Student Attendance Tracking System (SATS)
Access request and authority form
If you are a staff who needs access to SATS, please ask your supervisor to authorise and file this form on your
behalf. Please note that due to security rules, a staff may not request access changes to his/her own SATS account.
This form needs to be completed by teachers, program coordinators and general staff who require access to SATS.
Please complete sections 1, 2, 3 and 4 and review the policies outlined in the conditions of use and the business
processes on page 2 of this form. For submission, we ask the authorising staff to email the completed form to the IT
Helpdesk via helpdesk@rmit.edu.au
Employee number:
Last name:
First name:
1.
Please tick the box against the school(s) you require access to for attendance tracking
2.
SEH - Aerospace, Mechanical and Manufacturing Engineering (115T)
SEH – Engineering TAFE (130T)
SEH - Life and Physical Sciences (155T)
DSC - Design (TAFE) – including International Centre for Graphic Technologies (320T)
DSC - Property, Construction and Project Management (325T)
DSC - Art (340T)
DSC - Media and Communication (345T)
DSC - Fashion and Textiles (350T)
DSC - Education (360T)
DSC - Global Studies, Social Science and Planning (365T)
BUS - TAFE Business (650T)
Non-College central area – eg ARG (Acad Org: RMITU)
Select the role which best describes your position
TAFE/VET teacher or Academic Staff
Program Coordinator - enter academic program code(s) as required
separated by commas
College-level staff (available only to staff who are employed by the College office)
General staff (administrative staff will automatically granted access to all programs in nominated schools)
Non-College, central-area general staff (eg ARG, RMIT Intl, ITS staff)
3.
Please note that the staff requesting access to SATS must understand and agree to observe the following
conditions of access. As such, authorising supervisors should fully inform their SATS-using staff of the
following conditions:
I understand my role in the electronic tracking of student attendance information business processes (see over)
and agree to undertake the tasks as outlined in the business process in the course of my duties.
Non-College staff: I understand that I may not alter or update attendance information; and that my access in
SATS is limited to viewing and reporting on data held by the University; unless I have been explicitly authorised to
update data as part of my operational duties in the maintenance of the student attendance system.
I have read the University Privacy Policy (available at www.rmit.edu.au/legal/privacy), understand and accept
both my personal obligations and the obligations of the University as outlined in the policy.
I have read the University Student Attendance Policy including procedures, rules, practices, guidelines and
templates (available at http://www.rmit.edu.au/browse;ID=ifgv39qmvpbl), understand and accept both my
personal obligations and the obligations of the University as outlined in the policy.
I understand that student information held by the University, including attendance data, may not be disclosed to
third parties with out the express written consent of the student, unless the University is required under law to
supply this information; and where this information is required to be supplied under law it will only be supplied by
staff authorised to do so.
4.
I understand that such requests for attendance data, made under law, by government agencies and department
shall be directed to either the Office of Academic Registrar; or to RMIT International for requests regarding fullfee-paying overseas students.
Approval
Staff to be given the above access:
Date:
Authorised by (please state both name & position):
Date:
RMIT University
Document: SATS college access form
Author: Client Services ITS
Save Date: 07/03/2016
Page 1 of 3
27.1 TAFE Attendance – Computer in Classroom
Page 1
Academic / Sessional Teacher
Take Attendance
1. TAFE
Attendance
2. Class
Instance
Exists?
N
3. Create Class
Instance
4. Record
Attendance and
Submit
Y
5. End
27.2 TAFE Attendance – Computer Access, not in Classroom
Take Attendance (classroom)
Record Attendance (Internet Access)
Admin
Preparation (with Internet Access)
Page 1
Academic / Sessional Teacher
8. File Printed
Attendance Roll
RMIT University
9. End
1. TAFE
Attendance
2. Class
Instance
Exists?
N
Y
3. Create Class
Instance
4. Print
Attendance Roll
5. Record
Attendance on
Printed Roll
6. Using Printed
Attendance Roll,
record attendance
onlilne
7. Send Printed
Roll to Admin
Document: SATS college access form
Author: Client Services ITS
Save Date: 07/03/2016
Page 2 of 3
27.1.3 Record TAFE Attendance – No Computer Access
Preparation (with Internet Access)
Page 1
Take Attendance (classroom)
Record Attendance (Internet Access)
Admin
1. TAFE
Attendance
2. Class
Instance
Exists?
N
8. Using Printed
Attendance Roll,
record attendance
onlilne
Academic / Sessional Teacher
Y
RMIT University
3. Create Class
Instance
9. File Printed
Attendance Roll
10. End
4. Print
Attendance Roll
5. Pickup Printed
Attendance Roll
from Admin
6. Record
Attendance on
Printed Roll
7. Return Printed
Attendance roll to
Admin
Document: SATS college access form
Author: Client Services ITS
Save Date: 07/03/2016
Page 3 of 3