BAINES
SCHOOL
Health and Safety
Policy
2
For staff information: This School Health and Safety Policy should be read in
conjunction with:

The Health & Safety at Work etc Act 1974 with associated Acts and other
legislation.

The Lancashire County Council Health and Safety Management System – held
on Schools Portal.

The Lancashire Education and Cultural Services Directorate Health and Safety
Policy; Guidance/Advice Notes

LEA Codes of Practice/HSE/CLEAPSS
The policy comprises of five sections:
1.
Governors Statement of Intent
2.
General Statement of Health & Safety
3.
Organisation for Managing Health and Safety in Schools
4.
Arrangements for managing and implementing Health and Safety
5.
Monitoring Arrangements
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GENERAL STATEMENT
OF
HEALTH AND SAFETY
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Statement of Intent
The Governors, Headteacher and Senior Management Team of BAINES
SCHOOL, will so far as is reasonably practicable, ensure that all activities
under their control, are carried out in accordance with the Health and Safety
at Work etc Act 1974. This includes, relevant regulations, approved codes of
practice, guidance notes, the Health and Safety Policies of the Lancashire
Education Authority and with due regard to advice and information provided
by the Authority's advisors.
We therefore, will do what is reasonably practicable to exceed the minimum
requirements within the resources that are available. The Governors will also
ensure that systems are in place which will allow us to maintain, monitor and,
where necessary, carry out risk assessments which will allow us to improve
our safety performance.
The Governors will comply, so far as is reasonable, with arrangements and
procedures used by the Lancashire Education Authority. In the case of
lettings arranged by the Headteacher/governors, they will ensure that
appropriate health and safety arrangements are in place.
In return, the Governors expects all employees to exceed their minimum legal
duties, which are stipulated later in the Health and Safety Policy. Included in
this is the co-operation of all employees to assist the Governors in carrying
out their obligations as required.
This policy will be reviewed annually or when necessary in order to meet
changes in circumstances.
Any necessary changes will be brought to the attention of all employees to
assist in improving safety performance.
The Governors will ensure that:

the HEALTH AND SAFETY POLICIES and Codes of Practice are fully
implemented and, to ensure compliance, will monitor on a regular basis;

the school produces its own safety policy to supplement the LEA
policies and that the policy is annually reviewed;

a School Safety Committee is established;

the Safety Policies will be brought to the notice of all employees;
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
the school has considered its health and safety obligations and has
made provision for meeting those obligations;

the school's staffing structure appropriately reflects the responsibilities
for carrying out the arrangements for health and safety;

health and safety issues concerning the school are identified and
appropriate action taken;

regular safety reports are provided for the Headteacher so that safety
arrangements can be monitored and evaluated. Report will be
forwarded to governors at regular meetings in their capacity as
employers.

appropriate facilities and information for accredited Union Safety
Representatives are provided to enable them to fulfil their duties;

all reasonable facilities and information are provided to officers of the
Education and Cultural Services Directorate, inspectors of the Health
and Safety Executive and any other health and safety official as
appropriate.
Signed
Headteacher
Date:
Chairman of Governors
Date:
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HEALTH AND SAFETY DUTIES
STATUTORY DUTIES
1
The Health and Safety at Work etc. Act 1974 places duties on
EMPLOYERS to safeguard, so far as it is reasonably practicable, the
health, safety and welfare of their employees and the health and safety
of persons not employed but who may be affected by work activities
such as pupils and visitors. Employers also have additional duties
under other health and safety legislation such as the Control of
Substances Hazardous to Health Regulations.
2
Persons who have CONTROL OF PREMISES have duties to take
reasonable measures to ensure, so far as is reasonably practicable,
that premises and equipment are safe for people using them who are
not their employees, e.g. pupils and visitors. (See attached LCC
document – regarding responsibility.)
3
EMPLOYEES have duties to take reasonable care to ensure that they
work in ways which are safe and without risk to health both to
themselves and other staff, pupils and visitors. They must also
co-operate so that employers can comply with their statutory duties.
GOVERNORS' RESPONSIBILITIES
Governors have duties in controlling the school premises and running the
school. Therefore, Governors have statutory responsibility for health and
safety. In view of this it is particularly important that the Governing Body and
individual employees work together to establish health and safety objectives
and to ensure that each is aware of their own responsibilities, with the aim of
running the school without risk to health and safety.
The Governors shall, so far as is reasonably practicable, as required under
the Health and Safety at Work, etc Act 1974 and other relevant statutory
provisions:(i)
Ensure the health, safety and welfare of all its employees
(ii)
Ensure the health, safety and welfare of pupils, visitors and
contractors on education premises
(iii)
Ensure the health, safety and welfare of its employees who work
at locations controlled by another employer or organisation.
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The LEA will continue to fulfil its responsibilities in the following ways the:

issue of a model HEALTH AND SAFETY POLICY model;

issue of codes of practice, Guidance/Advice Notes and other relevant
information, as appropriate;

provision of a comprehensive support and advice service;

provision of a comprehensive training programme;

provision of a monitoring system for schools;

provision of a safety audit service.
EMPLOYEES RESPONSIBILITIES
All employees have a general duty under the Health and Safety at Work etc
Act 1974 to:
take reasonable care of their own safety and that of other persons;

co-operate with the employer on health and safety matters to enable
the employer to carry out their own responsibilities successfully;

to use correctly any equipment provided for their safety;

report any defective equipment to their supervisor or other appropriate
person, i.e. Safety Representative;

report accidents or dangerous occurrences at the earliest possible
opportunity;

be familiar with and observe at all times all safety policies and
procedures;

take reasonable precautions to ensure the safety of all persons in their
charge.
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ORGANISATION FOR MANAGING
HEALTH AND SAFETY
IN
SCHOOL
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ORGANISATION FOR MANAGING HEALTH AND SAFETY WITHIN THE
SCHOOL
The Headteacher is responsible for the day-to-day implementation and
management of health, safety and welfare within the school.
Teaching and non-teaching staff holding posts/positions of responsibility have
a general responsibility for the application of the School Safety Policy within
their own area of work and are directly responsible to the Headteacher for the
application of all health, safety and welfare measures and procedures within
their own area of work.
Class teachers have responsibilities for the safety of pupils in their charge.
All employees have a responsibility to take reasonable care of their own
health, safety and welfare and that of other persons who may be affected by
their acts or omissions while at work. They also have a responsibility to cooperate so that employers can comply with their statutory duties.
More detailed lists of the responsibilities of the Headteacher, teaching and
non-teaching staff holding posts of special responsibility, are set out below.
The Headteacher may wish to delegate some functions to other staff or to reallocate duties to match the staffing structure of the school, but this will not
affect the Headteacher's overall responsibility for health, safety and welfare
within the school.
HEADTEACHER
The Headteacher will ensure that:-
-
policies and procedures with regard to health, safety and welfare
matters within the school are established in writing, approved by the
Governing Body, and that the policies and procedures are known, and
followed by all members of staff, including temporary/supply staff;
-
any health and safety matters raised, including guidance from the LEA,
are brought to the attention of the Governing Body;
-
regular reviews of the safe performance of all departments of the
school are undertaken with appropriate action when necessary, and are
reported to the Governing Body;
-
accidents, incidents and dangerous occurrences are reported,
investigated, and, where appropriate, preventive measures are taken.
Also that reports and returns are submitted to the appropriate Authority
in accordance with the published procedures;
-
adequate first aid provision is made for staff and pupils and other
persons, whilst on school premises and when working away from the
school, in accordance with the school’s health and safety guidance;
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-
training needs are identified and arrange for those needs to be met;
-
necessary arrangements are made to ensure that officially appointed
Trade Union Safety Representatives can effectively carry out their
functions, and that consideration is given to reports on inspections
carried out by Safety Representatives;
-
all parts of the premises, plant and equipment for which the governors
have responsibility, are regularly inspected and maintained in safe
working order;
-
goods purchased comply with necessary safety standards and that all
equipment purchased is safely installed.
-
any unsafe items which are the school's responsibility are reported to
the governors and any item which constitutes a health and safety
hazard is taken out of use;
-
staff organising and taking part in visits, journeys and holiday
excursions have the necessary knowledge, experience and skills so
that they are aware of, and have made arrangements to deal with, any
risks involved; all visits and associated activities must be agreed with
the EVC before the visit takes place.
-
contractors working on the premises are closely monitored by the
Senior Caretaker and that the working practices do not endanger the
health and/or safety of employees, pupils or other persons working on
the premises;
-
awareness and co-operation amongst staff with regard to health and
safety matters is actively encouraged.
TEACHING AND NON-TEACHING STAFF HOLDING POSTS OF
RESPONSIBILITY
Staff holding posts of responsibility (see attached LCC sheet of agreed
responsibilities), i.e., Heads of Department, Bursar, Site Supervisor, are
responsible to the Headteacher for the detailed adoption of the school’s
Health and Safety Policy within their department/area of work. To fulfil their
responsibilities they will assist the Headteacher by:-
-
monitoring of health and safety by inspecting their area on a regular
basis to ensure that safety measures are being maintained and that
safety instructions and safe working practices are being followed by
staff and pupils, and for making any necessary changes in practices
and procedures;
-
informing their staff of any hazards to health and safety they are likely
to meet in the course of their work and ensure that they have the
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necessary information, instruction and training to carry out their duties
without risk to health or safety;
-
ensuring that staff and pupils are aware of emergency procedures,
which should be regularly reviewed;
-
ensuring that personal protective clothing and equipment is provided,
worn/used and maintained as necessary;
-
ensuring that adequate supervision is maintained at all times;
-
ensuring that all plant and equipment is regularly inspected and
maintained in safe working order and that any defective equipment is
removed from use immediately.
The Health and Safety Co-ordinator will assist the Headteacher to ensure that
health and safety implications are considered in connection with the security
and cleaning and maintenance of the building and for monitoring contractors
on site to ensure their working procedures do not endanger the health, safety
and welfare of staff, students and visitors.
The Health and Safety Co-ordinator will assist the Headteacher by advising
on the health and safety implications of the purchase and maintenance of
furniture and equipment and for ensuring that the health and safety aspects
of the letting of premises arrangements are complied with.
CLASS TEACHERS
Teaching staff timetabled to be in charge of classes are responsible for
assisting the Headteacher to:-
-
ensure the safety of pupils in their charge;
-
be aware of and adopt safety measures within their own teaching
areas;
-
follow safe working procedures personally;
-
request protective clothing, guards, special safe working procedures etc
where necessary and ensure they are used;
-
make recommendations to the Head of Department on safety
equipment or additions or improvements to plant, tools, equipment or
machinery which is dangerous or potentially so;
-
be aware of school and emergency procedures in respect of fire, bomb
alert, accident, first aid, etc and to carry them out.
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SCHOOL SAFETY COMMITTEE
The School Safety Committee comprises: (as of Sept 2012)
R J M McCowan - Headteacher
J Shepherd – H&S Co-ordinator
M Angel – Site Supervisor
D Astall – Union Safety Representative
B. Fletcher – Vice Chair of Governors
Governor Contact; F&GP Committee
The group will meet at least once a term to discuss issues which directly
involve the staff and students of the school.
The terms of reference of the Committee are to:-
-
ensure that the School Health and Safety Policy and safety procedures
are implemented throughout the school;
-
review safety measures and to advise the Headteacher and Governing
Body of any necessary changes to these measures;
-
ensure that there are arrangements for dissemination of information on
health and safety matters to all staff and pupils;
-
receive reports of accidents and dangerous occurrences and to draw
the attention of the Headteacher and Governors to any necessary
preventative/remedial action;
-
receive reports from the LEA, safety representatives and external
health and safety agencies;
-
ensure that arrangements are in place to protect the health, safety and
welfare of staff, pupils and visitors to the school, and to review these as
necessary;
-
receive audit and monitoring reports and advise the Governors and
Headteacher of any necessary preventive and/or remedial action
arising from these reports;
-
assist in reviewing the School Health and Safety Policy.and Risk
Assessments annually or as required,
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ARRANGEMENTS
FOR
MANAGING AND IMPLEMENTING
HEALTH AND SAFETY
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Responsibilities
The responsibility for implementation and management
of proper health and safety controls within the school is
that of:
R J M McCowan
The authorised member of staff with day-to-day
responsibility for ensuring this policy is put into practice
is: (Health & Safety Co-ordinator):
Committee as named on page 12 of this
statement.
To ensure health and safety standards are
maintained/improved, the following people have
responsibility in their specific areas e.g. premises
issues, fire safety and other emergencies, out-of-hours
arrangements, educational visits
L. Oliver/M. Wallace – Educational Visits
M Angel – Out of hours/Premises/Fire Safety
J. Shepherd – First Aid Co-ordinator
Committee
The Health & Safety Objectives* for improvement for
the school as identified by accident/incident
investigation, consultation, review of risk assessments,
H&S management support and audit visits; advice
from the county council etc. or other sources e.g.
DCSF, Teachernet, other schools, HSE. These will be
tailored to meet the needs of the school by:
(Name)
Objectives – Committee
Full review of all scheduled work. Implement
12 monthly reviews of individual departments’
policies and 6 monthly reviews of high risk
areas
Science/Tech/PE/ICT re. Ric
All employees within the school have a responsibility to:
1. Co-operate with the Head Teacher and his/her nominated representatives on all matters relating to
health and safety;
2. Not interfere with anything provided to safeguard their health and safety;
3. Take reasonable care of their own health and safety, and not knowingly place anyone who may be
affected by their work activities at risk; and
4. Report all health and safety concerns to an appropriate person (as detailed in this policy statement).
5. The Conditions of Employment of Teachers provide that teachers’ professional duties include
maintaining good order and discipline among the pupils and safeguarding their health and safety
both when they are authorised to be on the school premises and when they are engaged in
authorised school activities elsewhere.
* Health & Safety Objectives should be set each year for improvements in the management of health &
safety within the school. Examples might be:



a % reduction in accidents will be achieved;
a revised procedure for dealing with contractors on site will be devised and implemented;
a new approach to managing slips and trips will be developed.
These will relate to the issues within the school as identified by sources outlined above. The progress
towards meeting the objectives should be monitored and reviewed throughout the year to ensure they
are achieved.
Health and Safety Risks Arising from Work Activities
I/we will ensure that so far as is reasonably practicable, all areas of risk are assessed and adequate
control measures are put in place to ensure the health and safety of all employees, pupils, contractors,
non-employees and anyone else affected by the school's activities.
Risk assessments will be undertaken by:
The significant findings of risk assessments will be
reported to:
Action required to remove/control risks will be
approved by:
State name of the person and area of
responsibility:J Shepherd
Health & Safety Committee
Head Teacher/ or other nominated person as
appropriate: SLT, Health & Safety Committee –
see page 12
Head Teacher/
Committee – see page 12
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The responsibility for ensuring the action required to
reduce risks is implemented is that of:
Head Teacher
Committee – see page 12
Checking that implemented actions have
removed/reduced the risks is the responsibility of:
Committee – see page 12
Risk Assessments will be reviewed: annually or
when an element of the work activity changes
significantly, whichever is sooner; and when advised
by the county council. Risk assessments will be
undertaken prior to the introduction of a new
element of work activity.
By whom :
J Shepherd
Committee – see page 12
SLT
M. Angel
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School's Commitment
To meet the requirements of this Policy Statement, the Head Teacher/Governing Body and/or
his/her/their nominated representative(s) will:
a)
b)
c)
d)
e)
f)
g)
draw up and implement appropriate health & safety procedures for the school;
share appropriate elements of these procedures with all employees, pupils, visitors and anyone
else who may be affected by them;
arrange for risk assessments to be completed for all areas of work and review them on a regular
basis;
as part of the risk assessment process, produce safe systems of work where necessary and
arrange for their implementation including any appropriate training, resourcing, auditing and
monitoring; and,
identify adequate resources for the implementation of the health and safety policy and
arrangements with the school.
comply with appropriate directions given by the county council on health and safety requirements
act in accordance with the relevant provisions in the Scheme for Financing Schools in
Lancashire and the School Teachers Pay and Conditions Document”;
The school will upon request make available for general inspection specific, procedures and
documentation and will regularly review its arrangements in respect of the applicable topics and
activities below. (The list below is not comprehensive - some hazards may not apply to your premises
and there may be additional hazards that are not listed here Please add these to the list..)
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Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Person(s) with
named
responsibility
All Staff
RMc/JSd
Related Policy/School
Document(s)
Related Risk Assessment(s)
All accident and incident
reporting documentation
G006 – First aid provision
Bodily Fluids (urine; blood; faeces; vomit)
MAl/DAh/
JSd/JIm
LCC guidance on dealing G013 – Dealing with bodily
with bodily fluids
fluids
Catering
JHs
All catering policies
Catering risk assessments
Cleaning/caretaking
Mal/DAh
Control of contractors
RMc,AMk,
MAl,DAh,
G.Cowan
RMc/AMk
H&S Committee
Policy 001 – Contractors
on site
G009 – Contractors on site
LCC guidelines
G002 – Manual handling
Accident Reporting
Accident Recording and Investigation
Disability access – H&S implications
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Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Display Screen Equipment
Eye Tests
Person(s) with
named
responsibility
DAs/Committee
Related Policy/School
Document(s)
Related Risk Assessment(s)
DSE policy 004
G003 – Use of display
screen equipment
G004 – Use of electrical
equipment
Electrical Safety
MAl, JDn, TPd,
G.Cowan
Emergency Procedures other than Fire e.g.
flood, services failure
RMc/JSd/SLT
Critical incident plan
Extended school and community use
RMc, JPo
Lettings proforma,
Governors minutes
Falling Objects/Safe storage
H&S Committee
Site inspections
Fire Safety
RMc,AMk,MAl,
JSd
Critical incident plan
Logs of checks
Fire drills
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Critical incident plan
All generic risk assessments
All fire risk assessments
19
Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Related Policy/School
Document(s)
Related Risk Assessment(s)
First Aid
Person(s) with
named
responsibility
JSd, RMn
First aid policy 002
G006 – Provision of first aid
Gas safety
MAl, DAh, AMk
Site inspections
Gas safety certificates
G009 – Contractors on site
Hot surfaces, scalds and burns
All Staff
Induction
RMc, JSd
Line Managers
First aid policy
Catering risk assessments
Science risk assessmnets
Induction policy 003
G006 – Provision of first aid
G011 – Young persons at
work
All generic risk assessments
Information communication
H&S Committee
Critical incident plan
H&S policy
Briefing note/meeting
minutes
All generic risk assessments
Lettings to non school groups
RMn, JPo
Govenors
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Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Person(s) with
named
responsibility
RMc, JSd,
H&S committee
Related Policy/School
Document(s)
Related Risk Assessment(s)
School H&S policy
Meeting minutes
All risk assessments
Manual Handling
All staff
H&S committee
LCC documentation
G002 – Manual handling
Minibuses
AMk, JPo, KBi
Minibus log
G010 – Transport safety &
vehicle movement
Mobile phones – use of
RMc
H&S Committee
Trips policies
G001 – Lone working
Monitoring of health & safety
H&S committee
School H&S policy
All risk assessments
Needles and needle stick injuries
JSd
LCC guidance
documentation
G006 – First aid provision
Management and other Health and Safety
responsibilities
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Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Related Policy/School
Document(s)
Related Risk Assessment(s)
Personal safety including lone working and
violence and aggression
Person(s) with
named
responsibility
RMc
H&S Committee
Lone working policy
005
G001 – Lone working
Play Equipment installations inspections
KBi, JPo
Site surveys
Inspection sheets – PE
Playgrounds and external areas
H&S Committee
Site inspections
Ponds and Water features
KPr
H&S committee
Premises Management
RMc, AMk,
MAl,DAh
G. Cowan
RMc, Jim,
Pupil moving and handling (Special needs)
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Contractors on site
policy 001
Site inspections
Care plans for students
Care and control of
pupils document
Risk assessment G009
22
Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Related Policy/School
Document(s)
Related Risk Assessment(s)
Pregnant employees and nursing mothers
Person(s) with
named
responsibility
RMc, JSd
LCC documentation
Individual pregnancy risk
assessments
Reporting of H&S concerns/faults
All Staff
School H&S policy
All risk assessments
Risk Assessment and hazard identification
JSd, MAl
H&S committee
School H&S Policy
All risk assessments
Safety Committee
RMc, JSd, Das,
MAl
School H&S Policy
All risk assessments
Safety Representatives
Das – ATL rep
JSd H&S
coordinator
MAl, Dah
Governor’s
H&S Committee
School H&S Policy
All risk assessments
Security of premises
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G001 – Lone working
G009 – Contractors on site
23
Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Related Policy/School
Document(s)
Related Risk Assessment(s)
Shared use of buildings
Person(s) with
named
responsibility
N/A
N/A
N/A
Slips and trips
H&S Committee
Stress
RMc, SLT
H&S Committee
LCC, Brief
minutes/Cleaning
protocols
LCC guidance
documentation
G006 – First aid provision
G007 –Use of corridors &
stairs
G012 – Work related stress
Substances – COSHH
JSd, MAl,JHs,
DAh
Science H&S policy
Kitchen, Tech, Art
All science risk assessments
Swimming pools
N/A
N/A
N/A
Temporary and supply staff
RMc, LMo
H&S Committee
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All risk assessments
24
Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Person(s) with
named
responsibility
H&S Committee
Related Policy/School
Document(s)
Related Risk Assessment(s)
LCC documentation,
Training logs
All risk assessments
Transporting and storing chemicals
JSd, MAl,DAh,
JHs
Science H&S policy
COSHH documentation
Vehicle and pedestrian traffic
H&S Committee
Visitor and volunteers safety
H&S Committee
Reception staff
H&S Policy
G009 – Contractors onsite
G010 – Transport safety &
vehicle movement
All risk assessments
Waste storage and disposal
MAl, DAh, JSd
Advice note
G002 – Manual handling
Water hygiene (Legionella, lead etc.)
MAl, G.Cowan
Temperature records
Training
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Arrangements for Managing and Implementing Health & Safety
Occupational Topics and Activities
Health & Safety Topic or activity
Person(s) with
named
responsibility
H&S Committee
JPo
Related Policy/School
Document(s)
Working at height – ladders, access equipment
etc.
H&S Committee
LCC documentation
G005 – Working at height
G008 – Use of stepladders
Workplace Inspection
H&S Committee
School H&S policy
Site inspection
All risk assessments
Work equipment and machinery
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Related Risk Assessment(s)
G003, G004,
G005,G008,G009, G011
26
Arrangements for Managing and Implementing Health & Safety
Curriculum and other non-occupational Health & Safety Topics/Activities
Health & Safety Topic or activity
Administration of medication
Person(s) with
named
responsibility
JSd, JIm
Related Policy/School
Document(s)
Related Risk Assessment(s)
G006 – Provision of first
aid
Educational Visits
LOr, RMc, MWa, EVC documentation
Governors
Individual trip risk
assessments
Food safety and hygiene
JHs, HKr
Catering policies
Catering risk assessments
Outdoor activities
LOr, KBi, MWa
EVC documentation
Individual trip risk
assessments
PE Equipment
KBl, JPo
Pupil handling and restraint
RMc, CRo,Jim
LCC guidance
documentation
Individual student risk
assessments
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Arrangements for Managing and Implementing Health & Safety
Curriculum and other non-occupational Health & Safety Topics/Activities
Health & Safety Topic or activity
Person(s) with
Related Policy/School
named
Document(s)
responsibility
MAl,DAs,LCC
maintenance team
Related Risk Assessment(s)
Pupil movement and flow
RMc,SLT
G007 – Use of corridors and stairs
G010 – Transport safety/Vehicle
movement
School transport
RMc, SLT
G010 – Transport safety &
vehicle movement
Science (where not covered by curriculum
safety procedures set down in CLEAPS)
MMg, RHh, JSd
Smoking
SLT
Special needs of pupils Health & Safety issues
RMc,
CWo,Jim,JSd
Grounds maintenance
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Science H&S policy
All science risk assessments
LCC guidance
documentation
Individual student risk
assessment
28
Arrangements for Managing and Implementing Health & Safety
Curriculum and other non-occupational Health & Safety Topics/Activities
Health & Safety Topic or activity
Stage and drama activities
Person(s) with
named
responsibility
HEs
Supervision of pupils
RMc & SLT
Technology rooms and equipment
ABi, JPo
H&S Committee
Wearing of jewellery
RMc,SLT
Work experience
EKr, JSd
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Related Policy/School
Document(s)
Related Risk Assessment(s)
Individual production risk
assessments
G011 – Young persons at
work
G011 – Young persons at
work
Individual assessments
29
Arrangements for Managing and Implementing Health & Safety
Health & Safety Topic or activity
Person(s) with
named
responsibility
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Related Policy/School
Document(s)
Related Risk Assessment(s)
30
Consultation with employees
The school recognises and accepts its duty to consult with employees and will do so
via a union-appointed safety representative and/or through elected employee
representatives where union appointed representatives are not available.
Employee representative(s) for
the school are:
Insert names:
D J Astall
Consultation with employees is
provided via:
Insert details – e.g. Individual staff appraisals, Review of
documents, Team meetings, Circulation of draft
documents for consultation, Monthly/Annual Health &
Safety meeting etc.
Staff meetings
Team meetings
H&S meetings
Safety representatives
The school recognises and accepts that safety representatives must be given the paid
time necessary to carry out their functions, and paid time as is necessary to undergo
training in those functions, as is reasonable in the circumstances.
Safety Representatives functions are to:




Investigate potential hazards and dangerous occurrences at the workplace, and
complaints by employees relating to health, safety and welfare at work, and
examine the causes of workplace accidents.
Make representations to the Head Teacher/Governing Body on the above
investigations, and on general matters affecting the health and safety of the
employees they represent.
Inspect the workplace.
Represent employees in dealings with health and safety inspectors.
Attend health and safety committee meetings.
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31
Safe plant and equipment
The school will ensure that all plant and equipment that requires maintenance is
identified, that maintenance is carried out and that new or second-hand plant and
equipment meets any required health and safety standards before it is purchased.
Is responsible for identifying all
equipment/plant needing maintenance
Head Teacher
Committee – see page 12
Relevant line managers
Is responsible for ensuring effective
maintenance procedures are drawn up
Head Teacher
Committee/relevant line managers
Is responsible for ensuring that all
identified maintenance is carried out
Head Teacher
Committee/SLT
Any problems found with equipment
should be reported to
Head Teacher/Deputy Head or nominated
representatives – insert name(s)
Committee – see page 12
Will check that new equipment meets
any required health and safety standards
before it is purchased
Head Teacher/Deputy Head or nominated
representatives – insert name(s)
Bursar
Information, instruction and supervision
The Health and Safety Law poster* is displayed at:
Location(s):
Staff Room/Caretakers/Tech.
Every building
Health and safety advice is available from:
Name and contact details:
Committee – see page 12
Cleeaps/professional association
Induction, supervision of trainees/work placements
etc, will be arranged/ undertaken/
monitored by:
Name and contact details:
Line Managers
Health & Safety in shared premises (where
applicable)
The Head Teacher/Deputy Head or nominated
representative will ensure that any employees
working at locations under the control of other
employers are provided with relevant information
to ensure their health and safety.
* It is a legal requirement to display the Health & Safety Law poster in a prominent
position in each workplace
Competency for tasks and training
The school has arrangements in place to ensure that all new employees are provided
with appropriate health and safety induction training when they start work. This will
cover basics such as first aid and fire safety. Specific on the job and job specific
health and safety training will also be provided. Training provision will include regular
refresher training.
Write down your arrangement for training here including
arrangements for record keeping.
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Induction training will be provided for all
employees by:
Name and contact details:
Relevant line managers/senior staff or mentors
Job specific training will be provided by:
Name and contact details:
Specific jobs requiring special training are:
Departmental – line managers
List the training and method of provision:
Caretakers
Prof. association rep.
Training records are kept at/by:
Training will be identified, arranged and
monitored by:
Details:
Relevant line managers/cover supervisor
Name and contact details:
Committee Line Managers
Accidents, first aid and work-related ill health
The school acknowledges the legal requirement to:




Ensure that there is a recognised system in place to deal with the reporting,
recording and investigation of incidents and accidents.
Ensure that there is a recognised system in place for reporting work related
injuries, diseases and dangerous occurrences under the RIDDOR
Regulations.
Provide appropriate first aid arrangements for employees and anyone
attending the premises that may be affected by the school's activities.
Provide health surveillance for any employees who may be at risk of ill-health
as a direct result of work activities, and has made appropriate arrangements
to deal with this issue.
The first aid box(es) is/are available:
Detail location(s):
The first aider(s) and appointed
person(s) is/are:
Name(s) and contact details:
First aiders -J Shepherd, J. Imisson, M. Angel
Appointed persons – L. Smith, K. Bethel, J.
Humphreys, V. Fleming, G.M. Holt, A.K. Morgan, E.
Earley, L. Sharples, A. Risley, B. Spore
Name and contact details:
Headteacher
All accidents and cases of work-related
ill health are to be reported to:
Health surveillance* is required for
employees doing the following jobs
within the school:
Provide details. N.B. Any pregnant employee will
require a specific Risk Assessment to be completed
and their duties may need to be modified to take
account of their changing capabilities:
Health surveillance will be arranged by:
Name and contact details: SLT/Head
With GP & Occ. Health
Provide details:
Head
Health surveillance/records will be kept
by/at:
* e.g. DSE user with a history of upper limb disorder, CDT technician working with
wood with history of chest problems
Monitoring
The school acknowledges its requirement to monitor the health and safety of
employees and anyone who may be affected by its work activities and has appropriate
arrangements in place to fulfil this requirement.
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To check our working conditions, and ensure
our safe working practices are being followed,
we will:
Name(s) and contact details:
Conduct workplace inspections. These are
carried out by:
Health & Safety Committee
Review all risk assessments annually or in the
event of any significant changes. This function
is carried out by:
JSd
MAl
Health & Safety Committee
Is/are responsible for investigating accidents e.g. road traffic accidents, slips, trips and/or falls
accidents etc. before requesting assistance
from the corporate Health, Safety and Wellbeing
Team if necessary
Name(s) and contact details
RMn
JSd
MAl
Health & Safety Committee
Is/are responsible for investigating work-related
causes of sickness absences.
Name(s) and contact details
RMn
Is/are responsible for acting on investigation
findings to prevent recurrences.
Name(s) and contact details
Health & Safety Committee
Emergency procedures - fire and evacuation
The school acknowledges its responsibility for ensuring that appropriate emergency
procedures are in place and that these are communicated to all concerned, including
other users of the premises, and monitored on a regular basis.
Responsibility for ensuring the fire risk
assessment is undertaken and
implemented rests with:
Name and contact details:
JSd, MAl
Escape routes are checked by/every:
Fire extinguishers are maintained and
checked by/every:
Name(s) and frequency:
MAl every term
Name(s) and frequency:
MAL, DAh
Alarms are tested by/every:
Name(s) and frequency:
The emergency evacuation procedure is
tested every:
Name(s) and frequency
Half term
Responsibility for ensuring arrangements
are in place to deal with other emergency
situations e.g. bomb threat, flood etc.
Name and contact details
SLT/R McCowan.JSd
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34
MONITORING
ARRANGEMENTS
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MONITORING ARRANGEMENTS
The Governors will retain the primary responsibility of employer in respect of
the Health and Safety at Work Act etc 1974 and its additional schedules and
amendments, and will issue directions on health and safety through its written
Health and Safety Policies and Codes of Practice. However, given the
delegation arrangements and associated responsibilities, it is important that
effective monitoring systems are implemented.
In order to assist the school to manage its responsibilities and the Governors
to fulfil their legal responsibilities, Health and Safety Monitoring must take
place on a regular basis and a Monitoring Report must be submitted to the
Governing annually.
Safety Audits will be undertaken by the Health and Safety Team and the
Headteacher will be notified in advance of the Audit.
The Monitoring and Safety Audit reports will form part of the school’s
arrangements for the development, monitoring and review of its health and
safety policies, along with information from Safety Inspections, matters raised
at the County Health and Safety Committee - Schools, Accident Reports, and
returns and information from any other sources.
Internal audits will be carried out according to the schedule set in the school’s
H&S Safety Inspections, Surveys, Monitoring and Control file and findings will
be reported to the Governors annually or as requested. Internal Safety audits
will be carried out by the H&S Committee.
Safety audits and inspections will normally be carried out by Officers of the
Education and Cultural Services Directorate Health and Safety Team,
Property Group, the Central COSHH Unit, and Trade Union Safety
Representatives. Representatives of other County Council Directorates or
outside agencies such as the Fire and Rescue Service or the Health and
Safety Executive Inspectorate may also visit from time to time.
Part of the monitoring process will be inspections by contractors to ensure
the safety of goods or equipment, for example, the annual inspection of all
portable electrical equipment, or local exhaust ventilation (LEV) systems.
All inspections will normally be by prior appointment with the Headteacher
well in advance unless there is a matter requiring urgent attention. The
Governing Body may wish to have a member of the appropriate Committee
present at such inspections.
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36
COUNTY HEALTH AND SAFETY COMMITTEE - SCHOOLS
This Committee deals with all aspects of health, safety and welfare in relation
to schools and also has an important monitoring function which will contribute
to the LEA's arrangements to ensure compliance with the Health and Safety
legislation and to the regular reviews of its Health and Safety Policies.
COUNTY HEALTH AND SAFETY COMMITTEE - SCHOOLS
CONSTITUTION
1
MEMBERSHIP
Two representatives of each of the following: Association of Teachers
and Lecturers, National Association of Headteachers, National
Association of School Masters Union of Women Teachers, National
Union of Teachers, Secondary Heads Association, UNISON. Named
substitutes allowed to attend.
Officers/Advisers:
Health and Safety Manager (Chair), Schools Personnel Services
Manager, Buildings and Development Officer, Health and Safety Officer
(ex officio).
Other representatives of Associations, Officers and Advisers to attend
as appropriate.
2
MEETINGS
Meetings will be held at least five times a year and will not be cancelled
or postponed except in exceptional circumstances. Additional meetings
will be convened as necessary. Dates of meetings for the following
academic year will be arranged at the last meeting in each academic
year. Minutes and agendas of meetings will be circulated to all
members of the Committee at least one week before the date of the
next meeting, along with all other relevant papers. Management will
service the committee. Any party may put items on the agenda by
giving notice 14 days before the date of the meeting.
3
OBJECTIVES
(a)
To keep under review the measures taken to ensure the health,
safety and welfare at work of employees in nursery, primary,
secondary and special schools and related units and centres.
(b)
To promote co-operation between the Authority and employees in
instigating, developing, carrying out and monitoring the
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effectiveness of measures to ensure the health, safety and
welfare of employees.
(c)
Within the above objectives the Committee will undertake the
following specific functions, although this does not preclude
consideration of any other aspects of health, safety and welfare:
(i)
The study of safety audit reports and accident and notifiable
illness and disease statistics and trends, to assist in
identifying unsafe or unhealthy working conditions or
practices, together with recommendations for corrective
action.
(ii)
Assistance to institutions in the development of health and
safety policies and safe systems of work.
(iii)
The arrangements for and monitoring of health and safety
training, with a watch on effectiveness of the safety content
of employee training.
(iv)
To ensure that arrangements for health and safety
monitoring and inspections in schools are effective.
(v)
To consider arrangements for implementing new health and
safety legislation.
(vi)
To consider reports submitted by Safety Representatives.
(vii) To
give
effective
publicity
to
recommendations of the Committee.
decisions
and
(viii) To ensure speedy decisions by management on the
Committee's recommendations and to ensure that the
decisions are translated into action.
4
(ix)
The presentation of reports on appropriate health and
safety matters to the Education and Cultural Services
Committee, Teachers' Consultative Committee, Local Joint
Committee or other appropriate committees.
(x)
Link with the appropriate enforcing authority.
The constitution of the Committee will be reviewed annually.
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SAFETY REPRESENTATIVES
1
APPOINTMENT OF SAFETY REPRESENTATIVES
Recognised Trade Unions may appoint Safety Representatives from
amongst the employees and should notify the employer in writing of any
such appointment. The Headteacher can appoint a safety
representative.
2
PROVISION OF FACILITIES FOR SAFETY REPRESENTATIVES
The employer will allow Safety Representatives such time off work with
pay as is necessary to perform their functions and for undergoing
training in respect of those functions as may be reasonable in all the
circumstances.
3
RIGHTS AND FUNCTIONS OF SAFETY REPRESENTATIVES
(a)
Representing Employees in Consultations with the Employer
or With the Health and Safety Executive.
The Health and Safety at Work Act requires employers to consult
Safety Representatives with regard to the making and
maintenance of arrangements for effective co-operation in
promoting and developing measures to ensure Health and Safety
at Work and in regard to monitoring those measures. Those
arrangements shall include:
-
the introduction of any measures at the workplace which
may substantially affect the health and safety of the
employees the Safety Representatives concerned
represent;
-
the arrangements for appointing or nominating competent
persons in accordance with the Management of Health and
Safety at Work Regulations 1999;
-
any health and safety information he/she is required to
provide to the employees the Safety Representatives
concerned represents by or under the relevant statutory
provisions;
-
the planning and organisation of any health and safety
training they are required to provide to the employees by or
under relevant statutory provisions;
-
the health and safety consequences for the employees of
the introduction of new technology into the workplace.
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(b)
Hazards, Dangerous Occurrences and Accidents.
Safety Representatives may investigate potential hazards and
dangerous occurrences and examine the causes of accidents at
the work place and make appropriate representations to the
Governing Body or the LEA.
Safety representatives may carry out investigations following
notification of accidents provided it is safe to do so.
(c)
Complaints
Investigation of complaints by any employee he/she represents
relating to that employee's health, safety and welfare at work and
make representations to the employer.
(d)
Inspection
Safety Representatives can inspect the workplace every three
months, providing that the employer is given reasonable notice of
their intention to do so; and when there has been a substantial
change in conditions of work regardless of whether an inspection
has been carried out in the preceding three months.
The employer shall provide reasonable facilities and assistance
for these inspections and for private discussion between Safety
Representatives and employee about the inspections. The
employer is entitled to have a representative present during the
inspection.
(e)
Receiving Information
Safety Representatives are entitled to receive information and
reports from Health and Safety Inspectors when these are
provided.
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ARRANGEMENTS FOR HEALTH AND SAFETY
INDIVIDUAL SCHOOL POLICY STATEMENTS REGARDING THE
FOLLOWING LIST CAN BE FOUND IN THE ANNEX ATTACHED TO
THIS POLICY
Accident/incident reporting procedures
Administration of Medicines
Car parking
Contractors on site
Critical Incident Plan, to include fire and bomb alerts, who to contact, arrangements
for evaluation of buildings, assembly points, use of fire extinguishers, Fire Wardens
Electrical safety and the use of portable electrical appliances
Fire Procedures
First Aid – First Aiders, the location of First Aid boxes etc.
Hazardous Substances and COSHH
Lone Working
Manual Handling
Minibuses
Physical Education
Playground safety
School visits and holidays
Security of premises
Smoking policy
Use of DSE
The attention of staff should be drawn to the Guidance and Codes of Practice, the
Safety Manual (Green Book), the COSH Register, and various circulars/memoranda
issued by the School Safety Committee and the Local Authority. These should be
read in conjunction with the instructions and information contained in this Health and
Safety Policy.
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