MINUTES OF THE NHDLGA SPECIAL COMMITTEE MEETING
FRIDAY 12th AUGUST 2011 AT MAITLAND GOLF CLUB
Opened:
9.15 am.
Chairperson:
Maggie O'Donnell (MOD)
Present:
Anne Watkins (ANW), Aileen Williams (AW), Susie Davies (SD),
Julie Morgan (JM), Delma Conlan (DC), Dee Deitz (DD),
Life Member Sheila Kinsella (SK)
General Business:
1)
Acting Treasurer role:
a) As previously advised by DC, her personal commitments prevent her from continuing in the role of
Acting Treasurer. Moved by AW and Seconded by SD that the role be transferred to Julie Morgan as
from 12/8/11. Carried.
b) The current bank accounts of the NHDLGA District are; Commonwealth Bank cheque account and 2
Greater Building Society Term Investments. JM advised that due to the convenience of the Greater
Building Society internet banking service compared to the Commonwealth Bank that it is her
preference that the Commonwealth account be closed and a Greater Building Society cheque
account be open. Moved by JM and seconded by DC. Carried.
c) Moved by DC and Seconded by SD, that a post box at Salamander Bay be opened to expedite the
delivery of tournament entries and fees. Carried. JM advised that to open a box in NHDLGA name
would cost $400.00 per annum because it was considered a company. To open a post box in an
individual name the cost is $90.00. Committee agreed that the cost saving was substantial and
therefore the box to be opened in the name of Julie Morgan.
d) Handling system for event entry form and fees was discussed and the following system was agreed
upon. All entry forms and payment to be sent to Acting Treasurer via the Salamander Bay post box.
JM will bank entry monies. JM will create a spread sheet for each tournament and list participants
name and relevant information. This spread sheet will be emailed to AW and SD at regular intervals
or when requested. (Other Committee Members may also obtain this information upon request.) All
original entry forms will remain with the Treasurer to support monies banked. Special note: In all
cases, the Match Committee will do tournament draws. Moved by JM and Seconded by AW.
Carried.
e) Moved by AW and Seconded by JM that a Direct Deposit system be introduced. Carried. JM
advised that once the cheque account at the Greater Building Society was operational the bank
account information could be passed onto our clubs.
2)
Grape Escape:
a) NHDLGA Committee representatives requiring accommodation, SD/ANW/SK/DC.
MOD and JM will be there on day 2 to assist. Accommodation cost at Hunter Valley Golf Resort is
$224.00 per night (1 x King Bed and 2 singles).
b) AW advised;
 Troy from HVGR to prepare cards – AW to email draw.
 2 golf carts are booked for Committee use.
 NTP markers to be prepared by AW.
 Golflink entries. No handicap changes during the tournament. After commencement of
day 2, DC to make entries as per Stroke round. AW to provide DC with password.
 AW to ensure that DC has a copy of Conditions of Play.
 AW will prepare ‘tournament information’ flyer for players use.
9.55 am AT THIS TIME THE MEETING WAS SUSPENDED UNTIL AFTER THE GENERAL MEETING.
1.00 pm THE MEETING RECONVENED AT 1.00 pm
-2c) If required on day 2, nominated Committee member(s) to keep singles cards for swinger use.
d) Prize allocation:
 Day 1: Division 1 & 2 Stroke Winner
Division 1 & 2 Net Winner
Division 1 & 2 Stableford Winner
Division 1 & 2 Stroke Runner up
Division 1 & 2 Net Runner up
Division 1 & 2 Stableford Runner up
NTP – Division 1 & 2
 Day 2:
Winning team (4 players)
Runner up team (4 players)
Third team (4 players)
NTP – Division 1 & 2
$30.00 each - Coles Myer Voucher
$30.00 each - Coles Myer Voucher
$30.00 each - Coles Myer Voucher
$15.00 each - Coles Myer Voucher
$15.00 each - Coles Myer Voucher
$15.00 each - Coles Myer Voucher
Golf ball, shoe bag glove or visor clip
$30.00 each - Coles Myer Voucher
$20.00 each - Coles Myer Voucher
Sponsors prizes
Golf ball, shoe bag glove or visor clip
(partners to receive shoe bag each)
 DC to purchase Coles Myer Vouchers and ANW to provide sponsors prizes.
e) SD to run additional Juicy Pairs and Juicy Fruits competition. Prizes for this competition will be visors
and shoe bag.
3)
Grade Pennant Semi Final on 22/8/11 will now be held at Newcastle Golf Club. There will be a 2 tee
start commencing at 9.00 am. MOD & SD to represent NHDLGA Committee. The Grand Final will be
held at Horizons on 29/8/11 commencing at 9.00 am. MOD, DC & JM to represent NHDLGA Committee.
NHDLGA Committee agreed to pay a maximum of $50.00 to each venue to provide morning tea. SD to
ask participating clubs to provide their approximate numbers for catering purposes.
4)
JM sought approval for reimbursement of $50.00 for providing morning tea to Grade Pennant players
who played at Horizons recently when Maitland course was closed. Approved.
5)
SD to write to NDGA seeking their $1,000.00 contribution towards the Mixed Foursomes tournament.
6)
JM sought permission to purchase a self inking rubber stamp with NHDLGA and its ABN
number on it so that it can be used on District receipts. Approved.
There being no further business the meeting was closed at 4.00 pm
_____________________________
M O'Donnell (NHDLGA President)
__________________________________
J Morgan (NHDLGA Assistant Secretary)