ASEAN University Network Southeast Asia Engineering Education Development Network AUN/SEED-Net Implementation Guidelines for Master’s Degree Program For the Japanese Fiscal Year 2006 AUN/SEED-Net Project As of October 10, 2005 AUN/SEED-Net Master’s Degree Program 2006; p.1/14 1. Introduction The AUN/SEED-Net Project provides scholarships to highly qualified young teaching staff and graduating students/young graduates (i.e., potential future faculty staff) of Member Institutions to acquire master’s degrees in the following nine engineering fields at respective Host Institutions in other countries: Chemical Engineering at De La Salle University (DLSU) Civil Engineering at Chulalongkorn University (CU) Electrical and Electronics Engineering at Chulalongkorn University (CU) Environmental Engineering at University of Philippines-Diliman (UP) Geological Engineering at Gadjah Mada University (UGM) Information and Communication Technology at King Mongkut’s Institute of Technology, Ladkrabang (KMITL) Manufacturing Engineering at University of Malaya (UM) Materials Engineering at Universiti Sains Malaysia (USM) Mechanical and Aeronautical Engineering at Institute of Technology Bandung (ITB). In addition, two Singaporean Member Institutions; Nanyang Technological University (NTU) and the National University of Singapore (NUS), host all nine engineering fields. In order for AUN/SEED-Net students to produce high quality thesis research of international standard and to ensure the completion of the master’s degree within two years, AUN/SEEDNet provides vital support, in terms of financial and academic, through joint thesis research supervision, to AUN/SEED-Net Master’s students at all Host Institutions except Singaporean universities. The joint thesis research supervision will be carried out through the Collaborative Research Program, which has been created by each Host Institution for a few well-defined research themes (or research umbrellas) in consultation with Japanese Field Coordinating University, each of which is a collection of interrelated and progressively conducted thesis research topics. Each AUN/SEED-Net student (including doctoral sandwich student) shall conduct thesis research under one of these research themes. Those who complete this Master’s Degree Program with outstanding thesis research are encouraged to pursue a doctoral degree in one of the above nine fields either at Japanese Supporting Universities under the “Doctoral Degree Program in Japan”, or at Host Institutions (in Indonesia, Malaysia, the Philippines, and Thailand) under the “Doctoral Degree Sandwich Program” with co-supervision by Japanese professors. Moreover, those who are awarded to study at the two Singaporean Universities; i.e. NTU and NUS, and prove outstanding performance in the first two semesters, will have an opportunity to be upgraded to be PhD candidates and achieve a doctoral degree within the total duration of 3.5 or 4 years. In this case, AUN/SEED-Net will offer full support during the first two years, while NTU or NUS will support tuition fee and monthly allowance during the additional 1.5 or 2 years. Students who are interested to be upgraded are advised to inform their Sending Institutions in advance for their agreement, as well as their Host Institutions (NTU or NUS) for detailed requirements of Upgrading of Candidature from MEng to PhD. AUN/SEED-Net Master’s Degree Program 2006; p.2/14 2. Objectives (1) To increase the number of high quality Master’s degree holders in engineering at Member Institutions which would be necessary to contribute to a sustainable industrial development of ASEAN countries. (2) To strengthen the Master’s degree programs at the Host Institutions so that the production of high quality Master’s degree holders in engineering needed for the region is materialized within the region in collaboration with the Member Institutions and Japanese Supporting Universities. (3) To strengthen human networking among teaching staff of Member Institutions and Japanese Supporting Universities. 3. Target Number of Scholarships Around 55 scholarships for the Japanese Fiscal Year 2006 will be supported (approximately five scholarships for each host field at Host Institutions in Indonesia, Malaysia, the Philippines and Thailand, and five for each of the two Singaporean Universities). 4. Eligibility of Applicants (a) Applicants must hold a Bachelor’s degree in an appropriate discipline of engineering, or to be awarded the Bachelor’s degree before starting the Master’s degree program. (b) Applicants should be ranked within top 10% of the class, or have the grade point average of 3.0 or higher from the grade point system of 4.0 in their undergraduate study. (c) Applicants must be young faculty staff of Member Institutions, or graduating students, or young graduates of Member Institutions who are strongly motivated to pursue a professional career as faculty staff at Member Institutions. (d) Applicants should be under the age of 30 at the time of application and capable of carrying out independent research. (e) Applicants who have already received another equivalent major award, scholarship or a salary to undertake a proposed course are not eligible for scholarships. 5. Selection of Host Institution(s) (a) Each Host Institution, except Singaporean universities, is assigned to host one or two Engineering fields; while Singaporean universities host all of the nine fields. Applicants must choose to apply to the Host Institution(s) that offer(s) their proposed field of study. (Please see list of Host Institutions and their host fields in Attachment 1, and visit our website at http://www.seed-net.org/application_form.html for application forms.) (b) Each Host Institution(*) has drawn up research umbrellas or themes under Collaborative Research Program. It is advised that all applicants should be well aware of research areas that each Host Institution(*) can offer to AUN/SEED-Net students before selecting Host Institution(s), by carefully studying Collaborative Research umbrellas and choose their tentative thesis research topics accordingly. (For details on Collaborative Research umbrellas of each field, please visit our website at http://www.seednet.org/research_umbrella.aspx.) AUN/SEED-Net Master’s Degree Program 2006; p.3/14 (c) Applicants can apply to the maximum of two Host Institutions, and cannot apply to any institution within their own country. (d) Applicants should be aware that some Host Institutions strictly require their applicants to obtain a TOEFL and/or GRE score as an admission requirement. (Please contact each Host Institution for more details.) (*) Remark: The Collaborative Research Program is not implemented at the two Singaporean universities (Nanyang Technological University (NTU) and the National University of Singapore (NUS)). 6. Coverage of Scholarships The scholarships cover tuition fees, living expenses, health insurance, visa fee and airport tax, and a round-trip air ticket, in accordance with the AUN/SEED-Net Project regulations. 7. Commencement and Duration of Scholarships The commencement of scholarship should be within the Japanese Fiscal Year 2006; that is, awarded students should commence their study within April 2006 – March 2007. The duration of the scholarship is strictly two years, counting from the day of arrival at a Host Institution. Students who need more than two years to acquire a degree will be expected to self-finance during period of extension. Note: The AUN/SEED-Net Project, in consultation with the Host Institution, will terminate the award of any student who fails to maintain satisfactory progress at the Host Institution. 8. Application and Screening Procedure It is advisable for applicants to study and follow the application procedure below. (Please see Attachment 2 for a flow chart of the procedure.) (1) Applicants submit one set of AUN/SEED-Net’s Application Form (for scholarship) and two sets of Host Institution(s)’ Application Form(s) (for university admission), along with other required documents to the contact person at Member Institutions (as Sending Institutions) to which the applicants belong. The list of names of contact persons at Member Institutions (or Sending Institutions) is given in Attachment 3. Exception: Applicants for Nanyang Technological University (NTU) and the University of Singapore (NUS) have to apply directly to the Host Institutions, and submit one copy of Host Institution(s)’ Application Form(s) together with AUN/SEED-Net Application Form to the contact person at the Member Institutions. (1) For NTU, applicants have to apply on-line at the university’s website. It is advised to carefully follow the instruction given at the website. Improper on-line application can cause delay and failure in admission at NTU. (2) For NUS, applicants have to apply directly to the university, and may need to pay an application fee of SGD30. (2) The contact person of each Sending Institution sends a collection of Application Forms to AUN/SEED-Net, together with an endorsement letter from the Dean or designated person endorsing the applications. Please note that sending application directly to AUN/SEED- AUN/SEED-Net Master’s Degree Program 2006; p.4/14 Net without the endorsement letter will not be accepted. (Sending Institutions may submit the collection of application forms more than once within the deadline.) (3) AUN/SEED-Net forwards the collection of Host Applications to respective Host Institutions for admission screening. (4) Host Institutions screen applicants for admission and identify potential advisor(s), then inform the admission result to AUN/SEED-Net. (5) AUN/SEED-Net starts its screening for scholarships and informs the result to respective Sending Institutions. Note: At the time of admission and scholarship screening, Host Institutions and AUN/SEED-Net may contact Sending Institutions and/or applicants for missing documents or further information. (6) Sending Institutions inform their successful applicants to confirm their acceptance of scholarships via Reply Form and submit missing documents, if any, to AUN/SEED-Net. Contractual matters between Host Institutions and AUN/SEED-Net begins. 9. Submission Deadline of the Application Form Applications for the Master’s Degree Program should be submitted, in printed forms, to the AUN/SEED-Net Project by February 15, 2006 10. Scholarship Allocation Although even distribution across nine fields and across Sending Institutions are taken into consideration, our scholarship allocation needs to be based on first-in-first-served policy; that is, depending on the submission of admission results from Host Institutions. Application to be submitted to: AUN/SEED-Net Project (Master’s Degree Program) Faculty of Engineering Building 2, Room 109-110 Chulalongkorn University Bangkok 10330, THAILAND AUN/SEED-Net Master’s Degree Program 2006; p.5/14 AUN / SEED-Net (ASEAN University Network / Southeast Asia Engineering Education Development Network) APPLICATION FORM for AUN/SEED-Net Scholarship Master’s Degree Program 2006 Application form can be downloaded from http://www.seed-net.org/ and can be photocopied as needed. Please print or type all entries. The original and all required documents should be submitted by post, through Member Institutions where the applicant belong, at the below address: AUN/SEED-Net Project (Master’s Degree Program) Tel: (66 2) 2186419, 2186420, Faculty of Engineering Bld 2, Rm 109-110 2186421 Chulalongkorn University Fax: (66 2) 2186418 Bangkok 10330, THAILAND E-mail: grad@aun-seed.net Photo (Taken within the past 6 months) Program Guidelines Applicants should carefully study the Implementation Guidelines of the Master’s Degree Program 2006. It is advisable to provide detailed information and description for each item below, and attach supporting documents when necessary. 1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2 Personal Information (I) Family Name Given Name(s) Full Name (as appeared in passport) Nationality Date of Birth Age Gender (please mark √) Current Status/Position Department/Faculty University/Organization Date Month Male Female Year (at the time of application) Personal Information (II) 2.1 2.2 Marital Status Office Address 2.3 Tel / Fax / Mobile E-mail Address Home Address Single Married Tel / Fax When communication with applicants is needed, AUN/SEED-Net will contact mainly to your Sending Institution and/or to your e-mail address. Please make sure you keep regular contact with your institution and/or access to your given e-mail address. In case you do not have an e-mail address, please specify your preferred contact address below. 2.4 Preferred Contact E-mail Office Home Address (please mark √ Other at your preference) (Please give full details) AUN/SEED-Net Master’s Degree Program 2006; p.6/14 3 Academic Qualifications A certified official certificate and transcript (with grade points) issued by the university and a certified letter of class rank signed by Dean or Registrar must be submitted with this application form. For graduating students, an official transcript with academic record up to the time of application must be submitted as an alternative. 3.1 Bachelors’ Degree 3.2 Program/Faculty 3.3 University 3.4 Date of Completion (or expected to) Month Year 3.5 Grade Point Average of all semesters taken (Honours, if any) 3.6 Class Rank Placed at the rank of (Please submit certified Out of the total number of students of letter) In the Department/Program of 4 Relevant Qualifications Any honours, distinction, or certificate obtained in your academic career that is not indicated in the official statement should be mentioned in a separate statement. Relevant document should be attached to support your information stated below. 4.1 English Language TOEFL Date taken GRE Date taken Others (Please specify) 4.2 Other Awards, Honours, Certificates (Please give details) 5 Employment Record Please summarize any employment experience, including name of employer, your position, job responsibility and period of work 6 6.1 6.2 6.3 Proposed Graduate Program Preferred Field of Study Proposed Research Areas Proposed Place of Study (1) First Priority (2) Second Priority 7 Applicants can choose the maximum of two universities with priority. And if you do so, please make sure you attach the applications of both universities. University Department Program Semester Month Year University Department Program Semester Month Year Medical Record Please acquire a medical certificate from a licensed doctor and submit it with this application. The certificate must cover your health condition showing that you have sufficient ability to complete a graduate study abroad. AUN/SEED-Net Master’s Degree Program 2006; p.7/14 8 Document Checklist : Compulsory Please check (√) that your application is complete and that you have enclosed all documents listed below. These documents are compulsory and please note that AUN/SEED-Net Project reserves its right NOT to consider any application with incomplete documents. A. Application of AUN/SEED-Net (for scholarship) 8.1 This application form, completed with photo & signature 8.2 Official Bachelor’s Degree certificate (original or certified copy) 8.3 Official Bachelor’s transcript with grade points (original or certified copy) 8.4 Certified letter of Class Rank of the Bachelor’s study from the Dean or Registrar Office of your graduated institution (Form in Attachment 4) 8.5 Medical check-up certificate by a licensed doctor 8.6 At least one Letter of Recommendation from the Dean or Head of the Department to which you belong or from which you graduated. (Form in Attachment 5) B. Application of Host Institution(s) (for university admission) 8.7 Two sets of completed application(s) of the Host Institution(s) with photo & signature, and all documents required by the Host Institution(s) for which you want to apply (Please note that each host may have different requirements.) 9 Document Checklist : Optional Please check (√) if you have enclosed the documents listed below. These documents are not compulsory but may help support your qualifications. 9.1 9.2 Notifying letter of admission from Host Institution(s) from which you want to apply (only in case you have earlier applied to a Host Institution and already been admitted) Certificate of English proficiency, e.g. TOEFL official score 9.3 Others (please specify): 10 Declaration I declare that all information supplied in this application as well as the attached documents are true and correct to the best of my knowledge. I acknowledge that the provision of incorrect information or supporting documents may result in termination of scholarship, and that I will have to be responsible for all expenses incurred from my misinformation. If awarded the scholarship, I agree: (a) to abide by the rules and regulations of the Host Institution, AUN/SEED-Net Project, and JICA; (b) to follow course regulations and instructions and abide by such conditions as may be stipulated by both the host institution and the AUN/SEED-Net in respect of this course of study; (c) to refrain from engaging in political activities, or any form of employment for profit; (d) to submit any progress reports or evaluation questionnaire which may be prescribed; (e) to return to my home country at the end of my course of study. I also fully understand that, the scholarship, if awarded, may be subsequently withdrawn for failure of making adequate progress, or for other sufficient cause including health condition as determined by AUN/SEED-Net. Signature: 11 Date: Declaration for Graduating students or younger graduates only I strongly wish to become a teaching staff or researcher at the Member Institution after my Master’s study under the AUN/SEED-Net Project. Signature: Date: AUN/SEED-Net Master’s Degree Program 2006; p.8/14 ATTACHMENT 1 List of Host Fields, Host Institutions and Japanese Supporting Universities 1 2 3 4 5 6 7 8 9 Host Field Chemical Engineering (ChE) Host Institution De La Salle University (DLSU) Host Country The Philippines Environmental Engineering (EnvE) Manufacturing Engineering (ManuE) Materials Engineering (MatE) Civil Engineering (CE) University of the PhilippinesDiliman (UP) University of Malaya (UM) The Philippines Universiti Sains Malaysia (USM) Chulalongkorn University (CU) Malaysia Thailand Electrical & Electronics Engineering (EEE) Information & Communication Technology (ICT) Mechanical & Aeronautical Engineering (ME/AE) Geological Engineering (GeoE) Chulalongkorn University (CU) Thailand King Mongkut’s Institute of Technology, Ladkrabang (KMITL) Institut Teknologi Bandung (ITB(INA)) Gadjah Mada University (UGM) Thailand Malaysia Indenesia Indenesia For the applicants’ convenience, the web-sites of the Host Institutions can be accessed from the AUN/SEED-Net’s web-site (www.seed-net.org), where application forms of most universities can be downloaded. The following is the list of 11 Japanese Supporting Universities, where asterisk indicates the university coordinates designated host field, or Field Coordinating University. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Hokkaido University* (CE) Keio University* (ManuE) Kyoto University Kyushu University* (GeoE) National Graduate Institute for Policy Science Tokai University* (ICT) Tokyo Institute of Technology* (ChE, EnvE, EEE) Toyohashi University of Technology* (ME/AE, MatE) University of Tokyo Shibaura Institute of Technology Waseda University AUN/SEED-Net Master’s Degree Program 2006; p.9/14 ATTACHMENT 2 Application and Screening Procedure of AUN/SEED-Net Master's Degree Program 2006 Host Institution (HI) HI application (3) SEED-Net checks eligibility of applicants and forwards HI applications to respective HIs (4) HI conducts admission screening and sends admission result to SEED-Net in priority order HI admission result AUN/SEED-Net (SEED-Net) HI application SEED-Net application Endorsement from SI (2) Contact person at SI checks application documents and forwards them (in bulk) to SEED-Net with endorsement from SI (5) SEED-Net conducts scholarship screening of those admitted by HI and announces the scholarship result to respective SIs SEED-Net scholarship result Sending Institution (SI) HI application SEED-Net application (1) Each applicant submits SEED-Net application and 2 sets of HI application(s) to Contact Person at SI (6) SI informs the result to each successful applicant and endorses the Reply Form SEED-Net scholarship result Applicant AUN/SEED-Net Master’s Degree Program 2006; p.10/14 ATTACHMENT 3 List of Contact Persons at Member Institutions for AUN/SEED-Net Graduate Degree Study Program 2006 No. M.I. As 1 ITC Sending Contact Person Dr. Phoeurng Sackona Dr. Om Romny Prof. Boualinh Soysouvanh 2 NUOL Sending Mr. Khamphui Southisombath 3 UY Position Director Head, School Division Affairs, Continuing Education & Training Courses Dean, Faculty of Engineering & Architecture Vice Dean, Faculty of Engineering & Architecture Sending Email Address sackonap@itc.edu.kh fc@itc.edu.kh boualinh@nuol.edu.la southisombath@hotmail.com Daw Mi Mi Cho JICA Myanmar Office jicamy12@yangon.net.mm Tel: (95-1) 255473-6 Fax: (95-1) 255477 4 YTU Sending 5 HUT Sending Mr Nguyen Binh Duong International Cooperation Department nbduong@mail.hut.edu.vn 6 HCMUT Sending Ms. Tran Thi Phuc International Relations Office phuc@hcmut.edu.vn 7 BUU Sending Asst. Prof. Dr. Wirogana Ruengphrathuengsuka Dean, Faculty of Engineering wirogana@buu.ac.th Sending 8 KMITL Assoc. Prof. Dr. Jongkol Ngamwiwit; knjongko@kmitl.ac.th; Hosting Mr. Taworn Benjanarasuth Department of Electrical Engineering International School of Engineering Faculty of Engineering ise@eng.chula.ac.th Ms. Elizabeth L. Salazar Graduate Office of Engineering elsalazar@up.edu.ph Dr. Raymond Tan Director, Engineering Graduate Studies tanr_a@dlsu.edu.ph Assoc. Prof. Dr. Andi Isra Mahyuddin Chairman, Mechanical Engineering Department Sending 9 CU Hosting kbtaworn@kmitl.ac.th Sending 10 UP Hosting Sending 11 DLSU Hosting Sending Dr. Tatacipta Dirgantara 12 ITB Dr. Bambang Kismono Hadi Hosting Sending 13 14 15 UGM Assoc. Prof. Dr. Andi Isra Mahyuddin Ms. Wuland Fauzi Dr. Dwikorita Karnawati Department of Aeronautics and Astronautics Head, Department of Aeronautics & Astronautics Chairman, Mechanical Engineering Department International Cooperation Office, Faculty of Engineering International Relations Office Hosting Assoc. Prof. Dr. Khairun Azizi Bt. Mohd Azizli Sending Dr. Suhana Mohd Said Hosting Mrs. Bushroa Abdul Razak Dean, School of Materials & Mineral Resources Eng Dept of Electrical Engineering & Telecommunication Dept of Manufacturing Engineering Manager, Graduate Studies Office Senior Administrative Officer, Graduate Studies Office, Faculty of Engineering Hosting Ms. Julie Lim 17 NUS Hosting Ms. Chin Ai Wei, Ivy wuland_nih@yahoo.com norpisah@notes.usm.my Ms. Norpisah Mat Isa NTU aim@ms.itb.ac.id (cc to heruha@yahoo.com; and apri_rahmawati@yahoo.com, pasca_geologi@ugm.ac.id ) Sending 16 bkhadi@ae.itb.ac.id dwiko@indosat.net.id (cc to Dr. Heru Hendrayana and Ms. Apri Rahmawati) UM tdirgantara@ae.itb.ac.id Geological Engineering Department Hosting USM aim@ms.itb.ac.id; khairun@eng.usm.my smsaid@um.edu.my bushroa@um.edu.my (cc to azzma_salleh@hotmail.com) jlim@ntu.edu.sg engcaw@nus.edu.sg AUN/SEED-Net Master’s Degree Program 2006; p.11/14 ATTACHMENT 4 Certified letter on academic standing To Whom It May Concern: This is to certify that ………………………………………….. is / was placed at the rank of …………. out of the class of …………… students in the department / program of …………………………………………., Faculty of …………………………………….. at …………………………………………….. Signature ........................................................... Name in print .................................................... Position ............................................................. Institution .......................................................... Date .................................................................. AUN/SEED-Net Master’s Degree Program 2006; p.12/14 ATTACHMENT 5 LETTER OF RECOMMENDATION This form must be completed, put into a separate envelop, sealed, and signed right on the seal by the referee him/herself, otherwise the recommendation will be invalid.) This part is to be completed by applicant. Full Name: __________________________________________________________________________ Proposed Program of Study 1. Place of Study ______________________________________________________________ Program applying ______________________________________________________________ 2. Place of Study ______________________________________________________________ Program applying ______________________________________________________________ TO THE PERSON EVALUATING THE APPLICANT: The person whose name appears above is applying for the Graduate Degree Program of the AUN/SEEDNet. AUN/SEED-Net requires your submission of the completed Letter of Recommendation as part of our appraisal of the above-named applicant. We realize that considerable time and effort are needed to respond to this request. Your assistance is therefore greatly appreciated. This part is to be completed by the person completing this Letter of Recommendation Form. Full Name: ________________________________________________________________________ Position / Title: _____________________________________________________________________ Organization: ______________________________________________________________________ Contact Address: ___________________________________________________________________ ___________________________________________________________________ Tel: ____________________________________ Fax: _____________________________________ Mobile: _________________________________ E-mail: ___________________________________ 1. What is your candid opinion of the applicant’s potential to complete the program applied for considering his/her: (a) intellectual capacity, promise of productive scholarship, and ability to carry out independent research; (b) creativity and originality; (c) relative standing among contemporary graduates; (d) ability to pursue higher education for which the medium of instruction is English AUN/SEED-Net Master’s Degree Program 2006; p.13/14 ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ___________________________________________________________ 2. Please cite outstanding qualities concerning his/her: (a) personality (maturity and ability to work with others); (b) communication skills ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________ 3. Based on the above, how would you recommend the application for the Graduate Degree Program of the AUN/SEED-Net? (Please mark √) □ Strongly Recommend □ Recommend without reservation □ Recommend with some reservation □ Do not recommend Signature_____________________________________ Date_________________________________________ AUN/SEED-Net Master’s Degree Program 2006; p.14/14