Royal Academy of Dance
Job Description
Job Title
Syllabus Development Administrator
Department
Artistic
Line manager
Artistic Director
Working hours
Part time 14 hours per week (flexible)
Contract
Fixed term contract until 31 July 2017
Salary range
£22,000 - £25,000 pa pro rata
Job purpose
To plan and co-ordinate each phase of the RAD’s Syllabus
Development Project; administer specific elements of the project
including trial teaching, filming, tutor training and syllabus
launches; and act as Serving Officer for Syllabus Development
Working Group meetings.
Planning and co-ordination
1.
Produce, maintain and update as required a planning document / chart for all
events included in each phase of the syllabus development, highlighting potential
overlaps and conflicts any need for additional resource and confirming
responsibilities and objectives.
2.
Organise and attend Syllabus Development Working Group meetings chaired by
the Director of Examinations and act as servicing officer, ensuring that agendas
and necessary papers are distributed prior to each meeting and actions / decisions
are documented and distributed within agreed time frames.
3.
Ensure that all relevant parties are aware of agreed timelines and that these are
updated and circulated as required and that deadlines are reasonable and are met.
4.
Assemble, brief and co-ordinate teams as required to ensure the successful
delivery of each phase of the syllabus development.
Administration
5.
Liaise with the creative team responsible for developing syllabus content, including
choreography and music as required.
6.
Under the direction of the Artistic Director, plan and co-ordinate national and
international syllabus teaching trials, including: issuing schedules, receiving
feedback from trial teachers and disseminating information.
7.
Liaise with the Examinations Operations and Communications Manager with
respect to the planning and administering of trial examinations.
February 2016
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8.
Under the direction of the Artistic Director, plan and coordinate the training of an
international team of Tutors selected to deliver teachers’ courses to support the
launch of new syllabi issuing resources and props as required.
9.
Work closely with the Artistic Director and the Head of Trading to plan, organise
and attend filming days related to the production of the syllabus core product
range; including liaison with the venue, participants and film makers.
10.
Liaise with Head of Trading to ensure that correct uniform is available for filming.
11.
Plan, co-ordinate and attend as required rehearsal days in the run up to the filming
or syllabus launch event for both students and teachers; including organising
travel, accommodation and catering as required.
12.
Ensure that additional support staff are available as necessary for training days,
rehearsals and throughout filming; including a runner for the Artistic Director.
13.
Work with the Events Project Manager and other members of the Marketing
Communications and Membership Department in the organisation of the syllabus
launch, with regards to backstage planning & rehearsals.
14.
Liaise with the Head of CPD in respect of the delivery of syllabus courses for
teachers.
15.
In liaison with the HR Department, agree template contracts and provide the HR
Department with relevant written instructions so that contracts can be issued to
freelance staff before each phase of syllabus development.
16.
Issue letters of agreement and parental and/or press and publicity consent forms
with regards to syllabus pilots, filming and rehearsal days.
17.
Carry out risk assessments for activities as required, including filming and syllabus
launch.
18.
Liaise with the Director of Finance and Administration, Head of Trading and Events
Project Manager and other stakeholders as required with respect to budget
planning and monitoring.
19.
In liaison with all key personnel involved, produce post event reports which
evaluate each stage of the syllabus development against the pre-set objectives
and critical success factors, circulate to stakeholders as required and update
project plan accordingly.
Other
20.
Undertake the role with due regard to equality of opportunity.
21.
Any other reasonable duties that may arise in connection with syllabus
development.
Committee Representation
Servicing Officer: Syllabus Development Working Group
February 2016
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