Post: Programme Assistant (Part-time)
Job description and person specification
£22,000 pa including London Weighting, pro-rata 4 days, 9 month contract
The Equality and Diversity Forum (EDF) is looking for an experienced and
enthusiastic Programmes Assistant with a commitment to equality and human rights
to join our small London-based team.
Background information
EDF is the UK’s influential membership body of non-governmental organisations
working on equality and human rights. Our vision is of a society where everyone can
fulfil their potential and make their distinct contribution; a society where diversity is
celebrated, people can express their identities free from the threat of violence and
everyone is treated with dignity and respect; a society where your chance to flourish
is not limited by who you are or where you come from.
Founded in 2002 EDF takes a a pioneering approach by working as a pan-equality
and human rights network, making it much more than the sum of its parts and
enabling its members to speak powerfully with one voice on issues of common
interest, whilst maintaining their specialist expertise. See the EDF website for more
details.
We want to broaden our horizons and engage with new audiences. To do this we
need to develop the relationships and the infrastructure that support our
communications and engagement activities, and are looking for a highly organised
person with relevant skills to join the EDF team.
Job purpose
The post-holder will help EDF deliver high-quality work to support our members and
the wider voluntary sector, as well as other sectors and the broader public in the area
of equality and human rights. The post-holder will do this by supporting the
development and maintenance of our information and engagement systems and
external communication channels; providing administrative and fundraising support;
and running events, often with high-profile speakers.
Equality and Diversity Forum, Tavis House, 1-6 Tavistock Square, London WC1H 9NA
Tel + 44 (0) 20 303 31454, email info@edf.org.uk, website www.edf.org.uk
Registered charity number 1135357 and company number 06464749
Key responsibilities
Communication, liaison, and relationship management
 Be a first point of contact for members, government officials, parliamentarians,
and other stakeholders and the public, drafting and managing emails, phone and
other correspondence; responding to requests for information; and developing
and maintaining excellent relationships.
 Assist in developing and drafting content for EDF’s websites and social media
presence.
 Compose and distribute EDF’s fortnightly eNewsletter, gathering relevant content
from a wide range of sources and promoting key information and resources
across the equality and human rights spectrum.
 Maintain and develop EDF’s database of individuals and organisations.
Administration and organisation
 Provide administrative support to help EDF carry out its work on a day-to-day
basis, including organising team and board meetings and maintaining office
records.
 Organise events with support from relevant project leads, including EDF’s regular
monthly members’ meetings with high level speakers, and other seminars and
conferences.
 Develop new and innovative ways to improve the operations of the organisation
and to create new opportunities.
 Set priorities, develop a work schedule, monitor progress towards goals, and
track details, data, information and activities.
Projects and funding
 Provide support on fundraising and project delivery, including assisting with:
o researching new funding opportunities, drafting and reviewing proposal
documentation, developing monitoring and evaluation mechanisms, work
plans and budgets, and formatting final submissions.
o project and grant management cycles, including liaison with project staff
and partners, implementation of monitoring and evaluation mechanisms,
ensuring timely and accurate reporting, reviewing financial reports and
ensuring spending is in line with approved budgets, monitoring income and
expenditure, and liaison with funders on contract administration.
Team work
 Work cooperatively and effectively with others, including colleagues who work
remotely, to set goals, identify issues and resolve problems.
 Contribute actively to EDF decision-making and implementation of EDF’s
business plan.
Person specification
Essential
1. A demonstrable commitment to equality and human rights
2. Proven ability to develop and maintain positive relationships with a wide range of
stakeholders, including government officials, parliamentarians and their staff, and
to provide high quality member support
3. Experience in engaging people and enabling action through use of the web and
social media (including experience of Twitter and Facebook, and updating
websites, ideally using Wordpress)
4. High level IT skills, including Microsoft Outlook, Word, Excel and Powerpoint
5. Experience in updating and maintaining databases
6. Excellent administrative and organisational skills, including project administration
7. Good written and verbal communication skills, and the ability to distil complex
information into engaging materials, consistent with EDF’s tone and style
8. Ability to manage own workload and work with limited day-to-day supervision
9. A flexible approach, and the ability to manage and prioritise a diverse workload
and meet deadlines
10. Experience of organising and running meetings and events, including organising
participants and materials, ensuring disability access, and note-taking
11. Some experience of managing budgets
12. Ability to understand how the values of EDF apply in practice, and ensure that
your behaviour and the behaviour of others is consistent with the values of the
organisation
Desirable
1. Experience of fundraising
Details of position
We are looking to recruit someone to work four days/28 hours per week for a 9
month period. This post is in part providing sabbatical cover for a highly respected
colleague who is anticipated will return at the end of her sabbatical. Subject to
additional funding being secured this post could be extended. The salary is £22,000
inclusive of London weighting per annum/pro rata (ie £17,600 per annum for four
days/week. Annual leave entitlement is 26 days per year pro rata.
The post is based at EDF office at Tavis House, 1-6 Tavistock Square, London,
WC1H 9NA. The office is easy to reach by public transport (bus, train and
underground).
Accessibility
The office and our events are held at accessible venues, and we are fully open to
making reasonable adjustments that work for you at all stages of the recruitment
process and throughout employment with EDF. Please get in touch to discuss.
How to apply
Please submit : your CV; a supporting cover letter of no more than 3 sides of A4,
clearly setting out how your skills, knowledge and experience mean you would be
able to meet the requirements of the role, and equal opportunities; the equal
opportunities monitoring form and – if applicable – the guaranteed interview scheme
form (below) to info@edf.org.uk.
The deadline for applications is 5pm on Tuesday 15 December, with interviews
taking place on Mon 22 December (am only) and Tuesday 22 December (am and
pm). Shortlisted applicants will be notified by Friday 18 December.
Please note that we are ideally looking for a candidate that can start on or before the
week commencing 25 January.
If you would like to discuss the position, please email Electra Babouri at
info@edf.org.uk (Mon-Weds).
EQUAL OPPORTUNITIES MONITORING FORM
Age
16-24
25-34
35-44
45-54
55-64
65+
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Disability
Do you have a impairment (eg physical impairment, sensory impairment,
mental health impairment, learning difficulty, autism, HIV/AIDs, cancer)?
Yes
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No
Do you consider yourself to be a disabled person?
Yes
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No
Do you consider yourself to have a mental health issue?
Yes
No
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Ethnic group
Asian, Asian British/English/ Scottish/ Welsh
Bangladeshi
Indian
Pakistani
Any other Asian background
(specify below if you wish)
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Black, Black British/ English/Scottish/Welsh
African
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Caribbean
Any other Black background (specify below if you wish)
Chinese, Chinese British/English/ Scottish/Welsh
Chinese
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White
British
English
Irish
Scottish
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Welsh
Any other White background (specify below if you wish)
Mixed Heritage (specify below if you wish)
Any other ethnic background (specify below if you wish)
Religion or belief
No religion or belief
Baha’i
Buddhist
Christian
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Hindu
Humanist
Jain
Jewish
Muslim
Sikh
Any other religion or belief
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(specify below if you wish)
Sex
Female
Male
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Is your gender identity the same as the gender you were assigned at
birth?
Yes
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No
Do you live and work full time in the gender role opposite to that
assigned at birth?
Yes
No
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Sexual orientation
Bisexual
Gay man
Gay woman / lesbian
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Heterosexual
Other (specify below if you wish)
GUARANTEED INTERVIEW SCHEME
We are committed to the employment of disabled people.
What we mean by disability
The Equality Act 2010 defines a disabled person as someone who has a
physical or mental impairment that has a substantial and long-term
adverse effect on their ability to carry out normal day-to-day activities.
How to apply
Simply complete the information requested below, sign the declaration
and attach it with your application form.
Do you require any reasonable adjustments at interview?
(delete as appropriate)
Yes/No
If you answered Yes to the previous question, please give details below:
* Any information you give will be treated in confidence.
Declaration
I consider myself to have a disability as defined above and I would like to
apply under the Guaranteed Interview Scheme.
Name
Date
Signature
Any false declaration of disability to obtain an interview will subsequently
invalidate any contract of employment.