TEMPLATE: Project Budget
PROJECT BUDGET INFORMATION
Budget during the life of the Project
The budget below provides the detail estimates for labor, material and other items for the duration
of the project.
Line Item
FY05-06
Labor
FY06-07
Material
Other
FY Total
Labor
Material
Other
Total
Total Project Budget
Enter the name of the Line Item that you are budgeting.
You may want to enter high-level categories and then list detail line items under the high-level
category. Refer to your work breakdown structure for project categories and task details.
Example:
Phase 1
1. Initiate the Project
1.1 Develop Project Charter
1.2 Finalize Project Charter
Enter the FYyy-yy - the planned fiscal year in which the budget estimate will be incurred.
Example: FY05-06
Enter the Labor - the budget estimate of the staffing required for the line item.
Enter the Material - the budget estimate for equipment and supplies for the line item.
Enter the Other - any budget estimated for items other than Labor and Material such as training
Enter the Fiscal Year Total – the sum of Labor, Material and Other for each line item for each
fiscal year
Enter the Total - the total costs for each column – Labor, Material, Other and Fiscal Year.
Enter the Total Project Budget – the sum of the Fiscal Year Totals
Notes:
 Cost information can be entered as fiscal quarter or fiscal year depending on the project’s
needs.
 If large numbers are used, include a comment that indicates the units of the numbers. For
example: values in $000, Values in millions
COMMENTS: (list any assumptions or clarifications pertaining to the costs entered above.)
Template – Project Budget - V 1.0 2/14/06
FY Total
On-going Support Budget after Project Completion
The on-going support budget is the detail estimates for on-going support after project completion.
Line Item
FYyy-yy
FYyy-yy
Total Budget
Total Budget
COMMENT: (list any assumptions or clarifications pertaining to the costs entered above.)
If appropriate for your project, include budget estimates for on-going support after project
completion.
Enter the description of the Line Item being budgeted.
Example on-going support line items:
Hardware Maintenance - budget estimate for hardware maintenance
Hardware Hosting – budget estimate for platform fees
Software Maintenance – budget estimate for software .maintenance
Network – budget estimate for network usage
Backup and Recovery– budget estimate for Backup and Recovery services
Support Labor – budget estimate for the staff required to support the product.
Enter the FYyy-yy - the planned fiscal year in which budget estimate will be incurred. Example
FY05-06
Enter the Total Budget - the sum of the line item budget estimates for each fiscal year and the
Total Budget for each column..
Notes:
 Cost information can be entered as fiscal quarter or fiscal year depending on the
project’s needs.
 If large numbers are used, include a comment that indicates the units of the numbers.
For example: values in $000, Values in millions
Template – Project Budget - V 1.0 2/14/06