GREATER MANCHESTER POLICE
JOB DESCRIPTION
POST TITLE:
Senior Indexer / Intelligence Assessor
DEPARTMENT/DIVISION/BRANCH:
North West Counter Terrorism Unit
SECTION/UNIT:
Covert Investigations, SPOE (Single Point of
Entry)
GRADE:
F
RESPONSIBLE TO:
Team Leader
RESPONSIBLE FOR:
N/A
AIM OF JOB:
To support counter terrorist investigations by
receiving, indexing and researching
information entering the CTU.
Conduct research across all databases (overt
and covert) and produce research packages.
Contribute towards the production,
dissemination and presentation of
intelligence packages in line with the national
intelligence model (NIM).
Support all major covert counter terrorist
investigations as part of the operations room
indexing and research facility.
Within the operations room conduct
immediate research to inform decision
making by the SIO, operations room
manager, Silver or Gold.
MAIN DUTIES AND RESPONSIBILITIES

Index all information on entry to the CTU (SPOE).

Research all CTU Databases including, CLUE 2, NSBIS, SECURE HOLMES and other
police databases.

Endorse documents as indexed, either manually or electronically

Forward all indexed material for further assessment within the SPOE.
Senior Indexer / Intelligence Assessor, CTU
July 2009

Identify any immediate threats to life and advise CTU supervision.

Within the Operations Room provide immediate research to inform decision making by
the SIO, Operations Room Manager, Silver or Gold.

Raise actions as directed, either where indicated in any document or by a specific
instruction from a named person in writing.

Register all incoming material on relevant databases.

To accurately input items into the CLUE2, NSBIS, or HOLMES2 databases to ensure that
their location complies with the indexing system, and the rules and conventions required.

To devise searches and conduct research of the CLUE2 database, NSBIS and HOLMES,
extracting and analysing the resulting information and intelligence outputs, in order to
facilitate particular lines of enquiry.

To understand the method and state of an investigation in order to create and revise links
between details stored in the relevant databases and identify connections, correlations
and discrepancies.

To revise the indexing system and structure of the CLUE2 and NSBIS database to ensure
that it reflects policy decisions made during the course of the investigation.

To liaise closely with the investigation team in order to provide expert advice in relation to
the relevant indexing and research systems, and the structure, search and operation of
the CLUE2 and NSBIS database.

To operate the relevant software in order to prepare accurate graphical displays of
information items taken from the CLUE2, NSBIS and HOLMES system, for the reference
of the investigation team.

To operate ancillary computer systems and applications as required in order to locate
additional information items

To deal with telephone enquiries and take messages as appropriate.

To undertake word processing and proof reading of documents as and when required.

To be responsible for filing and retrieving documents during an incident and the
caretaking of documents which require indexing following closure of the Operations room.

Evaluate, Analyse, Sanitise and appropriately disseminate Intelligence Material in a timely
manner. (Recommendation 8 Bichard Enquiry 2004)

Ensure that Intelligence activity is undertaken in compliance with all relevant legislation
(CPIA, RIPA, DPA, HRA) and according to National Standards of Good Practice
(MIRSAP NIM).

Maintain close liaison with all specialist departments both locally and nationally.

Maintain liaison with Officers engaged on Division and other specialised divisional offices.

Maintain contact with OPUs.

Maintain close liaison with Force FIB.

Liaise closely with other intelligence sources and users both inside and outside the Force
e.g. NCS, NCIS, Customs and Excise, Local Authorities and Security Services.
Senior Indexer / Intelligence Assessor, CTU
July 2009

To ensure compliance with statutory requirements in relation to information management
including the Data Protection Act 1998, the Freedom of Information Act 2000 and the
Code of Practice on Management of Police Information 2005, as appropriate

To comply with the requirements of GMP's policies on Drug and Alcohol testing –
requirements in respect of specific posts/ roles are described in the policies which are
available on the Force Intranet

To promote and comply with GMP's policies on equal opportunities and health and safety
both in the delivery of services and the treatment of others

To be responsible for improving your performance by participating in the Performance
Appraisal process with your manager

To carry out such other duties which are consistent with the nature, responsibilities and
grading of the post
NOTES
This job description records the principal responsibilities of the job at the date shown. The
job description will be updated from time to time in conjunction with the post holders to
reflect changes.
Senior Indexer / Intelligence Assessor, CTU
July 2009
POST TITLE:
Senior Indexer / Intelligence Assessor
LOCATION:
North West Counter Terrorism Unit
BEHAVIOURAL COMPETENCIES TO UNDERTAKE THE ROLE
Openness to change (C)
Understands the need for change and is willing to adapt to it. Is flexible and prepared to try
out new ideas.
Respect for race and diversity (A)
Understands other people’s views and takes them into account. Is tactful and diplomatic
when dealing with people, treating them with dignity and respect at all times. Understands
and is sensitive to social, cultural and racial differences
Team working (C)
Works effectively as a team member and helps build relationships within it. Actively helps
and supports others to achieve team goals.
Effective communication (B)
Communicates all needs, instructions and decisions clearly. Adapts the style of
communication to meet the needs of the audience. Asks probing questions to check
understanding.
Problem solving (B)
Gathers information from a range of sources to understand situations, making sure it is
reliable and accurate. Analyses information to identify important issues and problems.
Identifies risks and considers alternative courses of action to make good decisions.
Planning and organising (B)
Plans activities thoroughly for self and others. Builds milestones into plans, monitors
progress and adjusts them as necessary in response to any changes. Provides clear
direction and makes sure that staff know what is expected of them.
Personal responsibility (B)
Takes personal responsibility for own actions and for sorting out issues or problems that
arise. Is focused on achieving results to required standards and developing skills and
knowledge.
Community and Customer Focus (c)
Provides a high level of service to customers. Maintains contact with customers, works out
what they need and responds to them. Is aware of issues of diversity and understands and
is sensitive to cultural and racial differences.
Explanation of competency levels:
(A), (B), (C) indicates the level of competency taken from the National Competency
Framework.
All behavioural competencies will be discussed in the Performance Appraisal.
Senior Indexer / Intelligence Assessor, CTU
July 2009
SPECIALIST KNOWLEDGE/ SKILLS AND ABILITIES
Essential
Able to demonstrate high standard of
accuracy and attention to detail.
Knowledge and experience of major crime
investigation procedures (MIRSAP).
Knowledge of the National Intelligence
Model.
Knowledge of the management and
dissemination of intelligence.
Desirable
Knowledge of CTU procedures relating to
the use of Covert Human Intelligence
Source Management.
Knowledge of the workings of OPU’s and
the 4 intelligence products.
Experience of Major Incident Room
procedures and roles.
Knowledge of Covert techniques.
*CLUE2 Training
*NSBIS Training
*PNC Training
*Ability to use all aspects of GMPICS
TRAINING/EXPERIENCE REQUIRED
Essential
Carried out duties including inputting,
recording, retrieving of information and
associated filing.
Trained and proven proficient experience in
Indexing and Researching on Holmes2,
NSBIS, CLUE or any other systems where
records are indexed
Keyboard experience and computer
applications.
(Training will be given in the use of systems/
software, techniques, methods, procedures
etc.)
Senior Indexer / Intelligence Assessor, CTU
July 2009
Desirable
Worked in a clerical/administrative capacity.
OTHER REQUIREMENTS
Essential
Desirable
Has achieved a good attendance record.
Prepared to be flexible in relation to work
requirements as necessary and to work
abnormal hours when necessary.
This post operates a standby/call out
arrangement at weekends (current
arrangement to be revised to operating a
shift arrangements where appropriate
enhancements will be paid).
This is a designated post under the Force
Vetting Strategy and the post will therefore
attract an enhanced level of vetting.
Full UK driving licence and access to a
vehicle for business use.
All essential criteria above will also be discussed in the Performance Appraisal.
The desirable criteria marked with an asterisk will be desirable at selection stage but will become
essential once in post and will be discussed in the Performance Appraisal.
Please note that we will consider making reasonable adjustments to the above, in line with the Disability
Discrimination Act.
Senior Indexer / Intelligence Assessor, CTU
July 2009