On-Q Project
Management
Concept phase:
Proposal
CAB
Options
Analysis
Business
Case
Project name
Component assignment brief
(CAB)
Project Name – Component Assignment Brief
Tips for completing templates
–
Every section of the template should be addressed. If the section is not relevant to the
project, use ‘not applicable to this project’. This enables the project manager to tailor
the documentation to the needs of the project, while ensuring the knowledge areas of
project management have been addressed.
–
While deleting the guidance box streamlines the appearance of the document it is also
useful to save a version with all guidance intact. This allows you to review the guidance
again if any changes are required to the document, following review by other parties.
–
Information can be presented in table form.
–
This document should be managed in accordance with the Department of Transport and
Main Roads Recordkeeping Policy.
–
It could be useful to refer to a completed completion report as an example of how to
complete this document.
–
Templates should be completed in a language that is:
–
clear and easy to understand
–
pleasant to read
–
well-punctuated and grammatically correct.
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Department of Transport and Main Roads
Generic OnQ template
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Error! Reference source not found. Component Assignment Brief
Document control sheet
Action statement
Date
Name
Position
Action required
Due date
(Review/Endorse/Approve)
Version history
Version no.
Date
Changed by
Nature of amendment
Initial draft.
Prepared by:
Title:
Branch/District:
Division/Region:
Location:
Version no:
Version date:
Status:
DMS ref. no:
File/Doc no:
Name
Job title
Branch/District
Division/Region
Floor, street, city
0.1
dd mmmm yyyy
Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS reference number
File number/document number
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project Manager Insert Project Manager's name here
Phone
Insert phone number here
Department of Transport and Main Roads
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Component Assignment Brief approval
The following officers have approved this document.
Customer
Name
Position
Signature
Date
Sponsor
Name
Position
Signature
Date
The following officer has endorsed this document.
Name
Position
Signature
Date
Add further names as required
Department of Transport and Main Roads
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Error! Reference source not found. Component Assignment Brief
Contents
Executive summary .................................................................................................. 6
1
Introduction .................................................................................................. 7
1.1
Purpose ......................................................................................................... 7
1.2
References .................................................................................................... 7
1.3
Definitions ...................................................................................................... 7
2
Overall project .............................................................................................. 8
2.1
Project name and description ........................................................................ 8
2.2
Project Customer ........................................................................................... 8
2.3
Project Sponsor ............................................................................................. 8
2.4
Project Manager............................................................................................. 8
2.5
Objectives ...................................................................................................... 8
2.6
Scope............................................................................................................. 8
3
Component project ...................................................................................... 9
3.1
Background/current situation ......................................................................... 9
3.2
Objectives ...................................................................................................... 9
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.2.6
In scope ................................................................................................................... 9
Out of scope ............................................................................................................ 9
Related projects ......................................................................................................10
Constraints .............................................................................................................10
Urgency ..................................................................................................................10
Assumptions ...........................................................................................................10
3.3
Stakeholders ................................................................................................ 10
3.4
Impacts ........................................................................................................ 11
3.4.1
3.4.2
Internal ...................................................................................................................11
External ..................................................................................................................11
3.5
Risks ............................................................................................................ 11
3.6
Services required ......................................................................................... 12
3.7
Reporting arrangements .............................................................................. 12
3.8
Budget/timing ............................................................................................... 12
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Executive summary
–
The executive summary is mandatory.
–
Outline the strengths and weaknesses of the options considered and summarise key
justification for the recommended option.
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1
Introduction
1.1
Purpose
The purpose of this document is to:
–
provide the component area with an opportunity to plan its resource usage
–
provide the component area with an opportunity to plan its resource usage.
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delete.
Type here
1.2
References
This item lists any documents to which this document refers and could include reports on
any previous investigations carried out.
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Type here
1.3
Definitions
In the table below define any term which this document’s audience may not understand,
including specific terms, abbreviations and acronyms.
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Terms, abbreviations and
acronyms
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Meaning
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2
Overall project
2.1
Project name and description
Enter the name and description of the overall project.
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Type here
2.2
Project Customer
Enter the name of the Project Customer.
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Insert name is the Project Customer who carries responsibility for the end result of the
project.
2.3
Project Sponsor
Enter the name of the Project Sponsor.
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Insert name is the Project Sponsor who carries responsibility for the end result of the project.
2.4
Project Manager
Enter the name of the Project Manager.
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Insert name is the Project Manager who is responsible for the preparation of this document.
2.5
Objectives
A statement of what the overall project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
2.6
Scope
Statement of what is in and out of scope for the overall project.
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Type here
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3
Component project
3.1
Background/current situation
Provide a brief history to bring the reader up to speed on the subject matter of the
component project including a brief history.
Describe here the current situation and the problems along with their associated impacts on
internal and external stakeholders. This section should describe the history of the component
project.
It should include details of:
- Who initiated the component project and how it was initiated
- Identify the impact of problems/issues over time
- Describe any other initiatives carried out previously to address related issues.
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Type here
3.2
Objectives
A statement of what the component project is expected to achieve including potential
benefits based upon the current state of knowledge and understanding.
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Type here
3.2.1
In scope
This defines the component project boundaries. The scope outlined in any previous
document should be confirmed here or updated as necessary. List all items that are
included in the scope of this project.
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Type here
3.2.2
Out of scope
List identified items that will not be delivered as part of this component project. This is most
important as it specifies items which will not be undertaken as part of the component project.
This assists in managing/avoiding scope creep. The importance of individual out of scope
items should be mentioned. Such items may pose significant risks to the project if they are
not done at all by others. This may create risks for the project which need to be recognised
and managed.
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3.2.3
Related projects
List any related projects or proposals affecting this component of the project (whether past,
current or planned) and their relationship to this component. Such projects may pose
significant risks to the overall project if they are not done at all by others or not completed in
time. This may create risks for the overall project which need to be recognised and
managed.
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Type here
3.2.4
Constraints
Restrictions that will limit the way the objective is to be achieved (describe anything that
might impact on the successful development and/or implementation of the component
project). This may include restrictions on budget / funding, political issues, limited resources
to work on the component project, timing constraints or constraints on the implementation of
the outcomes of the project.
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Type here
3.2.5
Urgency
Identify the urgency of the project stating reasons.
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Type here
3.2.6
Assumptions
List all assumptions made in producing this document.
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Type here
3.3
Stakeholders
List anyone with an interest in the component project, including internal stakeholders (from
regions/districts/divisions/branches within the department) and external stakeholders.
Findings may be expressed in tabular form (as below) if considered appropriate.
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Stakeholder
Department of Transport and Main Roads
Responsibility
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Interest/context
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3.4
Impacts
This can be completed in narrative or table format.
Identify areas of potential impact, the nature of impact and who will be impacted (internal and
external).
Include both the impacts envisaged during the life of the project (that is, costs, disruptions,
temporary arrangements, and so on) and ongoing impacts resulting from the project’s
product/deliverables.
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Type here
3.4.1
Internal
This item describes when, where and how the project will impact on areas within the
department and should include an outline of both positive and negative influences. Consider
here the culture change and change management aspects that will be needed to introduce
the proposed changes the project will bring. Impacts on staff and likely staff attitudes need
to be considered as well as the impacts on the business.
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Area within the department
3.4.2
Nature of impact
External
This item describes the impact that the project will have outside the department and includes
both positive and negative impacts on external stakeholders.
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Area external to the
department
3.5
Nature of impact
Risks
Identify the risks associated with the component project development and implementation.
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3.6
Services required
Identify the services to be provided by the component project to the overall project.
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3.7
Reporting arrangements
Establish the reporting arrangements between the component project staff, the overall
project staff, project stakeholders and the overall project team. This could be described in a
component project organisational diagram.
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Type here
3.8
Budget/timing
Provide high level indication of activities, timings and budget for the component project.
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Type here
When all information has been put into this document and the guidance text boxes have
been deleted, it will be necessary to reformat the document taking out any blank lines. Once
this is done, right click mouse in the table of content, click Update Fields, Update entire
table, then click OK. This will update the table of contents to show the new page numbers.
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