Commanding Officer
USCGC NAME (WHUL 001)
FPO AP 12345 6789
Phone: (000) 111-2222
NAMEINST 11320.1A
DD MMM 20YY
NAME INSTRUCTION 11320.1A
Subj: SHIPBOARD FIRE PREVENTION AND FIRE MARSHAL INSTRUCTION
Ref:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
Shipboard Regulations Manual, COMDTINST M5000.7A (series)
Cutter Organizational Manual, COMDTINST M5400.16A (series)
Naval Engineering Manual ,COMDTINST M9000.6F, (series)
Machinery Space Firefighting Doctrine, COMDTINST M9555.1 (series)
Surface Ship Firefighting, Naval Ships' Technical Manual, Ch 555, V1
Cutter Training and Qualification Manual, COMDTINST M3502.4 (series)
Surface Ship Survivability, Naval Tactics, Techniques, Procedures, 3-20.31
NAVEDTRA 43119-4G, Personnel Qualification Standard
Gas Free Engineering, Naval Ships' Technical Manual, Ch 074, V3
Welding and Allied Processes, Naval Ships' Technical Manual, Ch 074, V1
Practical Damage Control, Naval Ships' Technical Manual, Ch 079, V2
1.
PURPOSE. This Instruction promulgates the standards, expectations, and procedures to be followed by
all hands aboard Cutter NAME in the prevention, identification and removal of shipboard fire hazards.
Specifically, the duties and responsibilities of NAME’s Fire Marshall and Duty Fire Marshalls are
contained herein. Many of these duties are also provided throughout the references, with specific
procedures for maintaining fire and smoke detection, and fire response equipment contained within the
U.S. Coast Guard Preventative Maintenance Manual for Damage Control, Technical Publication No. 2006
and cutter class maintenance procedures.
2.
ACTION. All hands shall comply with the provisions of this instruction. Internet release is authorized.
3.
INSTRUCTIONS AFFECTED. NAMEINST 11320.1 is cancelled.
4.
DISCUSSION.
a. References (a) through (d) mandate robust fire prevention programs. Due to the rapid growth potential
and hazardous conditions immediately present upon ignition, a shipboard fire can easily spiral beyond
control, jeopardizing the ability of the cutter to perform missions, and immediately endangering all
personnel onboard. Preventing a fire from occurring is by far less hazardous, easier, and less costly
than engaging, extinguishing and restoring damaged systems in a compartment that has been fully
engulfed in flames. Reference (e) contains the best guidance on military shipboard firefighting
available today and as such forms the foundation of shipboard fire prevention and firefighting
knowledge. The training requirements detailed in reference (f) set the minimum standards necessary
to ensure all personnel are adequately prepared for this extremely hazardous event. While each ship
may differ in the type and allowance of firefighting equipment, fire prevention policies and programs
are universally applicable onboard Coast Guard cutters.
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NAMEINST
11320.1A
b. The enclosures provide a consolidated source of predetermined forms and check sheets that establish
and maintain NAME’s fire prevention program.
5.
PERSONNEL RESPONSIBILITIES.
a. All hands are to periodically review this Instruction. Periodic written and oral examinations will be
administered by the Damage Control Assistant (DCA) to ensure familiarity of the policies contained
herein. Fire prevention is an activity applicable to all shipboard watch stations, and crew knowledge
will be validated during all qualification boards, during NAME’s training cycle and as otherwise
determined by the DCA.
b. All hands are responsible for eliminating and reducing fire and explosion hazards, including
nonessential combustibles. Whenever possible, flammable materials shall be replaced with less
flammable substitutes (e.g. non flammable cleaning agents). Limiting the quantity of combustibles,
and stowing and protecting all essential combustibles reduce their probability of causing or
contributing to a fire.
c. The accumulation of oil or other flammable materials in bilges and inaccessible areas shall be strictly
avoided as detailed in reference (d). Remove such accumulations at the first opportunity in
accordance with the Vessel Environmental Manual, COMDTINST M16455.1(series).
d. All used oily rags shall be stored in approved metal containers designated for this purpose until
disposal. The number and locations of these containers shall be determined by the Engineer Officer
(EO).
e. Paint, used brushes, rags, paint thinner and solvents shall be stored in the paint locker or designated
flammable storage lockers. The proper storage or disposal of these materials at the end of each work
day will be validated by the Fire Marshal, with notification made to the Officer of the Deck (OOD)
prior to granting liberty while in port.
f. Any device that emits a strong aromatic smell is prohibited below decks as they can impede the ability
to detect small fires.
g. Butane lighters (e.g. BIC ™) are not authorized aboard NAME due to the extremely low flash point of
the fuel. These lighters will be confiscated and disposed of by the Fire Marshal. Zippo lighters or
other similar refillable wick based lighters are authorized, but the fuel to refill these devices shall not
be stored in berthing areas.
h. Inoperable Damage Control equipment or equipment beyond its prescribed maintenance periodicity
shall be reported to the Fire Marshal. This equipment shall be repaired or have the necessary
maintenance performed immediately. Both the report and repair shall be documented as detailed in
enclosure (1).
6.
FIRE MARSHAL RESPONSIBILITIES.
a. Per reference (g), NAME’s Fire Marshal is designated in writing as detailed in enclosure (2) to aid the
DCA in the training of personnel and the prevention and fighting of shipboard fires. While several
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members of the crew will normally obtain the requisite qualifications to serve in this capacity, one
primary individual shall be designated as primarily responsible for the ship-wide fire safety program.
b. The Fire Marshal shall be Gas Free Engineer (GFE), Repair Locker Leader (RLL), and Damage
Control Training Team (DCTT) qualified as specified in reference (h). Unless otherwise designated,
NAME’s Fire Marshal will be normally be the senior DC, but must be a graduate of the Damage
Control Assistant Senior Enlisted (DCASE) course.
c. Duty Fire Marshals shall be trained IAW reference (h) and designated as detailed in enclosure (3).
d. The Fire Marshal or Duty Fire Marshalls shall conduct a minimum of three (3) ship wide inspections
evenly spaced throughout the workday. These inspections shall be randomized and can vary in scope
and intensity. Upon conclusion of the workday, or prior to liberty being granted while in port, a copy
of the results shall be presented to the DCA/EO and disseminated through the division heads. Any
discrepancies not corrected in a timely manner shall be brought to the attention of the Executive
Officer.
e. Much like the OODs and EOWs perform rounds prior to assuming watch, while executing fire safety
inspections, the Fire Marshal and Duty Fire Marshals will pay particular attention to:
1.
Housekeeping as it affects fire prevention (e.g., trash receptacle covers, storeroom stowage,
elimination of accumulated flammable materials, incinerator cleanliness).
2.
Proper storage of all HAZMAT.
3.
Firefighting equipment for missing items, condition of hoses, proper wrenches, nozzles, etc.
4.
Fire safety precautions properly posted, up-to-date and complete, to include proper fireplug
labels and cutout valve identification.
5.
Flammable liquids properly stowed, with adequate protection (carbon dioxide, dry chemical,
etc), and remote activation devices and alarms operable.
6.
Smoking regulations posted and enforced.
7.
Hot Work and Cold Work coordination through proper routing and approval of the work request
provided as enclosure (5).
8.
Welding/burning, gas free and/or hot work certificates properly issued IAW references (c), (i)
and (j). Ensure fire watch indoctrination assignments are made and posted, and that welding and
burning leads or hoses are properly run and protected. Ensure adequate ventilation is installed
and operating.
9.
Compressed gas cylinders tight and secure within their storage racks, with valve covers in place
and elimination of other identified missile hazards.
10.
Fume and spray tight lighting fixtures, including battle lanterns, installed with proper gaskets,
and if capable, illuminating properly from both ship service and emergency electrical power.
11.
Within Galley spaces, that the Gaylord hood and grease traps are cleaned per the established
cleaning schedule.
12.
Watertight closures for paint and rust free knife edges, complete and pliable gaskets, properly
packed and lubricated spindles and hinges with equal and evenly distributed wear on the wedges.
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NAMEINST
7.
11320.1A
13.
Ventilation/air conditioning ducts and uptake spaces are clean, free of obstructions or
unauthorized materials, and serviced per the cutter maintenance plan or as otherwise warranted,
with all inspection covers and draft gauges properly installed and operating.
14.
Material condition properly set to inhibit the spread of fire or flooding, with violations logged
within the DC Closure Log IAW reference (c). Ensure CCOL’s are properly posted with DCA
approval of any red-line changes.
15.
Unauthorized habitability materials that do comply with the fire performance requirements of
MIL-STD-1623, Fire Performance Requirements and Approved Specifications for Interior Finish
Materials and Furnishings (Naval Shipboard Use).
16.
Stowage of combustibles below raised floors in vital electronics spaces. Experience has shown
that raised floor spaces are a tempting location for ready stowage of vital space supplies and
personal articles. Such stowage significantly increases the fire threat to these spaces.
17.
Heat, fire and smoke alarms, flooding indicators and compartment cameras working properly.
18.
Validate Preventative Maintenance task are being properly documented and recorded.
WATCH STANDING AND FIRE MARSHAL/DUTY FIRE MARSHAL PPE.
a. As required by reference (g) “Fire marshals shall be free of duties that would inhibit responding
instantaneously to emergencies.” Specifically, the Fire Marshal will act as the Officer in Charge
(OIC) of the flying squad or rapid response team while underway. Onboard NAME, the Fire Marshal
shall qualify to appropriate underway watchstation (e.g. u/w Engineer of the Watch) but shall not be
included on the underway watch rotation without Commanding Officer approval. While in port the
Fire Marshal will be included in appropriate watch rotations.
b. It is understood that most checks are accomplished by Divisional Damage Control Petty Officers
(DCPO’s) during the execution of routine maintenance. However, this does not relieve the Fire
Marshal or Duty Fire Marshall of the responsibility for visually inspecting all spaces. Likewise, the
responsibility for identification of fire and safety hazards does not rely entirely on the DCPO.
c. In support of their Rapid Response team role, it is imperative for the Fire Marshal to wear or have on
their person at all times:
8.
1.
Fire retardant coveralls, full Coast Guard ODUs (blouse and trousers), or Red anit-flash cotton
jersey.
2.
Anti-flash firefighters hood (e.g. PBI Gold) and anti-flash gloves.
3.
Approved shipboard boots.
MAINTENANCE AVAILABILITIES (DOCKSIDE/DRYDOCK) REQUIREMENTS. Prior to scheduled
overhauls, planned or unplanned maintenance availabilities, the Fire Marshall will:
1.
Properly train, qualify and equip all fire watch personnel emphasizing maintenance availability
hazards (e.g. scaffolding, firemain tagouts, tripping hazards, etc), heat stress, toxic gas hazards
associated with burning, cutting, and welding, and personnel protective equipment (PPE).
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2.
Establish a fire watch duty section, approved by the EO (at a minimum the day before the work
is to commence).
3.
Make rounds of all hot work being conducted onboard and surrounding the cutter. If the work is
being conducted on the outside of the hull or superstructure, ensure inspection of the
corresponding interior spaces is also conducted.
4.
Promptly notify the EO/XO of any safety issues identified involving contractors or shipyard
workers.
5.
Prior to work commencing, provide all hands training IAW enclosure (7) on procedures to be
implemented during casualty response, particularly how rapid response roles and team
composition may differ during the availability.
6.
Prior to work commencing, obtain and familiarize all hands with the shipyard’s visiting vessel
information package. This package shall be posted on the quarterdeck, within all repair lockers,
and within DC Central as it contains emergency contact numbers and procedures to be
implemented during shipyard emergencies. An example copy for US Coast Guard Yard is
included as enclosure (9).
9.
EXTENDED ABSENCE REQUIREMENTS. If the Fire Marshal will be absent from the cutter in excess
of seven (7) days, a transfer of Fire Marshal Responsibly letter will be approved by the Executive Officer
(XO) with appropriate notifications made to all hands. The duties of the Fire Marshal will be transferred,
only if the receiving crewmember holds the same or greater credentials. Per the Master Training List
(MTL) requirements contained within reference (f), this transfer will usually fall to the DCA or EO.
10.
ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. Environmental considerations
were examined in the development of this Instruction and have been determined not to be applicable.
I. M. COMMANDING /s/
Rank, U.S. Coast Guard
Commanding Officer
Enclosures
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
Standard Fire Marshal Discrepancy Report
Fire Marshal Designation Letter
Duty Fire Marshal Designation Letter
Duty Fire Marshal 8’Oclock Report template
Hot and Cold Work Request
Material Condition Inspection Checklist
Common Fire Marshal Discrepancy Training
NAME’s Local Fire Department Agreement
Example Shipyard Visiting Vessel Information Regulations and Guidelines
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Standard Fire Marshal Discrepancy Report
Date: ___________________
From: _________________________________, Duty Fire Marshal
To:
__________________________, Officer of the Deck
Copy: __________________________, Engineer Officer
Subj: DUTY FIRE MARSHAL’S DAILY INSPECTION
Compartment inspected: ________________________________ Division responsible:
______________
COMPARTMENT MARKINGS:
1. Are there Bulls eyes at each entrance of the space? Yes / No
_____________________________
2. Do the Bulls eyes have the correct frames: Yes / No
____________________________________
3. Is the parent Division listed? Yes / No
_______________________________________________
4. Are the Bulls eyes 15 inches in length and 12 inches in height? Yes / No
___________________
5. If the 3M Brand photo luminescent fields are used, are the red and blue letters used
correctly?
Yes / No / NA
__________________________________________________________________
6. Are the photo luminescent fields for frame numbers IAW NSTM 079 V2?
Yes / No / NA
__________________________________________________________________
7. Are the photo luminescent borders for ladders, hatch coamings and doors IAW NSTM
079 V2?
Yes / No / NA
__________________________________________________________________
8. Are the “EXIT/MEDICAL/DECON” IAW NSTM 079 V2?
Yes / No / NA
___________________________________________________________________
9. Are the piping systems properly stenciled as to the fluid?
Yes / No / NA
__________________________________________________________________
10. Are there flow arrows on the piping? Yes / No / NA
_____________________________________
11. Is the vent ducting properly stenciled with the type of system?
Yes / No / NA
___________________________________________________________________
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Encl. (1) to NAMEINST 11320.1A
12. Are there flow arrows on the vent ducting? Yes / No / NA
________________________________
WATERTIGHT/AIRTIGHT FITTINGS
Perform an inspection on one fitting for every three WT or AT fittings located in the space.
1. How many fittings open into that space? ___________
2. Type & number of fitting: ________________
- Is the fitting classified? Yes / No
_________________________________________________
- Is the fitting numbered? Yes / No
________________________________________________
- Is there paint on the knife-edge? Yes / No
_________________________________________
- Are there gouges in the knife-edge? Yes / No
______________________________________
- Are the dogs adjusted properly? Yes / No
__________________________________________
- Are the wedges wearing evenly? Yes / No
_________________________________________
- Is there a clip for the handle(s)? Yes / No
__________________________________________
- Is there a dogging wrench or holder for a wrench? Yes / No
____________________________
- Are the appropriate EXIT signs on the fitting? Yes / No
______________________________
- Is there dirt, paint or other foreign matter on the gasket? Yes / No
______________________
- Is there a permanent indentation in the gasket? Yes / No
______________________________
- Is the gasket complete (gap less than 1/8”)? Yes / No
_________________________________
3. Type & number of fitting: ________________
- Is the fitting classified? Yes / No
_________________________________________________
- Is the fitting numbered? Yes / No
________________________________________________
- Is there paint on the knife-edge? Yes / No
_________________________________________
- Are there gouges in the knife-edge? Yes / No
______________________________________
- Are the dogs adjusted properly? Yes / No
__________________________________________
- Are the wedges wearing evenly? Yes / No
_________________________________________
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-
Is there a clip for the handle(s)? Yes / No
__________________________________________
Is there a dogging wrench or holder for a wrench? Yes / No
____________________________
Are the appropriate EXIT signs on the fitting? Yes / No
______________________________
Is there dirt, paint or other foreign matter on the gasket? Yes / No
______________________
Is there a permanent indentation in the gasket? Yes / No
______________________________
Is the gasket complete (gap less than 1/8”)? Yes / No
_________________________________
PORTABLE EXTINGUISHERS
Perform an inspection of all portable extinguishers located in the compartment.
1. CO2 Bottle: ______________
- When was the last recorded quarterly PMS performed:
_______________________________
- Is there tape between the hose and the bottle? Yes / No (IF YES, REMOVE
TAPE)_________
- Is there tape between the hose and the horn? Yes / No
_______________________________
- Is there a photo luminescent field? And is it correct? Yes / No
_________________________
- Is the hydro date within 12 years? Yes / No
________________________________________
- Is the tamper seal intact? Yes / No
_______________________________________________
- Is there a bellyband installed? Yes / No
___________________________________________
2. PKP Bottle: ______________
- When was the last recorded quarterly PMS performed:
_______________________________
- Is there a photo luminescent field? And is it correct? Yes / No
__________________________
- Is the tamper seal intact? Yes / No
________________________________________________
- Is there PKP in the nozzle? Yes / No
______________________________________________
- Is there a pin to keep the bottle in place? Yes / No
___________________________________
- Has the post been changed to a holster? Yes / No
____________________________________
3. PKP Bottle: ______________
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Encl. (1) to NAMEINST 11320.1A
-
When was the last recorded quarterly PMS performed:
_______________________________
Is there a photo luminescent field? And is it correct? Yes / No
__________________________
Is the tamper seal intact? Yes / No
________________________________________________
Is there PKP in the nozzle? Yes / No
______________________________________________
Is there a pin to keep the bottle in place? Yes / No
___________________________________
Has the post been changed to a holster? Yes / No
____________________________________
4. AFFF Bottle: ______________
- When was the last recorded quarterly PMS performed:
__________________________________
- Is there a photo luminescent field? And is it correct? Yes / No
__________________________
- Is the tamper seal intact? Yes / No
_______________________________________________
- Is the pressure in indicator arrow in the green area? Yes / No
__________________________
FIRE STATIONS
Perform an inspection of all fire stations located in the compartment.
1. Fire Station: _______________
- Are the bulls eyes IAW NSTM 079 V2? Yes / No
___________________________________
- Is there an inventory list posted? Yes / No
_________________________________________
- Are there two spanner wrenches at the station? Yes / No
______________________________
- Is the proper number of hoses available as per the inventory list? Yes / No
________________
- Are there two vari-nozzles? Yes / No
_____________________________________________
- Do the vari-nozzles function freely? Yes / No
______________________________________
- Are the hoses stowed at least 6 inches off the deck? Yes / No
__________________________
- Is the Wye-gate aligned properly? Yes / No
________________________________________
- Is there a hose connected to the Wye-gate? Yes / No
_________________________________
2. Fire Station: _______________
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-
Are the bulls eyes IAW NSTM 079 V2? Yes / No
___________________________________
Is there an inventory list posted? Yes / No
_________________________________________
Are there two spanner wrenches at the station? Yes / No
______________________________
Is the proper number of hoses available as per the inventory list? Yes / No
________________
Are there two vari-nozzles? Yes / No
_____________________________________________
Do the vari-nozzles function freely? Yes / No
______________________________________
Are the hoses stowed at least 6 inches off the deck? Yes / No
__________________________
Is the Wye-gate aligned properly? Yes / No
________________________________________
Is there a hose connected to the Wye-gate? Yes / No
_________________________________
DECK DRAINS
Perform an inspection of all deck drains located in the compartment.
1. Deck Drain ______________
- Is the deck drain properly numbered? Yes / No / NA
_________________________________
- Is the deck drain properly classified? Yes / No / NA
_________________________________
- Is there a T-handle wrench for the deck drain? Yes / No / NA
__________________________
- Does the deck drain work freely and properly? Yes / No / NA
__________________________
- Are there four screws securing the deck drain? Yes / No / NA
__________________________
2. Deck Drain ______________
- Is the deck drain properly numbered? Yes / No / NA
_________________________________
- Is the deck drain properly classified? Yes / No / NA
_________________________________
- Is there a T-handle wrench for the deck drain? Yes / No / NA
__________________________
- Does the deck drain work freely and properly? Yes / No / NA
__________________________
- Are there four screws securing the deck drain? Yes / No / NA
_________________________
3. Deck Drain ______________
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Encl. (1) to NAMEINST 11320.1A
-
Is the deck drain properly numbered? Yes / No / NA
_________________________________
Is the deck drain properly classified? Yes / No / NA
_________________________________
Is there a T-handle wrench for the deck drain? Yes / No / NA
__________________________
Does the deck drain work freely and properly? Yes / No / NA
__________________________
Are there four screws securing the deck drain? Yes / No / NA
__________________________
BATTLE LANTERNS
Inspect all battle lanterns.
1. Battle Lantern __________________
- Does the battle lantern work? Yes / No
____________________________________________
- Did the light shine bright at the required four feet interval? Yes / No
_____________________
- Was the rubber boot on and intact? Yes / No / NA
___________________________________
2. Battle Lantern __________________
- Does the battle lantern work? Yes / No
____________________________________________
- Did the light shine bright at the required four feet interval? Yes / No
_____________________
- Was the rubber boot on and intact? Yes / No / NA
___________________________________
3. Battle Lantern __________________
- Does the battle lantern work? Yes / No
____________________________________________
- Did the light shine bright at the required four feet interval? Yes / No
_____________________
- Was the rubber boot on and intact? Yes / No / NA
___________________________________
4. Battle Lantern __________________
- Does the battle lantern work? Yes / No
____________________________________________
- Did the light shine bright at the required four feet interval? Yes / No
_____________________
- Was the rubber boot on and intact? Yes / No / NA
___________________________________
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Encl. (1) to NAMEINST 11320.1A
MISCELLANEOUS FITTINGS
Inspect all miscellaneous fittings for the following items:
1. Casualty power biscuits ___________________________
- Are there two wrenches present? Yes / No
_________________________________________
- Is there a cover on the biscuit? Yes / No
___________________________________________
- Are the correct cables located in the space? Yes / No
_________________________________
2. Remote operators___________________________
- Is the correct T-handle wrench located near the cap? Yes / No
__________________________
- Is the remote operator labeled? Yes / No
___________________________________________
- Is the remote operator classified? Yes / No
_________________________________________
3. Sounding tubes___________________________
- Is the correct T-handle wrench located near the cap? Yes / No
__________________________
- Is the sounding tube labeled? Yes / No
____________________________________________
- Is the sounding tube classified? Yes / No
__________________________________________
4. Air Test Caps___________________________
- Is the air test cap labeled? Yes / No
_______________________________________________
- Is the air test cap classified? Yes / No
_____________________________________________
5. Sensors / Alarms ___________________________
- Is the installed smoke alarm in normal operating mode per the embedded status light?
Yes / No
- Is closed circuit TV camera obstructed or inoperable? Yes / No
__________________________
FIRE HAZARDS
Inspect the space for flammable materials in particularly: paint, oils, greases or other materials.
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Encl. (1) to NAMEINST 11320.1A
GENERAL COMMENTS
Inspect the space for general stowage, safety issues and gear adrift.
The original report is on file in the DC workshop and is available for review. All discrepancies
shall be corrected within five (5) days from the date of the inspection.
MAJOR DISCREPANCIES WILL BE CORRECTED THE DAY OF THE INSPECTION.
EXAMPLES OF MAJOR DISCREPANCIES: improperly stowed or stockpiled
combustibles, inoperative/damaged or missing firefighting equipment, flooding hazards,
trash, fuel, and lubricants in drip pans and inoperative/damaged alarms and indicating
panels, damaged or missing ladder rungs or handrails.
The responsible division will complete the section below once the discrepancies have been
corrected and then contact the Ship’s Fire Marshal for verification and compliance. If there are
any questions regarding the discrepancies, corrective actions, parts or references; the Ship’s Fire
Marshal is available to assist the Divisional DCPO with their needs.
Very Respectfully,
Duty Fire Marshal
From: ________ Divisional Damage Control Petty Officer
To:
________ Division Officer
Via: ________ Division Chief Petty Officer
Subj: DUTY FIRE MARSHAL’S DAILY INSPECTION DISCREPANCY CORRECTIONS
1. All discrepancies have been corrected.
Very Respectfully,
Divisional DCPO
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Encl. (2) to NAMEINST 11320.1A
FIRE MARSHAL DESIGNATION LETTER
Commanding Officer
USCGC NAME (WHUL 001)
FPO AP 12345 6789
Phone: (000) 111-2222
6000
MEMORANDUM
From:
Commanding Officer, USCGC NAME (WHUL-001)
To:
DCC B. Prepared, USCG
Subj:
DESIGNATION AS FIRE MARSHAL
Ref:
(a) Surface Ship Survivability, NTTP 3-20.31
(b) Fire Prevention and Fire Marshal Instruction, NAMEINST 310.18A
1. You are hereby certified to perform the duties of Fire Marshal aboard USCGC NAME
(WHUL-001).
2. In carrying out your duties as Fire Marshal, you shall adhere to the guidance provided in
reference (a) and (b). You shall ensure delegate fire marshals are adequately trained, equipped
and knowledgeable to perform in the event of your absence from the cutter. These delegate fire
marshals must be approved by the Chief Engineer.
3. Indicate receipt of this letter and confirmation of having your email alias established as
FireMarshal.WHUL001@uscg.mil by completing the first endorsement.
#
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Encl. (3) to NAMEINST 11320.1A
Duty Fire Marshal Designation Letter
Commanding Officer
USCGC NAME (WHUL 001)
FPO AP 12345 6789
Phone: (000) 111-2222
6000
MEMORANDUM
From:
Engineer Officer, USCGC NAME (WHUL-001)
To:
DC3 I. B. Trusted, USCG
Subj:
DESIGNATION AS DUTY FIRE MARSHAL
Ref:
(a) Surface Ship Survivability, NTTP 3-20.31
(b) Fire Prevention and Fire Marshal Instruction, NAMEINST 310.18A
1. You are hereby certified to perform as a Duty Fire Marshal aboard USCGC NAME (WHUL001).
2. In carrying out your duties, you shall adhere to the guidance provided in reference (a) and
(b). You shall ensure timely reports to NAME’s current Fire Marshal, DCC B. Prepared.
3. This designation is made following your already demonstrated commitment to ensuring the
safety and security of NAME. As one of my trusted agents, you have been recommended by
your supervisors and the Fire Marshal for this additional responsibility. Do not hesitate to raise
identified concerns about the cutter’s safety directly to the Fire Marshal, or in their absence,
directly to me.
#
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Encl. (4) to NAMEINST 11320.1A
Duty Fire Marshal 8’Oclock Report template
[Develop and insert copies of a typical NAME 8’Oclock Report concerning Fire Marshal
inspections conducted during that duty day.]
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Encl. (5) to NAMEINST 11320.1A
Hot and Cold Work Request
[Insert copies of properly filled out and approved NAME Hot and Cold Work requests IAW
Reference (i)]
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Encl. (5) to NAMEINST 11320.1A
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Encl. (6) to NAMEINST 11320.1A
Material Condition Inspection Checklist
[Develop and insert copies of NAME’sYoke and Zebra zone cards.]
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Encl. (6) to NAMEINST 11320.1A
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Encl. (7) to NAMEINST 11320.1A
Common Fire Marshal Discrepancy Training
[Develop and insert copies of NAME’s common Fire Marshal discrepancy training. A fifteen
slide PowerPoint presentation was jointly developed by Coast Guard, Navy and Army
representatives for this purpose and can be accessed at http://www.dcfpnavymil.org/gfefm/indices/FM.htm as Tip 007.]
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Encl. (7) to NAMEINST 11320.1A
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Encl. (8) to NAMEINST 11320.1A
NAME’s Local Fire Department Agreement
[Cutters shall develop agreements with local fire departments that detail procedures to be followed
when outside firefighting assistance is required while inport. The local fire department may be a
base, county, state, volunteer, or other fire department or organization as determined by the
Commanding Officer. The agreement shall cover, at a minimum, the role of the local fire
department, the assistance required of the local fire department during main or machinery space
fires, and a plan for carrying out biannual routine cutter familiarization and hazard identification
training with the local fire department. A general sample is provided below.]
(SAMPLE)
MEMORANDUM OF AGREEMENT
BETWEEN
UNITED STATES COAST GUARD (CG CUTTER NAME)
And
(FIRE DEPARTMENT)
This Memorandum of Agreement (MOA), entered into this_____day of ____, (YEAR) between the
United States Coast Guard (CG CUTTER) and (FIRE DEPARTMENT) is for the purpose of
providing fire protection, emergency medical services and confined space rescue services, by (Fire
Department) to (CG CUTTER). (FIRE DEPARTMENT) and (CG CUTTER) agree that:
1. On request made to (FIRE DEPARTMENT) via telephone number (NUMBER) by a
representative of the (CG CUTTER) designated in this agreement, firefighting, emergency medical
services or confined space rescue services, equipment and personnel of (FIRE DEPARTMENT) shall
be dispatched to (CG CUTTER) as determined and directed by (FIRE DEPARTMENT).
2. Any dispatch of equipment and personnel pursuant to the MOA is subject to the following
conditions:
a. All requests for fire or emergency medical equipment and personnel shall be made by
telephone, unless that number is inoperative or unavailable for any reason.
b. Any request for aid under this agreement will include a description by (CG CUTTER)’s
representative of the type and nature of the fire, or emergency to which response is requested,
and will specify the location to which the equipment and personnel are to be dispatched;
however, the amount and type of equipment and number of personnel to be furnished will be
determined by (FIRE DEPARTMENT).
3. (FIRE DEPARTMENT) equipment and personnel will report to the quarterdeck / brow of (CG
CUTTER). (CG CUTTER) shall provide a representative to meet the equipment and personnel at the
quarterdeck / brow and provide (FIRE DEPARTMENT) personnel applicable information
concerning the location and extent of emergency services required. All actions of (FIRE
DEPARTMENT) fire and rescue equipment and personnel in responding to the emergency shall be at
the sole directions of (FIRE DEPARTMENT).
4. Reimbursement to (FIRE DEPARTMENT) for cost of firefighting on (CG CUTTER) is governed
by section 2210, title 15, United States Code, and the implementing regulations set forth in Title 44,
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Encl. (8) to NAMEINST 11320.1A
part 151, of the Code of Federal Regulations. Any such claim for reimbursement for firefighting
costs may also include costs associated with emergency medical services to the extent normally
rendered by a fire service in connection with a fire.
5. All equipment used by (FIRE DEPARTMENT) in carrying out this agreement will, at the time of
action hereunder, be owned by and /or, under the control of (FIRE DEPARTMENT), or is being
employed by (FIRE DEPARTMENT) in accordance with existing Mutual Aid Agreements
independent of this MOA. All personnel acting for (FIRE DEPARTMENT) under this MOA will, at
the time of such action, be an employee or volunteer member of (FIRE DEPARTMENT) or acting in
accordance with an existing Mutual Aid Agreement independent of this MOA.
6. Reporting requirements: (Reporting requirements must be stated, even if there are none. The
following is suggested). Following all emergency responses under this MOA, (FIRE
DEPARTMENT) shall forward a copy of the incident report in its customary format to the (CG
CUTTER) point of contact shown below. (Provisions must be made to safeguard the
confidentiality of medical information of individual members). Communications between (FIRE
DEPARTMENT) and (CG CUTTER) to discuss details of the incident, response to the incident or
recommend modifications to procedures to improve response to future incidents under this MOA
shall be between the points of contact shown below.
7. As an aid to implementing this agreement, members of (FIRE DEPARTMENT) may, with prior
arrangement with the Commanding Officer or his designated point of contact listed below, tour (CG
CUTTER) and any of its structures for the purpose of preparing pre-fire plans. Access to the Cutter
will be granted at least biannually, within 30 days of a Commanding Officer change of
command, or following a greater than 50% cutter crew personnel turnover for the purpose of
reviewing and updating pre-fire plans and conducting inport fire response training.
8. Points of contact for each party to this MOA shall be:
For (CG CUTTER)
(NAME)
(TITLE and/or POSITION)
(ADDRESS)
(PHONE)
(FAX)
(EMAIL)
(WEBSITE)
For (FIRE DEPARTMENT)
(NAME)
(TITLE)
(ADDRESS)
(PHONE)
(FAX)
(EMAIL)
(WEBSITE)
9. This MOA shall become effective upon the date subscribed by both original signatories, and their
successions in office.
10. This MOA may be modified by a written agreement signed by both original signatories, and their
successors in office.
11. This MOA shall terminate upon 30 days written notice by either party.
The authority for (CG CUTTER) to enter into this agreement is found in 14 U.S.C. § 141 (1999) and
the Safety and Environmental Health Manual, COMDTINST M5100.47.
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Encl. (9) to NAMEINST 11320.1A
Example Shipyard Visiting Vessel Information Regulations and Guidelines
United States Coast Guard Yard Fire and Rescue
“Protecting the Shore, Protecting the Fleet”
Firefighting Guidelines for Visiting Vessels
Welcome to the Coast Guard YARD. This pamphlet is provided to you as a guide for the
services available from the Fire Department. The Firehouse is located at Building #79, halfway
between the Main Gate and the Waterfront area on Ross Avenue. Our non-emergency phone
number is X3789. Hours of operation are from 0645-1515 Monday thru Friday. All other times,
a single watch stander will man the fire department. For non-emergencies, the watch stander can
be reached at the above number or via radio relay through the Main Gate.
1. Reporting Emergencies:
The YARD has provided you with a convenient method for asking for assistance during and
security, police, medical, environmental, or fir emergency. This method operates similar to the
911 system in your local communities. The YARD’s emergency extension is 3000. By dialing
3000 on any YARD telephone, any emergency service you may need will be immediately
available. Telephone stickers will be provided for posting near your telephones. Additional
stickers, if needed, can be obtained from the firehouse. For emergencies where the ship loses
power and the ship’s cell phone is available contact 410-636-3996. This is the Main Gate and
they will activate the emergency system.
When dialing 3000, the phone will be picked up on the third ring. The following areas will be
alerted:
A. Fire Department
B. Health Services (0730-1530, Monday thru Friday)
C. Main Gate
D. Safety Office (0730-1600, Monday thru Friday)
E. CDO Room
After the third ring, the Main Gate will answer, “Coast Guard emergency services. What is the
nature of your emergency?”
The caller should then give the following information:
A. Nature of Emergency (fire, medical, etc.)
B. Ship’s Name and location
C. Location of incident on the vessel
D. Any additional details to assist responding personnel
The caller should remain on the line until YARD personnel have recorded all necessary
information and gives permission to hang up.
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Encl. (9) to NAMEINST 11320.1A
2. Fire Department Fire Emergency Procedures:
Details on the fire department procedures are outlined in Chapter 21 of the YARD Safety and
Occupational Health Manual, Yard Procedure 5100.1C. ALL fire and environmental
emergencies shall be reported to the fire department immediately by utilizing the 3000
emergency extension. The fire department will handle these emergencies in different ways,
depending on the time of day the alarm is received.
During normal hours of operation (Monday thru Friday-0645 to 1515), the fire department will
respond with a full compliment of apparatus and personnel. Once on scene, the Fire Chief or Fire
Officer will report to the quarterdeck and offer assistance as per the ships request. The
responsibility for shipboard firefighting lies with ship’s crew. We will assist the ship’s crew
only upon request of the ship’s OOD. We will provide water to the dry docks and to the ship’s
fire main upon request. If requested, we will assist the repair party and will work with the On
Scene Leader to coordinate the firefighting efforts. The YARD’s Fire Chief is in charge of all
pier side fire fighting, onboard the ship; he will work in conjunction with the OOD or the Repair
Locker Leader. For major incidents, it is standard practice to set up an Incident Command Post
along with the ship’s drawings.
Other general firefighting guidelines:
a)
b)
c)
When a ship is tied to a pier and the fire pump and the fire mains are in service, the
YARD’s Fire Department will assist upon request of the OOD/CO.
When a vessel’s fire pumps are out of service, but the fire main is intact, the vessel shall
connect a 2-1/2” fire hose from the fire main to the pier in a visible and clearly
identifiable manner. The Fire Department will connect this hose to its pumper and
provide the ship with fire main pressure at 150 psi.
Under no circumstance will a vessel hook and lines directly to the fire hydrants for
any purpose.
3. Fire Department Medical Emergency Procedures:
Firehouse personnel are trained to an Emergency Medical Technician Level B and respond to all
medical emergencies. Primary medical services are provided by the YARD Clinic, Monday thru
Friday 0730-1600. Fire Department personnel are available to provide assistance in the
evenings, weekends or holidays. Any life threatening injuries or illnesses will be transported via
local ambulance to the nearest hospital. For any medical emergency, activate the YARD’s 3000
circuit.
4. Fire Department Environmental Emergency Procedures:
The ship is responsible for any environmental emergencies including containment, clean-up, etc.
The YARD Fire Department can provide a limited amount of cleanup material. We will contact
the YARD’s Hazard Emergency Coordinator to assist the ship.
5. Shipyard Competent Person Program:
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Encl. (9) to NAMEINST 11320.1A
The Fire Department is tasked with running the Shipyard Competent Person (SCP) program. A
Certified Marine Chemist (MC) will usually be required on board prior to any hot work being
performed by YARD civilians. The SCP are required to perform follow-up inspections
throughout the ship daily and upon request. The ship is given the opportunity to provide a
representative to accompany the SCP. The ship’s representative is normally the DCA or the
ship’s designated Fire Marshal. The SCP will check in/out with the vessel’s quarterdeck. All
information from the MC and the daily recordings of the SCP will be kept in a hot work box
posted on or near the gangway of the vessel.
The ship may utilize its own GAS Free Engineer whenever the ship’s crew must perform hot
work. However, if civilian yard workers are in or pass through the space where the ship’s crew
needs to perform hot work, then ships crew must follow all instructions in the SCP’s hot work
box posted by the gangway.
Attached are some of the guidelines, which would warrant voiding of a Marine Chemist
Certificate. We will not be able to cover all situations as conditions for each vessel and job are
subject to many changes. We do hope to cover many of the major reasons for voiding the
certificate. You also have the right to ask for a second opinion, however we follow the same law
and the same guidelines.
6. Other Services:
The YARD Fire Department does provide other services, but the limited manpower requires
coordination with the vessel. For example, all hose testing is conducted prior to 1300. If any
vessel would like their hose tested, contact the Firehouse 1 week in advance. Ships must provide
the manpower to perform the test, roll up hoses, etc. There may be times that the Fire
Department will not be able to perform the below duties due to workload. Contact the firehouse
for details and availability of other services listed below:
A.
B.
C.
D.
E.
F.
G.
H.
Fire Hose Testing (weather permitting)
Firefighting Training
Respirator/ Fit Test
Fire Watch Training
Information for local Suppliers in Firefighting
Safety Training
SCBA Cylinder refill
MSA C.A.R.E. Technicians
7. Shipyard Competent person Program
CHAPTER 1 Common Reasons for Voiding Marine Chemist Certificates
Any time a condition changes from that which was found on the Marine Chemist inspection, the
certificate is voided. Some examples but not limited to:
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Encl. (9) to NAMEINST 11320.1A
1. Transfer of fuel
2. Off-loading fuel
3. On-loading fuel
4. Opening a confined space
5. Closing a confined space
6. On-loading ammunition
7. On-loading flammables
8. Painting
9. Runback of fuel/flammable from leaking piping systems
10. Movement of vessel
The Marine Chemist may authorize local movement within the shipyard or a hatch to be closed if
the ship communicates these requirements during his inspection.
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