Council Minutes
20 September 2012
MINUTES OF EXTRAORDINARY COUNCIL MEETING NO. 15
20 SEPTEMBER 2012
HELD AT BUNGENDORE
1. OPENING ....................................................................................................................... 2
2. APOLOGIES ................................................................................................................... 2
3. DISCLOSURES OF PECUNIARY INTEREST ....................................................................... 2
4. ITEMS FOR DETERMINATION .......................................................................................... 3
Item 4.1. Election of Mayor 2012-13 ........................................................................... 3
Item 4.2. Election of Deputy Mayor for 2012-2013 .................................................... 3
Item 4.3. Delegations to Mayor and Deputy Mayor ................................................. 4
Item 4.4. Ballot Papers for Mayoral and Deputy Mayoral Elections ........................ 4
Item 4.5. Council Meeting Schedule.......................................................................... 5
Item 4.6. Delegates and Representatives for 2012-2013 .......................................... 5
Item 4.7. 2012 Councillor Workshops ....................................................................... 10
Item 4.8. Policy on Payment of Expenses and Provision of Facilities for Mayor
and Councillors .......................................................................................................... 10
5. CLOSURE ...................................................................................................................... 12
This is page 1 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
Order of business
1. OPENING
The Mayor opened the meeting with the following statement: “Before we start the
proceedings, let us acknowledge that we are meeting on country for which the members
and elders of the local Indigenous community have been custodians for many thousands of
years. We recognise their living culture and unique role in the life of this region.”
PRESENT
ALSO PRESENT
Walter Raynolds (Mayor)
Mr Peter Bascomb (General Manager)
Cr Paul Cockram
Mr John Wright (Director of Planning
Cr Keith France
and Environmental Services)
Cr Richard Graham
Mr Gordon Cunningham (Director of Works)
Cr Pete Harrison
Mr Lyndon Weatherstone (Manager of
Cr Trevor Hicks
Cr Belinda Hogarth-Boyd
Cr Peter Marshall
Cr Garth Morrison
Cr Mark Schweikert
Finance)
Mrs Debby Ferguson (Manager Executive
Services)
Mrs Louisa Ison (Team Leader –
Customer Service)
2. APOLOGIES
There were no apologies.
3. DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures.
This is page 2 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
4. ITEMS FOR DETERMINATION
Item 4.1. Election of Mayor 2012-13
SUBJECT
Method of ballot for the election of Mayor for the 2012-2013 term
FILE NO.
GV0007
DIVISION
Executive Services
Synopsis
Section 230 of the Local Government Act 1993 provides that a mayor elected by the
councillors holds the office of mayor for a period of one year. Schedule 7 of the Local
Government (General) Regulation 2005 refers to the election of the mayor by councillors.
The mayoral election is normally held at a Council meeting each September.
186/2012 RESOLVED that the method of ballot for the position of Mayor for 2012-2013
be by ordinary ballot pursuant to the provision of the Local Government (General)
Regulation 2005.
Graham/Schweikert
The resolution was carried unanimously.
The Returning Officer called for nominations. There was only one nomination, that of Cr
Pete Harrison. The Returning Officer declared Cr Harrison elected as Mayor for the
2012/13 term.
Item 4.2. Election of Deputy Mayor for 2012-2013
SUBJECT
Method of ballot for the election of Deputy Mayor for the term 20122013
FILE NO.
GV0007
DIVISION
Executive Services
Synopsis
Section 230 of the Local Government Act 1993 provides that a deputy mayor elected by the
councillors holds the office of deputy mayor for a period of one year. Schedule 3 of the
Local Government (General) Regulation 2005 refers to the election of deputy mayor by
councillors. The deputy mayoral election is normally held at a Council meeting each
September.
This is page 3 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
187/2012 RESOLVED that the method of ballot for the position of Deputy Mayor for
2012-2013 be by ordinary ballot pursuant to the provision of the Local Government
(General) Regulation 2005.
Cockram/Graham
The resolution was carried unanimously.
The Returning Officer indicated that there were two nominations for the position of
Deputy Mayor, those of Cr Cockram and Cr Morrison. Ballot papers were distributed and
voting took place. The Returning Officer declared Cr Cockram duly elected as Deputy
Mayor for the 2012/13 term.
Item 4.3. Delegations to Mayor and Deputy Mayor
SUBJECT
Delegations of authority to Mayor and Deputy Mayor
FILE NO.
GV0002
DIVISION
Executive Services
Synopsis
To enable Council to operate outside of the Ordinary Council meetings, it is necessary to
provide delegations to the Mayor and the Deputy Mayor.
188/2012 RESOLVED that pursuant to Section 377 of the Local Government Act 1993 that
the delegations to the Mayor Cr Pete Harrison and Deputy Mayor Cr Paul Cockram be
granted and remain in force until revoked by resolution of Council.
Morrison/Schweikert
The resolution was carried unanimously.
Item 4.4. Ballot Papers for Mayoral and Deputy Mayoral Elections
SUBJECT
Ballot papers for the election of Mayor and Deputy Mayor
FILE NO.
GV0002
DIVISION
Executive Services
Synopsis
Clause 391 (4) of the Local Government (General) Regulation 2005 refers to the security of
election materials and the destruction of ballot papers used in the election of the mayor
and/or deputy mayor.
This is page 4 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
189/2012 RESOLVED that the ballot papers in respect of the mayoral and deputy
mayoral election be destroyed at the expiration of six months from the date of the election
pursuant to Clause 391 (4) of the Local Government (General) Regulation 2005.
Cockram/Schweikert
The resolution was carried unanimously.
Item 4.5. Council Meeting Schedule
SUBJECT
Date, time and place of Council’s ordinary meetings
FILE NO.
GV0007
DIVISION
Executive Services
Synopsis
Council is given the opportunity to review its current meeting timetable and schedule.
190/2012 RESOLVED that Council’s Ordinary meetings:
1. be held on the first Thursday of the month, excluding January,
2. commence at 5.00 pm, and
3. be held in the Council Chambers in Bungendore unless otherwise determined by
Council.
Graham/Schweikert
The resolution was carried unanimously.
Item 4.6. Delegates and Representatives for 2012-2013
SUBJECT
Appointment of delegates and representatives to committees and
external organisations for 2012-2013
FILE NO.
GV0007
DIVISION
Executive Services
Synopsis
Council is required to appoint its representatives and delegates to a number of committees
and external organisations as well as representatives to the s.355 committees.
This is page 5 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
191/2012 RESOLVED that Council move into open Committee of the Whole.
Graham/Schweikert
The resolution was carried unanimously.
Council moved into open Committee of the Whole at 5.13 pm.
CW87/2012 RECOMMENDATION that Council determine its delegates and
representatives for 2012-2013 for the following organisations and committees:
External Organisations
Committees / Organisations
Delegates
1
Braidwood & Villages Tourism Inc
No delegate
2
Braidwood Floodplain Management
Committee
Cr Cockram
3
Bungendore Floodplain
Management Committee
Cr Harrison, Cr Morrison,
4
5
Captains Flat Floodplain Committee
‘H’ Division Shires Association of
NSW (effectively defunct – replaced
by SEROC)
Cr Marshall
Mayor and General Manager;
Deputy Mayor (alternate
delegate)
6
Lake George and Local Government
Bush Fire Liaison Committee
Cr France and Manager Finance
7
Lake George Bush Fire Management
Committee
Cr Marshall and General
Manager’s delegate (Workforce
Services Officer)
8
Lake George Emergency
Management Committee
Cr Schweikert and General
Manager’s delegate (Workforce
Services Officer), and Manager
Finance (s.44 Emergency only)
9
LEP Review Working Group
(effectively defunct – replaced by
extraordinary meetings)
All Councillors
10
Local Traffic Committee
Cr Schweikert and Director of
Works; Cr Morrison (alternate
delegate)
This is page 6 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
Committees / Organisations
Delegates
11
Macs Reef Transfer Station Working
Group
Cr France, Cr Harrison
12
PACT (Police Accountability
Community Team)
Cr Marshall and General Manager
13
Queanbeyan Palerang Library
Service
Cr Schweikert, Cr France and
General Manager
14
Regional Arts Committee
Cr Hogarth-Boyd, Cr Graham
15
Regional Leaders Forum (effectively
defunct - replaced by SEROC)
Mayor and General Manager;
Deputy Mayor (alternate
delegate)
16
Safer Communities and Neighbours
Committee – SCAN (A joint
Committee formed by QCC and
Palerang)
Mayor and General Manager
17
SEATS (South-East Australia
Transport Strategy)
Cr Cockram (alt Cr Morrison) and
Director of Infrastructure
Planning (or delegate)
18
South-East Weight of Loads Group
Cr Harrison and Director Works
19
Southern Tablelands and South
Coast Regional Noxious Plants
Committee
Cr Hogarth-Boyd
20
Staff Review Committee
Mayor, Deputy Mayor, Cr HogarthBoyd
21
Sydney Catchment Authority
(Local Government Reference
Panel)
Cr Graham and Manager Strategic
Planning
22
Tallaganda Forest Log Haulage
Route Working Group
Cr Hicks, Cr Morrison
23
Upper Murrumbidgee CCC
Cr Hogarth-Boyd
24
Waste Management Working Group
All Councillors
25
Working Party (Local Government
Reform)
Mayor, Cr Cockram and General
Manager
This is page 7 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
Section 355 Committees
Palerang s.355 Committees
1
Braidwood Historic Cemetery
Committee
Cr Cockram
2
Braidwood Gymnasium Committee
Cr Cockram and Manager
Executive Services
3
Braidwood National Theatre
Community Centre Committee
Cr Hogarth-Boyd, Cr Morrison
4
Braidwood Recreation Ground
Committee
Cr Hicks and Manager Executive
Services
5
Braidwood Saleyards Committee
Cr Hicks, Saleyards Manager and
Director of Works
6
Braidwood Showground Reserve
Trust
Cr Graham and General Manager
7
Bungendore War Memorial
Committee
Cr Schweikert,
8
Bungendore School Hall Management
Committee
Cr Schweikert and General
Manager (or delegate)
9
Bungendore School of Arts
Management Committee
Cr Hogarth-Boyd
10
Bungendore Town Centre and
Environs Committee
Cr Graham, Cr Schweikert, Cr
Morrison and Director of Planning
& Environmental Services; (Mayor
ex officio)
11
Burra/Cargill Park Management
Committee
Cr Marshall
12
Canning Close Reserve
Cr France
13
Captains Flat Area Committee
Cr Hicks, Cr Marshall and Manager
Executive Services
14
Carwoola/Stoney Creek Area
Committee
Cr Hicks, Cr France
15
Greenways Project Management
Committee
Cr Harrison, Cr France
16
Hoskinstown Community Hall
Committee
Cr Schweikert
This is page 8 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
Palerang s.355 Committees
17
Les Reardon Reserve Facility
Management Committee
Cr France
18
Mick Sherd Oval Canteen Facility
Committee
Cr Morrison and Director of
Infrastructure Planning
19
Nerriga Sports Ground Reserve
Committee
Cr Cockram and Manager
Executive Services
20
Palerang Climate Change Committee
Cr Graham, Cr Marshall, Cr
Cockram General Manager,
Director Works and Environmental
Services Coordinator
22
Palerang Heritage Advisory
Committee
Cr Graham, Cr Hogarth-Boyd, Cr
Schweikert and Director Planning
& Environmental Services
23
Royalla Reserve Committee
Cr Hicks
24
Seniors’ Accommodation Advisory
Committee
Cr Morrison, Cr Cockram and
General Manager
25
Wamboin Hall Management
Committee
Cr France
CW88/2012 RECOMMENDATION that Council return to the Extraordinary meeting.
Graham/Schweikert
The recommendation was carried unanimously.
Council returned to the Extraordinary meeting at 5.34 pm.
191/2012 RESOLVED that Council adopt Recommendations CW87-88 from the open
Committee of the Whole meeting held on 20 September 2012.
Graham/Cockram
The resolution was carried unanimously.
This is page 9 of the Minutes of an Extraordinary Meeting no. 15 of the Palerang
Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
Item 4.7. 2012 Councillor Workshops
SUBJECT
2012 Councillor workshops – official program
FILE NO.
GV0007
DIVISION
Executive Services
Synopsis
The Division of Local Government, supported by the Local Government & Shires
Association, is holding a series of councillor workshops for all councillors. New and
returning councillors are strongly encouraged to attend.
192/2012 RESOLVED that all new and returning councillors elected on 8 September
2012:
1.
attend a Councillor Workshop conducted by the Division of Local Government, and
2.
advise the General Manager of their choice of workshop to enable online
registration.
Cockram/Schweikert
The resolution was carried unanimously.
Item 4.8. Policy on Payment of Expenses and Provision of Facilities
for Mayor and Councillors
SUBJECT
Review of the Palerang Council Policy on the payment of expenses and
provision of facilities for the mayor and councillors
FILE NO.
CM0014
DIVISION
Executive Services
Synopsis
Council is required to review and adopt its policy on the payment of expenses and
provision of facilities for the mayor and councillors annually in accordance with s.252 of
the NSW Local Government Act 1993.
193/2012 RESOLVED that Council move into open Committee of the Whole.
Cockram/France
This is page 10 of the Minutes of an Extraordinary Meeting no. 15 of the
Palerang Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
For
Cr Cockram
Cr France
Cr Harrison
Cr Hicks
Cr Hogarth-Boyd
Cr Marshall
Cr Morrison
Cr Schweikert
20 September 2012
Against
Cr Graham
Council moved into open Committee of the Whole at 5.45 pm.
CW89/2012 RECOMMENATION that Council adopt the following amendments to the
draft policy on the payment of expenses and provision of facilities:
a.
delete the last phrase “with Council’s preference being by motor car”
b.
at the end of clause 18.5, add the words “with the exemption of pre-approved travel
expenses of a carer”
c.
schedule 1, amend to read “…limit of $2,000 pa for carer expenses (to be read in
conjunction with the legislation relating to carers)”
Hogarth-Boyd/Harrison
For
Cr Cockram
Cr France
Cr Harrison
Cr Hicks
Cr Hogarth-Boyd
Cr Marshall
Cr Morrison
Cr Schweikert
Against
Cr Graham (did not vote)
It was noted that Clause 12.2.2.4 would be amended to reflect the correct clause reference.
CW90/2012 RECOMMENDATION that Council return to the Extraordinary meeting.
Schweikert/France
The recommendation was carried unanimously.
Council returned to the Extraordinary meeting at 6.15 pm.
This is page 11 of the Minutes of an Extraordinary Meeting no. 15 of the
Palerang Council held at Bungendore, 20 September 2012.
Mayor
Council Minutes
20 September 2012
195/2012 RESOLVED that Council adopt Recommendations CW89-90/20102 from the
open Committee of the Whole meeting held on 20 September 2012.
Cockram/Marshall
The resolution was carried unanimously.
196/2012 RESOLVED that Council, in accordance with s.252 of the Local Government Act
1993:
1.
amend the draft policy on the payment of expenses and provision of facilities for the
mayor and councillors if required, and
2.
publicly exhibit its policy for at least 28 days and seek written submissions from the
public during the exhibition period.
Cockram/Hicks
The resolution was carried unanimously.
It was agreed that the amended policy would be circulated to Councillors before going on
public exhibition.
The Mayor invited each Councillor to provide a brief summary of their expectations of
being an elected Councillor.
The Mayor invited all those present to stay for refreshments.
5. CLOSURE
There being no further business, the meeting closed at 6.24 pm.
MAYOR
This is page 12 of the Minutes of an Extraordinary Meeting no. 15 of the
Palerang Council held at Bungendore, 20 September 2012.
Mayor