E X H I B I T O R
O R D E R
F O R M
Convention Service/Catering Sales Manager:
STEPHANIE STONE
Name of Exhibitor/Organization:
Exhibitor/Organization Address:
Date(s) of Event:
Name of Show/Convention:
Name of On Site Contact:
Telephone:
Fax/E-mail:
Function Room:
Booth Number:
Set Up Time/Tear Down Time:
ELECTRICAL SERVICES
Quantity
Item
Daily Rate
Labor/Tax
Existing 110-20 amp circuits
$N/C
5% tax
Power strip and Extension Cord
$25.00
5% tax
20 amps, 110-208 volt circuit
$75.00
5% tax
30 amps, 110-208 volt 3PH circuit
$150.00
5% tax
60 amps, 110-208 1PH/3PH circuit
$250.00
5% tax
100 amps, 110-208 1PH/3PH circuit
$350.00
5% tax
Total
ENGINEERING LABOR FEES:
Engineers/Electrical/Lift Labor:
Regular time (8:00am-4:00pm) @ $60.00/hour
Charge for hanging banners @ $25.00 Per Banner
Engineers Overtime
Weekends, Holidays and Evenings @ $90.00/hour
Use of open clip sockets, latex or lamp cord wire, duplex or triplex attachment plugs in exhibits is prohibited.
Under no circumstances shall anyone other than the Hotel electrician make any electrical connections. The chief
electrician has the right to refuse any connection where wiring constitutes a fire hazard.
Qty
1
TELEPHONE SERVICES
Item
Daily Rate
Analog Phone Line with Outside
$125.00/day plus calls
Access, Local or Long Distance
Plus 5% Sales Tax
Shared T1 Internet Access1
$150 for first computer (IP)
$75 per computer thereafter (IP)
- IMPORTANT NOTE BELOW…PLEASE READ
– per location, booth, room, etc
Plus 5% Sales Tax
INSTALLATION TOTAL
LOCAL $ LONG DISTANCE CHARGES
Total
$
$
$
$ To Be Applied After Event
Exhibitors must supply computer(s) and pre-configured, pre-installed NIC(s) [network interface card(s)] to be compatible with
T1 service. Each computer must have a NIC card. Exhibitors will be assigned 1 IP address per computer. Exhibitors must bring all
necessary and appropriate hubs and patch cables to hook into the T1 for all under the carpet installation. Call for details. Service and
equipment are only reserved after the actual order has been received and confirmation number assigned. Not responsible for
conditions which are beyond Westin Waltham Hotel’s control. “NAT”, Internet Connection Sharing, DHCP, or other
connection sharing devises may interfere with the hotel network and therefore not allowed. This is strictly enforced and
maybe disconnected from network if used.
Rev. 09/02
Quantity
AUDIO VISUAL SERVICES
Item
Daily Rate
Labor/Tax
29” Data Monitor
$400.00
20% labor charge,
(VGA, MAC)
5% tax
½” VHS with 27” Color Monitor and
$225.00
20% labor charge,
Rolling Video Stand
5% tax
27” Color Television Monitor
$125.00
20% labor charge,
5% tax
Extension Cord
$15.00
20% labor charge,
5% tax
Power Strip
$15.00
20% labor charge,
5% tax
32” or 54” Projector Cart
$25.00
20% labor charge,
5% tax
20” Flat Screen Monitor
$450.00
20% labor charge,
5% tax
20” Regular Screen Data Monitor
$250.00
20% labor charge,
5% tax
Total
SHIPPING & HANDLING FEES
Inbound Package Handling Fees
0 to 5 pounds
$5.00 each package
6 to 20 pounds
$10.00 each package
21 to 50 pounds
$15.00 each package
Over 50 pounds
$25.00 each package
CRATES
$50.00 each crate
Pallets
$75.00 each pallet
Outbound Package Handling Fees
Guests with Own Shipping Account
Guests shipping thru Hotel’s Shipping Account

$5.00 per box
$5.00 per box (FedEx Rate + Premium)
Please make sure all boxes have the correct exhibitor name displayed and are shipped to the return address below.
All incoming boxes/packages must have correct Exhibitor name, Event Name, and Event Date, displayed on each box and
shipped to the Hotel address below.
This letter of agreement confirms that The Westin Waltham Hotel has authorization to place charges
incurred for any/all of the above requested service(s) to the credit card below:
Card Type:_____________ Card Number:
_____Expiration Date:____________
Cardholder Name exactly as it appears on card:____________________________________________________
Signature of Cardholder:______________________________________________________________________
A signed copy of this order form must be returned to the individual below at least 10 days prior to your arrival.
Ms. Stephanie Stone
Catering Sales Manager
The Westin Waltham - Boston Hotel
70 Third Avenue
Waltham, MA 02451
Phone: (781) 290-5683 Fax: (781) 890-5959
Stephanie.stone@westin.com
Rev. 09/02