BUILDING ADDRESS
One Overton Park
3625 Cumberland Boulevard
Atlanta, Georgia 30339
Building Location
One Overton Park is located in Northwest Atlanta at the I 75 & I 285 junction.
The Cumberland/Galleria area is 5 minutes away; Buckhead is only 15
minutes away; downtown, 20 minutes; and Hartsfield International Airport, 25
minutes.
The main entrance to Overton Park is on Cumberland Boulevard.
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BUILDING HOURS OF OPERATION
Monday through Friday
Saturday
Sundays and Holidays
7:00 a.m. to 6:00 p.m.
8:00 a.m. to 1:00 p.m.
Closed to general public. Authorized Tenant
employees may enter using their access
card.
Official Building Holidays
1.
2.
3.
4.
5.
6.
7.
8.
New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday following Thanksgiving Day
Christmas Day
Any other holiday generally recognized by landlords of office space in the
metropolitan Atlanta office market.
PROPERTY MANAGEMENT OFFICE
The Overton Leasing & Management Office may be contacted as
follows:
Hines
One Overton Park, Suite 210
3625 Cumberland Boulevard
Atlanta, Georgia 30339
678.564.5355 phone
678.564.5325 fax
Please call the Management Office at any time should you have questions or
comments concerning the Building. Office hours are 8:00 a.m. to 5:00 p.m.
Monday through Friday. After business hours or on weekends, your call will
be forwarded to an answering service capable of reaching staff members in
the event of an emergency.
About the Leasing and Management Staff:
One Overton Park is managed by a Hines professional management team.
The management team, chosen for its expertise in managing corporate office
properties, consists of the following:
2
Office Staff
Engineering/Maintenance
Property/Marketing Manager
Assistant Property Manager
Property Accountant
Office Manager
Tenant Services Coordinator
Chief Engineer
Assistant Chief Engineer
Operating Engineers (2)
OVERTIME HEATING / AIR CONDITIONING
Heating or air conditioning is provided during Building Hours of Operation per
the lease agreement. Heating or air conditioning required at other times may
be scheduled through the Property Management Office by completing an
Overtime Heating / Air Conditioning form. Since there will be a charge for
overtime HVAC, the form must be signed by an authorized representative of
the Tenant's company. A sample Overtime Heating / Air Conditioning form is
provided Section IV of this manual; additional forms are available from the
Property Management Office.
TENANT HVAC EQUIPMENT
Where a Tenant has its own additional HVAC unit(s), there will be a charge for
providing electricity and chilled water to run Tenant's unit(s). Charges for
Overtime HVAC or Tenant Chilled Water will be billed to the Tenant on a
monthly basis.
BUILDING ACCESS / SECURITY PROCEDURES
For the convenience of Tenants, visitors, contractors and vendors, One
Overton Park has many entrances and exits:
Entrance/Exit
Purpose
1.
West Lobby
Tenants and Visitors entering (exiting)
from (to) the Parking Garage.
2.
South Lobby/”Front”
Tenant and Visitor drop-off or pick-up
only.
3.
North Lobby
Tenant and Visitor enter and exit
only.
4.
Loading Dock
Contractor and Delivery use only.
3
All Tenant and Visitor entry doors are open as follows:
Monday through Friday
Saturdays
7:00 a.m. until 6:00 p.m.
8:00 a.m. until 1:00 p.m.
The Loading Dock entrance is open during the following times:
Monday through Friday
7:00 a.m. until 6:00 p.m.
For after-hours access, please refer to the After-Hours Access section of
Security Procedures.
SECURITY PROCEDURES
The Security Desk in One Overton Park is staffed 24 hours a day, 7 days a
week in order to provide assistance to Tenants and Visitors to the Building and
to respond to emergencies within the Building.
After-hours access control at One Overton Park is provided through an
integrated system of electronic controls, including:
a)
Card readers and intercoms at key entry doors;
b)
Automatic monitoring of entrance/exit door status;
c)
Camera surveillance in the Lobby, Main Lobby and Service Elevators
d)
Programmable elevator controls limiting floor access;
e)
Card readers and exit gates at all Parking Garage entrances and exits.
ACCESS CARDS
Authorized Tenant employees will be issued an access card that can be
programmed to allow access to either the Building, Parking Garage or both.
Prior to moving in, each Tenant is asked to submit, on an Access Card
Request Form, a list of Tenant employees and the authorization level
requested for each individual. A sample Access Card Request Form is
provided in Section IV of this manual.
The same access card is used for both Parking and Building access, so both
access levels should be requested at the same time. Subsequent requests for
adding or deleting employees, or re-assigning cards should be made on an
Access Card Request Form.
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While there is no charge for a Tenant's initial order or to re-assign an existing
card, there will be a $10.00 charge to replace a lost or damaged card. Tenants
should make it a policy to recover cards from former employees so that the
cards can be re-used and re-assigned at no charge.
Individuals who do not have their access card will not be admitted remotely
from the security desk. Those who do not have a valid card (for whatever
reason, whether they forgot it, lost it or were never issued one) will be advised
to proceed to the Visitor Parking section and charged accordingly. This policy
will reduce the likelihood of an unauthorized access and will encourage
legitimate cardholders to use their cards, thus providing you and us a record of
each use.
After-Hours Access Procedures
1.
2.
Authorized Tenant employees must:
a)
Enter the Building using your access card.
b)
Sign in at the Security Desk. This enables Security to know who
is in the Building in case of an emergency.
c)
Proceed to the elevator. All elevators are equipped with card
readers inside the cabs for after hours access control
d)
Insert your Access Card into the Elevator card reader and press
the floor desired. Your access card will work only for your floor.
To facilitate after hours access for visitors, guests, clients, deliveries,
contractors, etc., Tenants expecting an after hours visitor should preauthorize access for the individual(s) by dropping a letter off at the
Management Office granting authorization for the individual(s) to be
admitted into the Building.
When authorizing after hours access, please include the following
information:
a)
Name(s) of the individual(s) expected;
b)
Name of the firm;
c)
Date and expected time of arrival;
d)
The authorization must be signed by a representative of the
Tenant's firm.
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Visitors must:
a)
Use the intercom to request access to the Building. The Security
Officer on duty can remotely unlock the doors.
b)
Sign in at the Security Desk and present identification.
Security Officer will then either:
The
1.
Verify pre-authorized access from the Tenant, or
2.
Call the Tenant Contact to gain authorization. Each
Tenant must provide the home telephone number(s) of
key contact personnel for emergency use only.
If Tenant Authorization cannot be obtained, the Visitor will
be advised accordingly and access will be denied.
3.
Upon verification of authorization, Security will unlock the
appropriate elevator controls for use by the Visitor.
Security personnel are available to provide access to the
Building only. Access to an individual Tenant suite must
be provided by the Tenant.
PARKING GARAGE
Hours of Operation
The Parking Garage is open to authorized Tenants at all times (except when
temporarily closed for repairs or other maintenance).
Tenant Parking
All Tenant spaces are issued on an unassigned basis.
Entry to Tenant Parking areas is accomplished through use of an access card.
Visitor Parking, at normal hourly rates, is available to employees who do not
have their access card, regardless of the reason.
Since the same access card is used for both Parking and after hours Building
access, Parking access card requests should be submitted on an Access Card
Request Form to the Property Management Office (same as for Building
access card requests). A sample Access Card Request Form is provided in
Section IV of this manual. Additional forms are available through the Property
Management Office.
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A completed Access Card Request Form must be received before the card can
be programmed. Access cards will be programmed within 48 hours of receipt
of the completed form.
Vehicles left overnight in the garage without prior notification to the
Management Office will be towed at the vehicle owner's expense. It is very
important that all vehicles be registered with the Parking Office so that we may
attempt to notify the vehicle owner or Tenant prior to towing. This procedure
will reduce the likelihood of a vehicle being abandoned or left in the garage for
a purpose other than daily use.
Tenants requesting parking permits in excess of their lease allocation will be
accommodated on the following basis:
a)
Excess permits will only be issued on a temporary basis and are subject
to recall;
b)
Each temporary parking permit issued in excess of the lease allocation
will cost thirty-five dollars ($35.00) per month. Charges for permits in
excess of your lease allotment will be reflected in a monthly parking bill.
This policy is intended to allow all tenants a reasonable number of
additional free parking permits without significantly affecting space
availability. It is also intended to discourage the issuance of access
cards to individuals who have only an occasional need to access the
garage (i.e. those whose primary place of employment is not in the
building).
Visitor Parking
The Visitor Parking entrance is located on the West side of the garage,
Entrance to the Visitor Parking area is controlled by a ticket dispenser and gate
arm. Visitors exit at the same location by presenting proper payment or a
Validation token.
Tenants may validate (pay for) their visitor's parking by simply issuing a
validation token. Validation Tokens can be ordered through the Management
Office and will be billed back to the Tenant monthy.
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Parking Rules and Regulations
1.
Employees of Tenants at One Overton Park are authorized to park in the
Parking Garage subject to the Tenant's allocation of Parking Permits in the
Lease.
2.
Tenants must use their access card to gain entry into the garage. Individuals
who lose or forget their cards will be referred to the Visitor Parking section and
charged accordingly.
3.
Only one vehicle may be parked by a permit holder on the premises at any one
time.
4.
Parking cards are non-transferable except with the consent of the Property
Management Office. Transfer requests should be submitted on an Access
Card Request Form.
5.
Tenants will be billed monthly for visitor validations, reserved parking spaces or
excess permits. Parking charges are due and payable within ten (10) days from
receipt of the invoice. Non-payment of parking charges may result in a default
under the Lease and may result in the revocation of parking privileges.
6.
A replacement fee of $10.00 will be charged for lost or damaged access cards.
7.
All vehicles should be locked when parked in the Parking Garage.
8.
For the safety of pedestrians and as a courtesy to other drivers, the speed limit
in the garage is 5 MPH.
9.
Drivers shall at all times abide by the directional graphics in the Garage and
shall park only between the lines designating each parking space.
10.
No parking is allowed along any of the roadways or driveways serving the
Project.
11.
Overnight parking, without prior notification to and consent of the Management
Office, is prohibited. Vehicles left overnight must be parked on either level P-1
or P-2 of the Parking Garage.
12.
Various areas within the Parking Garage are designated as Reserved, Tenant,
Oversized Vehicle or Visitor Parking. Tenants must have special authorization
from the Property Management Office to park in the Reserved Parking area.
The Oversized Vehicle area is reserved for vehicles with a height of at least six
foot, eight inches (6' 8") and longer than eighteen feet, six inches (18’ 6”).
13.
Unauthorized or improperly parked vehicles may be towed at the vehicle
owner's expense.
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14.
Handicapped parking spaces are mandated by law and frequently patrolled by
Cobb County Police. Landlord cannot take responsibility for cars parked
without the appropriate authorization. Permits are obtained through any
driver’s licensing facility.
Landlord, or Landlord's agents, shall not be responsible for any losses due to theft,
collision, or any other damage done to vehicles either in the Parking Garage or
anywhere else on the Overton grounds.
Landlord reserves the right to modify the above rules and regulations and to make
such other and further rules and regulations, as in its reasonable judgement shall from
time to time be required for the safety, protection, care and cleanliness of the Garage,
the operation thereof and for the protection and convenience of tenants, their agents,
employees and invitees.
ELEVATORS
One Overton Park has eleven (11) elevators serving the following areas:
Passenger Cabs
Six (6) serving floors 1-15
Three (3) serving the Parking Garage floors
One (1) serving floors CC-1
Service Elevators
One (1) serving all Tower floors
Dimensions: Service Elevator
Door Opening:
Cab Dimension:
(Levels CC-15)
48" W x 106" H
79" W x 63" D x 144" H
Elevators Hours of Operation
Passenger (Tower)
7:00 a.m. - 6:00 p.m. Monday - Friday
After hours and on weekends, one (1) cab in each
bank will be operational. NOTE: An access card
will be required for after-hours elevator use in the
Tower.
Passenger (Garage)
7:00 a.m. - 6:00 p.m. Monday - Friday
After hours and on weekends at least one (1)
Garage cab will be operational at all times.
Service Elevators
7:00 a.m. - 6:00 p.m. Monday - Friday
After hours use must be scheduled in advance
through the Property Management Office.
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Each elevator is equipped with an intercom that is monitored by Security
personnel. Please notify Security immediately if at any time the elevator stops
or does not function properly. DO NOT at any time attempt to pry the doors
open or attempt to exit an elevator that has not completely leveled and
stopped.
DELIVERIES
All deliveries requiring the use of a dolly, hand truck or other transporting
equipment must be made through the Loading Dock and Service Elevators.
No carts, dollies or hand trucks are allowed in the Building lobbies or on
passenger elevators. Routine deliveries may be made Monday through Friday
from 7:00 a.m. to 6:00 p.m.
Delivery vehicles may park in the Loading Dock for no more than 45 minutes
during business hours. Delivery vehicles may be required to leave the keys in
the vehicle to facilitate loading dock traffic.
All after hours deliveries and deliveries requiring more than 45 minutes must be
scheduled at least 48 hours in advance through the Property Management
Office.
Tenant move-ins, move-outs or large furniture deliveries and pick-ups must be
performed in accordance with the Tenant Move-In Rules and Regulations
(Provided in Section III C). Moves and large deliveries will be scheduled to
occur after hours or on weekends and must be scheduled through the Property
Management Office to ensure service elevator access.
MAINTENANCE SERVICES
Routine services provided at no additional cost to Tenants by Building
personnel include:

Adjusting temperature controls

Light bulb replacement for Building Standard bulbs. Replacement of
non- standard bulbs can be provided if the Tenant maintains a supply of the
bulbs

Restroom repairs and servicing

Minor ceiling tile replacement. (There may be a charge to remove
and/or replace tiles for telephone repair, etc. depending on the scope of the
work)
The Property Management Office provides many additional services to Tenants
for a nominal charge, namely:

After hours heating and air conditioning

Directory board listing and Tenant graphics
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



Duplicate keys, cylinders re-keyed/installed, coat hooks, door closers,
etc.
Remodeling and construction management services
Painting
Tenant plumbing repairs
Please feel free to call the Property Management Office at 678.564.5355 for
any of the above services or for assistance regarding other services that may
be required.
JANITORIAL SERVICES
Offices, restrooms, and public areas are cleaned nightly, five (5) times per
week, per the Cleaning Specifications noted in the Lease.
During business hours, porter and maid service is provided for the restrooms,
elevators, elevator lobbies, and general public areas.
Please call the Property Management Office if at any time the cleaning within
your office is not satisfactory or if additional cleaning services are required.
Recycling
All One Overton Park Tenants are encouraged to participate in the Project's
paper and aluminum recycling program. Please call the Property Management
Office at 678.564.5355 for details.
KEYS/LOCKS
Keys and locks must be ordered through the Property Management Office.
Tenants may request duplicate keys, locks changed or additional locks by
completing a Key Request Form (see Forms section) and submitting it, with the
proper authorization from your firm, to the Property Management Office. The
Tenant will then be invoiced for the keys or keying services requested.
Certain services provided by outside contractors (i.e. telephone repairs and
installation) may require access to Building areas outside the Tenant's lease
premises. Keys needed by Tenant contractors may be signed out for
temporary use from the Engineering Office in the Basement level of the
Building.
This must be coordinated in advance through the Property
Management Office. Contact the Property Management office at 678.564.5355
if you need assistance.
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NO SMOKING POLICY
In compliance with the Cobb County Clean Indoor Air Ordinance, smoking is
prohibited in the public areas of the Building including the lobbies,
conservatory, elevators, hallways, sidewalks, restrooms, stairwells, entry ways,
garage, etc. The cooperation of all Tenants in observing this policy is greatly
appreciated.
MAIL SERVICE
The mailroom in One Overton Park is located by the entrance to the service
elevator on the Lobby Level of the Building.
The Post Office will assign each Tenant a mailbox in the mailroom and will
issue two (2) keys to your box. Duplicate keys or re-keying of a mailbox can be
arranged through the Post Office – Cumberland Mall Branch. Their telephone
number is 770.818.9674
Address:
Mail should be addressed as follows:
Tenant Name
One Overton Park, Suite #
3625 Cumberland Blvd.
Atlanta, Georgia 30339
The Postal Service provides the following scheduled service:
Mail Delivery 2:00 p.m. Monday through Saturday
Mail Pick-Up 5:00 p.m. Monday through Fridayg
The actual delivery/pick-up time may vary from day to day depending on the
volume of mail.
Oversized Packages will be placed in a parcel box, with a note in the Tenant's
mailbox advising that a package has been delivered.
Overnight Delivery boxes are located in the mailroom corridor and are serviced
at the times shown on the boxes.
Occasionally deliveries arrive after the Tenant's office closes for the day.
Neither building personnel nor security will accept after-hours deliveries
on behalf of a Tenant.
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GRAPHICS / DIRECTORY STRIPS
Upon moving in, each Tenant is asked to specify the exact listing(s) for their
wall plaque and directory strip. Listings on the lobby directory are allocated on
a pro-rata basis based upon the square footage leased. Changes to the
directory listings or wall plaques can be ordered through the Property
Management Office by simply sending a letter specifying the listing(s)
requested.
TELECOMMUNICATIONS SERVICES
One Overton Park telecommunications services include:








Voice and Data Communications
Local Exchange Service
Long Distance
Voice Mail
Single Source for all Telecommunications Needs
Equipment
On-Site Installment and Service Personnel
Detailed Billing / One Monthly Bill
These services are available through an in-house Shared Telecommunications
Network operated and serviced by Intermedia Communications Services
Company. Their telephone number is 770.395.3777.
RENTAL PAYMENTS/INVOICES
Monthly rental payments are due in advance on or before the first of each
month, in accordance with the Lease Agreement. Upon moving in, all Tenants
receive a letter specifying the amount due each month for the balance of the
calendar year. This letter is your invoice for the year - you will not receive
monthly invoices or statements. Each year, in early December, you will receive
a letter specifying the rental due for the upcoming year.
Since all Tenants are billed during the year based on forecasted operating
expenses, a reconciliation to reflect the previous year's actual operating
expenses is performed in March or April. Accordingly, Tenants will receive an
invoice (or check) for any shortfall (or overage) in operating expenses paid for
the prior year.
Invoices for items such as after hours HVAC, metered electricity, keys and
other Tenant extra services are sent monthly by the Property Management
Office. Payment is due as indicated on the invoice.
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Payments of Rental, miscellaneous invoices, or Parking charges should be
mailed directly to the following address:
One Overton Park, LLC
P.O. Box 101440
Atlanta, GA 30392-1440
This address is a lock box at our bank. Remitting to any other address will
delay the crediting of your payment. Please call the Property Management
Office at 678.564.5355 if you have any questions concerning your monthly
rental.
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BUILDING FIRE SAFETY FEATURES
One Overton Park contains many fire safety features that in combination
provide excellent fire protection. These features can be placed into four (4)
categories:




Prevention
Detection
Evacuation
Control
Prevention
Fire resistant materials used in the construction of the Building include:

Concrete floors and structural columns.

Glass and metal exterior walls.

Flame retardant gypsum board with metal studs for interior partitions.

Carpet meets all NFPA and County Code standards.

Ceilings are fire-resistant mineral fiber suspended on metal supports.

Stairwells and core rooms have two-hour fire rating.

Building mechanical and electrical functions are located in separate
rooms or closets on each floor. The condition of these rooms is
closely monitored by Building personnel to that ensure the integrity of
these spaces are maintained.
While significant safety steps have been employed in the construction of One
Overton Park, it is equally important that Tenants and their employees exercise
care by not bringing or installing hazardous materials in the Building.
Detection
The Building fire protection system has a multi-zone fire monitoring and
notification panel. In addition to controlling all alarms, detection devices and
pull stations, it will alert Building personnel to any alarm or sprinkler discharge
and indicate its location. The system will also engage stairwell and elevator
shaft pressurization and cause the electronic locks to release on stairwell
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Detection Continued
doors. The public address system will be used to communicate to all or
selected floors and to initiate and facilitate full or partial evacuations.
Smoke detectors are installed in several locations on each floor including
elevator lobbies, mechanical rooms, elevator machine rooms, and electrical
closets.
Detectors are also located in the discharge ductwork of the air handling units
and inside the elevator shafts.
Fire alarm pull stations are located next to the stairwell entrances on each floor.
Emergency Generators provide back up electrical power for all Life Safety
equipment and emergency lighting for Tenant offices and common areas.
All devices are connected to the Building Life Safety System. Alarms
automatically register at the Security Desk, Fire Command Center, and at an
off-site monitoring station staffed 24 hours a day, 7 days a week.
Evacuation
Fire alarm horns and speakers are located in the ceiling throughout all floors,
the main lobby, and Garage. These provide an audible alarm for affected
areas and serve as the public address system for the Building in the event of
an emergency.
The Building contains two emergency stairwells that run the full height of the
Building. Stairwell doors employ electronic locks which automatically release
upon an alarm. This allows persons in the stairwell to exit onto a refuge floor or
to switch stairwells, if necessary, on any given floor.
During an alarm, the stairwells are pressurized with fresh air to prevent smoke
from entering the stairwell. Elevator shafts are also pressurized with fresh air to
prevent smoke from infiltrating other floors.
Fire Department telephone jacks are located next to the stairwell entrances on
each floor. Permanent Firemen's phones are for use by the Fire Department to
communicate directly with the Fire Command Center.
In the event of a fire emergency, individuals should go directly to the stairwells.
Avoid using the elevators as all elevators are automatically recalled to the
Lobby level and reserved for use by the Fire Department. When an alarm is
initiated from the Lobby, all elevators will recall to a higher floor.
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Control
Fully automatic sprinkler protection is provided on all floors and in all service
areas within the Building and in the Lobby and Garage. The sprinklers are
activated by heat build-up in the vicinity of the sprinkler. The discharge at a
sprinkler will produce an alarm alerting Building personnel to the location of the
discharge. All sprinklers are monitored to prevent tampering or inadvertent
disabling.
Each floor is equipped with ABC Dry Chemical Fire extinguishers located in the
stairwells. These extinguishers may be used on all classes of fire common to
office buildings.
Fire hose connections for the Fire Department are also located in the stairwells
on each floor.
All tenant suites must have at least one (1) fire extinguisher within the office.
FIRE AND EMERGENCY PROCEDURES
Emergency Plan - Overview
The purpose of this Emergency Plan is to:



Provide Building occupants with an environment which is as safe as
possible.
Comply with the fire codes of Cobb County and the State of Georgia.
Familiarize Building occupants with the fire codes and planned
procedures that could be initiated in the event of a fire or other
emergency.
The contents of this plan are designed as an Operational Guide for the
behavior, safety and protection of Building occupants.
Scope
As outlined on the following pages, this Emergency Plan establishes a
sequential plan of response for initially recognizing, identifying and reporting the
existence of specific emergency situations threatening the Building and/or its
inhabitants and then provides procedures for the safety and protection of
personnel and/or property. When implemented and supplemented with
appropriate instructions from the Building's Property Manager (or his
representatives), this plan becomes an operational tool for effective and
responsive action when occupants of the Building are forced to cope with
various emergency situations.
17
Tenant Fire Warden Program
The successful execution of Emergency Procedures depends upon the degree
of confidence, cooperation and coordination mutually achieved by the Tenant
Fire Warden and his/her fellow employees on the one hand, and the Property
Manager and his/her Building employees on the other.
In that regard, each Tenant Fire Warden must manifest an unselfish
responsibility toward the common good i.e., the safety of all occupants within
the Building. This can be achieved if the appropriate Tenant Executives:
 Assign responsible personnel to function as Tenant Wardens and Deputy
Wardens;
 Insist that the Wardens read and understand this Emergency Plan and
Evacuation Plan in its entirety;
 Ensure that applicable portions of this Emergency Plan are adequately
disseminated to each of their employees;
 Allow all Wardens and Deputy Wardens to participate in periodic training
sessions so they are equipped to perform specialized emergency
assignments;
 Enthusiastically support the overall objectives of the Building's Emergency
Procedures.
Tenants are encouraged to incorporate specific emergency procedures
applicable only to their individual operations (e.g., procedures to safeguard
monies, negotiable instruments, original contracts, etc.)
Tenant Warden Responsibilities

Tenant Wardens are the connecting link between the Property
Management Office and the Tenant's employees. As such, they
have direct control and responsibility for all decisions relating to the
safety of their employees during an emergency.
During an
emergency, corporate hierarchy should be relegated in favor of
allowing the Tenant Warden to effectively take charge (within the
bounds of the Emergency Plan).

Tenant Wardens are responsible for selecting, identifying and training
sufficient Deputy Wardens to effectively perform their emergency
duties and responsibilities.
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The responsibilities of the Fire Warden(s) and their Deputy(s) are:

Know the evacuation plans used in an emergency;

Know the layout of their floor(s) including the exits and location of
fire equipment;

Be familiar with the personnel under their control and know if
there are any individuals that would require more than ordinary
assistance in the event an evacuation is necessary;

Communicate Building information, emergency procedures and
notices of fire drills and other correspondence to all employees;
 Tenant Wardens and their Deputies must be knowledgeable about
what is not commonplace (i.e., unusual or foreign to the normal
environment of their respective company areas) so that for example,
in the event of a bomb threat, they will be qualified and instrumental in
conducting a search, as well as assisting in the identification of any
suspicious items.

Due to the key positions they occupy, Tenant Wardens and their
Deputies must see that during their absences from the Building, other
qualified associates are always familiar with and able to perform their
emergency duties.

Inform the Property Management Office immediately when there is an
addition/deletion to the Disabled Tenant list.

Tenant Wardens and their Deputy Wardens should be selected on the
basis of two (2) principal criteria:
1. They must be intelligent, alert and resourceful individuals who
would be capable of performing in a leadership role during an
emergency situation;
2. They must generally work in their respective company areas
within the Building rather than having primary duties and
responsibilities outside the Building.
Each Tenant of the Building appoints the Wardens. If your firm occupies
more than one floor, a Warden should be designated for each floor.
Those persons or their alternates (Deputy Wardens) must be present at
all times while the Building is occupied. These Wardens must be familiar
with the Building Evacuation Plans(s), floor layout, and location and use
of fire equipment.
19
Reporting Changes in Tenant Wardens and their Deputy Wardens
Because the Tenant Wardens are essential in the response to an emergency
in the Building and because they are the appointed "connecting link" between
the Property Management Office and their respective area(s), communication
of emergency instructions and information must never be interrupted due to the
transfer or loss of this key individual.
Thus, any changes in the employment status and/or replacement of each
Tenant Warden or their Deputies must be reported immediately (in writing) to
the Property Management Office. Special efforts must also be made to
immediately train the replacement Tenant Warden or Deputy in all aspects of
the Emergency Plan. The Property Management Office will be happy to assist
in any training or re-training necessary.
Warden Authority
While all Tenant supervisory personnel and employees should have
constructive knowledge of the Emergency Plan and Procedures, they must
recognize that it is essential for them to voluntarily accept emergency
instructions given them by the Tenant Wardens or their Deputies in order to
ensure a safe and orderly response to any emergency situation.
Tenant Employees' Emergency Duties and Responsibilities
All Tenant employees must remain calm, attentive, responsible and quiet so
they are able to hear all pertinent emergency instructions and orders. By
remaining calm, the employees will not add confusion or dangerous panic to
the emergency procedures initiated for their personal safety.
Testing of the Building's Emergency Systems and Procedures
Various aspects of the Building's Emergency Systems and Procedures will be
tested on a deliberate, systematic and periodic basis in accordance with the
instructions from the Property Manager and/or the Cobb County Fire
Department.
Tenant Wardens are responsible for seeing that all Tenant employees
participate in periodic fire drills as notified by the Property Management Office.
20
Conduct with the News Media
Experience has proven that the company that makes the headlines frequently
becomes the target for prank callers. For the protection and safety of all
occupants of the Building, Tenant employees are requested to refer news
media inquiries to their respective company's public relations representative or
to the Property Manager.
Emergency Personnel - Summary
Safety Director (Property Manager) Primary responsibility is to coordinate and
implement an effective evacuation of the Building's occupants in case of a
serious fire or other situations that might require evacuation. Further
responsibilities include the preparation, monitoring and implementation (with
the approval and assistance of the Cobb County Fire Department) of a training
program for Emergency Personnel, fire plan(s) of action and related records.
Assistant Safety Directors (Assistant Property Manager and Chief Engineer)
Responsible for the effective implementation of the Fire Evacuation Plan and
actions taken by the Building's Emergency Assistance team prior to the arrival
of the Cobb County Fire Department. The Assistant Safety Directors will assist
the responsible Fire Department Supervisor in briefing as to seriousness,
location and type of fire and explain actions taken prior to the arrival of the Fire
Department.
Tenant Wardens (Assigned by Tenant) Responsible for implementing
evacuation of their space upon notification from the Building Fire Alarm
System, Building Personnel or Fire Department Personnel.
Deputy Wardens Responsible for assisting the Tenant Fire Warden and
performing as the Fire Warden in his/her absence.
Emergency Assistance Team
The Emergency Assistance Team is
comprised of all Building Engineering and Security personnel.
Their
responsibilities are preliminary fire fighting procedures and implementing
emergency plans as directed by the Safety Director or Assistant Safety Director
in charge.
21
ONE OVERTON PARK
HINES INTERESTS LIMITED PARTNERSHIP
EMERGENCY PERSONNEL ORGANIZATIONAL CHART
SAFETY DIRECTOR
Senior Property Manager
ASSISTANT SAFETY DIRECTORS
Property Manager(s)
Chief Engineer
EMERGENCY ASSISTANCE TEAM
Building Engineers
Building Security Personnel
TENANT WARDENS
Appointed by Tenants on each Floor
DEPUTY TENANT WARDENS
Appointed by Tenants on each Floor
EVACUATION SUPERVISOR
(After normal hours)
Operating Engineer or Security Officer on Duty
22
FIRE PROCEDURES FOR TENANTS
One Overton Park is fully sprinklered with numerous fire detection and alarm
devices throughout the Building. Upon activation of an alarm, the Building Fire
Alarm System will produce an audible alarm on the floor of the alarm, the floor
above and the floor below.
 If a fire is discovered, however, do NOT wait for an alarm to sound.
IMMEDIATELY:
1. Pull the Fire Alarm Box. Pull stations are located in the corridors
next to each stairwell entrance.
2. Call 911 (Cobb County Fire Department).
information:
Relay the following

the EXACT location of the fire

what is burning (electrical equipment or wiring, liquids, paper or
wood furnishings, etc.)

the severity of the fire

your name

your telephone number

your location.
3. Call the Property Management Office at 678.564.5355 and relay
the above information. After business hours this phone will ring at
the Security Desk.
4. Notify your Floor Warden(s). All employees should know who their
warden(s) is (are).
5. Floor Wardens should begin evacuation.
If the fire is small enough to be controlled by a fire extinguisher, use the handheld chemical fire extinguishers located within your space and in the stairwells.
 Do NOT attempt to control the fire if it poses a threat to your safety.
If possible, close the door(s) to the room. This may help contain the fire.
23
Fire Procedures for Tenants Continued
 If you hear an alarm:
1. Stay Calm
2. Prepare to evacuate if necessaty- know where the nearest exits
are
3. Follow instruntions from your Floor Warden or given over the
Building Public Address System.
4. If the order to evacuate is given, use the stairs. Go down four (4)
floors. If you need assistance, await help in the stairwell.
5. If smoke is present, stay low. The best air is near the floor.
6. Do NOT use the elevators. The elevators will automatically return
to its base level.
7. Do NOT return to your workspace until the Fire Department or
Building Personnel advise you that it is safe to do so.
If you are outside the Building during a fire, stay far enough away to
avoid possible falling glass or smoke inhalation.
EVACUATION PLAN AND PROCEDURES
When evacuation is necessary as a result of the sounding of the Building Fire Alarm
System or the Property Manager or Fire Department has given an order for
evacuation, the following steps should be taken:

Go down four (4) floors and exit onto the appropriate refuge floor.

Remove high-heeled shoes to facilitate walking down stairs.

Take essential personal belongings, as re-entry will not be allowed during the
emergency.

Do not use the elevators. Elevators are to be used only by Fire Department
personnel.

Remain quiet during the evacuation in order to hear and understand all
emergency instructions.
24

Await further instructions before returning to the office.

Proceed immediately in an orderly fashion to the nearest stairwell as directed
by your Warden. The Tenant Warden or his Deputy should direct all personnel
as to when and where to evacuate.

The Warden or Deputy should remain behind to make sure all personnel have
left the area.

Important: Identify and give priority to the evacuation of nervous, emotional, ill
and/or handicapped personnel.

Two-man teams should assist the disabled to the service elevator lobby and
standby to be evacuated by the Fire Department via the service elevators;

Take flashlights or other portable lights in case of an electrical power failure;

Take the company first-aid kit if it is readily available and not too heavy;

Properly secure and safeguard special company records, (i.e., documents,
original contracts, negotiable instruments, etc. and lock the appropriate files,
vaults, closets, desks, etc.);

Unplug appropriate electrical equipment and machines, hot plates, coffee
makers, etc.;

Check for any remaining employees and visitors, turn off lights, and close office
doors but do NOT lock if the office is involved in the fire;

Have a pre-determined rendezvous point or employee's meeting place for
communication of emergency and/or re-entry information by the Property
Management Office.
25
Evacuation Plan and Procedures Continued
When the evacuation is completed, assemble and account for all
personnel.

Total number of employees moved or evacuated:

Total number of visitors moved or evacuated:

Total number of personnel missing:

Names of missing persons:
For future reference by the Property Management Office, write a brief report
covering your actions and response to the emergency including any special
problems or incidents that you encountered and submit it as soon as possible
to the Property Management Office.
Important - If you determine that your employees and visitors are in imminent
danger and you can not reach the Property Management Office in a
reasonable length of time, you may determine it prudent to exercise your
independent judgement and move or evacuate your personnel without being
given specific routes to follow.
Remember - Tenant contacts, Wardens and their assistants must continuously
demonstrate by what they say and do that they are capable of leading their
employees and visitors to safety. Their lives and safety may depend on you.
26
MEDICAL EMERGENCIES
 If there is a Medical Emergency within your office or observed by you:
1. Call 911 to request an ambulance.
2. Call the Property Management Office at 678.564.5355 giving the following
information:

Nature of the Medical Emergency

Exact location and name of the sick or injured person

Whether an ambulance or Doctor has been notified; If
not, the Property Management Office will contact 911 and
make ready their entrance into the Building, if necessary.
3. If the sick or injured person requests you to call their doctor, please do so
and notify the Management Office so assistance can be given to the
doctor when entering the Building.
4. Assign someone to stand by on the floor where the sick or injured person
is located to meet the doctor and/or ambulance attendants at the elevator
and guide them to the sick or injured person.
5. If the sick or injured person is to be sent to a hospital, try to send a friend
or fellow employee along to comfort the person and help him/her at the
hospital until a relative arrives.
 Following the conclusion of the Medical Emergency:
1.
Consult with fellow employees and determine if they encountered any
special problems or incidents during the performance of their emergency
duties.
1.
For future reference by the Property Management Office, prepare a brief
written report of your efforts and actions in response to the emergency
including any special problems or incidents you encountered and submit
the Tenant report to the Property Management Office as soon as
possible.
2.
Retain copies of your report for future reference by you, your employer
and/or any company executives.
27
BOMB THREATS - STANDARD OPERATING PROCEDURES
While the vast majority of bomb threats are indeed false alarms meant only to disturb
or disrupt the normal work of a person or company, at no time should any call be
regarded as just another false alarm. When such a call is received:
1.
Keep the caller on the line as long as possible. Ask the caller to repeat
the message.
2.
Obtain as much information from the caller as possible.
 Location of the bomb
 Type of bomb
 Time of detonation
 Outside appearance or description of bomb
 Reason for planting the bomb
 Transfer the information taken onto a Bomb Threat Report Form. A
sample form is provided in the back of this section.
3.
Tell the caller the Building is occupied and that the bomb might cause the
death of innocent people.
4.
Listen for background noises that might help in determining where the
call was made.
5.
At the conclusion of the call, call the police. Dial 911.
6.
Then call the Property Management Office giving as much of the
following information as possible:

Your name

Your location and telephone number

Name of the initial recipient of the threat

Name of anyone listening to the call
28
Bomb Threat - Standard Operating Procedures Continued
 Name of any employee threatened by the caller
 Normal work location of any threatened employee
 Time the bomb is supposed to explode
 Exact location where the bomb is supposed to be
 Outside appearance of the suspected bomb package
 Reason given for planting the bomb
After business hours, the telephone will ring at the Security Desk.
Security Personnel will then contact the Property Manager and other
appropriate parties.
7.
Notify your supervisor about the bomb threat call.
8.
Have all written records or notes of the bomb threat call available for the
Police and/or Property Manager to analyze.
Important - Open telephone lines are essential to effectively control this
emergency so please make only necessary telephone calls.
The decision whether to evacuate is the responsibility of the senior
officer at the Tenant firm.
If evacuation is necessary, contact the Property Management Office to advise
of the evacuation plan to be used.
Important - If you determine that your employees and visitors are in imminent
danger and you cannot reach the Property Management Office by telephone in
a reasonable length of time, you may determine it prudent to exercise your
independent judgement and move or evacuate your personnel without being
given specific routes to follow.
Identify and give priority to the movement or evacuation of nervous, emotional,
ill and/or handicapped personnel.
If you evacuate, establish and announce a rendezvous point or employees'
meeting place for personnel safety and control, communication of emergency
and re-entry information and roll call.
29
Bomb Threat - Standard Operating Procedures Continued
 Following the conclusion of the bomb threat call emergency:

Ask your employees if they encountered any special problems or
incidents while performing their emergency duties. If so, tell them to
prepare brief written reports as quickly as possible and give them to you
for prompt submission to the Property Management Office.

As soon as possible, prepare a brief written report of your effort and
actions in response to the bomb threat call emergency including any
special problems or incidents that you experienced.

Promptly submit copies of reports about the emergency to the Property
Management Office.

Retain necessary copies of these reports for future reference by you,
your employer and/or any other company executives.
Suspected Bomb - Safety Precautions
The safety precautions enumerated below are designed to acquaint you with
the dangers inherent in the search, discovery, and handling of suspected
bombs upon either notification of a bomb or if you have other reason to be
suspect.
While some of the following safety precautions may seem elementary, do not
dismiss them as unimportant nor take them for granted because adequate
knowledge of these precautionary provisions may save your life and the lives of
others in the building.
 Do not use radio equipment to transmit messages
 Do not move light switches
 Do not smoke
 Do not accept the contents of any container as bona fide simply because
it was delivered by routine means
 Do not accept container markings and/or appearance as sole evidence of
the contents, identification and legitimacy
 Do not touch, shake, shock or jar a suspected bomb
 Do not cover a suspected bomb
30
Suspected Bomb - Safety Precautions Continued
 Do not carry a suspected bomb
 Do not assume that a suspected bomb is of a specific type (high
explosive or incendiary)
 Do not open any suspicious container or object
 Do not cut a string, cord or wire or wrapper on a suspicious container or
object
 Do not move the latch or hook on the cover of a suspicious container or
object
 Do not raise or remove the cover of a suspicious container or object
 Do not change the position of a suspicious container or bottle
 Do not place a suspicious container or object into water
31
BOMB THREAT REPORT FORM
INSTRUCTIONS: Be calm. Be courteous. Listen; do not interrupt the caller.
Supervisor/Security Officer by a predetermined signal while caller is on line.
Date ________________________
Notify your
Time _______________________________
Exact words of person placing call:
QUESTIONS TO ASK:
1.
When is bomb going to explode?
2.
Where is the bomb right now?
3.
What kind of bomb is it?
4.
What does it look like?
5.
Why did you place the bomb?
TRY TO DETERMINE THE FOLLOWING (Circle as appropriate)
Caller's
Identity:
Voice:
Male Female
Loud
Soft
Accent:
Local
Not local
Speech:
Fast Slow
Language:
Excellent Good
Manner:
Calm
Background
Noise:
Poor
Rational
Age _____ years
Raspy
Stutter
Foul
Intoxicated
Other ___________
Irrational
Nasal
Slurred
Lisp
Other
Coherent
Incoherent
Deliberate
Emotional
Intoxicated
Factory machines
Voices
Pleasant
Region ___________________________
Distorted
Fair
Laughing
Quiet
Deep
Foreign
Distinct
Office machines
Music
Juvenile
High Pitch
Angry
Righteous
Adult
Mixed
Bedlam
Airplanes
Trains
Trains
Street traffic
Animals
Party atmosphere
ADDITIONAL INFORMATION:
ACTION TO TAKE IMMEDIATELY AFTER CALL: Notify your supervisor/security officer as instructed.
Talk to no one other than as instructed by your supervisor/security officer.
______________________________
Receiving Telephone Number
______________________________
Person Receiving Call
32
Elevator Emergencies
If you are in an elevator which stops between floors or if the doors will not open, do
NOT attempt to force the doors open. Push the emergency alarm button. It will ring
automatically at the Security Desk. A Security Officer will immediately respond and
will summon elevator personnel to assist you.
The elevators are equipped with numerous safety devices that prohibit them from
falling under emergency conditions. Under no circumstances should you attempt to
exit a car except through the doors that have opened level with a floor. Do NOT
attempt to climb out and jump to a floor below should the doors open between floors.
In the event of a power interruption to the Building, the elevators will automatically be
lowered to the ground level one at a time and the doors will open.
Please report all elevator incidents, however minor, to Security.
Power Failure
One Overton Park is equipped with a standby emergency generator which will power
key Building systems during a power outage. These systems include all alarm and life
safety systems, limited emergency lighting on each floor and one elevator. All
elevators will be automatically lowered to lobby level and the doors will open. In the
event of a power outage, the Property Management Office will attempt to
communicate to all Tenants regarding the nature and extent of the problem via either
the telephone and/or the Public Address System. The Management Staff will contact
the electric utility provider to report the outage. The exact duration of the power
outage may not be known to the Management Staff as power lines may have been
severed, requiring the attention of the electric utility provider. If directions from
electric utility company indicate that power will not be restored in a reasonable
period of time, this will be communicated via the public address system. If an
outage is of short duration, it should cause little concern. If it is of longer duration
however, you may desire to leave the Building. If so, you should use one of the
stairways.
33
Severe Weather
The U.S. Weather Service reports the movement of severe weather that may
present a threat to the metropolitan area. In general there are two (2) types of
unusual weather conditions which may occur in our area: Severe Thunderstorms
and Tornadoes. The greatest danger in these situations will be flying glass and
objects; therefore, Tenants are encouraged to locate refuge areas offering the least
amount of exposure to exterior window glass. The following guidelines should be
used in the event of such an occurrence.
Note: Public warning of severe weather will come over the radio, television, or five
minute safety blasts of sirens by the Municipal Defense warning system.
Tenant Responsibilities:
 If informed by the U.S, Weather Service that severe weather is imminent, all
occupants, if necessary should:
 Clear desks, tables and window sills of books, papers, or other items
and secure them in boxes or drawers.
 Move easily movable furniture away from windows.
 Store all easily movable office equipment in interior offices.
 Tenant Emergency Response Team Members should:
 Move all occupants to the core areas of the Building (corridors,
elevator lobbies). As you move, close doors of room with windows
behind you. Be sure the door to your suite is closed tightly but not
locked.
 Stairwells are safe and can be used in a severe weather evacuation. If
possible, move to the lowest level for shelter. Do not use elevators.
 Do not go to the Main Lobby.
 Advise others to stay calm. Individuals trapped in exterior offices with
windows should take cover underneath desks or tables.
 After severe weather, notify the Management Office of all leaks, fires,
and any structural or other damage during or after the storm.
Management Staff Responsibilities





Alert the Security Staff, Engineering Staff and Tenant Emergency Response
Teams for possible action.
Maintain communication with public utilities as appropriate. Monitor local
news & weather reports.
Check the readiness of auxiliary power.
Secure or move unattached Building items indoors.
After severe weather, execute Building repairs as quickly as possible.
34
Prevention/Preparation
Fire Prevention Tips:








Handle cigarettes and cigars responsibly. Make sure they are fully extinguished
before disposal.
Unplug electrical appliances such as coffee pots when not in use and at the
close of business each day.
Turn off power to office equipment such as computers and calculators at the
close of business.
Adhesives, cleaning fluids, and any other possible flammable liquids must be
stored properly.
Eliminate extension cords where possible.
Adequately meet any ventilation requirements of specialized office equipment.
Where applicable, keep electrical closets within your suite locked.
Do not use space heaters or other portable electrical heating and cooling
devices.
Crime Prevention Message:
Preventative measures against office thefts, burglaries after-hours and crimes
against persons can best be achieved through the individual efforts of each
occupant of the Building. To minimize incidents, it is important that you establish
and routinely monitor intro-company policies as they pertain to loss prevention. We
request that these policies be circulated among all employees and that everyone be
made aware of the importance of helping to insure a safe and secure work
environment.
Please make sure that your co-workers are aware that the
Management Staff does not provide security services to any individual Tenant suite.
Rather, contracts for guard services are on behalf of the Building owner and are for
the protection of their interests in common areas only. It is up to the individual
companies to discuss with their employees simple guidelines such as securing
laptops at all time and keeping suite entrances attended. The Management Staff is
available to assist you in providing this training.
Common Safety Tips Everyone Should Know:




Keep your purse, wallet, keys, or other valuable items with you at all times or
locked in a drawer or closet.
Always let someone know where you’ll be, whether it’s working late, going to the
copier room or mail room, going out to lunch or to a meeting.
Challenge strangers who enter your work area. Call a supervisor or security for
help.
Be Discreet. Don’t advertise your social life or vacation plans or those of your
co-workers to people visiting or calling your place or work.
35
Common Safety Tips Continued





Think about what’s on a piece of paper before you toss it in the trash. If it’s
sensitive information tear it up or use a shredder.
If you bring personal items to work such as a laptop, radio, or calculator, mark
them with your name or initials and identification number.
Protect identification Badges, office keys, and computer codes as you would
your own credit cards and keys.
Use a password system on your computer to prohibit unauthorized users from
accessing your computer. Avoid using personal information such as a birth date
or your initials for your password, and change your password frequently.
Don’t send confidential information over your e-mail system.
Preparation for Severe Weather





Flashlights
Fresh batteries
First aid kits to treat minor injuries
Portable radios
Portable water source
36
BUILDING RULES AND REGULATIONS
The following rules and regulations have been developed for the safety and comfort of
all Tenants at One Overton Park.
1.
Sidewalks, doorways, vestibules, halls, stairways and other similar areas shall
not be used for the disposal of trash, be obstructed by Tenant or be used by
Tenant for any purpose other than entrance and exit to and from the leased
premises and for going from one part of the Building to another part of the
Building.
2.
Plumbing fixtures shall be used only for the purposes for which they are
designed and no sweepings, rubbish, rags or other unsuitable materials shall
be disposed therein. Tenant shall be responsible for any costs to repair
damage resulting from Tenant's misuse of such fixtures.
3.
Signs, advertisements, graphics, or notices visible in or from public corridors or
from outside the Building shall be subject to Landlord's prior written consent.
4.
Tenant will not make any alterations or physical additions in or to the leased
premises without first obtaining the written consent of Landlord, except as
otherwise permitted in the Lease. Such alterations include, but are not limited
to, any communication equipment, electrical devices and associated wiring
which must meet fire code, and any installations of any nature affecting floors,
walls, windows, ceiling, life safety equipment, mechanical equipment or any
other physical part of the Building.
5.
All locks for doors in Tenant's leased area shall be Building Standard except as
otherwise permitted in the Lease and Tenant shall not place any additional lock
or locks on any door in its leased area without Landlord's written consent
except as otherwise permitted in the Lease. All requests for duplicate keys
must be made through the Property Management office.
6.
Movement in or out of the Building of furniture, office equipment, or any other
bulky or heavy materials shall be restricted to the use of the service elevators
and restricted to such hours as Landlord reasonably designates. Tenant will
assume all liability for damage or injury to the Building, equipment or people.
Advance written notice of intent to move such items must be made to the
Property Management office at least twenty-four (24) hours before the time of
such move.
7.
All routine deliveries to Tenant's lease premises shall be made through the
service elevator. Passenger elevators are to be used only for the movement of
persons.
37
Building Rules and Regulations continued
All non hand-carried items must be delivered via the appropriate service
elevator. Absolutely no carts or dollies are allowed through the main entrances,
lobbies or on passenger elevators. Office equipment, computers (excluding
laptops), projectors, etc. must be accompanied by an "equipment removal
form", "Property Pass" or other express written authorization signed by Tenant's
representative on company letterhead.
8.
Landlord shall have the authority to prescribe the weight and manner that safes
and other heavy equipment are positioned except as otherwise provided in the
Lease.
9.
Corridor doors shall be kept closed when not in use.
10.
Tenant shall cooperate with Landlord's agents and employees in keeping
Tenant's leased area neat and clean. Tenant shall not employ any person for
the purpose of such cleaning other than the Building's cleaning and
maintenance personnel without prior approval by Landlord.
11.
All service elevator lobbies are to be kept neat and clean. The disposal of
trash or storage of materials in these areas is prohibited.
12.
No vending machines of any type shall be allowed in a Tenant's space without
the prior written consent of Landlord.
13.
No birds or animals shall be brought into or kept in, on or about public or
Tenant areas (except seeing eye dogs actively in use be a person declared
legally blind in the state of Georgia).
14.
Tenant shall not tamper with or attempt to adjust temperature controls in its
leased premises. Landlord shall adjust controls as required to maintain the
Building Standard temperature. Window blinds should remain down and tilted
at a 45-degree angle toward the street to help maintain comfortable room
temperatures and conserve energy.
15.
Tenant shall comply with all procedures prescribed by Landlord for the security
of the Building both during business hours and after hours and on weekends.
16.
Tenant shall lock all office doors leading to corridors and turn out all lights at
the close of its working day.
17.
All requests for overtime air conditioning or heating must be submitted in writing
to the Property Management office by 4:00 p.m. on the day desired for
weekday requests and by 4:00 p.m. Friday for weekend requests.
38
Building Rules and Regulations continued
18.
All Tenant modifications resulting from remodeling on or to the lease premises
must conform to the Cobb County Building and Fire Codes and Base Building
specifications. Tenant shall obtain prior approval from the Landlord of any
such modifications and shall deliver "As Built" plans therefore to the Property
Management office upon completion except as otherwise permitted in the
Lease. The contractor conducting the renovation is subject to the Contractor
Rules and Regulations while performing work in the Building.
19.
Tenant shall not make or permit any improper noises in the Building or
otherwise interfere in any way with other tenants or their visitors.
20.
Landlord shall not be liable or responsible for lost or stolen money, jewelry or
other personal property from Tenants' leased area or public areas regardless of
whether such loss occurs before, during or after regular business hours.
21.
No machinery or any kind other than normal office equipment shall be operated
by Tenant in its leased area without the prior written consent of Landlord, nor
shall any Tenant use or keep in the Building any flammable or explosive fluid or
substance except in accordance with local fire codes and procedures approved
by Landlord.
22.
Tenant may not place any items on the balconies of the Building without
obtaining Landlord's prior written consent.
23.
Canvassing, peddling, soliciting and distribution of handbills in the Building are
prohibited. Tenant is requested to notify the Property Management office if
such activities occur.
24.
A "Tenant Contractor Entrance Authorization" form will be required for the
following:
25.
a.
Access to Building mechanical or electrical rooms (e.g., Southern Bell
Telephone employee).
b.
After hours service elevator use.
c.
After hours Building access by Tenant's contractor. Tenant shall be
responsible for contacting the Property Management office to obtain
clearance.
Tenant and Tenant's contractors are responsible for removal of trash resulting
from large deliveries or move-ins. Building facilities shall not be used for
dumping.
39
Building Rules and Regulations continued
26.
Smoking is not permitted in the restrooms, stairwells, lobbies, elevators, and
public corridors or in any other areas where smoking is prohibited by law or
local statute.
27.
Tenant may not leave or store equipment, supplies, furniture or trash in the
common areas outside its leased premises.
28.
Portable space heaters are prohibited.
29.
Live Christmas trees are prohibited.
30.
Tenant shall comply with Building Fire Safety procedures and shall participate
in all Fire Safety and Emergency Training and Drills in accordance with Cobb
County Fire Codes.
Landlord reserves the right to rescind any of these rules and regulations and to
make such other and further reasonable rules and regulations as in its
judgement shall from time to time be required for the safety, care and
cleanliness of the Building, the operation thereof, the preservation of good
order therein and the protection and comfort of tenants, their agents,
employees and invitees. Such rules and regulations, when made and
communicated via written notice thereof, shall be binding upon Tenant as if
originally herein prescribed.
40
RULES & REGULATIONS
GOVERNING WORK DONE BY GENERAL CONTRACTORS
AT OVERTON
Owner hereby sets forth the following rules and regulations governing the Work to be
done by the General Contractor, its employees and any and all subcontractors
employed by the General Contractor, and the General Contractor hereby agrees to
comply with these rules and regulations and any changes thereto which may
reasonably be made by Owner. General Contractor further agrees to see to it that any
and all subcontractors employed by the General Contractor comply with the same. As
used herein, the term "Owner" shall refer to Owner as defined in the Contract
Document or to Owner's designated agent or representative.
1.
Permits:
All permits and licenses necessary for the prosecution of the Work shall be
secured and paid for by the General Contractor prior to commencement of the
Work. It is the responsibility of the General Contractor to forward an original
Certificate of Occupancy to Owner prior to the release of any retainage held by
Owner.
2.
Work Area:
Before commencing any of the Work, the General Contractor shall erect
construction barriers acceptable to Owner between the area where the General
Contractors' Work is being conducted (the "Work Area") and any public areas
in the Building and will keep the Work Area closed from public view until
completion and occupancy by Tenant. The General Contractor shall perform
all construction activities and all storage of materials inside the Work Area.
3.
Keys and Locks:
The General Contractor shall provide Owner with keys to all locks installed on
or in the Work Area. Owner shall be provided access to the Work Area at all
times.
4.
Common Areas:
The General Contractor shall carefully protect all walls, carpets, ceiling tiles,
floors, furniture and fixtures in the Building's Common Areas (as defined in the
Lease Agreement) or areas open to the public and shall pay for repair or
replacement of all damaged property therein (whether caused by General
41
Contractor Rules and Regulations continued
Contractor or its agents or subcontractors) upon demand by Owner. The
General Contractor will not perform any construction activities or store any
materials in any Common Areas or public areas. Alterations to multi-tenant
corridors (e.g., door cut-in) shall either be complete within the first week of
construction or a visual barrier (approved by Owner) shall be erected at
Contractor's expense.
5.
Elevators:
All construction materials, tools and trash are to be transferred to and from the
Work Area via the freight elevator. At no time shall the General Contractor (or
its subcontractors or suppliers) use the passenger elevators to move
construction personnel, materials, equipment, tools or trash to or from the Work
Area without the express prior consent of the Owner. Furthermore, the use of
the freight elevator shall be scheduled by the General Contractor with Owner.
Any work or hauling of materials or trash on occupied floors shall be conducted
so as to leave unobstructed at all times the public corridor, freight elevator
vestibule or passenger elevator lobby. Because the freight elevator is the
principle means of providing hoisting for service as well as construction
activities, the General Contractor must cooperate in resolving any conflicts
which may arise from time to time when the General Contractor is required to
share the freight elevator with the Building's cleaning crew, other tenants, etc.
At no time may the General Contractor or its subcontractors block the freight
elevator open. In the event that any damage occurs to the freight elevator or
freight elevator lobbies, the General Contractor will bear the total cost of
repairs.
6.
Water and Electricity During Construction:
Sources of water and electricity (in reasonable quantities for lighting, portable
power tools, drinking water, water for testing and other such common uses
during construction) will be made available to the General Contractor by the
Owner without cost to the General Contractor. The General Contractor shall
make all connections or furnish any necessary extensions to or from such
sources, and shall be responsible for promptly removing same upon
completion of the Work.
7.
Sanitary Facilities:
Sanitary Facilities will be furnished to the General Contractor by Owner. The
General Contractor shall use only those facilities specifically provided or
designated by the Owner. Charges associated with clean up or damage of any
kind shall be the responsibility of the General Contractor.
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Contractor Rules and Regulations continued
8.
Dusty Work:
The General Contractor shall notify Owner prior to the commencement of any
extremely dusty work (e.g., sheetrock cutting, sanding, extensive brooming,
etc.) and Contractor shall arrange for additional filtering capacity on the
affected HVAC equipment. Failure to make such prior notification will result in
the General Contractor absorbing any costs associated with returning any
HVAC equipment damaged by dust to its original condition.
9.
Work Approval:
Owner must approve all drawings, change orders, subcontractors and
materials prior to the start of construction.
10.
Disposition of Materials:
The General Contractor shall dispose of any and all unused construction
materials in the same manner as waste or unwanted material, except as may
otherwise be directed by Owner. General Contractor shall not use the building
trash compactor.
11.
Clean-up:
The General Contractor shall at all times on a day-to-day basis keep the Work
Area and other areas of the Building or site free from accumulations of waste
material, debris or rubbish caused by or incidental to the Work. Upon
completion of the Work, the General Contractor shall promptly remove from the
Work Area, the Building and the site, all tools, scaffolding, surplus materials,
trash and debris, and shall leave the site, the Building and Work Area "broom
clean". Any debris, rubbish, materials or equipment left outside the Work Area
shall be disposed of by Owner, and the General contractor shall be responsible
for promptly reimbursing Owner for the cost thereof.
12.
Working Hours:
If the Work is being performed after initial occupancy of the Building has
occurred, certain operations must be performed outside the hours of 7:00 a.m.
to 7:00 p.m. Monday through Friday and 8:00 a.m. to 2:00 p.m. Saturday to
prevent the disturbance or interruption of normal business operations. These
operations include, but are not limited to:
A.
B.
Drilling or cutting of the concrete floor slab.
Drilling or cutting of any concrete structural member.
43
Contractor Rules and Regulations continued
C.
D.
13.
Sanding, chiseling or leveling of the concrete structure.
Any work which generates noise or vibration that may be disruptive to
normal office procedures elsewhere in the Building.
Workman Conduct:
No loud or abusive language or actions or the playing of music which can be
heard outside the Work Area will be tolerated. It will be the responsibility of the
General Contractor to enforce this regulation on a day-to-day basis and/or in
response to specific complaints from other tenants or from Owner.
14.
Electrical Panel Changes:
All additional electrical circuits added to existing electrical panels or any new
circuits added to new electrical panels will be appropriately marked as to the
area and/or equipment serviced by the circuit(s) in question as provided for in
specifications. All electrical panels which have covers removed for any reason
(e.g., so as to allow the addition of new circuits) or any new electrical panels
that are installed shall be left at the end of each day with all panel covers
properly in place and all panel doors securely closed. Under no circumstances
will power serving other tenants' premises or other areas of the Building be shut
off without the specific advance approval of Owner.
15.
Special Elevator Services:
Any work or repair that necessitates or involves the following must be
scheduled in advance with Owner.
A.
Access to the top of an elevator cab.
B.
Utilization of an elevator cab to perform special services.
C.
Work on or in any elevator cab servicing the Building.
Sufficient notice regarding such proposed activities should be given so as to
allow Owner to arrange with the Building's elevator installer or service
contractor to provide personnel to perform or supervise such activities.
Under no circumstances should the General Contractor permit their personnel
to utilize the elevator facilities for any purpose other than the approved
transport of materials and/or personnel. Tenant and/or the General Contractor
will be responsible for any extra costs incurred by the Owner resulting from or
in connection with such use of the Building's elevators by the General
Contractor (or his employees or subcontractors).
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Contractor Rules and Regulations Continued
16.
Welding/Cutting Torch Use:
No welding or cutting torch is to be used in the Building without the prior
approval of Owner. If Owner grants such approval, the General Contractor
must have a fire extinguisher present in the Work Area at all times when the
equipment is being used. Additionally, the General Contractor may be required
to perform any such work after-hours because of the fumes which may be
associated with such welding/cutting torch usage.
17.
Spraying of Varnishes/Lacquer in the Building:
No varnishes/lacquers are to be sprayed in the Building without the prior
approval of the Owner. Because of their combustible nature, this type of work
should normally be done off-site. Anyone found spraying these compounds in
or around the Building without the approval of the Owner will be required to
cease such work.
18.
Draining of Sprinkler Lines:
Any work that will involve the draining of a sprinkler line or otherwise affect the
Building's sprinkler system must be approved in advance by Owner. In all
instances where this is done, the system may not be left inoperable overnight.
De-energizing of the fire pump related to drainage of the sprinkler lines will be
done only by Owner's personnel.
19.
Deliveries:
All deliveries and/or pick-ups by the General Contractor or his vendors must be
made through the Building loading dock and freight entrance or as otherwise
specifically provided by Owner. All delivery vehicles are governed by a fortyfive (45) minute parking limitation.
20.
Parking:
Construction workers will park only in areas designated by Owner and will be
subject to towing if in violation. No validation of construction workers' parking
tickets is provided.
45
Contractor Rules and Regulations Continued
21.
Posting of Rules and Regulations:
A copy of these rules and regulations, acknowledged and accepted by the
General Contractor, must be posted on the Job Site in a location clearly visible
to all workers. It is the General Contractor's responsibility to instruct his
employees and all subcontractors to familiarize themselves with these rules
and to enforce compliance with these rules at all times.
22.
Fire Alarm System:
Should a General Contractor's Work including welding, the use of a cutting
torch, or any other activity that might interfere with the fire alarm system wiring
or otherwise trigger or affect the fire alarm system, the General Contractor must
contact Owner prior to commencing such activity.
The General Contractor shall take any and all reasonable steps to prevent
accidental triggering of the fire and smoke detection devices within or adjacent
to the Work Area. Such steps shall not include disconnecting any such
devices, but rather shall involve the installation of dust barriers around smoke
detectors, etc.
23.
Light Bulbs and Ballasts:
The General Contractor is responsible for ensuring that all light fixtures in the
Work Area are working properly and are fully lit upon job completion. This
includes replacement of bulbs and ballasts as required in light fixtures that are
replaced, added or repositioned.
24.
Non-Compliance:
Non-compliance with these regulations will result in the possible barring of the
General Contractor from current or future activities in the Building. Any costs
incurred by Owner in cleaning the Building or Work Area or repairing damage
resulting from the General Contractor's activities (including the activities of any
of the General Contractor's employees or subcontractors) will be billed to the
General Contractor or set off against future payments to the General
Contractor.
46
TENANT MOVE-IN RULES AND REGULATIONS
1.
Landlord and Tenant's representative responsible for coordinating the move
shall meet (with Tenant's furniture installation company, delivery company,
moving company and related vendors involved in the move if desired) at least
four (4) weeks prior to Tenant's scheduled move-in date to coordinate times,
establish methods of delivery and reserve use of the loading dock and service
elevator for the move.
2.
Tenant shall provide Landlord with a certificate of insurance evidencing that
satisfactory insurance coverage is carried by Tenant's moving contractor,
specifically Statutory Worker's Compensation and a minimum of $4,000,000
Combined Liability.
3.
Tenant and Tenant's moving contractor shall ensure that proper care is taken
to protect the Building and Tenant's leased premises at all times during the
move, including the following measures:
4.
a.
Protection should be installed the evening prior to the move and removed
immediately upon completion. Tenant (or its moving contractor) is
responsible for leaving the area in as clean a condition as it was prior to
the move.
b.
Building and Tenant floor coverings must be protected with masonite or
plywood along the prescribed route of movement through the Building, as
outlined by Landlord.
c.
The elevator lobbies, Building corridors and doors must be protected with
cardboard, plywood or other materials pre-approved by Landlord.
d.
The elevator and entrance doorframes must be protected with 2' x 4'
boards at 90-degree angles taped to said doorframes.
e.
The elevator cab walls and flooring must be protected with masonite,
plywood or soft pads.
f.
The movement of materials, furniture, equipment, etc. is limited only to
those corridors, stairwells, elevators and service areas designated by
Landlord.
A pre-move walk-through by Landlord, Tenant's move coordinator and Tenant's
moving contractor will be conducted before the commencement of the move to
inspect common areas and corridors and to ensure areas to be used for
transporting items are protected and padded according to Building regulations.
After completion of the move, Landlord, Tenant's move coordinator and
Tenant's moving contractor will conduct a post-move walk-through to determine
47
Move-In Rules and Regulations continued
any damage to the Building caused by the move. The Tenant shall be
responsible for any costs to repair damage resulting from the move, plus a
fifteen percent (15%) fee to Landlord for coordinating the repair work.
5.
Should Landlord act as construction manager, the Premises will be cleaned
prior to the move in accordance with the cleaning specifications set forth in the
Lease (exclusive of extraordinary cleaning required due to leasehold
improvements construction work). Normal cleaning services will commence on
the next scheduled business day. Tenant's moving contractor shall be
responsible for the removal of all boxes, packing materials and other moving
related debris from the Building. Tenant's moving contractor shall not use
Building facilities for waste disposal.
6.
It is the Tenant's responsibility to notify Landlord of items to be moved which
are unusually large or heavy (in excess of 1,500 pounds) or which may require
review by Landlord. Dimensions and weight may prohibit the safe transport
and placement within acceptable structural guidelines. Any large items that
cannot be placed in the service elevator will require special hoisting
arrangements that must be coordinated through Landlord. Tenant's moving
contractor should include in the bid price to the Tenant any additional charges
required for extra services which may need to be provided by the elevator
contractor to hoist large items.
7.
Building Security will be notified as to the move-in schedule and will monitor the
progress of the move to ensure that the move-in procedures are followed and
that the Building and other tenants are not adversely affected by the move.
Any changes in the move-in schedule must be reported to Landlord or
Landlord's representative immediately. Tenant shall provide the name and
telephone number of Tenant's move coordinator and the moving contractor
supervisor for use by Landlord or Building Security in the event of an
emergency.
8.
The Tenant shall be responsible for admitting Tenant's moving contractor into
Tenant's leased premises and for ensuring that all suite entry doors are locked
after the move. Tenant's moving contractor should at all times be supervised
by the Tenant move coordinator or other representative of Tenant's company.
9.
Landlord reserves the right to modify from time to time any of these rules and
regulations and to establish such additional reasonable rules and regulations
as in its judgement shall be required for the safety, protection, care and
cleanliness of the Building, the operation thereof, the preservation of good
order therein or the protection and comfort of the other tenants of the Building
and their agents, employees and invitees.
48
III. SAMPLE FORMS
A.
Overtime Heating/Air Conditioning Request
B.
Access Card Request/Vehicle Registration
C.
Key Request
D.
Property Removal Form
E.
Tenant Contractor Entrance Authorization
F.
Fire Warden Contact Information
G.
Tenant Contact Information
H.
Trash Removal Sign
49