CONCESSION VOLUNTEER AGREEMENT
THIS AGREEMENT, dated July 7, 2008, is between the University of Maryland, College
Park (hereinafter the “University”) Paint Branch High School PTSA (hereinafter the
“Group”).
WHEREAS, the University operates food service concession stands at special events; and
WHEREAS, members of non-profit groups volunteer to staff these concession stands as a
method of fund-raising on behalf of their organization; and
WHEREAS, The Group is a non-profit organization desiring to raise funds for said
organization.
NOW THEREFORE, in consideration of the foregoing and other good valuable
consideration, the receipt and adequacy of which are hereby acknowledged, the Parties hereto
agree as follows:
A.
Staffing
1. The Group to staff a concession stand at the locations, times and dates with the
corresponding number of volunteers, as set forth in “Attachment A” hereto and made a part
hereof. A deduction in commission will be assessed for each volunteer short for the required
number at a rate of twenty-five dollars ($25.00) per volunteer short.
2. The Group agrees to provide the number of volunteers specified above at the indicated
dates, times and locations. All volunteers must be fourteen (14) years of age or older.
Unless an individual has PAID the full public admission price, only volunteers working in
the stand will be permitted entry into the facility.
3. The volunteers are members of the Group, a non-profit organization and are not
employees, agents or independent contractors of the University or the State of Maryland.
The Group agrees to maintain their own insurance and all members understand and agree
they shall not be covered by Workman’s Compensation.
4. Dates and times of scheduled events are subject to change. The Group will be notified at
least six (6) days prior to the date in question if there is a date/time change.
B.
Term & Termination
1. This Agreement shall commence upon the date first set forth above and shall continue in
force until the end of the last event worked as appears on “Attachment A.”
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2. The University may terminate the Agreement by sending notice of termination in writing
to the Group to such effect, and such termination shall be effective as of the date set forth in
such notice.
C.
Payment
1. The University will pay the Group a commission on nine percent (9%) of calculated net
sales for the stand in which the Group worked on the dates set above. “Calculated net sales”
is defined as gross sales less tax and less cash shortages in excess of one-half of 1 % of
calculated gross sales.
2. Fifty dollars ($50.00) shall be deducted from payment to the Group if the stand is not
cleaned in accordance with the policies and procedures set forth in “Attachment B” attached
hereto and made a part hereof. Twenty-five dollars ($25.00) will be deducted from payment
for each volunteer the group is short from the minimum required number as stated in
“Attachment A”
3. Upon successful completion of the term of this Agreement, the University shall pay the
Group an additional one percent (1%) of net sales for all events worked.
4. All Payments shall be made by check issued by the State of Maryland approximately six
to eight weeks after the event. Payment shall be made to _____________________
__________________ and mailed to ________________________________________
_______________, _____ ________. The Group’s Federal Employment Identification
(“FEI”) number is
.
D.
Operations
1. The Group agrees to abide by all University policies and procedures set forth in
“Attachment B”.
2. The University will provide all facilities, equipment, uniforms, food, and management
supervision in order to operate the designated concession stand. The University shall have
exclusive right to determine all aspects of the operation, including, but not limited to,
opening/closing times, food production, pricing, and menu.
3. The University agrees to permit the Group to reasonably identify itself at the site of the
concession stand. “Reasonably identify” is at the sole discretion of the University. No tip
jars will be allowed.
E.
Release & Indemnification
1. In consideration for the opportunity to staff a concession stand, the Group and its
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members agree to indemnify, release, and hold harmless the State of Maryland, the
University, its officers, agents employees (collectively referred to as the “University”)
for any and all costs, liabilities, claims, compensation demands, attorneys fees, causes of
action on account of any loss or personal injury that might result from participation in
staffing the concession stand, whether arising through the negligence, omission, default or
other action of the University.
F.
Notice
1. Notices for the University: Concessions Manager, 1150 South Campus Dining Hall,
College Park, Maryland 20742-8411; 301-314-8296.
2. Notices for the Group: (Name) ______________, (Address) ____________________,
______________________, (Phone Number)_________________.
G.
Nondiscrimination in Employment
1. The Group agrees not to discriminate in any manner against and employee, volunteer or
applicant for employment or volunteer services on the grounds of race, color, religion, creed,
sex, marital status, national origin, ancestry or physical or mental handicap.
H.
Miscellaneous
1. The University agrees to provide access to a first-aid room at each major event.
2. This Agreement will be construed in accordance with and governed by the laws of the
State of Maryland.
3. This Agreement will be constitutes the entire agreement between the Parties hereto and
supersedes any and all prior agreement, whether written or oral, regarding the subject matter
hereof. No modification or amendment of this Agreement will be effective unless same will
be in writing duly executed by all Parties.
UNIVERSITY OF MARYLAND, COLLEGE PARK
Signature:______________________________________
Printed Name:__________________________________
Title:__________________________________________
GROUP
Organization:___________________________________
Signature:______________________________________
Printed Name:__________________________________
Title:__________________________________________
_________________
Signature
Attachment A
To agreement dated July 7, 2008 by and between the University of Maryland and
Paint Branch High School PTSA.
Date
Event
Location
# of Volunteers
8/30/08
FB vs. Delaware
B03
20-25
9/13/08
FB vs. California
B03
20-25
9/20/08
FB vs. Eastern Michigan
B03
20-25
10/18/08
FB vs. Wake Forest
B03
20-25
10/25/08
FB vs. North Carolina State
B03
20-25
11/15/08
FB vs. North Carolina
B03
20-25
11/22/08
FB vs. Florida State
B03
20-25
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Signature
Attachment B
To agreement dated July 7, 2008, by and between the University of Maryland and
Paint Branch High School PTSA.
POLICIES and PROCEDURES
Concessions
A. BYRD STADIUM – GAME DAY ARRIVAL:
1)
Groups are required to report to their assigned stands in Byrd Stadium three
hours prior to game time. Stand managers must report three and a half hours
prior to the game time and bring a list of volunteers.
2)
Parking is the group member’s responsibility. Follow the signs for “FREE
PARKING” on campus. No special permits for parking
are allotted for
volunteers.
3)
All volunteers MUST enter through the volunteer’s entrance, located on the
northwest side of the stadium, three doors to the left of the west gate.
Volunteers MUST arrive before game time. Anyone arriving later will not be
admitted. Split shifting is not allowed.
4)
If you are having problems arriving on game day, you must call the entrance
gate at (301) 314-1221 and speak to a manager.
GROUP LEADER REPONSIBILITIES:
1)
Every group should have a group leader and an assistant group leader, who
will be the two people who reports to the stand manager for any questions and
concerns.
2)
Insure that your group members realize that every item in the stand is
inventoried in a certain way. For instance, we count the cups you start with
and end with and use that figure as the amount of sodas you sold to customers.
For this reason you cannot give free cups of water to customers because we
will assume you sold that inventoried item and hold you liable for its cash
value. Items under inventory include cups, nacho trays, pizza dough, bags of
peanuts, all meat products, et cetera. The stand manager will go over how
each menu item is inventoried.
3)
Due to the inventory, any such items dropped, damaged or leftover, cannot be
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thrown away without being counted. For example, if a nacho tray falls on the
floor, and you throw it away, we will think you’ve sold it. Mark an empty
cardboard box as “SPOILAGE” and put such items in it for later counting. If
you are unsure if the item is under inventory then better safe than sorry – PUT
IT IN THE SPOILAGE BOX.
4)
Everyone working for your group in the stand is allowed $6.25 worth of food
and drink free of charge courtesy of the Concessions unit. Make sure you
keep track of this usage on the front of your folder. Your usage list should
include the persons name and items they consumed. Whether they had a Pepsi
or Mountain Dew is irrelevant – you need to know the size of the cup they
used, again for inventory purposes. Providing free product to anyone not
working in the stand is grounds for immediate termination of this agreement
and forfeiture or any commission payment for that game.
5)
Make sure your cashiers understand that each cash drawer IS NOT a separate
bank. They are encouraged to work together if one drawer runs low on
change or bills. You don’t need to give the cashier next to you $10.00 dollars
for $10.00 dollars worth of quarters. The money is combined into one count
at the end of the game.
6)
Insure that group members know the difference in cup sizes (small and
medium cups are often confused), nachos, and wrap differences for different
food so items are sold at the proper prices.
7)
Most stands get two basic rushes of business – one before the game and once
at half time. Between these busy times prepare for the next rush.
8)
On occasion your cashier may encounter a dissatisfied customer. Instruct
your cashiers to have the person step aside and let the manager or group leader
handle the problem. Do not hold the lines up talking at length with such a
customer.
9)
At the end of the event, work together on the cleanup. If cleanup takes one
hour or ten hours it must be done correctly. Put all loose cups together and all
like items in one spot and insure you understand and agree with the ending
counts. Once you and the stand manager have agreed on the ending
inventory, you must have it verified by someone on the Concessions
Management staff before leaving.
10) Alcoholic beverages or illegal drugs are prohibited in all stands. Any volunteers
reporting to work under the influence of or using alcoholic beverages or illegal
drugs will be removed from the stadium.
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PAYROLL (Groups):
1)
All new non-profit groups must fill out the back of the payroll form
completely. Groups must also fill out the form to change addresses or contact
person.
2)
Groups must sign in under “Groups” on the front of the form.
3)
The group leader must provide the concessions manager with a Federal Tax
ID number before checks can be processed. The process of issuing checks
will not begin until after this is complete.
INVENTORY:
1)
Opening inventory MUST be verified before work begins.
2)
NO inventory items are to be transferred without an issue slip.
3)
All usage MUST be recorded on the inventory sheet. Only stand workers are
allowed to use usage.
4)
All spoilage MUST be collected in one area to be counted by management at
the end of the day.
5)
The inventory sheet MUST be completed IN FULL. Failure to complete the
report could greatly affect your pay. This includes recording cash counted
and coupon amounts. THIS FORM MUST BE SIGNED.
6)
The following items are not allowed to be used by stand volunteers: Souvenir
Cups, peanuts, candy, ice cream, potato chips, bottled water, and any other
item marked with an “X” under usage on the inventory form.
7)
Food or beverages cannot be put into any cup or container except those
supplied by Concessions and included in your inventory.
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HEALTH REGULATIONS:
1)
You must wash your hands before starting work, after eating or smoking, after
going to the bathroom, after sneezing, or whenever hands are soiled by work.
Hands must also be washed after handling raw food items. Hands should be
washed using the Lotion Soap, dried, and then sanitized with the Hand
Sanitizer. Do not wash or wipe the sanitizer off. Gloves may be used but
must be changed under the same conditions as hand washing.
2)
Everyone must be in proper uniform. This consists of closed toe and heel
shoes, socks, long clean and neat pants (no sweats or shorts), a sleeved shirt, a
concessions shirt (picked up at the volunteer entrance), and a hat.
3)
Your personal belongings must be kept in the lockers, which is located in the
Employee Entrance Hallway. Bags are not allowed in the concession stand.
4)
No one is to eat, drink, or smoke in the stand. If you are on break, step out of
the stand.
5)
All food items and paper goods must be kept off of the floor. Cleaning
supplies must be kept separate from food and paper items. Cleaning wipes
will be stored in a sanitizer solution clearly labeled “sanitizer”.
6)
All frozen foods should be kept at or below 0 degrees F, refrigerated foods at
or below 40 degrees, and hot foods held at 140 degrees. All foods must be
cooked to 165 degrees. Use stem thermometers to check temperatures.
Thermometers will be issued, along with other items, and turned back in at the
end of the event. DO NOT TAKE THERMOMETERS HOME; YOU WILL
BE CHARGED $20.00.
7)
Scoops must be used for ice and remain outside of the ice bin when not in use.
8)
The three-compartment sink must be used utilizing the WASH-RINSESANITIZE method.
9)
All doors must remain closed.
The Concessions unit will provide you with a clean, organized stand prior to game day. It is
the responsibility of the entire group to clean the stand to the satisfaction of Concessions
Management. Groups that do not clean their entire stand in accordance with the following
procedures will be charged the cost of cleaning by concessions workers at over-time rates.
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POINT OF SALE TERMINALS:
The terminals allow:
1)
Registration of EVERY sale.
2)
Terrapin Express to be accepted at EVERY stand.
3)
A comparison between what is rung into the terminal and what inventory was
used to help track down shortages.
Inventory is still used to balance the cash. POS sales are only used as a guide to find
problems of shortages. In a perfect world, POS sales should match inventory (GOS) sales.
END OF GAME CLEAN UP INCLUDES:
1)
All trash placed in dumpster or designated area.
2)
All hand soap and paper towel dispensers filled.
3)
All counters, shelves, and worktables must be cleaned and sanitized.
4)
All floors must be swept and mopped. This includes behind, around, and
under equipment.
5)
All pans and serving utensils must be washed and put in proper places.
6)
All food must be put away.
7
All spattered food and grease must be cleaned from walls, ceiling, and
equipment.
8)
All food service equipment (slicers, fryer baskets, grills, etc) must be cleaned
and sanitized.
9)
Cooling grease trays from exhaust hoods and char broilers must be emptied
into designated containers.
10)
All cooking and heating equipment must be turned off.
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Signature