Gulf Coast Transcription Notes to Keep in Mind
***These notes are all notes made by the transcriptionists as well as the GCT office. They are found in
the GCT bulletin in Chartscript.*** Make sure to check the GCT bulletin daily to find out important
information. To access the bulletin, use the EDIT screen. Type GCT for the patient name. ALWAYS
keep this report on hold so it does not print. If you are not adding information use View.
 Reminder:
 Avoid using multiple …. this causes printer failure and creates a bad document in the hospital system.
 Do not use the & symbol in reports. Even though we can see it in Chartscript, when it is viewed in
Invision", the symbol is missing and just a space appears. Please spell out I&D, this does not mean
typing I and D!. Other examples are P&A, H&H, etc. etc.
 Dr. Backstrand is NOT part of the Pain Clinic. His reports are consults only.
 Denise Luna and any other doctor whose number begins with 90… will be speech pathology reports(SP)
and not consults.
 Diane Del-Pizzo, ARNP dictates her own progress notes but codes her reports as consults. You are to use
her id number even though she is an ARNP.
Emergency Department Notes:
 The hospital has informed us that all ED reports are printed the following morning at 5 am whether or not
they are on hold. Therefore, it is a must that ED reports are not on hold unless absolutely necessary. Use
the buddy system and call for help on any blanks you may have.
 Please make note of the ED macro notes under the ED section of the GCT bulletin.
General Information:
 The hospital has requested that all reports have name of dictating PA, ARNP, etc spelled out. If you
have any questions on the spelling of the PA, etc names feel free to call the hospital and let them help you.
 Account numbers that begin with an "8" are Cape Coral reports. Please call the GCT office and we will
change the location to the Cape Hospital.
 DO NOT TYPE any of Dr. Heiser's reports. If you get a report by him call the hospital or the GCT office
so that we can assign it to someone in house at the hospital. If you are not able to get a hold of anyone,
sign the job off but be sure to let Janet know so that the job can be made ready again and typed. Also, do
not release any of his reports if they are on hold leave them for the hospital to release.
 Reports never start with "Patient". Use "The patient" Put "TP" in your Word Expander. Reports never start
"68-year-old woman". They would start "The 68-year-old woman" or something similar.
 Dr. Schoenfeld wants to have his Review of Systems typed separately within the report. It needs to be
broken up like the Physical Exam.

ADDENDUMS: Only add an addendum to the same dictating physician’s report. Never add an
addendum dictated by Dr. Dalley (for example) to one dictated by Dr. Gulde. If a doctor says this is an
addendum to a patient previously seen by another E.R. doctor at the end of his shift, match it separately.
From One Transcriptionist to Another:
***This section of the bulletin includes new words and phrases that each transcriptionist can let others
know about for their own reference.***
 In sleep study interpretation, Dr. Poor stated WASO time (all caps) meaning "wake and sleep onset".
 If Dr. Salko does not say anything for review of systems, he would like us to insert his review of systems
macro and omit the affected system in the macro.
 Finlayson ureteral access set. The manufacturer is Cook.
 Helicopter used: Air 4 or Air four
 RIPCC Clinic referred to is "Regional Intensive Perinatal Care Center".
 Regarding the word "subcutaneous", even if the doctor does say "subcu", there is no such word as "subQ". You can write it subcu or a suggestion would be to place "subcu" in your word expander to expand to
"subcutaneous" as that is a legitimate word expansion and is what the doctor means.
 If you have occasion to use Dr. Hobson's template for his physical examination, in the Review of Systems,
Psychiatric and polydipsia are spelled incorrectly.
 Dr. Jacobs often says that a patient was seen by the (s/l fixed group). It should be; FICS Group (i.e.
Florida Inpatient Care Specialist).
 If demographics have age 86 for example and the doctor says age 85, go with demographics as doctor
could be looking at older records when dictating. Though keep in mind how old the patient was if doctor is
dictating an old discharge done several months ago, the patient's age might be off a year.
LEE PHYSICIAN GROUP NOTES
 If the Lee Physician Group doctors dictate a copy of the report to go to the patient, you do not need to type
the patient's address in the distribution box. Just put the patient's name in the box with an asterisk in front
of their name and the hospital will take care of getting the report to the patient.
 Dr. Lacagnina's reports will be batch printed instead of going through FaxNet therefore, his name does not
go in the Distribution List at the bottom of the report. Kathy has changed this on the reports so please do
not add his name to the list.
 7/25 GCT: Another note for those typing Lee Physician Group reports: The hospital has asked that if Dr.
Lacagnina dictates a letter, please also include the address in the Distribution List at the bottom of the
report. This will make it easier for the clerks to find at LMHS and get the report to the correct person.
 7/24 GCT: To those MT's who type Lee Physicans Group reports: There has been a change to the
template, there is now one for male and one for female. They are in “text inserts” under LPGROSF and
LPGROSM.