FINANCIAL REVIEW CHECKLIST This financial review checklist is designed in two parts. The first section covers the availability and status of the books. In order for the Treasurer to fulfill his/her job easily, and for anyone who may be asked to take over or oversee the bookkeeping, the books and records of the _________________________________________ should be kept in an orderly and neat manner. The second section covers the accuracy and completion of the books in order to ensure that the records of the organization are being kept correctly and adequately to provide the information necessary for conforming to federal and state laws, as well as to protect the organization from misuse of funds. Section 1: Journals Available at Review? Cash Receipts Journal Cash Disbursement Journal Detail Journals on .... Deposits Payroll Fundraising ________________ ________________ ________________ General Journal Budget Monthly Financial Statements Supporting Documents Checking Account Statements Savings Account Statements Deposit Receipts Canceled Checks Voided Checks Check Requests and/or Receipts Payroll Deposit Receipts and Stubs Employee’s Paycheck Records State Payroll Reports Federal Payroll Reports Independent Contractor Records Contracts Evidence of Payment 1099 Forms Comments Section 2: Bank Statements (check at least two different months): Are all charges on the statement supported by canceled checks? Are all payees as expected? Are disbursements supported by evidence of expenses, such as bills, receipts, etc.? Have cash receipts been recorded and deposited without delay? Are there written reconciliations available for each bank statement? Is interest posted? Are all withdrawals from the savings account deposited into the checking account? Books: Are journals easy to read and understand? Is all interest recorded on the cash receipts journal? Do supporting deposit journals correspond to the master cash receipts journal? Are all check numbers accounted for on the cash disbursements journal? Do the account totals correspond to the monthly financial statement totals? Are all required detail journals up-to-date and complete? Are corrections to journal entries made via a General Journal? Payroll: Were all state and federal quarterly payroll tax returns filed by the due date? Is there supporting evidence that the taxes have been paid? Do payroll journals correspond to the amounts on state and federal payroll forms? Are employees being paid on time? Is the Worker’s Compensation insurance up to date? Is the Professional Liability insurance (D&O) up to date? Independent Contractors: Are contracts available and representative of the requirements of the bylaws? Are contractors paid on time, and accurately according to the contracts? Are contractors provided with a Form 1099 prior to January 31st? Are 1099’s reported to the IRS? Are independent contractors identified as qualified to be paid under this status? Financial Statements: Do financial statement balances correspond to actual checkbook and savings account balances? Are all required reserves kept up to date? Corporation Reporting Forms: Has the Form 990 been filed with the IRS? Was it filed by the due date? Has the CT-12 been filed with the State Dept. of Justice? By the due date? Has the Corporate Registration Renewal been filed, and kept up-to-date? Has there been any other correspondence from a state or federal agency that was attended to? Is further, or annual, attention needed based on this correspondence? Insurance: Is insurance adequate for the group’s needs? We have examined the books of ____________________________________________________ for the period of ____________________ through _______________________. We are satisfied that they reflect the financial status of the organization for that period. Recommendations for future recording and reporting needs are listed on the attached sheet. Date of Financial review: ____________________ Signature of Committee Members: Position: _______________________________________________ __________________________ _______________________________________________ __________________________ _______________________________________________ __________________________ _______________________________________________ __________________________ _______________________________________________ __________________________ Recommendations: