Process Document
Regular Setup Tasks: Enter Academic Calendar Dates
University of Ballarat
Oracle's PeopleSoft Campus Solutions
Enter Academic Calendar Dates
Process Document
Updated on Monday, 7 March 2016
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Process Document
Regular Setup Tasks: Enter Academic Calendar Dates
Enter Academic Calendar Dates
Procedure
This topic demonstrates how to set up the Academic Calendar Dates for one
Term and it's respective Sessions.
The Academic Calendar primarily controls the academic penalties that apply if
students apply to student administration to drop a class or withdraw from
studies past those dates.
NB: Students can only add and drop their own classes until the end of the
second week of the term.
In this demonstration we will set up:
* Important Dates for the Term
* Academic penalties that apply for students withdrawing from studies within
certain time periods
* Academic penalties that apply for students dropping a class within certain
time periods
NB: the dates used in this demonstration may not reflect the actual dates
required for Semester 1, 2011.
Please Note: this topic is 3 out of 3 in relation to Term Setup
IMPORTANT: This Academic Calendar only controls dates for which
Academic Penalties apply - dates for financial penalties are set up in the
Student Financials module.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
1.
Click the Set Up SACR link.
2.
Click the Foundation Tables link.
3.
Click the Term Setup link.
4.
Click the Academic Calendar link.
5.
An Academic Calendar exists for each Academic Career (UGRD,
PGCW, PGRS & NAWD).
There is only one Academic Calendar for each career so each time we
update the system with new Terms & Sessions we must also add these
Terms & Sessions to the Academic Calendar.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
6.
To look up the Academic Calendar for a particular career select the
required career from the drop down list.
Click the Academic Career list.
7.
Click the Undergraduate list item.
8.
Click the Search button.
9.
The Academic Calendar for the Undergraduate career is opened up.
There are a number of tab pages within this component that require
setup.
This first tab, Term Calendar 1, simply states the name of the
Academic Calendar.
Each career's calendar is named after it's career.
NB: there is no need to change this data.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
10.
Click the Term Calendar 2 tab.
11.
TERM v SESSION WITHDRAWAL DATES
Campus Solutions provides two methods of withdrawing a student from
studies:
* The first is "Session Withdrawal" - meaning the student is withdrawing
from all studies within one or more particular sessions (UB will not be
using this method of withdrawal).
* The second is "Term Withdrawal" - meaning the student is
withdrawing from all studies within one or more particular terms,
including its assosciated sessions (UB will use this method of
withdrawal).
Therefore the Academic Calendar requires dates to be set up in
relation to both Term Withdrawal & Session Withdrawal, so the Session
Withdrawal dates will be redunant however, they are mandatory fields
on the page and should be configured correctly in case UB ever do
decide to use the Session Withdrawal functionality.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
12.
We begin setting up the Academic Calendar with the new Terms &
Sessions by adding the new Term Code to the page.
Click the Add a new row button.
13.
Click the Look up Term Lookup button.
14.
The list of available Terms is displayed on the page.
Please Note: if you have not setup a Term/Session Table entry for the
term you want to add to the Academic Calendar will not see it in this
list.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
15.
Click the 1105 - Semester 1, 2011 list item.
16.
The Term Calendar 2 tab contains data that is used in relation to
students withdrawing from studies.
17.
The Cancel Deadline tells the system the last date that a student's
class enrolment can be "cancelled" and the reason that will be
populated on their enrolment record.
So when the Term Withdrawal process is run any classes that the
student was enrolled in before and up to this date will be set to a status
of "Cancelled" rather than "Enrolled" or "Withdrawn" and will have a
Reason of whatever is configured here.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
18.
Action
Click in the Cancel Deadline field.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
19.
Action
Enter the last date that a student can be "Cancelled" with the Term
Withdrawal Process.
This should be set to the day before the Term's Begin Date; so any
students who withdraw from studies before the Term Begin Date will
have their class enrolments "Cancelled".
Enter the desired information into the Deadline field. Enter
"28/2/2011".
Step
Action
20.
Click the Reason list.
21.
There are 4 options available here, however we are setting up the
"default" value that will automatically be put on the student's record
when they withdraw before the Cancel Deadline.
This default can be overridden on the Term Withdrawal by an
administrator if required.
Click the Student Request Drop list item.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
22.
Action
The Withdraw without Penalty Deadline tells the system the last date
that a student's class enrolment can be "withdrawn" and the reason
that will be populated on their enrolment record.
So when the Term Withdrawal process is run any classes that the
student was enrolled in before and up to this date will be set to a status
of "Withdrawn" rather than "Enrolled" or "Cancelled" and will have a
Reason of whatever is configured here.
Step
Action
23.
Click in the Withdraw without Penalty Deadline field.
24.
Enter the last date that a student can be withdrawn from studies
without any academic penalty.
This should be set to the Census Date of the term.
Enter the desired information into the Withdraw without Penalty
Deadline field. Enter "31/3/2011".
25.
Click the Reason list.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
26.
Action
There are 4 options available here, however we are setting up the
"default" value that will automatically be put on the student's record
when they withdraw before the Withdraw without Penalty Deadline.
This default can be overridden on the Term Withdrawal by an
administrator if required.
Click the Student Request Drop list item.
27.
The Withdraw with Penalty Deadline tells the system the last date
that a student will receive an academic penalty if they withdraw from
studies.
So when the Term Withdrawal Process is run any classes that the
student was enrolled in before and up to this date will remain as
"Enrolled" but will have a Late Withdrawal grade put on their record.
This LW grade then needs to be reviewed by an administrator or
academic staff member to determine if it should be changed to a "W" or
some other grade.
28.
Click in the Withdraw with Penalty Deadline field.
29.
Enter the last date that students will receive a Late Withdrawal grade if
they withdraw from studies.
This should be set to the End Date of the Term.
Enter the desired information into the Withdraw with Penalty
Deadline field. Enter "27/7/2011".
30.
Click the Grading Basis Lookup button.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
31.
Action
There are 4 available Grading Basis for Undergraduate Students.
Select the Graded Basis as this contains the withdrawal and late
withdrawal grades required for the Academic Calendar.
Click the CSW - Graded list item.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
32.
Action
Click the Grade Lookup button.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
33.
Step
34.
Action
The list of possible grades contained in the "Graded" Grade Basis is
displayed on the page.
Click the LW list item.
Action
Click the Term Calendar 3 tab.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
35.
Action
The Term Calendar 3 page contains a series of important dates for the
term:
Confer Date - for UB this is a "dummy" date used when completing
PGRS students - the Graduations Module then overrides this date on
the student's record
Census Date - Used for reporting purposes at the Term Level
Fully Enrolled Date - the date that the system should consider a
student's class enrolment to be official
Show Enrollment on Transcript - the date that the system should
display the student's class enrolment on their Academic Transcript
Show Statistics on Transcript - the date that the system should
display the student's statistics on their Academic Transcript (however
the UB Transcript does NOT display statistics)
Fully Graded Date - the date that the system should consider a
student's grade to be official
Student Attribute Value for Cohort - Not Applicable for this version of
Campus Solutions (for use in a future release)
36.
Click in the Graduation Fees Due Date field.
37.
Enter a "dummy" date that the system can use when completing PGRS
students.
NB: This date will be populated on the student's Degree Record,
however the Graduations Module will then over write that date with the
correct Conferral Date when the student has been processed for
graduation.
Enter the desired information into the Graduation Fees Due Date field.
Enter "1/3/2011".
38.
Click in the Census Date field.
39.
Enter the Census Date of the Term.
The Term Level Census Dates are the same for each Academic Year:
Summer - 28 February
Semester 1 - 31 March
Full Year - 31 May
Winter - 31 May
Semester 2 - 31 August
Spring - 15 December
Enter the desired information into the End Date field. Enter
"31/3/2011".
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
40.
Action
The Fully Enrolled Date defaults to the Term's Begin Date.
We want the system to consider a student's enrolment official from the
day the term begins so we should not change this value.
41.
Click in the Show Enrollment on Transcript field.
42.
Enter the Term's Begin Date.
We want any enrolment that the student has to show up on their
trasncript from the day the term begins.
Enter the desired information into the Show Enrollment on Transcript
field. Enter "1/3/2011".
43.
Click in the Show Statistics on Transcript field.
44.
UB do not display statistics on a student's Transcript but this field is
mandatory on the page so enter the Term's Begin Date.
Enter the desired information into the Show Statistics on Transcript
field. Enter "1/3/2011".
45.
Click in the Fully Graded Date field.
46.
We want any grade the student receives, either through the Grade
Roster Posting Process or through the Enrolment Request Page to be
considered official as soon as it is posted; so this date should also be
set to the Term's Begin Date.
Enter the desired information into the Fully Graded field. Enter
"1/3/2011".
47.
The Student Attribute Value for Cohort field is not used in this
version of Campus Solutions; it is on the page for a use in a future
release of the system; so do not enter any values here.
48.
Click the Term Calendar 4 tab.
49.
The Term Calendar 4 contains data that is related to the delivered
Graduation Process; however UB have developed their own
Graduations Module.
So do not enter any data into these fields.
50.
Click the Session Calendar 1 tab.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
51.
Action
Now that we have entered the Academic Calendar dates for the High
Level Administrative Term we now have to set up the dates for the
Sessions within that Term.
Remembering that the Sessions are where the classes are scheduled
which is essentially the level that the student will be enrolled at.
So we first need to add the Term's Sessions to the Academic Calendar.
52.
Click the Session Lookup button.
53.
The list of Sessions that have been configured for this Term is
displayed on the page.
The remainder of this demonstration will go through and add one at a
time and set up it's dates, then add the next one and so on.
54.
Click the Regular list item.
55.
The Session Calendar 1 page contains a series of dates that are used
in the Session Withdrawal Process.
Please Note: UB will not be using the Session Withdrawal Process;
however these dates are mandatory and should be set up correctly in
case any one does decide to use the Session Withdrawal Process in
the future.
56.
The Cancel Deadline on the Session Calendar 1 page works in the
same way that it does on the Term Calendar 2 page.
It tells the system the last date that a student's class enrolment can be
"cancelled" and the reason that will be populated on their enrolment
record.
So when the Session Withdrawal process is run any classes that the
student was enrolled in before and up to this date will be set to a status
of "Cancelled" rather than "Enrolled" or "Withdrawn" and will have a
Reason of whatever is configured here.
57.
Click in the Cancel Deadline field.
58.
Enter the last date a student's class enrolment can be "cancelled"
through the Session Withdawal Process.
This should be set to the day before the Session's Begin Date.
Enter the desired information into the Cancel Deadline field. Enter
"28/2/2011".
59.
Click the Reason list.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
60.
Action
There are 4 options available here, however we are setting up the
"default" value that will automatically be put on the student's record
when they withdraw before the Withdraw without Penalty Deadline.
This default can be overridden on the Session Withdrawal by an
administrator if required.
Click the Student Request Drop list item.
61.
The Withdraw without Penalty Deadline tells the system the last date
that a student's class enrolment can be "withdrawn" and the reason
that will be populated on their enrolment record.
So when the Session Withdrawal process is run any classes that the
student was enrolled in before and up to this date will be set to a status
of "Withdrawn" rather than "Enrolled" or "Cancelled" and will have a
Reason of whatever is configured here.
62.
Click in the Withdraw without Penalty Deadline field.
63.
Enter the last date that a student can be withdrawn from studies
without any academic penalties.
This should be set to the Census Date of the Session (remembering
that for Non-Standard Session for TPPs this the last date a student can
withdraw without financial penalty).
Enter the desired information into the Withdraw without Penalty
Deadline field. Enter "31/3/2011".
64.
Click the Reason list.
65.
There are 4 options available here, however we are setting up the
"default" value that will automatically be put on the student's record
when they withdraw before the Withdraw without Penalty Deadline.
This default can be overridden on the Session Withdrawal by an
administrator if required.
Click the Student Request Drop list item.
66.
The Withdraw with Penalty Deadline tells the system the last date
that a student's class enrolment can be receive an auomatic withdrawal
grade.
So when the Session Withdrawal process is run any classes that the
student was enrolled in before and up to this date will be receive a
grade of W.
67.
Click in the Grade field.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
68.
Action
Enter the last date that a student can receive an automatic W grade
when they withdraw from studies via the Session Withdrawal Process.
This should be set to the date that is known as the Student
Administration "W Date".
Enter the desired information into the Grade field. Enter "25/4/2011".
69.
Step
70.
Click the Grading Basis Lookup button.
Action
Click the CSW Graded list item.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
71.
Action
Click the Grade Lookup button.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
72.
Click the W list item.
73.
The Withdraw with Greater Penalty Deadline tells the system the last
date that a student's class enrolment can receive a late withdrawal
grade.
So when the Session Withdrawal process is run any classes that the
student was enrolled in before and up to this date will be receive a
grade of LW.
This grade will then need to be reviewed by an administrator or
academic to determine if it should be changed to a W or some other
grade.
Step
Action
74.
Click in the Withdraw with Greater Penalty Deadline field.
75.
Enter the last date that a student can receive an LW grade if they
withdraw from studies.
This should be set to the End Date of the Session.
Enter the desired information into the Withdraw with Greater Penalty
Deadline field. Enter "27/7/2011".
76.
Click the Grading Basis Lookup button.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
77.
Action
Click the CSW - Graded list item.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
78.
Step
Action
Click the Grade Lookup button.
Action
79.
Click the LW list item.
80.
We have now entered the Session Calendar 1 dates for the Regular
Academic Session (UB Domestic Campuses).
We now need to enter the Session Calendar 2 dates for this session.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
81.
Click the Show more tabs button.
82.
Click the Session Calendar 2 tab.
83.
The Session Calendar 2 page contains a series of dates that are used
in the when a student drops a class that is scheduled within this
session.
The dates will apply whether it is the student dropping the class online
or an administrator dropping the class on the student's behalf.
84.
The Drop (Delete Record) Deadline tells the system the last date that
a student can drop a class and not retain any record of that original
enrolment.
So the student can drop classes via Self-Service or through
administration until before and up to this date and the system will not
retain any record of it.
85.
Click in the Drop (Delete Record) Deadline field.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
86.
Action
Enter the last date that a student can drop a class and the system will
not retain any record of it.
This should be set to the day before the Session's Begin Date.
NB: Any classes that are dropped after the Session has begun will be
retained in the system for auditing purposes.
Enter the desired information into the Drop (Delete Record) Deadline
field. Enter "28/2/2011".
87.
The Fully Enrolled Date defaults to the Session's Begin Date.
There is no need to change this value.
88.
The Drop (Retain Record) Deadline tells the system the last date that
a student can drop a class without any academic penalty but the
system will retain the record of their enrolment.
So the student can drop a class either through Self-Service or
administration and before and up to this date and will not receive any
academic penalty, but the system will retain a record of the enrolment.
89.
Click in the Drop (Retain Record) Deadline field.
90.
Enter the last date a student can drop a class without any academic
penalty but the system will retain a record of the enrolment.
This should be set to the Census Date of the Session (remembering
that the Census Date for Non-Standard Sessions is set to the last day
that a student can withdraw without financial penalty).
Enter the desired information into the Drop (Retain Record) Deadline
field. Enter "31/3/2011".
91.
Click the Reason list.
92.
There are 4 options available here, however we are setting up the
"default" value that will automatically be put on the student's record
when they drop a class.
This default can be overridden on the Enrolment Request by an
administrator if required.
Click the Student Request Drop list item.
93.
The Drop with Penalty Deadline tells the system the last date that a
student can drop a class and receive an automatic withdrawal grade.
So if the student or an administrator drops a class before or up to this
date they will automatically get a W grade against the appropriate
class.
94.
Click in the Colour field.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
95.
Action
Enter the last date that a student can drop a class and receive an
automatic W grade.
This should be set to the date that is known as the Student can drop a
class and receive an automatic W grade.
Enter the desired information into the Colour field. Enter "15/4/2011".
96.
Step
97.
Click the Grading Basis Lookup button.
Action
Click the CSW - Graded list item.
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Step
98.
Action
Click the Withdraw with Penalty Deadline button.
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Step
Action
99.
Click the W list item.
100.
The Drop with Greater Penalty Deadline tells the system the last
date that a student can drop a class and receive a late withdrawal
grade.
So the student can drop a class through Self-Service or administration
before and up to this date and will receive an LW grade.
This grade will then need to be reviewed by an administrator or
academic to determine if it should be changed to a W or some other
grade.
Step
Action
101.
Click in the Drop with Greater Penalty Deadline field.
102.
Enter the last date that student can drop a class and receive an LW
grade.
This should be set to the End Date of the session.
Enter the desired information into the Drop with Greater Penalty
Deadline field. Enter "27/7/2011".
103.
Click the Grading Basis Lookup button.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
104.
Action
Click the CSW Graded list item.
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Regular Setup Tasks: Enter Academic Calendar Dates
Step
105.
Step
106.
Action
Click the Grade Lookup button.
Action
Click the LW list item.
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Step
Action
107.
Click the Save button.
108.
You have now entered the Session Calendar dates for the Regular
Academic Session (UB Domestic Campuses).
However we know that Semester 1, Semester 2 and Summer terms
also have two Non-Standard Sessions for Onshore and Offshore Third
Party Providers.
So we must now go and enter the Academic Calendar Dates for these
sessions.
109.
Click in the Session Calendar 1 tab.
110.
Click the Add a new row button.
111.
Click the Session Lookup button.
112.
Click the Non Stand 1 list item.
113.
Click in the Cancel Deadline field.
114.
Click in the Cancel Deadline field.
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Step
115.
Action
Enter the last date that a Onshore TPP student can withdraw from
studies and have their enrolment cancelled.
This should be set to the day before the Sessions Begin Date.
Enter the desired information into the Cancel Deadline field. Enter
"6/3/2011".
116.
Click the Reason list.
117.
Click the Student Request Drop list item.
118.
Click in the Heads of School Name field.
119.
Enter the last date an Onshore TPP student can withdraw from studies
without receiving any academic penalties.
This should be set to the Census Date of the Session (remembering
that the Census Date for TPP sessions is set to the last day a student
can withdraw without financial penalty).
Enter the desired information into the Heads of School Name field.
Enter "15/4/2011".
120.
Click the Reason list.
121.
Click the Student Request Drop list item.
122.
Click in the Withdraw with Penalty field.
123.
Enter the last date an Onshore TPP student can withdraw from studies
with an automatica withdrawal grade.
This should be set to the date known as the Student Services "W
Date".
Enter the desired information into the Withdraw with Penalty
Deadline field. Enter "5/5/2011".
124.
Click the Save button.
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Step
125.
Action
Click the CSW - Graded list item.
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Step
126.
Step
127.
Action
Click the Grade Lookup button.
Action
Click the W list item.
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Step
Action
128.
Click in the Withdraw with Greater Penalty Deadline field.
129.
Enter the last date an Onshore TPP student can withdraw from studies
with a late withdrawal grade.
This should be set to the End Date of the Session.
The LW grade will then need to be reviewed by and administrator or an
academic to determine if it should be changed to a W or some other
grade.
Enter the desired information into the Grading Basis field. Enter
"31/7/2011".
130.
Click the Grading Basis Lookup button.
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Step
131.
Action
Click the CSW - Graded list item.
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Step
132.
Step
133.
Action
Click the Grade Lookup button.
Action
Click the LW list item.
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Step
134.
Action
We now need to enter the Session Calendar 2 dates for Onshore TPP
students dropping classes.
Click the Session Calendar 2 tab.
135.
Click in the Disability Assistance Date field.
136.
Enter the last date an Onshore TPP student can drop a class and the
system not retain any record of the enrolment.
This should be set to the day before the Session Begin Date.
Enter the desired information into the Disability Assistance Date field.
Enter "6/3/2011".
137.
Click in the Drop (Retain Record) Deadline field.
138.
Enter the last date an Onshore TPP student can drop a class and not
receive any academic penalty, but the system will retain a record of the
enrolment.
This should be set to the Census Date of the Session (remembering
that the Census Date for TPP Sessions is set to the last day that a
student can withdraw without financial penalty).
Enter the desired information into the Drop (Retain Record) Deadline
field. Enter "15/4/2011".
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Step
Action
139.
Click the Reason list.
140.
Click the Student Request Drop list item.
141.
Click in the Drop with Penalty field.
142.
Enter the last date a student can drop a class and receive an automatic
withdrawal grade.
This should be set to the Student Services "W Date".
Enter the desired information into the Extra Tickets field. Enter
"5/5/2011".
143.
Step
144.
Click the Save button.
Action
Click the CSW - Graded list item.
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Step
145.
Action
Click the Grade Lookup button.
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Step
146.
Step
Action
Click the W list item.
Action
147.
Click in the Drop with Greater Penalty Deadline field.
148.
Enter the last date an Onshore TPP student can drop a class and
receive a late withdrawal grade.
This should be set to the End Date of the Session.
The LW grade will then need to be reviewed by an administrator or an
academic to determine if it should be changed to a W or some other
grade.
Enter the desired information into the Drop with Greater Penalty
Deadline field. Enter "31/7/2011".
149.
Click the Save button.
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Step
150.
Action
Click the CSW - Graded list item.
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Step
151.
Step
152.
Action
Click the Grade Lookup button.
Action
Click the LW list item.
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Step
Action
153.
Click the Save button.
154.
Click in the Postcode field.
155.
Finally we need to enter the Session Calendar dates for the Offshore
TPP session (Non-Standard Session 2).
Click the Add a new row button.
156.
Click the Session Lookup button.
157.
Click the Non Stan 2 list item.
158.
Click in the Cancel Deadline field.
159.
Enter the last date that a on Offshore TPP student can withdraw from
studies and have their class enrolments cancelled.
This should be set to the day before the Session Begin Date.
Enter the desired information into the Cancel Deadline field. Enter
"6/3/2011".
160.
Click the Reason list.
161.
Click the Student Request Drop list item.
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Step
Action
162.
Click in the Heads of School Name field.
163.
Enter the last date that an Offshore TPP student can withdraw from
studies without receiving any academic penalty.
This should be set to the Census Date of the Session (remembering
that the Census Date for TPP sessions is set to the last day a student
can withdraw without financial penalty).
Enter the desired information into the Heads of School Name field.
Enter "15/4/2011".
164.
Click the Reason list.
165.
Click the Student Request Drop list item.
166.
Click in the Withdraw with Penalty Deadline field.
167.
Enter the last date an Offshore TPP student can withdraw from studies
with an automatic withdrawal grade.
This should be set to the Student Services "W Date".
Enter the desired information into the Withdraw with Penalty
Deadline field. Enter "5/5/2011".
168.
Click in the Grading Basis field.
169.
Enter the desired information into the Grading Basis field. Enter
"GRD".
170.
Click in the Grade field.
171.
Enter the desired information into the Grade field. Enter "W".
172.
Click in the Withdraw with Greater Penalty Deadline field.
173.
Enter the last date an Offshore TPP student can withdraw from studies
with a late withdrawal grade.
This should be set to the End Date of the Session.
The LW grade will then need to be reviewed by an administrator or
academic to determine if it should be changed to a W or some other
grade.
Enter the desired information into the Grading Basis field. Enter
"31/7/2011".
174.
Click in the Grading Basis field.
175.
Enter the desired information into the Grading Basis field. Enter
"GRD".
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Process Document
Regular Setup Tasks: Enter Academic Calendar Dates
Step
Action
176.
Click in the Grade field.
177.
Enter the desired information into the Grade field. Enter "LW".
178.
Click the Session Calendar 2 tab.
179.
Click in the Disability Assistance Date field.
180.
Enter the last date a student can drop a class and the system will not
retain any record of the enrolment
This should be set to the day before the session's Begin Date.
Enter the desired information into the Disability Assistance Date field.
Enter "6/3/2011".
181.
Click in the Drop (Retain Record) Deadline field.
182.
Enter the last date an Offshore TPP student is able to drop a class
without any academic penalty and the system will retain a record of the
enrolment.
This should be set to the Census Date of the Session (remembering
that the Census Date of TPP sessions is set to the last day a student
can withdraw without financial penalty).
Enter the desired information into the Drop (Retain Record) Deadline
field. Enter "15/4/2011".
183.
Click the Reason list.
184.
Click the Student Request Drop list item.
185.
Click in the Drop with Penalty Deadline field.
186.
Enter the last date a student can drop a class and receive an automatic
withdrawal grade.
This should be set to the Student Services "W Date".
Enter the desired information into the Drop with Penalty Deadline
field. Enter "5/5/2011".
187.
Click in the Guest Tickets field.
188.
Enter the desired information into the Guest Tickets field. Enter
"GRD".
189.
Click in the Grade field.
190.
Enter the desired information into the Grade field. Enter "W".
191.
Click in the Drop with Greater Penalty Deadline field.
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Process Document
Regular Setup Tasks: Enter Academic Calendar Dates
Step
192.
Action
Enter the last date an Offshore TPP student can drop a class and
receive a late withdrawal grade.
This should be set to the End Date of the Session.
The LW grade will then need to be reviewed by an administrator or
academic to determine if it should be changed to a W or some other
grade.
Enter the desired information into the Drop with Greater Penalty
Deadline field. Enter "31/7/2011".
193.
Click in the Grading Basis field.
194.
Enter the desired information into the Grading Basis field. Enter
"GRD".
195.
Click in the Grade field.
196.
Enter the desired information into the Grade field. Enter "LW".
197.
Click the Save button.
Step
198.
Action
Click the Home link.
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Process Document
Regular Setup Tasks: Enter Academic Calendar Dates
Step
199.
Action
Well done, you have successfully set up the Academic Calendar for
one Undergraduate Term.
The Academic Calendar Configuration for each year will require an
entry for every Term and its respective Sessions:
Summer (Regular, NS1 & NS2)
Semester 1 (Regular, NS1 & NS2)
Full Year (Regular)
Winter (Regular)
Semester 2 (Regular, NS1 & NS2)
Spring (Regular)
Each of the terms also have to be added to the Academic Calendar for
each Career (UGRD, PGRS, PGCW & NAWD).
Please Note: There are no Non-Standard Sessions for the PGRS
Career, so they are not required on the Academic Calendar.
TIP: It may also be easier for the person setting up Academic
Calendars to use the previous configuration of Academic Calendars
to see how the set up works for the unusual scenarios (e.g. Summer,
Spring & Winter Terms).
IMPORTANT: This Academic Calendar only controls dates for
which Academic Penalties apply - dates for financial penalties
are set up in the Student Financials module.
End of Procedure.
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