ANATOMICAL SOCIETY OF INDIA
(Regd. No 704/2010-2011)
General Secretary :
Dr. G. S. Longia
Prof. & Head, Department of Anatomy
People’s Dental Academy,
People's Campus, Bhanpur,
Bhopal- 462037 (M.P.)
No. ASI/10-Min(i)/ Secy-17
Secretariat :
Department of Anatomy
People's Campus, Bhanpur,
Bhopal- 462037 (M.P.)
Ph. (0755) 4005035 (D), 4075303 (R)
Mobile - 09425017834
e-mail : gslanatsoc@gmail.com
secasi@yahoo.com
Date :
1st March 2011
Minutes of the Executive Committee Meeting of Anatomical Society of India , held on 26 th December,2010 at
6.30 p.m. in the Conference Hall of Padmashree , Dr. D.Y.Patil Medical College, Pimpri (Pune) during 58th
Annual Conference of ASI .
Following Members attended the meeting:
(a)
(b)
Executive Committee Members
I. Dr. S. D. Joshi (In Chair)
III. Dr. B. N. Umarji
V. Dr. Punita Manik (Jt. - Treasurer)
VII. Dr. (Mr.) I. V. Ingole
IX. Dr. D. Suseelamma
XI. Dr. Azhar A. Siddiqui
XIII.Dr. A. K. Srivastava (Treasurer)
XV. Dr. G. S. Longia (Gen. Secretary)
Invited members
I. Dr. B. K. Omar
III. Dr. D. R. Singh
V. Dr. Vasanti Arole
II. Dr. Ashok Sahai (Vice - President)
IV. Dr. P. S. Bhusaraddi
VI. Dr. Daksha Dixit
VIII. Dr. Neelee Jayasree
X. Dr. Manish Patil
XII. Dr. S. L. Jethani (Ex.-Officio Editor)
II. Dr. S. K. De
IV. Dr. Neeta Kulkarni
VI. Dr. Mahdi Hasan
XIV. Dr. Shalini Gupta (Representative of Editor)
General Secretary informed that Editor Dr. Satyam Khare could not attend the meeting due to sudden death of his
father. The invited members were introduced by the General Secretary. They were welcomed by the executive
committee members.
The meeting was called to order by Dr. S. D. Joshi, Vice - President of ASI in the absence of President Dr. Gajendra
Singh who could not come due to his illness.
Min.1/10 : The members were informed about the sad demise of the following Anatomists : Dr. Murlidhar Menon
(Thrissur) , Dr. P. C. Champaneri (Mumbai) and Dr. Gajendra N. (Rajahmundry). Members stood in silence
for two minutes to pray to Almighty to grant peace to the departed souls and to provide strength to the
members of bereaved families to bear this irreparable loss. The General Secretary was requested to send
condolence messages to members of the bereaved families.
Min.2/10: The minutes of the last executive committee meeting held on 25th December,2009 during 57th National
Conference of ASI held at J.N.Medical College, Belgaum were confirmed and approved with
modification :
Add in min 8/09 (e) Krishna Gopal Saxena Memorial Gold Medal : a) Dr. Gayatri Rath (New Delhi), b). Dr. G.
S. Longia (Bhopal), c) Dr. P. S. Jevoor (Belgaum), d) Editor.
Min.3/10: Regarding matters arising from the last executive committee meeting, General Secretary informed that:
(i)
Dr. D. R. Singh, Chairman of Sub - committee submitted the following report :
(a) There is no need of any post of Editor-in-Chief & Sub/Associate Editors. Present Editor may be asked
to put his view points. Regarding electronic submission of manuscript, the final instructions be drafted by
the present editor & be discussed in the next editorial board meeting. At present submission of manuscript
be continued in hard copy & soft copy via e-mail. For online submission, dynamic website is required.
Present editor should workout the details for creation & maintenance of dynamic website and should submit
the report in next editorial board meeting and E.C. meeting.
(b). Regarding Publication of Journal by a professional agency and necessary steps required for indexing of
journal by various indexing agencies, was deferred for next meeting as Dr. Vishram Singh could not be
contacted to workout the details.
(ii).
Dr. Mahdi Hasan , Chairman of Sub-committee submitted the following report.
(a) Life Time Achievement Award in memory of late Dr.Inderjit Dewan: The Rules & Regulation were
read and approved. They are : (i) The awardee must be a life member with standing of at least 10 years in
ASI. (ii) Research publications, Academic awards & contribution to growth and development of Anatomical
Sciences in India (iii) Search committee will comprise of President, General Secretary and three life
members of ASI. This committee will propose a panel of maximum 3 outstanding Anatomist in order of merit
based on curriculum vitae (iv) General Secretary will be the convener of search committee and will invite
nominations. The members of search committee and E.C. member of the year of award shall not be eligible
for that year. (v) The Executive committee will approve and finalise not more than one name and the award
will be announced during the G.B. meeting and will be given at the time of inaugural function of next
conference of ASI. (vi) The award will consist of a shawl, a scroll, a plaque and a citation certificate; free
local hospitality and his/her travel support (Maximum Rs.10000/-). The awardee will ordinarily delivery an
oration on topic of his/her choice at the next Annual Conference of ASI.
(b) Fellowship of ASI : First of all Executive Committee will elect 50 founder fellows who are senior and
academically active and productive anatomists. They will propose and second the members of ASI for
fellowship on the basis of their academic contribution, research publication, standing in ASI and contribution
for growth and development of ASI. Yearly intake of fellows should not exceed 10 fellow. Admission fee &
Yearly fee to be fixed by E.C. and Rules to be framed for removal of fellow.
(iii) Regarding, renewal of registration of society : Dr.Ashok Sahai informed that society registration has been
renewed for further period of 5 years i.e. upto 2015 and Renewal No. is 704/2010-2011. The society will get
certified copy of constitution and bylaws amended upto 31st December 2009.
(iv) Regarding modification of Website of ASI, Dr.Ashok Sahai informed that new sub - links of notices has been
added in ASI - main link. The list of Life Members is now available since 1961 and list of ordinary member
since 2001 and journal contents are now available since 1991. Dr. Sahai was complemented for the
excellent job.
(v) Regarding Payment of dues to IFAA: Payment for the year 2009 and 2010 has been made. It was
approved that IFAA affiliation membership to be continued for future.
Min.4/10: The names of 192 new life members and 184 new ordinary members for 2010 were read and approved.
Min.5/10: Income and expenditure account (unaudited) for the year 2010 (1st January to December, 2010) for the
editors office was presented by Dr. Shalini Gupta (P.G. student) as Dr. Satyam Khare could not attend the
meeting due to some family circumstances. The account prepared was issue wise with the net deficit of
Rs.122982/-. It was again emphasized that the income and expenditure statement should be prepared
financial year wise and an audited account be presented again in next E.C. meeting.
Min.6/10: Dr. Shalini Gupta presented the recommendations of Editorial Board meeting held on 26.12.2010 at 4.30
p.m. which are given below:a) Dynamic Website should be created for online submission of manuscript. The editor should workout the
details and present it in next editorial board meeting.
b) Income & expenditure statement (audited) should be prepared financial year wise i.e. 1 st January to 31st
March,2010 and 1st April 2010 to 31st March 2011 and an audited account be presented in next meeting.
c)
d)
e)
f)
g)
h)
i)
j)
Expenditure cost of two issues per year should be reduced and suggestions given were: 1) Use low
weight glazed paper. 2). Reduce interline space 3). Reduce font size in bibliography and abstracts. 4).
Table size should be reduced.
Tables should be charged @ Rs.500/- per table only when they exceeds 3 tables per manuscript.
Cover of journal should not be changed and keep 2008 issues cover design as accepted one.
Take care for printing of photographs and check spellings properly which requires proper and good
editing.
Name, correspondence address, contact number and e-mail of Editor, Treasurer and General
Secretary, details of membership and library subscription should be printed on inside of back cover of
journal.
Column of rejected papers on website of journal should be removed.
Non-active members of national advisory board should be changed and reviewers should be requested
to submit the report within the stipulated time of 4 weeks on standard Performa for evaluation sent by
the editor (as approved in their last meeting).
Annual budget be increased to Rs.2.5 lakhs due to increasing cost of printing and paper etc. Approval
of deficit of Rs.123000/-. was also approved.
All the above decisions of editorial board meeting were also approved by E.C. Members.
Min.7/10: (i) Audited receipt and payment account for the period 1.4.2009 to 31.3.2010 was presented by the treasurer
Dr. A. K. Srivastava and was approved. It was also approved that if required then FDRs be put in saving
bank account and re-consult charted accountant for saving the income tax. Other societies can also be
consulted for this.
(ii) Dr. Gajendra Singh (Varanasi) very generously did not take Rs.5000/- sanctioned for President office in
2010. It was highly appreciated and placed on record.
(iii) General Secretary should write to secretaries of state chapter of ASI to send continuation of affiliation fee
of Rs.100/- per year regularly to treasurer of ASI.
(iv) Extra expenditure of Rs.2783/- incurred by General Secretary was sanctioned to him.
(v). The Treasurer again informed that to get Income Tax exemption at least 80% of income should be spent
in Academic activities of the society.
Min.8/10: a) Both the Vice Presidents (Dr. SD Joshi & Dr. Ashok Sahai) were nominated as chair person & cochairperson for 8th Dr. Shamer Singh Memorial Oration to be delivered by Dr.Narinder K. Mehra (New Delhi)
and 11th Dr. S. P. Jain Memorial oration to be delivered by Dr.Gayatri Rath (New Delhi).
b) Both the Vice - presidents and General Secretary were nominated as Chairperson and Co-chairpersons
for 5 award papers.
c) Dr. Mahdi Hasan (Lucknow), Dr. S. L. Jethani (Dehradun) and Dr. Lopa Mehta (Mumbai) were appointed
judges for Dr. Dharam Narayan Memorial Gold Medal 2010.
d) Dr. (Mrs.) S. S. Joshi (Indore), Dr. Shakuntala R. Pai (Manipal) and Dr. Indira Ingole (Khammam) were
appointed judges for Dr.Mahdi Hasan Gold Medal 2010.
e) Dr. P. K. Verma (Mumbai), Dr. Kiran Palikundwar (Nagpur) and Dr. H. A. Buch (Ahmedabad) were
appointed judges for Dr. Raikrushna Mohanti memorial Gold Medal 2010.
f) The judges were appointed for different awards of the society on published papers in Journal of
Anatomical Society of India, 2010 (Vol. 59). The names of Judges shall remain confidential.
i.
ii.
iii.
iv.
v.
vi.
Dr. H.J.Mehta Memorial Award 2010:
Dr. P.C.Bansal Memorial Gold Medal 2010:
Dr.Liza Chacko Memorial Award 2010:
Dr.M.L.Pan Memorial Award 2010:
Dr.Lata N.Mehta Memorial Award 2010:
Krishan Gopal Saxena Memorial Gold Medal 2010:
Min.9/10: a) Executive committee congratulated Dr. P. S. Jevoor (Belgaum) and Dr. A. K. Srivastava (Lucknow) for
being elected unopposed as President for 2011 and Treasurer for 2011-2013 respectively.
b) A sub - committee comprising of Dr. D. R. Singh, Dr. B. K. Omar and Dr. P. K. Verma was constituted to
count 260 ballot papers received and to communicate the result and counting sheet, latest by evening of
27th December, 2010, to the General Secretary so that the result could be announced in General Body
meeting on 28th December, 2010.
NOTE: Three nomination forms received late were not considered and hence rejected.
Min.10/10: a) The following budget was sanctioned by the Executive Committee for various offices of the society for the
year 2011:
President
:
Rs.5000/General Secretary :
Rs.45000/- plus Rs.2780/- the deficit in 2010.
Treasurer
:
Rs.35000/- plus cost of printing new L. M. Certificates
Editor
:
Rs.250000/- for 2 issues of 2011 & Deficit of Rs.123000/- in 2010.
b) Same auditor to continue for Treasurers office and new auditor to be appointed by the Editor for auditing
Editor's account.
Min.11/10: Members were apprised about the honours & achievements of the following members during the year 2010:
i)
Dr.Mahdi Hasan of Lucknow has been awarded prestigious, Dr.Trimurti Memorial Oration of Indian
National Science Academy. He is attending 50th conference of Anatomical Society of India.
ii) Dr.Krishna Garg of Delhi was awarded “CHIKITSA RATAN” by Delhi Medical Association.
iii) Dr. P.S.Bhusaraddi was elected member of IFAA Medical Humanities & Ethics Committee for the year
2010.
Min.12/10: The Result of various awards for 2009 on published papers were finalised as given below:
Dr. H. J. Mehta Memorial Award 2009
:
Deferred (result from judges not received)
Dr. P. C. Bansal Memorial Gold Metal 2009
:
Deferred (result from judges not received)
Dr. Lata N. Mehta Memorial Gold Medal 2009
:
No paper was found suitable.
Dr. Liza Chacko Memorial Award 2009
:
No paper was found suitable
Dr. Matilal Pan Memorial Award 2009
:
Deferred (result from judges not received)
Dr. Krishna Gopal Saxena Memorial Gold Medal 2009:
Dr. S. D. Joshi (Indore)
NOTE: The results of deferred awards will be finalised in the next meeting of executive committee.
Min.13/10: General Secretary informed that State chapters are functioning well but only few chapters have sent their
activity reports:
(i) North State chapter of ASI organised 4th Annual Meet at MMIMSR, Mullana in October,2009
(ii) Regional Society of Anatomists of Andhra Pradesh organised 9 th APSA CON. 2010 at Deccan College of
Medical Sciences, Hyderabad in July 2010
(iii) Orissa state chapter organised CME on Basic Medical Sciences in June 2010 at Cuttack and 24th Annual
Conference of State Chapter in November,2010 at Institute of Medical Sciences, Bhubaneswar.
(iv) 1st Conference of Bihar and Jharkand state chapter was organised at Patna Medical College in
November,2010
(v) U.P. state chapter of ASI organised it's Annual conference & CME on sectional Anatomy in
October,2010, at Institute of Medical Sciences BHU, Varanasi.
NOTE: No communication was received from Gujrat and Karnataka chapters.
Min.14/10: The following venues for future conference were approved as given below:
59th Annual Conference for 2011
:
Sri Aurobindo Institute of Medical Sciences , Indore
60th Annual Conference for 2012
:
S.C.B. Medical College Cuttack
61st Annual Conference for 2013
:
Post Graduate Institute of Medical Education & Research
Chandigarh
Min.15/10: (i) Proposal of Dr. Ashok Sahai duly seconded by Dr. Anita Rani regarding utilizing more fund for
Academic & Research activities among fellow members:
(a) Token money given to orator of Dr. Shamer Singh Memorial /Dr. S.P. Jain Memorial oration be
increased from Rs.4000/- to Rs.10000/-. This was approved.
(b) Each awardee of Presented paper in award session be given Rs.5000/- in addition to medal and
certificate. This was approved.
(c) Each awardee of Published paper in Journal of ASI be also given Rs.5000/- in addition to medal and
certificate. This was approved.
(ii)
Proposal of Dr. Ashok Sahai duly seconded by Dr. Archana Rani to do amendment in the procedure for
selection of awardee for both the orations by calling nomination in advance along with full bio-data by
General Secretary of ASI with the notice for election and meetings, generally issued in August every
year, so that they can be given to selection committee constituted for this purpose during Annual
Conference in December every year for a more objective and timely assessment. This was approved.
(iii) Proposal of Dr. G. B. Rairam duly seconded by Dr. Sanjeev Kolagi and Dr. Ashwini Mutalik was not
approved as increase in issue per volume of journal is not feasible; work for online submission is already
in progress and advisory board does not review the articles etc.
(iv) Proposal of Dr. P.K. Sharma duly seconded by Dr. Ashok Sahai regarding financial support of Rs. 1 Lakh
to organising secretary was not approved
(v) Proposal of Dr. Ashok Sahai duly seconded by Dr. Punita Manik regarding issue of Identity Cards to Life
Members was not approved.
(vi) Proposal of Dr. D. R. Singh duly seconded by Dr .S. D. Joshi, Dr. G. P. Pal and Dr. Ashok Sahai
regarding irregularities by members as :(a) Teachers & P.G. students working in more than one
institution (b) Taking grafts in kind and cash from U.G. & P.G. students (c) Stealing research work for
writing thesis / publication (d) Publishing same work in more than one journal (e) Presenting / Publishing
work of some one else in part or into to.
If such incident comes to the notice of ASI, then it should be taken seriously and a sub - committee
should be constituted to look into the allegation and punishment etc. This was accepted and approved
in principle by the E.C.
(vii) The proposal of Dr. Ashok Sahai duly seconded by Dr. Jyoti Chopra to provide associate ordinary / Life
membership in the rules of the society for Teachers/Scientists of other disciplines of Modern Medicine
with certain restrictions, so that they could present their papers in Annual conference of ASI. This was
not approved.
(viii). The proposal of Dr. Ashok Sahai duly seconded by Dr. A. K. Srivastava to provide associate membership
of ASI to specialists of other disciplines of medicine and Dental Sciences. so that they can attend Annual
Conference of ASI and may present their papers, was not approved.
Min.16/10: General Secretary thanked all the Office Bearers and Members of Executive Committee for their kind cooperation and help given to him as and when required. He also thanked the invited members for their cooperation and suggestions.
Meeting ended with vote of thanks to the Chair.
BHOPAL
Dated : 1.3.2011
( G.S.LONGIA )