Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. About Inn from the Cold Kelowna Annual Report This report covers Inn from the Cold - Kelowna for the period April 1, 2013 to March 31, 2014. Tara Tschritter, Coordinator On behalf of the Board of Directors May 28, 2014 Inn from the Cold - Kelowna P.O. Box # 21130 Orchard Park Postal Outlet Kelowna, BC V1Y 9N8 Canada www.innfromthecoldkelowna.org © Inn from the Cold – Kelowna 2014 Editors: Peggy Salaberry Tel. 250.448.6403 Tara Tschritter, Agency Coordinator Tel. 250.448.6403 Date Last Edited: July 24,2014 © Inn from the Cold Kelowna -2014 Annual Report 2013/2014 2 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Table of Contents About Inn from the Cold Kelowna Annual Report ......................................... 2 President’s Message .................................................................................................. 4 Board of Directors ...................................................................................................... 5 Guiding Principles ...................................................................................................... 7 Fund Development Report ...................................................................................... 8 Personnel Report ........................................................................................................ 9 Communications Report ....................................................................................... 10 Operations Report ................................................................................................... 11 Appendices ................................................................................................................. 24 Appendix A: Contributors..................................................................................... 25 Appendix B: Financial Statements ................................................................... 28 Annual Report 2013/2014 3 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. President’s Message Inn from the Cold - Kelowna is about to launch a major new program: permanent housing for 8 people who are currently experiencing homelessness. This is a major step forward for our organization, and so much hard work from our staff and wonderful volunteers over the past 12 months has made this possible. It has long been our vision to be able to offer permanent housing for those in greatest need and this will become a reality when we open our housing facility on Chandler Avenue in the next few months. The past year has been one of preparation, and Tara, our co-ordinator, has led her team to make this housing project happen. There will be many challenges ahead as we add this new project to our existing activities but I am sure, with the tremendous support from our volunteer base and local organisations, we will be able to make it a success. During the past winter our emergency shelter has been very busy and we have managed to provide food, warmth and support those who need it. The homeless street soccer program has achieved so much and offers an amazing sense of purpose to all the players, including the volunteers who come along and join in. Our in-home support program has been developing and expanding, and the demand never seems to reduce. As we move forward into one of the most exciting phases of our organization's development I'd like to sincerely thank all our volunteers, staff, board members and the organisations and businesses that support us throughout the year. Without you we could not carry on. Sincerely, Mark Dixon With gratitude and a touch of melancholy we bid farewell to two long term IFTC board members this year. Heather Karabalas (top) and Diane Bryce (below) have brought expertise, countless hours and dedication to our board over the past several years. Diane spent the past four years as the Treasurer of the IFTC Board. She volunteered weekly doing tasks from budgeting to payroll to accounts payable and accounts receivable. Diane helped our little non-profit evolve into a fully functioning charity that now operates five programs. As a key IFTC volunteer and longstanding board member Heather is one of a handful of individuals who has kept IFTC grounded in our history and founding values. Examples of her participation are great and vary widely. She has done everything from scrubbing toilets, training students and volunteers, writing our acknowledgment & thank-you letters, shelter volunteering to participation and guidance on our board. Both wonderful women plan on remaining IFTC volunteers and we are so thankful they will remain a part of our IFTC family! Annual Report 2013/2014 4 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Board of Directors President: Mark Dixon Mark is a professional Chemical Engineer and is the managing director of ESD Simulation Training, an international training company. Mark grew up in the UK and worked most of his life in Scotland before moving to Kelowna six years ago. Mark is a member of the Rotary Club of Kelowna Ogopogo and sits on the board of directors of Community Futures in Kelowna on a voluntary basis. Mark has been a volunteer with Inn from the Cold for the past five years. Vice President: Ron Philippot Ron and Yvette Philippot relocated to Kelowna in 2010 from Winnipeg, Manitoba along with their 2 adult children and son in law. Both Ron and Yvette are active in the local church and volunteer at Inn from the Cold. Ron has been a life insurance advisor for 30 years first with a large national company, then owner of a brokerage agency and now in personal production. Treasurer: Diane Bryce Diane Bryce joined the IFTC team in May 2010 as Treasurer. She has over twenty-five years experience in the financial field working with various non-profit organizations and local businesses and is committed to giving back to her community. When Diane is not at the Inn she maintains the books for a local travel agency, assists in the administration of a women's charity and teaches children to play the piano. Her favorite pastime is relaxing on her lawn swing with family and friends. (we don't know where she finds the time). Secretary: Erica Hudson Erica Hudson is the Employment Solutions Coordinator at Job Options BC with the YMCA of Okanagan here in Kelowna. She assists clients with creating return to work action plans and facilitating workshops in a training program for clients seeking employment. Erica is also in touch with employers and businesses in the community with the intention of building relationships and community connections. She was raised in the Okanagan and has a background in business. Her passion and current work goals are in relation to helping at-risk clients within the community. Erica has been a volunteer with Inn from the Cold for the past couple years and is a volunteer Advocate with the Inn Home Support Program. Director of Operations: Heather Karabalas The Reverend Heather Karabelas is the founding President of Inn from the Cold-Kelowna and has served on our Board for several years. She is the Deacon on staff at St. Michael & All Angels Anglican Cathedral in Kelowna where she is very involved in Cathedral Outreach Programs. She is a retired teacher librarian, is married to Michael and has been a resident in Kelowna since 1990. Apart from her board duties, Heather is a very active volunteer with all aspects of our work. Director: Jo-Anne Haun Jo-Anne is an insurance adjuster in Kelowna by day and a food volunteer at IFTC for the past 6 years by night. Over the years she has been able to tie both of her worlds together through LOIS (Lake Okanagan Insurance Society) as they have adopted IFTC as one of their charities. Jo-Anne also sits on the Board of Directors for Silver Lake Forest Education Society, with her primary responsibility being raising funds to send children to camp, who otherwise would not be able to afford it. Director: Jim Williamson Annual Report 2013/2014 5 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Jim was born Nov 6 1947 and graduated Grade 13 in Kamloops in 1965. He enrolled in the Canadian Army as an Office Cadet in fall of 1966 and left the Regular Army as a Lieutenant in summer of 1972 after which he worked as an Insurance Broker and retired in July 2008 as a Senior Commercial Underwriter. Jim married in 1976 and has 2 children, son Brent and daughter Tracey from this marriage. Jim is presently employed as Grocery Clerk with Coopers on Highway 33, in Kelowna. His hobbies include reading, fishing, computers, crafts and best of all his 2 Grand Children. Director: Chelsea McCrimmon Chelsea is from Brandon, Manitoba and began volunteering at Inn from the Cold in November of last season after moving to Kelowna. She attended law school at the University of Manitoba in Winnipeg. Throughout university she was involved in various volunteer activities including working at the reception desk at Siloam Mission, a homeless shelter in Winnipeg, and serving as the director at Running and Reading, an after-school program for inner-city children in Winnipeg. Chelsea is a lawyer and in her spare time she enjoys reading, hiking, and has recently begun writing a blog for Animal Justice Canada, an organization devoted to seeking justice for animals. Annual Report 2013/2014 6 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Guiding Principles Vision A community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Values We value Mission Inn from the Cold-Kelowna's mission is to respond to the needs of people who are experiencing, or are at risk of homelessness, in a welcoming, compassionate and mutually respectful manner. a welcoming environment where those we serve are people first, • compassion for our all by delivering services that are inclusive, non-judgmental and encouraging • an atmosphere of mutual respect which incorporates the confidentiality, personal privacy and dignity of all members of our community Purposes of the Inn from the ColdKelowna As stated in the Constitution, drawn up when Inn from the ColdKelowna became a society in September, 2007, the purposes are Annual Report 2013/2014 • to provide emergency overnight shelter to adult people living on the street; to offer an environment of respect, compassion and caring; to build community relationships with individuals, agencies or groups to advocate for the needs of our guests. 7 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Fund Development Report This 2013/14 fiscal year we are pleased to report that we have garnered $76,555 worth of grant funds. In addition we have received financial support via a local “Match the Tax” Fund Raiser with the Downtown Boston Pizza, participation in the Okanagan Change Up event, a curling tournament sponsored by The Lake Okanagan Insurance Company and our January Coin Collection event held at the local BC Liquor Distribution branches. Our annual fundraisers, The Push to End Homelessness, the monthly Dining Out to End Homelessness Dinner Series and The Night at the Inn (sponsored by Tribehouse, a local artist collective) were not only financially successful, but also entertaining and educational. As in years gone by community members have continued to be extremely generous with their donations. We are grateful for their amazing financial support and their willingness to give so abundantly. IFTC has maintained our partnership with Community Living BC and continues to be grateful for this supportive working relationship. We hope to further this working relationship in the coming year. Creating and maintaining financial sustainability is a challenging endeavour for grass roots organizations such as ourselves. With that being said we are committed to “thinking outside the box” in order that we can seek the necessary funding to support our valued services. In the coming year we are moving forward to create a social enterprise venture. Our main goal will be to create operating funding for our programs with a dual purpose of empowering participants presently experiencing or at risk of homelessness to step beyond the realm of surviving and discover new skills which can bring about change and learning. We are committed to including our clients by creating potential employment and training opportunities while promoting a healthy social network, inclusivity and purpose. We are looking to partner with potential community groups in order that we can work collaboratively in the future. We are also preparing to seek sponsorship from corporate Kelowna. We truly believe that everyone deserves a place to call home and collectively support the United Nations when they say: “Everyone has the right to a standard of living adequate for the health and well-being of himself and of his family, including food, clothing, housing and medical care and necessary social services, and the right to security in the event of unemployment, sickness, disability, widowhood, old age or other lack of livelihood in circumstances beyond his control.” Kindly Submitted, Su Knorr Fund Development Coordinator Annual Report 2013/2014 8 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Personnel Report Our winter shelter staff are hired seasonally, in October of every year. We have been incredibly fortunate to have a strong base of returning staff members each year. This year we had 5 returning and 4 new staff members that made up our regular shelter staff and casual support team. From a management perspective, this group of individuals was remarkable to work with. They all took a very hard, front line job and made it look easy. Their compassion, respect for, and dedication to our shelter guests aligned perfectly with our IFTC values. During the shelter season we added an additional staff member nightly from 7-9 to assist during intake. We also piloted a new Guest Program Coordinator Position to host a group weekly with our shelter guests. These positions added an additional 16 hours per week to our shelter staff contingent. Staff, volunteers and guests found the extra staff member at intake to be the most valued addition. We decided that a group program facilitator position will be more valuable in the future when working with a more stable population in a housing program. Outreach and Inn Home Support staffing saw change over the 2013-2014 fiscal year. Our Inn Home Support Coordinator, John Farvolden retired and our former outreach worker, Jordan McAlpine moved into this role. We hired Wayne Golling from our shelter staff to replace Jordan on Outreach. The transition was very smooth because we were able to reposition our own dedicated and knowledgeable staff members. This year IFTC hosted a Practicum Student from Vancouver Career College, Sandy Hillis. Sandy worked 3 mornings per week in the Free Store helping our guests and others in the community access basic needs such as clothing, toiletries, camping gear, small household items and some food. Her quiet, respectful manner made her very well-liked by IFTC guests. She always has a moment to sit for a cup of coffee and listen. Sandy also worked 26 overnight shifts for a total of 243 hours in the shelter. Respectfully Submitted: Tara Tschritter - Agency Coordinator Su Knorr and Tara Tschritter of IFTC with Ron Cannon M.P., Merribeth Freisen of Brain Trust and Christene Walsh of the Regional District at the National Alliance to End Homelessness Conference in Oct 2013 Annual Report 2013/2014 9 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. To Staff and Volunteers of Inn From The Cold: Everyday your time and energy is very much appreciated, Please note that we all love what you do yet you are all so underrated. You feed us, clothe us, and give us a place to rest our head, Even though you could be spending time with friends and family instead. Most of society deems us losers, derelicts, and even unsavoury, Yet every night and day you arrive with compassion and bravery. If it wasn’t for angelic people like you we would be outside sleeping in boxes, for some of us our time would come to an end. With your holistic ideas, actions, and words you are all truly a Godsend. Every day we search for peace and love, some of us wanting to leave the world behind, Yet there you are, majestic and humble, easing our troubled minds. Though we may not know how to express it in our hearts and minds we feel free, I think I speak for us all when I say you are all forever embraced in our street family. Bless you all. -Harold Smoke Communications Report This has been another good year in the area of communications for Inn from the Cold – Kelowna. We have received press coverage throughout the year from local papers, radio stations, independent publications and television. The Push to End Homelessness in 2013 was the focus of a Shaw TV special that can still be found on YouTube. For the 2014 Push event a group of students from Okanagan College created a film to promote the fundraiser. This film went viral on social media and has had over 3000 “hits”. It was picked up by multiple news outlets including Kelowna Capital News, Castanet and Kelowna Now. In 2013 Inn from the Cold was finalists in both the Best of Kelowna on-line poll as well as the Civic Awards for Volunteer Organization of the year. Our 2013 Night at the Inn was a time to develop new relationships in the arts community. A collective of local artists, Tribe house, organized all of the art and musical entertainment for this event. A CD titled “Inncluded” was created with funds from sales going to IFTC. A song called “Included” was written by a local singer/songwriter, Ryan Dumas, and dedicated to Inn from the Cold. Our Street Soccer team, the Kelowna Kodiaks garnered attention in the promotion of their first annual Footgolf fundraiser. As a nod to our fiscal responsibility IFTC was highlighted in “These Dollars Make Sense” article written by Okanagan Life Magazine. This article pointed to the prudent use of funds by a handful of local charities, one of which was our humble organization! We have continued to work to increase our social media presence. IFTC staff regularly update the Facebook page, Facebook group and Twitter accounts with agency information. Our followings on both continue to grow. We were recipients of the World Film Festival donations again this year. In addition to receiving the donations we were invited to introduce a film on the issue of homelessness to the attendees of the festival. As our volunteer and event distribution lists continue to grow we have incorporated a new mass e-mailing system, called Chimp mail. E-mails that are sent out to our existing networks now reach over 700 people; this is an increase of 200 in the last year. Our new website went live in the summer of 2013 and is easier to navigate and update (is now a WordPress site). The biggest accomplishment of the year was two letters to the editor that were written by guests of IFTC thanking us and praising the service they received while staying in our shelter. These gestures of gratitude were by far the most rewarding of all public exposure received in the 2013-2014 fiscal year. In conclusion, 2012-2013 was another banner year for communications for IFTC. We look forward to building upon our successes in the future. Respectfully Submitted: Tara Tschritter - Agency Coordinator Annual Report 2013/2014 10 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Operations Report Programs Inn from the Cold-Kelowna operated four programs in the 2013-2014 fiscal year – an emergency winter shelter program, a homelessness prevention program called Inn-Home Support, to assist those at risk of homelessness to remain in their homes, Case Management and Outreach Services and the Kelowna Kodiaks When asked what they love about Homeless Street Soccer Team. our shelter, here is what some of our The Shelter Program Guests: We are a minimal barrier shelter that serves the most vulnerable homeless members of our community. At intake, women and men are welcomed and a vulnerability assessment to determine bed allocation is completed. Intake is completed upon referral (self or agency) and beds are assigned for the night. The following are prioritized for service: guests had to say: “compassion, nonjudgmental atmosphere, friendliness, the food, brotherhood sisterhood, the friendly volunteers and staff, my warm bed, thanks for all the generosity and love, creating an environment for change to occur” . • Referrals from community partners • Couples and adult family members • Persons with pets • Persons who do not access other shelters • Transgendered individuals • Persons who work past curfew times (sex trade and traditional employment) • Persons who are unable to access other shelters for reasons such as capacity issues, bans, time limits, red zone court orders, personal conflicts, religious beliefs, safety issues, storage availability for carts and bikes 31 beds are available nightly and 4 are reserved for late night emergency referrals from hospital, RCMP, community agencies or self-referrals. We received referrals from a variety of sources over the past year; community outreach workers, Kelowna General Hospital, Outreach Urban Health, Kelowna RCMP, the Kelowna Gospel Mission, NOW Canada, PIERS Support Services, HOPE Outreach, Living positive Resource Center, the Ministry of Social Development, The John Howard Society, Freedom’s Door, Canadian Mental Health and The Ki-Low-Na Friendship Centre. Shelter Capacity/Numbers of Guests The allowable number of guests was 35 adults per night. The average number of guests per night was 30.9. The occupancy rate for the season was 88.29% a slight increase from 87.6% the previous winter. Number of Guests: Annual Report 2013/2014 # Total Guests: 237 Total Nights: 151 Total Stays: 4667 11 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Occupancy Rate 88.29% Season Inn from the Cold-Kelowna’s shelter operated for 5 months, from November 1, 2013 to April 1, 2014. Staffing All staff had related education and/or experience. All were trained specifically for determined shifts and given an overview of the duties of other shifts. We were very fortunate that five of our nine shelter workers were retuning. Staff who had yet to complete First Aid training, Food Safe training, working with Vulnerable Populations and Non-Violent Crisis Intervention training were provided with this training. Staff also attended training on Harm Reduction offered by one of our new staff members who brought this expertise. Our Outreach Worker completed an eight week intensive Motivational Interviewing Course offered and funded by the Canadian Action Initiative. Our Coordinator and Director of Fund Development were very grateful to attend the Canadian Alliance to End Homelessness Conference in Ottawa in October 2013. These staff members gained valuable knowledge, learning from best practises developed by agencies across Canada delivering these services. Our agency also presented on Inn from the Cold – Kelowna’s Inn Home Support Program. Comparative shelter results Outcomes for Guests Shelter Season 2012-2013 Overnight Stays Provided Men 4085 +6.52% 757 532 - 29.72% 37 50 + 35.14% Total 4629 4667 +0.82% Men 211 183 -13.3% 72 52 -27.8% 3 2 -33.3% 286 237 -17.1% 16.2 nights 30.91 nights +192% 1055 1241 +17.6% Transgendered Women Transgendered Total Average stay per guest Aboriginal Guests % Change 3835 Women Unique Individuals 2013-2014 Total stays Conclusion: This year IFTC prioritized service to referrals from community partners. IFTC referred many guests back to the KGM and focused on working solely with those guests who refused to access services downtown. Accordingly, we see a decrease in number of individuals serviced and an increase in total nights stayed (less bouncing back and forth between shelters). We also saw decrease in the number of women served this winter season. We hypothesize that this is due to an increase of women’s services in the community (Karis, House of Hope, KGM shelter beds for women). Annual Report 2013/2014 12 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Age Statistics: Age Total Stays % 18-24 396 8.5% 25-34 654 14% 35-54 2587 55.4% 55+ 1030 22.1% Total 4667 100% Volunteers As per usual at Inn from the Cold - Kelowna, all services we provide are a direct result of our volunteer support. In 2013, our board member, Heather Karabalas, was nominated as Woman of the Year at the City of Kelowna Civic Awards. Although, she was not the winner, she did place in the top three and received honorable mention at the 2013 Kelowna Civic Awards. Total shifts served 906 Number of shift volunteers (morning, food, reception, overnight) 143 Number of Service Clubs/Groups of Volunteers (minimum of 10 volunteers per group) 6 groups x 10 individuals = approx. 60 *Number of specialized volunteers (see examples below) 25 TOTAL SHELTER VOLUNTEERS 228 Average number of shifts per volunteer 4 Maximum number of shifts filled by a single volunteer: 41 Maximum numbers of hours volunteered by a single volunteer: 234 * Special tasks: In addition to facility work parties and shifts were also undertaken by “super” volunteers on a weekly basis: bread pick-up, shopping for cleaning and paper supplies, grocery shopping, sock laundry, recycling, donation sorting, kitchen management, presentations, volunteer liaising, fundraising, communications, board duties, Salvation Army food volunteers, Christmas Day volunteers and other tasks. Dollar Value of Volunteer Contribution Volunteer Type Total Hours Financial Contribution ($) Cost per Hour ($) Cleaning and renovations 600 18.5 $11,100 Fundraisers 250 18.5 $4,625 Annual Report 2013/2014 13 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Board 960 30 $28,800 1208 18.5 $22,348 604 18.5 $11,174 Overnight 1359 18.5 $25,141.5 Morning 1208 18.5 $22,348 Inn Home Support Advocates 1536 18.5 $28,416 6765 18.5 $153,952.50 Reception Food + Total Volunteer Hours Volunteer Food Donations 960 30 151 dinners for up to 35 people $80/meal Total Volunteer In-Kind Financial Contribution $12,080 $166,032.50 Recruiting Volunteers and Training A campaign for attracting and recruiting new volunteers included internet advertising through Castanet, our own website, a standing webpage with Kelowna Community Resources (KCR), advertising at our own events and presentations to various community groups and organizations. In the fall we had a booth at the Kelowna Volunteer Fair at Parkinson Recreation Center and National Addiction Awareness week held at Trinity Church. In the spring we had a booth at Mental Health Awareness Week, also held at Trinity Church. Volunteers come to us through church, work or leisure connections in the community. We offered a variety of sought after training opportunities and this attracted many new volunteers, particularly from the college and university sectors. • 57 volunteers attended shelter orientation sessions. • 23 volunteers attended a two day Non-Violent Crisis Intervention training certification program • 29 volunteers attended Meet the People: Working with Vulnerable Populations Training • 27 volunteers attend Harm Reduction training provided by our partners at Living Positive Resource Center • 4 volunteers attended Problem Gambling training put on by BC Gaming Case Management and Outreach Program Case Management Services Case management services are available year round to individuals who were experiencing homelessness or are at risk of becoming homeless. Case work often begins with a pre-arranged meeting or chance encounter between the outreach worker and the client in which the client identifies changes that they would like to see in their lives, expresses an immediate need, or are in crisis. An Initial Engagement form is then completed and needs are prioritized. The client sets short or long term goals and the outreach worker assists in breaking down the goals into manageable steps. Support in navigating the complex service/agency systems in order to meet those goals is provided. Case management utilizes Annual Report 2013/2014 14 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Motivational Interviewing techniques to help individuals progress with solution focused plans. This year case management was extended to include two evenings a week in the shelter to increase opportunities for individuals to access services. Approximately 18% of total meetings occurred in the shelter during these two evenings. Also noted was a 27% decrease of female stays at the shelter despite observations made by the community outreach teams suggesting there were more women on the streets. Other women’s resources such as Alexander Gardner House and the Kelowna Gospel Mission noted being at capacity more often indicating that women were utilizing their services more. The following six key areas of support were provided by the outreach worker to clients over the course of a year: 1. Housing: The outreach worker was able to provide assistance in accessing transitional housing as well as finding appropriate market housing. For transitional housing, the outreach worker provided referrals to appropriate housing programs, provided transportation and accompanied clients to view potential options. Clients were provided education and access to computer and online listings of market housing. In the pursuit of market rentals, the outreach worker provided support and education regarding how to speak with landlords (ie. questions to ask potential landlords, or how to discuss welfare appropriately etc), transportation, and access to funds for damage deposits or rental supplements. Additionally once housed casework continued to support individuals to maintain their housing by providing assistance with getting connected with the food bank, provide vocational training in regards to cleaning, cooking etc., and being a point of contact for any issues that arise. 2. Medical Resources: The outreach worker was able to direct clients to appropriate medical resources, make appointments, and assist with transportation if a barrier would prevent a particular client from accessing this resource. Additional support was provided when follow up is required by a physician, ie. blood tests, x-rays, etc. 3. Mental Health: The outreach worker was able to provide referrals to mental health services, however the majority of the work done with clients is motivational interviewing and solution-focused discussion to combat the stigmatization of mental illness and to refocus on the ‘bigger picture’ of wellness. In reaction to high levels of apprehension and anxiety, the outreach worker accompanied many clients to their appointments until a trusting relationship is established with the mental health agency/staff. 4. Addictions Treatment: If a client struggles with substance addiction but is not treatment ready, the outreach worker discusses harm reduction practices to reduce the amount of harm experienced by the client in relation to their substance use, as well as uses motivational interviewing techniques to encourage change while retaining autonomy. Once a client is ready and committed to accessing treatment, the outreach worker provides referrals to A&D counselors, support groups, detox, and treatment centers and then provides personalized assistance to the client based on their needs. 5. Ministry of Social Development: The outreach worker provided assistance in applying for income assistance, nutritional supplement allowance, public transportation program, etc. The outreach worker also provided transportation, accompaniment to interviews, and acted as a liaison between clients and the ministry. 6. Intensive Case Management: Outreach worked closely with other community resources to design and personalize case plans for certain individuals with severe and persistent barriers, and those needing consistent regular contact with caseworkers to assist them in meeting their goals. Currently there are three ICM clients associated with IFTC’s caseworker. Annual Report 2013/2014 15 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. This chart indicates confirmed outcomes based on monthly statistics. Income- Individuals assisted with Income assistance, CPP, employment PWD Housing- Individuals assisted with transitional, supportive or Market housing EPP- Eviction Prevention Program, a funded program to assist individuals maintain housing (damage deposit, utilities, groceries, maintenance etc.) Medical- Individuals who sought medical services MH- Mental Health- Individuals who sought Mental Health services A&D- Individuals who attended counselling, in patient treatment or detox treatment Street Outreach Street outreach continued this year and focused on the heavily entrenched and individuals that had limited or no connections to community resources. Taking a more Intensive Case Management approach to the street level produced many positive results. Examples of this success are illustrated by client housing retention. One longtime client moved from the streets to transitional housing. Here he continues to receive help with maintaining his housing and support with addictions, physical health and overall wellness. Another example is of an individual who has been living outside for the past twenty months. He has received help attending appointments, gaining access to medical, financial and legal support he would otherwise have not received. He obtained income assistance, food and personal identification. He is now actively pursuing employment and housing. In addition to these examples of success, outreach services built stronger relationships with Outreach Urban Health, Mental Health & Substance Use, Kelowna Gospel Mission and the John Howard Society by actively participating in case planning and management. Annual Report 2013/2014 16 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Based on 346 street encounters RB Referalls Ref. To IFTC Water/Food 17% 5% 44% 34% This chart refers to Individuals encountered during the past year and the four main areas of Service provided. RB- Relationships built and maintained with individuals in the community. Referrals- to other community resources, shelter, food, medical, dental, Mental health, addictions etc. Ref. To IFTC- Referrals to Inn from the Cold shelter & services Water/ Food/Clothing- percentage of items given out during Street outings Free Store Over the winter of the 2012-2013 shelter season, the IFTC donation section of the shelter was moved into a small room in the office building. This was to accommodate our new bunk beds and to encourage more guests to visit the office and be given the opportunity to engage with the caseworker. In its second year of operation the Free Store saw a 28% increase in visitors. The Free Store was again overseen by a practicum student. The practicum student assisted in organizing the free Annual Report 2013/2014 17 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. store, resupplying the shelter with personal hygiene items as well as assisting in reporting requirements to track progress and growth. The Free Store continues to be open from Monday through Wednesday from 9am until noon however no one is turned away when staff is present and someone is in need of something warm and dry. The Free Store often serves as a ‘first contact’ for many of our marginally housed community members who cannot afford material goods, as well as a service to our existing clientele. It coincides with the Outreach Worker’s office hours, which allows volunteers to introduce individuals to the outreach worker should any needs arise in conversation. It is staffed by volunteers and supplemented by our guests/former guests who are looking for volunteer opportunities. Volunteers are responsible for the sorting, record keeping, and for interacting with those who access the Free Store. Demographics are collected and reported to the Outreach Worker to help us build a profile of whom we are serving, ‘high need’ trends, and accessibility. Community Relations In efforts to work collaboratively in the service agency community, the outreach worker has been actively building relationships with outside agencies. The outreach worker was an active member of Partners in Community Collaboration, the Homeless Intervention Project, and Partners in a Healthy Downtown. The focus of the meetings ranged from case consultations on hard to reach clients to wider community issues such as safety or raising awareness regarding homelessness, mental illness, and addiction in our community. Networking and establishing positive professional relationships is important in streamlining services offered to our guests, as well as eliminates the duplication of services between agencies. Through the outreach and case management program, Inn From the Cold—Kelowna has been able to continue to build relationships with the population we serve and assist them in their transition off the street. Through our participation in the outreach team, we have reached former and future guests, and have built strong ties with other service agencies. Our involvement in the professional community has allowed us to continue to demonstrate our commitment to our guests and to the community we serve. The Inn Home Support Program Program Description: The Inn Home Support (IHS) Program was created in 2008 to provide emotional and social support to persons who have experienced homelessness in the past or are currently at-risk of homelessness. The intent of the program is to assist participants in stabilizing in their ‘new lifestyle’, to engage in their community, and to prevent future homelessness. Staffing: The Inn Home Support Coordinator position was established in 2010. Jordan McAlpine has served as Inn Home Support Coordinator since September 2013. She currently spends 20 hours per week coordinating this program. Referrals: The Inn Home Support Program receives referrals from various agencies in the community. Case workers and Counselors refer their housed clients to the IHS Program when they see the need for one-on-one support that exceeds their capacity as the professional worker. This year, the IHS Program received referrals from Canadian Mental Health Association, Community Living British Columbia, Mental Health and Substance Use, PIERS, and from the IFTC Outreach Program. The chart below is a breakdown of this year’s referrals: Total Referrals for Annual Report 2013/2014 Inappropriate Matched from 18 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. 2013-2014 Matched Waitlisted Referrals* 2012-2013 Waitlist 10 3 4 3 1 *Inappropriate Referrals refers to individuals who required support services that exceeded the capacity of IHS Volunteers, in most cases, the referring agent was advised to contact more specialized supports, such as WeCare and Community Rehabilitation programs. It is important to note, that although there were 10 referrals to the program this year, finding a suitable volunteer for the referred participant remains a challenge. Only three individuals began their IHS partnerships, while four still wait for an appropriate volunteer. While the number of referrals to the program this year stayed the same as last year, the number of volunteers declined by approximately 50%. Partnerships Below is the breakdown of the movement into and out of IHS partnerships between volunteers and participants: Total Partnerships Active Partnerships Total Participants Total Volunteers Closed Partnerships 32 24 32 33 8 Length of Partnerships Less than 1 Year 1-2 Years 2-4 Years More than 5 Years Number of Partnerships 9 3 14 4 *includes closed relationships “Volunteers go out to people, listen, and respond as friends; people from two distinct communities, with nothing to gain from each other but insight, respect and companionship”. – Current IHS Volunteer For many, the IHS partnerships do have an end. It is our hope that participants in the program will eventually be independent, not just of the system, but also of their volunteer. This identifies that they have developed the life skills required to meet their own needs. In some cases relationships come to a close because either the participant or the volunteer are no longer available to meet (ie. New job or moving), or, as in one case this year, the relationship wasn’t able to get off the ground at the start. Total Closed Cases Participant Independence Volunteer/Participant Unavailable No start Participant deceased 8 2 4 1 1 IHS Volunteers meet with their participants weekly or bi-weekly engaging in a variety of opportunities to mentor, advocate, and support their partner. Among the identified needs, companionship and positive social connection is the greatest. Each one of our participants enters the programming with the expectation that they will be connected with someone who cares about their well-being and someone who will support them in their pursuit of wellness and maintaining their housing. Annual Report 2013/2014 19 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. IHS Volunteers, in addition to providing emotional and social support, utilize their time with their participants to meet some of their physical, more tangible needs. These activates range from going to medical appointments, advocating with the Ministry of Social Development, liaising with landlords, and assisting in developing life skills, such as cooking or budgeting. Below are some of the most common activities: Activity Physical /Mental Health % of Volunteers that provided this type of support 50% Food Security Connecting to Resources 44% 47% Recreation/ Volunteering 16% Physical Activity Residency Maintenance 15% 13% Program Challenges: The recruitment of IHS Volunteers remains the biggest challenge to the program. The Inn Home Support Program requires a longer term commitment and capacity to work one-on-one with a vulnerable person struggling to keep afloat in the community. Volunteers are recruited mainly through presentations at community groups, such as Rotary Clubs, church groups, other agencies, and from our shelter volunteer database. There are also advertisements on online databases, such as Kelowna Community Resources and Castanet. Unfortunately these requirement strategies have not met the need for more IHS Volunteers. Moving forward, a new strategy involving the quarterly “IHS Volunteer GetTogethers” will be utilized, as well as continuing with current recruitment. Program Developments Additionally, this year the Inn Home Support Program began to develop a Pet Fostering Program. Referrals are accepted from the community for clients who are unable to attend residential treatment programs due to pet ownership. The program seeks to find suitable and caring homes for client’s pets while they are pursuing their own wellness. These foster families are volunteers that want to make a difference in their community utilizing their love of animals. The entire process, from receiving a referral to the moment the animal is reunited with its owner, is facilitated by the Inn Home Support Coordinator. The Kelowna Kodiaks Street Soccer Program 2013/14 was a big year for the Kodiaks street soccer team. The Kodiaks were able to grow in leaps and bounds for both players and volunteers. At the start of this season, the Kodiaks were made up of roughly 6-10 regular participants who would show up to weekly practices and participate in regular events. In the first couple of months of summer 2013, the Kodiaks grew to 20-25 regular participants at weekly practices; the most we have ever had. Currently we have 15 regular participants with each participant being with the team for 2 or more years. The Kodiaks continue to welcome new participants regularly! 2013 saw the volunteer team grow from 3 to 8 regular volunteers who now share coaching and organizing duties for all Kodiaks related practices and events. The volunteer team is primarily made up of younger volunteers (the oldest being 30, youngest being 17) and has set the stage for long-term growth for the team. Annual Report 2013/2014 20 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. The Kodiaks were involved in several tournaments and events over the year. A small team of 5 were fortunate to visit the Western Canada street soccer championships in Comox in 2013, and performed well. Locally, the Kodiaks took home the fair play award at the KWSL co-ed soccer tournament in Lake Country, followed by participation in the futsal league at the Sunplex Arena in the fall. 2013/14 was the first time that the Kodiaks were able to practice twice a week throughout winter, with the First Baptist Church generously offering their gym for practice during the coldest months. 2014 so far has been a fantastic year with three significant events: Participation in the Urban Rec Okanagan Co-ed soccer league, in which the team finished 3rd out of 8 teams. The Kodiaks also contributed their time to coordinate the league. In April, The Kodiaks held the very first Footgolf tournament in Western Canada. The tournament was a huge success and will be one of the central fundraising programs for the team into the future years. The team travelled to North Vancouver for the 2014 Western Canada Championships, where they lost the final game in a penalty shootout, resulting in a much deserved 2nd place finish The Kodiaks will continue to grow from strength to strength, purely from the team spirit that each individual participant brings. Everyone in the team is looking forward to the future! Service Enhancements 2013-2014 was a year for planning. We reviewed and reaffirmed our five year strategic plan by holding a community consultation with various stakeholders (including Metro, Outreach Urban Health, the United Way, the Kelowna Gospel Mission, PIERS, the Salvation Army, our volunteers, staff and former guests). This meeting emphasized the fact that the volunteer base and the core values of Inn from the Cold – Kelowna need to be carried forward into any of our future program creations. We reviewed our purpose and upgraded our vision, mission and values statements to reflect our current and future agency directions. We laid plans for our first housing program that is scheduled to open in August 2014. We began planning a social enterprise business that will be dual purpose. The first purpose will be to include our guests and clients in the operation; the second purpose will be to create revenue to help fund our program operations. Other service enhancements include: • New Bunk Beds for our shelter • Renovated washroom facilities in our shelter • Addition of air conditioning in our shelter to sublease the space in the summer months. • Addition of extra shelter staff member between 7 pm – 9 pm nightly during our busiest operating hours. Business and Non-Profit Partnering & Client Support Collaborations • Salvation Army – provided meals to our guests two evenings per week for the shelter season. • Coral Beach Farms - offset our rental costs for the summer months by subleasing our shelter space. • PICC Community Partners – front line workers from the sector working together to ensure the best service is provided to those in need. • Interior Health, Community Health Care Center in the Capri Mall provided wound care for our guests up until 10:00 pm as needed throughout the season. Metro Community – client moving & storage, downtown office space for outreach Freedom’s Door – client moving, cleaning and event volunteers • • Annual Report 2013/2014 21 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. • • • • Kelowna General Hospital provided all linen services over the winter months. St Vincent de Paul provided all fresh fruit and dairy to our shelter guests. United Way – Day of Caring projects IFTC Booth at the Nation Addictions Awareness Week and Mental Health Awareness Week Networking and Public Education Events. • The Canadian Mental Health Association, Outreach Urban Health, the Salvation Army, KGH social workers, Gospel Mission, Ki-Lo-Na Friendship center, RCMP, Brain Injury Society, Living Positive Resource Center, Kelowna and District Society for Community Living, PIERS - collaboration for guests’ benefit, participation in Inn-Home Support. • Partners in Community Collaboration (PICC), Partners in a Healthy Downtown (PHD) & The Kelowna Homeless Networking Group (KHNG). • Okanagan College Faculty and Students – creation of promotional video for our Push to End Homelessness Event • UBCO students – volunteering and clothing drives • Kelowna Community Resources – volunteer fair and volunteer center • All Dining Out to End Homelessness raffle prize donors • Addictions Councillor Ben – thank-you for fighting hard to get out of your office and meeting the clients where they are at (our shelter one time per week over the winter months). • National Alliance to End Homelessness – Nation-wide conference opportunity • Shelter net BC – membership allows access to training for our staff Main Challenges Increased Needs of Guests Again this year we noted that people accessing our services often struggle with multiple barriers including mental health, physical health, poverty, aging and addiction issues among others. Most have been affected by some form of trauma over the course of their lives. This winter season, the addition of an extra shelter staff member at intake greatly increased our ability to help our guest’s transition smoothly into the shelter during our evening intake. We look forward to continually increasing support to our guests over the coming years. Housing One of the biggest barriers we face is trying to find safe and stable housing for our hardest to house guests. These guests present with many housing barriers, examples include unmanaged mental health conditions, post traumatic stress disorder, physical health conditions, addictions and poverty. We see the need for a Housing First model of housing in our community. This type of housing model allows people access to housing without the condition of addressing their barriers prior to access. This allows the individual to stabilize in housing and then begin working towards addressing their barriers if they choose. This type of housing model has had proven success and the final report from the 5 year Canadian Pilot Project, At Home/Chez Soi, speaks to the success of this program. We look forward to piloting our very own Housing project based on the principles of Housing First in 2014. Staffing Another challenge that we faced over the past year presented itself most acutely during the shelter season. With an increase in numbers in our shelter we saw an increased demand for front line staffing. This problem was addressed through the introduction of extra staff support at intake. Annual Report 2013/2014 22 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Systems As our fledgling organization continues to grow, we are challenged to keep up with the demand for increased systems to support our operations. We have been creating new program policy and tracking systems for our future housing program while updating financial systems, HR policy and staff management procedures. Stable Operating Funds Finally, we found that all of the above issues will be addressed with good planning and by securing stable funding. This past year we have learned that grant funding is scarce. As we move towards the future IFTC will be focusing on the development of a business social enterprise model that will provide much needed funding for our core programing. Respectfully submitted, Tara Tschritter, Agency Coordinator Annual Report 2013/2014 23 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Appendices Appendix A: Contributors Appendix B: Financial Statements Annual Report 2013/2014 24 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Appendix A: Contributors Senior and Local Government Support • Service Canada, Homelessness Partnering Strategy • Interior Health Authority - linen service through KGH • Community Living BC • City of Kelowna • BC Gaming • Visasport Local Community Support and Participation Major Funders • Anonymous • Okenden, Pat • Army Navy & Air Force #376 • Our Lady of Lourdes Roman Catholic Parish • Broesky, Shane • Priebe Family Foundation • Central Okanagan Foundation • Rotary Club - Ogopogo • Colin and Lois Pritchard Foundation • Sanders, George • Cathedral Church St. Michael's and All Angels • Scotiabank - Vancouver • Community Living BC • St Plus X Council #7359 Knights of Columbus • Disney Online Studios Canada Inc. • Stewart Richard or Rosemary • Disney Staff Party • Telus Community Affairs • First United Church • The 1988 Foundation • Gateway Foundation • Tomichich, Zoe • Gift Funds Canada • Total Restoration • Grouse River Outfitters • Tribehouse Society • Hawthorn Park Retirement Community • Turri, Lucy and Don • Home Depot Foundation • United Way of the Central & South Okanagan/Similkamen • Kelgary Holdings Ltd • Urban Barn Ltd • Lake Okanagan Insurance Members Society • Viasport BC Society • No Limits Enterprise Ltd – Boston Pizza Downtown • World Film Festival - Kelowna Annual Report 2013/2014 25 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. **please note: IFTC receives many essential and valued financial contributions from various individuals and groups in the community. In order to keep this report concise, only those contributions over $1000 have been noted. Dining Out to End Homelessness Fundraiser Dinners • Rose’s Waterfront Pub • Minstrel Café & Bar • Olympia Greek Taverna • Yamas Greek Restaurant In-Kind Donations • • Cobs Bakery, Kelowna - end of day bread for winter shelter season • The Salvation Army – twice-weekly food service KGH Laundry Department – linen service • Ecole de l’Anse au sable – Bike Rack • Delta Grand – blankets, clothes, toiletries • • Secure- Rite Storage • • • • • • • • Okanagan Chiropractic – Christmas Gift bags • Cardiac Services KGH – Coffee Maker Olson’s Pest Control, Ltd. Carson Air Group – Clothes, Toiletries and proceeds from Christmas Fundraiser Davidson Road Elementary – blankets, food, clothes etc. Redeemer Lutheran Church - clothes Society of St. Vincent De Paul, St. Charles Garnier parish --Fresh fruit and dairy Jim Belshaw – Soles for Souls winter boots and shoes Disney Studios – 2 computers United Way – Days of Caring Anne Hancock - Photocopier • • • • • Jack and Gail Rattee – Christmas Lunch Club Penguin Staff – winter clothing UBCO Student Services – winter clothing Quail’s Gate – Movie Passes for guests • • • • • • • • Urban Barn – New Blankets Barbara & Terry Turner - blankets • • • Dorothea Walker Elementary – food, gifts and cash TD Canada Trust – Christmas gifts Black Mountain Elementary – Valentine’s treat bags Pat Lever – curtains for washroom Ogopogo Rotary – 10 meals and Coffee and Donuts at fundraising event Dawn Way – coats, blankets etc Shannon Lake Elementary – gift cards, personal items and cash Dan and Renee O’Fee – gift cards for guests Duncan Blackburn - toiletries ESD Simulation Training – new washer/dryer Mary from IHA Home Care Workers – clothing in memory of Noreen Branson John Adams and crew – coffee and creamer Pat Ockenden - blankets Wendy McAlpine – Photography & Artistic Direction Lakeshore Dental – toothbrushes and toothpaste • Grouse River Outfitters– gift bags for guests • • • • • Annual Report 2013/2014 • 26 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Special Contributors: • All staff for giving more to doing their job than we could even imagine. • A Board of Directors like no other. Thank-you for being a working board and supporting the staff, volunteers and guests of our programs. Your leadership is priceless. To our outgoing Directors, Heather Karabalas and Diane Bryce, you have both worked tirelessly to get IFTC to the level of a respected, established non-profit in our community. Your contributions will be long lasting as you were both integral in building the foundation of this organization. You will be missed on the Board, but we know your connection with IFTC is not over. Thank-you for your exceptional service. • A HUGE thank-you to our “Super Volunteers” that provide ongoing operations and management support. Without our shoppers, Carrie & Dana; our volunteer treasurer Diane; our organizational management crew Mark & Ron; our laundry runner Don; our volunteer food runner who picked up meals from the Salvation Army and delivered them to the shelter every week, Michael; our bread delivery ladies, Delma & Heather; our office and free store ladies Sandy, Val, Sue and Pam; our do everything and anything needed crew, Olivia, Peggy, Rene & Heather – without we would simply not exist! • Thank-you to all who were not afraid to get down and dirty to keep our shelter a warm, clean and welcoming environment for our guests. We had two major cleaning and work days as well as total renovations of our shelter bathrooms supported by some great folks: Dave, Geoff, Heather, Peggy, Don, Carol, Olivia, Renee, Dan, Keni, Jeremy, Ian & Karen. Annual Report 2013/2014 27 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Appendix B: Financial Statements Annual Report 2013/2014 28 Inn from the Cold Kelowna – a community that honors the inherent dignity of all, where individuals, especially the most vulnerable, are safe, respected and included. Inn from the Cold - Kelowna P.O. Box # 21130 Orchard Park Postal Outlet Kelowna, BC V1Y 9N8 Canada www.innfromthecoldkelowna.org/ © Inn from the Cold – Kelowna 2012 Annual Report 2013/2014 29