthly pack
leaders' meetings.
Work as a team with the pack committee chair to
cultivate, educate, and motivate all pack leaders and
parents or guardians in Cub Scouting.
Take part in the charter review meeting and annual
charter presentation ceremony.
Request den chiefs for all dens and, after selection, see
that they are trained. Recognize the den chiefs at pack
meetings.
Conduct an impressive graduation ceremony for Tiger
Cubs.
Meet with the unit commissioner, Webelos den leader,
and Scoutmaster to establish plans for the Webelos
Scouts' transition to Boy Scouting.
Help plan and conduct impressive Webelos graduation
ceremonies involving parents and guardians, the
Scoutmaster, the Webelos den chief, the Webelos den
leader, and the troop junior leaders.
Conduct impressive Arrow of Light Award ceremonies.
Encourage high advancement standards from all Cub
Scouts.
Help bring families together at joint activities for Webelos
dens (or packs) and Boy Scout troops.
Support the policies of the BSA.
Help the Cubmaster as needed. Be ready to fill in for the
Cubmaster, if necessary.
Complete Cubmaster Fast Start Training and positionspecific Basic Leader Training. Attend monthly
roundtables.
Participate in pack meetings.
Supervise den chiefs and see that they are trained.
Conduct the monthly den chief planning meeting for all
den leaders, assistant den leaders, and den chiefs to
plan and coordinate weekly den meetings and pack
meeting participation.
Work with neighborhood troops that supply den chiefs
and into which Webelos Scouts may graduate.
Help inform pack leaders of training opportunities and
arrange for them to attend training sessions.
Work with the pack committee to develop and promote
an ongoing plan for recruiting new boys.
Work with the Cubmaster and pack committee on pack
re-registration.
Help with pack activities, such as dinners, derbies, bike
safety workshops, service projects, etc.
Work with the pack committee on outings to see that the
pack and dens qualify for the National Summertime
Pack Award.
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Pack
Trainer
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Webelos Den
Leader
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Participate in the annual pack program planning
conference and pack leaders' meetings.
Promote the religious emblems program.
Support the policies of the BSA.
Conducting orientation of new families and pack leaders.
(See Chapter 10 of the Cub Scout Leader Book, "Den
and Pack Management.")
Training each new leader and pack committee member
for his or her specific position, using material provided
by the BSA.
Helping with Unit Leadership Enhancements during pack
leaders' meetings.
Conducting other training as designated by the district
and/or council.
Encouraging pack leaders to attend ongoing training,
such as roundtable, pow wow or University of Scouting,
outdoor training, Youth Protection training, and Wood
Badge.
Remaining current with training material and program
updates.
Keeping track of pack training records.
Give leadership to planning and carrying out a yearround program of activities for the Webelos den to
achieve the purposes of Cub Scouting.
Complete Webelos den leader Fast Start Training,
position specific Basic Leader Training, and Webelos
Den Leader Outdoor Training. Attend monthly
roundtables.
Lead the den in its participation at the monthly pack
meetings.
Help establish a close working relationship with the
assistant Webelos den leader and Webelos den chief,
functioning with them as a den leadership team.
Work in harmony with other den and pack leaders.
Help the Cubmaster and pack committee recruit new
Webelos Scouts.
Help train the Webelos den chief and guide him in
working with Webelos Scouts. Attend Den Chief Training
with him. See that he receives recognition for his efforts
at den and pack meetings.
Attend the monthly den chief planning meeting for den
leaders. assistant den leaders, and den chiefs.
With the assistant Webelos den leader, meet with the
Webelos den chief, and let him help plan Webelos den
meetings and activities. Give him meaningful
assignments.
Provide worthwhile tasks for the Webelos denner so that
he can assume some responsibility and gain satisfaction
from his efforts.
Use Boys' Life and Scouting magazines and the
Webelos Leader Guide as resources for program ideas
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Assistant
Webelos Den
Leader
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and information.
Instill Scouting's spirit and moral values through
personal example, ceremonies, and meaningful activities
such as service projects.
Promote the religious emblems program.
Collect den dues and turn them in to the pack treasurer
at the pack leaders' meeting. Keep accurate records of
den dues and attendance.
Encourage Webelos Scouts to advance. Maintain high
advancement standards. Keep accurate advancement
records and see that the boys are promptly recognized
for their achievements.
With the help of the Cubmaster, pack committee, and
unit commissioner, determine one or more neighborhood
Boy Scout troops into which Webelos Scouts may be
graduated, and establish a good working relationship
with those troops. Try to graduate every Webelos Scout
into a troop.
Work with the Scoutmaster and assistant Scoutmaster to
plan and conduct meaningful joint activities.
Work with the Cubmaster to see that impressive
graduation ceremonies are conducted in the pack. Invite
the Scoutmaster and troop leaders to take part.
Ask qualified people, including adult family members, to
serve as activity badge counselors.
Encourage parents or guardians of Webelos Scouts to
help plan and carry out overnight campouts and other
outdoor activities. Work with the troop assistant
Scoutmaster or Scoutmaster to arrange for the loan of
troop equipment for joint Webelos den-troop activities.
Help the den and the pack earn the National
Summertime Pack Award.
Have a plan to ensure that a leader is available for all
Webelos den meetings and activities. Call on the
assistant Webelos den leader to fill in, as needed.
Participate in the annual pack program planning
conference and the monthly pack leaders' meetings.
Keep the Cubmaster and pack committee informed on
the status and needs of the Webelos den.
Support the policies of the BSA.
Help the Webelos den leader as needed and carry out
the duties assigned by the Webelos den leader. Be
ready to fill in for the den leader in case of an
emergency.
Help establish and maintain a close working relationship
with the Webelos den leader and Webelos den chief,
functioning with them as a den leadership team.
Help establish and maintain good relationships with
neighborhood Boy Scout troops into which Webelos
Scouts will graduate.
Complete Webelos den leader Fast Start Training,
position specific Basic Leader Training, and Webelos
Den Leader Outdoor Training. Attend monthly
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Den Leader
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roundtables.
Attend monthly pack meetings and help as needed.
Take part in the annual pack program planning
conference and monthly pack leaders' meetings.
Attend the monthly den chief planning meeting for den
leaders, assistant den leaders, and den chiefs.
Support the policies of the BSA.
Give leadership in carrying out the pack program in the
den.
Complete Cub Scout den leader Fast Start Training and
position-specific Basic Leader Training. Attend monthly
roundtables.
Lead the den in its participation at pack meetings. Serve
as den host or hostess for den family members at pack
meetings.
Work in harmony with other den and pack leaders.
Help the Cubmaster (or assistant Cubmaster) and pack
committee recruit new boys throughout the year.
Help train the den chief and guide him in working with
Cub Scouts. See that he receives recognition for his
efforts at den and pack meetings.
Attend the monthly den chief planning meeting for den
leaders, assistant den leaders, and den chiefs.
With the assistant den leader, meet with the den chief
and let him help plan den meetings and den activities;
allow him to serve as den activities assistant.
Provide meaningful jobs for the denner and assistant
denner so that they can learn responsibility and gain
satisfaction from their efforts.
Use Boys' Life and Scouting magazines, Cub Scout
Program Helps, the boys' handbooks, and other Cub
Scouting literature as sources for program ideas.
Collect weekly den dues and turn them in to the pack
treasurer at the monthly pack leaders' meetings. Keep
accurate records of den dues and attendance.
Maintain a friendly relationship with Cub Scouts;
encourage them to earn advancement awards. Keep
accurate advancement records and see that boys
receive recognition for their achievements.
Stimulate the Cub Scouts' imaginations on the program
theme for the month and help the den prepare its stunts
and exhibits for the pack meeting.
Promote the religious emblems program.
Help the den and pack earn the National Summertime
Pack Award.
Help establish a close working relationship with the
assistant den leader and den chief, functioning as a den
leadership team.
Develop and maintain a good working relationship and
open communication with den families. Use their talents
to help enrich the den program. Hold den adults'
meetings as often as needed to get acquainted with
family members and strengthen den operation.
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Assistant Den
Leader
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Tiger Cub Den
Leader
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Involve den fathers, uncles, and grandfathers in outings
and other den activities so that boys will have additional
male role models.
See that a leader is available for all den meetings and
activities. Call on the assistant den leader to fill in when
necessary.
Take part in the annual pack program planning
conference and pack leaders' meetings.
Help set a good example for the boys through behavior,
attitude, and proper uniforming.
Support the policies of the BSA.
Help the den leader as needed.
Carry out the duties assigned by the den leader.
Be ready to fill in for the den leader in case of an
emergency.
Help establish a close working relationship with the den
leader and den chief, functioning with them as a den
leadership team.
Complete Cub Scout den leader Fast Start Training and
position-specific Basic Leader Training. Attend monthly
roundtables.
Attend pack meetings and help as needed.
Take part in the annual pack program planning
conference and pack leaders' meetings.
Attend the monthly den chief planning meeting for den
leaders, assistant den leaders, and den chiefs.
Work in harmony with other den and pack leaders.
Support the policies of the BSA.
Give leadership in carrying out the pack program in the
den.
Complete Tiger Cub den leader Fast Start Training and
position-specific Basic Leader Training. Attend monthly
roundtable meetings.
Lead the den in its participation at pack meetings.
Serve as den host or hostess for family members at the
pack meetings.
Work in harmony with other den and pack leaders.
Help the Cubmaster (or assistant Cubmaster) and pack
committee to recruit new boys.
Coordinate shared leadership among the Tiger Cub
adult partners in the den.
Ensure that each Tiger Cub and his adult partner have
the opportunity to be the host team, planning and
executing the den activities, rotating responsibilities
monthly.
Make pack and den resources available to the host
team, ensuring the completion of the den component of
the Tiger Cub advancement requirements.
Use Boys' Life and Scouting magazines, Cub Scout
Program Helps, the Tiger Cub Handbook, and other Cub
Scouting literature as sources for program ideas.
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Keep accurate records of den dues and attendance.
Collect weekly den dues (optional) and turn them in to
the pack treasurer at the monthly pack leaders'
meetings.
Maintain a friendly relationship with the Tiger Cubs and
their adult partners.
Encourage Tiger Cubs to earn advancement awards.
Keep accurate advancement records and see that the
boys receive recognition for their achievements.
Stimulate the Tiger Cubs' imaginations on the program
theme for the month, and work with the adult partners to
prepare boys for participation in pack meetings.
Promote the religious emblems program, as available to
Tiger Cubs.
Help the den and pack earn the National Summertime
Pack Award.
Take part in the annual pack program planning
conference and pack leaders' meetings.
Help set a good example for the boys through behavior,
attitude, and proper uniforming.
Help the Cubmaster or assistant Cubmaster provide a
meaningful recognition ceremony for the transition of
Tiger Cub dens as they enter Wolf dens at the end of the
Tiger Cub year.
Throughout the year, keep in mind the transition goal of
moving the boys to the next level in Cub Scouting.
Support the policies of the BSA.
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Keep web pages up to date.
Keep web calendar up to date.
Monitor disk usage of web pages.
Maintain web pages in html, java, php, perl, ...
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The Popcorn Sales fundraiser allows scouts to earn
money towards any of their fees for Pack Fees,Twilight
Camp, or Residence Camp tuition, or anything at the
Scout store.
In Sept, contact the local stores and schedule a
weekend for the site sale when you will have product to
sell. Schedule Friday afternoon 3:30-7:30, Saturday
9:00-7:00, and Sunday 9:00-7:00. Schedule the 4 local
grocery stores: Bel Air (requires a FAX to corporate
headquarters), Safeway (requires contacting their
property management office), Ralphs, and Albertsons.
You’ll be competing with the Girl Scouts and Camp Fire
Girls if you try to sell any later than that.
At the November or December Committee Meeting, tell
the den leaders when the See’s Candy Sales will be
held so they can help spread the word. Ask the leaders
to tell the parents, not just the scouts.
At the December Pack Meeting, announce when the
Popcorn Sale will be held. It would be better if you have
the stores/dates already set up, so people will know
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Pack
Webmaster
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Coordinators
Popcorn Sales
Kernel
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which weekend they will need to commit to.
Get the names and phone numbers of any scouts who
are interested in selling.
Follow up with an email to everyone in the Pack. Send
your email out to the Pack. Remember, some scouts do
not have email.
Order product needed for the site sale
Distribute the order forms to scouts when they can begin
selling them. It is good to show them how to sell and
prepare them for “NO” at some houses. They need
some tips to keep them going.
It is best to collect money with the order, that way people
do not change their mind and refuse the order or give a
bad check (hasn’t happened much.) It is also nice that
no money has to change hands when the delivery is
made.
Have the scouts (and parents) tally the forms and make
copies for themselves in case they are misplaced.
Collect all of the order forms from scouts with the money
for the order. Deposit checks to be sure they clear.
Fill out the master-order form, send it in and prepare to
distribute the order quickly when it arrives. The products
must not be left in a garage. Chocolate-coated popcorn
will melt and other popcorn will change flavor. One pack
destroyed all of the items in their master order by leaving
it in the garage.
Have the scouts report when all of their deliveries have
actually been made. After the checks have cleared,
then the scouts account can be updated.
In the fall:
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Determine cost and dates of camp, and approximate
number of scouts (current Bears & Junior Webelos) to
attend.
Obtain deposit check from Pack treasurer; submit with
approximate head count, to reserve spaces.
In the winter:
Resident Camp
Coordinator
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Give scouts and parents the medical release forms that
will be required by camp, so they’ll have time to get
physical exams and have any necessary follow-up for
medical clearance.
In the winter & spring:
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Collect portions of payments from scouts as required by
camp to hold their spots.
Ensure that payments are received ahead of specified
deadlines, to obtain best rates and keep slots reserved.
Try to take payments through the Pack treasurer, for
record-keeping purposes (they may need two
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signatures, so plan ahead).
At some point, camp director may need a list of names
of attendees.
In the spring:
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Service Project
Coordinator
(Scouting for
Food)
(or could be a
Special Flag
Ceremony)
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See’s Candy
Sales
Coordinator
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Distribute information to participants (e.g., directions to
camp, roster, agenda, rules, list of items to bring).
Arrange for tour permit (gather driver & vehicle
information & necessary signatures, submit to Council
for permit #).
Preliminary meeting is recommended, so campers get to
know each other; they may also develop skits, songs,
cheers, or flags, as requested by camp directors.
Ensure that all medical releases are complete; keep
copies.
Clarify meeting time & special instructions for arrival
date (sometimes you’re asked to arrive with swimsuit
under clothing, etc.).
Attend Iron Horse District Roundtable in February to
reserve area.
Coordinate with den leaders to cover sub-areas.
Arrange to gather all food for pack on or before final date
in March.
Arrange to deliver all food to the right location on final
date in March.
Report how well the pack did.
The See’s Candy Sales fundraiser allows scouts to earn
money towards their Twilight Camp or Residence Camp
tuition. A suggestion was made to also allow scouts to
use the money towards recharter fees. This would have
to be approved by the Committee, though.
Preplanning is very important.
Before the October Committee Meeting, call See’s in
downtown Sacramento (443-4497) and verify the candy
bars still cost $.75 each and sell for $1.50 in the stores.
Some people suggested selling the candy bars for $2.00
each, so you wouldn’t have to worry about giving
change. I think it was a good experience for the boys to
learn to give change. Also, if the candy bars are selling
for $1.50 in the See’s store, they might not sell as well at
$2.00.
In November, contact the local grocery stores and
schedule a weekend at the end of January. Schedule
Friday afternoon 3:30-7:30, Saturday 9:00-7:00, and
Sunday 9:00-7:00. Schedule the 4 local grocery stores:
Bel Air (requires a FAX to corporate headquarters),
Safeway (requires contacting their property
management office), Ralphs, and Albertsons. We sold
on January 28th/29th. You’ll be competing with the Girl
Scouts and Camp Fire Girls if you try to sell any later
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than that.
At the November or December Committee Meeting, tell
the den leaders when the See’s Candy Sales will be
held so they can help spread the word. Ask the leaders
to tell the parents, not just the scouts.
At the December Pack Meeting, announce that See’s
Candy Sales will be held in January. It would be better if
you have the stores/dates already set up, so people will
know which weekend they will need to commit to.
Get the names and phone numbers of any scouts who
are interested in selling.
Follow up with an email to everyone in the Pack. Send
your email out to the Pack. Remember, some scouts do
not have email.
Before ordering the candy, call every family on your list
and confirm that they are still willing to sell. Make sure
they understand that they must pay in advance (the
amount depends on what the Committee decided). If a
den leader provides a list of scouts, you should still call
the parents to confirm that they want to sell.
Once you have a confirmed list of scouts, figure out how
many candy bars will need to be ordered from See’s.
You have to order a minimum of 5 cases. Each case
contains 144 candy bars (6 boxes of 24 bars each).
Each case costs $108 (based on current cost).
Order a variety of candy bars (Milk Chocolate, Milk
Chocolate with Almonds, and Milk Chocolate with Toffee
Bits). Order less of the Milk Chocolate and a lot more of
the Almond and Toffee Bits. There was a mixed opinion
about the Dark Chocolate. Some people want to sell it,
others don’t. Get a concensus, but only order a little bit
of it.
Send an email or call the Cubmaster or Treasurer
requesting a check to See’s for the amount of the order.
Call the order in to See’s (443-4497). Our account # is
???????. Tell them what day you want to pick it up. The
store is located in downtown Sacramento at 10th and L
Street. They will give you directions for picking up.
Pick up the order a couple of days before the site sales,
so you can separate it out and distribute it. Give each
scout 60 candy bars (more if you found out the cost of
Twilight Camp went up). It’s easier to divide up if you
give each scout 24 of one variety, 24 of a second
variety, and 12 of a third variety since the candy bars
come in boxes of 24 each.
Send out an email or call families to pick up the candy at
your house, at the Pinewood Derby, or at the January
Pack Meeting (depending on when your site sales are
scheduled). Distribute what you can from your house
before you eat too much. Distribute the remaining candy
at the Pinewood Derby or Pack Meeting.
Collect checks made out to ‘Pack 146’. Keep close track
of what candy you distribute and how much money you
collect.
If scouts team up to sell together, they will have to keep
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track of their own candy bars and money. It’s helpful to
have a small table, a money box for change, and signs. I
also had my scouts hold a few candy bars in a tray. It
was easier to make a sale when people could see what
they were selling.
After the site sales, collect any earnings that were not
paid in advance. Turn in the checks and cash with a
balance sheet showing the total sold, total collected.
In the winter:
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Twilight Camp
Coordinator
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Find out who the Camp Director is and when the
meetings will be held. You may be required to attend
committee meetings; if so, don’t complain – it’s the best
way to find out what’s going on and to have some input!
As soon as camp registration forms are available,
distribute them to the den leaders with specific
instructions/deadlines and camp information.
Clarify what jobs the parents are signing up for, and how
many adults are needed.
Compile registration forms and fees to submit to the
Camp Registrar, as quickly as possible; this ensures that
dens will not be split up too much! List scouts by den,
matched with corresponding parents who will
accompany them. Ensure appropriate adult coverage.
Obtain a single check from the Pack treasurer; it may
need two signatures, so plan ahead.
If childcare is provided for siblings (sometimes called
Tag-Along), disseminate that information to the Pack
and coordinate registration forms and payment.
If our Pack is responsible for a booth, make sure that all
necessary preparations have been made, including setup and clean up. Somebody in the Pack should have
items from previous years that can be used again. If
money will be spent, clarify reimbursement rules with
Camp Director (sometimes complicated), or ask Pack to
reimburse.
Adult attendees may be asked to attend a training
session and/or have Youth Protection. Clarify and
announce these requirements!
Make sure the adults know which jobs they’ve been
assigned, and which days.
Just before camp:
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Be sure everyone knows where and when to meet
(including special parking or drop-off instructions), what
to bring, what to wear, what the camp rules are, and who
they’ll be with. Our adults may be responsible for boys
from other Packs; make sure they understand this, and if
possible, have them contact those boys in advance.
At camp:
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Ensure that everyone gets their t-shirts, hats, water
bottles, patches, or certificates.
Carry a list of shirt sizes, as well as den & adult
assignments.
Make sure everybody knows what they’re doing, and
that the booth got set up okay and is adequately staffed
with safety-minded adults who understand the intended
use of the equipment.
After camp:
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Obtain a list of achievements covered in camp.
Clarify what was actually done, and ensure that their
parents or den leaders give them appropriate
credit/awards.
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Blue and Gold
Banquet
Coordinator
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Historian /
Photographer /
Videographer
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Work with the other Adult Leaders to select a date and
location for the event
Extend an invitation to the prior Cubmaster to attend.
Arrange for someone from the District or Council to
discuss Friends of Scouting (FOS) presentation.
Arrange for any food and refreshments
Determine the theme for Blue and Gold (usually comes
from BSA each year) and communicate to the pack well
in advance of the event.
Arrange for entertainment (It is a bad idea to use this
meeting for any advancements – like Arrow of Light, or
bridging scouts) Blue and Gold is to celebrate the
birthday of BSA. (it will be 100 years very soon!)
Determine what decorations will be required (usually
each den will decorate a few tables.)
Prepare to have persons arrive early to setup.
Prepare to have persons stay afterward to clean up.
Take “official” photos at pack meetings and events.
Collect “Talent Release” paperwork and submit the
paperwork as required for BSA.
Monitor all photos contributed to be sure that all pictures
are of a positive nature that upholds the values of BSA.
Photos should make cubs feel important and proud. If in
doubt, contact the Cubmaster immediately.
Encourage others to submit photos to increase the
coverage of a wide range of scouts
Prepare videos/slideshow of events to re-live an event
that just happened, and to get cubs excited about
upcoming events. Videos should be a maximum of
three minutes long (one song.)
Cubmaster must have ample time to review the pictures
or video or slideshow before being presented.
Upload pictures to share with Pack families. We
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Raingutter
Regatta
Coordinator
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Special Ops
Agent
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currently use Shutterfly.
Verify that only the first-names of cubs are used in
association with pictures to protect cubs.
Work with the Adult Leaders to select a Park (usually
Kaseberg) for the event.
Reserve the park areas that will be needed.
Typical events include: Raingutter Regatta, Water-fight
with Sponges, Fill the bottle, water rockets, BBQ picnic.
These persons are called to assist with many details that
come up with putting on Pack events. Things like:
picking up ice at the store, ordering Pirate-themed items,
arranging for food or decorations.
We don’t want any event to fall on just one or two
people.
Many hands make light work and the events will be fun
for everyone.