Please return form to Katinka Podmaniczky (kpodmaniczky@bphc.org) AND Debra Paul
(dpaul@bphc.org) at least 21 days before event.
EVENT BRIEFING FORM
PART ONE : EVENT DETAILS
Event:
New Event
Date:
Date of event
Time:
Time of entire event
Location:
Location, including street address, building, room number (if applicable) and town.
Include directions if it is a hard-to-find location. Please note, program may have to
reserve parking for the Mayor.
Agenda:
Detailed agenda, including names of speakers. Please note, if attending, the Mayor
usually is first on the agenda.
Background
Why is this event happening? Include any program descriptions, relevant anecdotes,
statistics, etc.
Attending:
List of people and number expected to attend. If you plan to invite elected officials,
please contact Aliza Wasserman before extending the invitation to legislators or Pam
Jones before extending the invitation to City Councilors.
Contact:
Program contact name, phone number, and email. List cell number also if you have one.
PART TWO : IF BARBARA OR A REPRESENTATIVE FROM THE EXECUTIVE OFFICE (EO) IS
INVITED OR ATTENDING
EO Time:
Best time for Barbara or EO representative to attend.
EO Role:
Role for Barbara or EO representative at the event. Barbara or EO rep. will: Serve as
emcee? Give opening remarks? Do a photo op? Ribbon cutting? Keynote address? Etc.
EO talking
points:
Program must provide talking points to Communications.
PART THREE : IF THE MAYOR IS INVITED OR ATTENDING
TMM Time: Best time for Mayor to attend. Please note, due the Mayor’s busy schedule, he is usually
only able to attend events for 30 minutes.
TMM Role:
Role for the Mayor at the event. The Mayor will: Give opening remarks? Do a photo op?
Ribbon cutting? Keynote address? Etc.
TMM
talking
points:
Program must provide talking points to Communications.