Swansea University: European Research Funding FP7
Proposal Preparation & Contact Points
All Swansea University staff submitting FP7 proposals must notify the
Department of Research & Information European Office (DRIEO) at the
earliest opportunity as help and support is available with the proposal
preparation and submission.
Who do I contact at Swansea University?
Department of Research & Innovation European Office (DRIEO):
Julie Williams
Senior External Funding Officer
Department of Research & Innovation
Swansea University
Extension 5824
Fax: +44 (0) 1792 513398
http://www.swan.ac.uk/research_innovation/
Sarah Thornton
Department of Research & Innovation
Extension: 5924
How do FP7 finances work?
FP7 does not use full economic costing (fec).
Costs are based on actual costs plus a flat rate overhead, which varies
depending on the type of ‘instrument’ or funding source you are applying
under.
All budgets are prepared in €.
When requesting advice and support with submitting an FP7 Project, please
ensure you confirm the following:
o Your role – coordinator, partner or sub-contractor
o The FP7 Call you are applying under and the deadline. This will determine
the type of funding ‘instrument’ you are applying for and the funding rules
applicable – the table below summarises the three main types:
533576591
-1-
FP7 Instrument
Collaborative Research Project
– two types:
Large Collaborative Project
Small Collaborative Project
European Research Council
Grants (Ideas)
Coordination
and
support
actions, and training and career
development of researchers
(Marie Curie)
Overhead Rate
Grant Rate
60%
75% for RTD
the
‘special 50% for demo
transition flat rate’ 100% for management
20%
100%
7%
100%
Note: Marie Curie budgets are calculated based on formulas in the work
programme so DO NOT use the budgeting spreadsheet for this type of
project.
Essential costs to build in to research projects:
o
o
o
o
o
o
o
o
New staff costs, calculated using Sirius web.
Existing staff time of PI
Travel
Consumables
Equipment depreciated over 3 years
Audit fees if budget over € 375k
Management costs, including administrative support
A project manager if you are the coordinating institution
Ineligible Costs:
There is a complete list available, but the main costs that are excluded from
FP7 are:
o PhD fees
o VAT
o Overheads on subcontracts
Is there standard information available?
The following Documentation is available from DRIEO:
o FP7 Procedures 2007 – useful overview of FP7 with links to CORDIS and
UKRO – geared towards collaborative research
o FP7 Budgeting Spreadsheet – DRIEO to provide advice on completion
o DRI Institutional Endorsement Form - All funding applications require
School and Institutional Approval prior to submission to the funder. The
533576591
-2-
o
o
o
o
o
o
o
o
FP7 submission process fails to make provision for both School and
Institutional approval and the Institutional Endorsement Form must be
completed and signed before submission and must be in place before any
FP7 grant is approved.
Advice on the EPSS electronic application system
PIC number – once this is entered most of the standard information should
appear automatically on the A2 form
Sample A2 form
Sample A3 form
Grant Preparation Form (GPF) Editor – when coordinating, this is used to
complete the GPF forms
DRI Pre Award Document Checklist - use to check all information is in
place before opening a code
Annexes to contracts available at CORDIS/FP7/Find a document – will
depend on type of grant http://cordis.europa.eu/fp7/find-doc_en.html
Standard model grant agreement http://cordis.europa.eu/fp7/calls-grantagreement_en.html#standard_ga
External Sources of help:
A number of other useful points of advice are also available, and you are
encouraged to make use of these, but please keep DRIEO informed.
UK Research Office: Greg Dow
Greg Dow
European Advisor
United Kingdom Research Office (UKRO)
Rue du Commerce 45, 1000 Brussels, Belgium
Tel: +32 2286 9059
Fax: +32 2230 4803
greg.dow@bbsrc.ac.uk
www.ukro.ac.uk
Welsh Higher Education in Brussels Office: Paul Harris
Paul Harris
Head of Office/Pennaeth Swyddfa
Welsh Higher Education Brussels
Wales House
11 Rond-Point Schuman
B1040 Brussels
Telephone (direct): +32(0)2 2266697
Fax: +32(0)2 5028360
e-mail: paul.harris@wheb.ac.uk
Web: www.wheb.ac.uk
533576591
-3-
Enterprise Europe Network Wales: Lisa Wheatley
Lisa Wheatley
Research and Development Adviser / Cynghorydd Ymchwil a Datblygu
Enterprise Europe Network Wales/ Rhwydwaith Menter Ewrop yng Nghymru
Department for the Economy and Transport (DE&T) / Adran yr Economi a
Thrafnidiaeth
Welsh Assembly Government / Llywodraeth Cynulliad Cymru
Tel/Ffon: 029 20828863
Fax/Ffacs: 029 20368230
Email/Ebost: Lisa.Wheatley@WALES.gsi.gov.uk
http://www.walesrelay.co.uk/dsp_Team.cfm?
John Griffiths
Wales Innovation Relay
Centre
+44 (0)29 2082 8856
ICT, Multimedia Specialist
Sandra Lopes
Wales Innovation Relay
Centre
+44 (0)29 2082 8858
Wales Relay Manager and
Fisheries, Aquaculture, Marine
specialist
Julie Morgan
Wales Innovation Relay
Centre
+44 (0)29 2082 8759
Information Specialist
Sharon Thomas
Wales Innovation Relay
Centre
+44 (0)29 2082 8712
Medicine, Pharmaceuticals,
Biotechnology Specialist
Penny Woodman
Wales Innovation Relay
Centre
+44 (0)29 2082 8631
Materials, Automotive,
Aerospace, Manufacturing
Specialist
Alyson J Smith
Wales Innovation Relay
Centre
+44 (0)29 2082 8735
Relay Executive
Lisa Wheatley
Wales Innovation Relay
Centre
+44(0)2920 828863
R&D Advisor - FP7 & TSB
Technology Program
533576591
-4-