CARDIFF AND VALE NHS TRUST
YMDDIRIEDOLAETH GIG CAERDYDD A’R FRO
Programme Project Board
12 July 2006
Agenda Item 3.2
Programme for Health Services Improvement in Cardiff and the Vale of Glamorgan
Progress Report – Resources Group
Summary and Action Required
This brief report seeks to update the Project Board in respect of the Resources Group’s work
to date and planned activities. The Resources Group has met once.
The Programme Project Board is asked to note this update for information.
Background
The Resources Group has been set up as a sub-group of the Programme Project Board with the
overall objective of ensuring that the programme is taken forward within the wider resource
framework within which services must be delivered. Specifically in terms of workforce,
information management and technology, estates and finances.
Progress to Date
The Resources Group has met once on the 15th May where the Terms of Reference were
considered and agreed in the light of the overall project structure. These are attached for
reference as appendix 1.
At this meeting it was agreed that the work of the group would reflect the timescales outlined in
Designed for Life, with each of the four subgroups, finance, IM&T, workforce and estates tasked
with undertaking two initial work streams, a assessment, using 2005/6 as the year against which
baselines would be set, and a piece of work considering the impact of national and local policies
on resources over the duration of the project.
A workshop is to be held on the 20th July 2006 which will bring together and review the
outcomes of the above two elements of work and agree further progress further in supporting
the programme. Preparations for the workshop are now underway.
Of note the resources group felt that it would be helpful if the OD issues associated with the
overall programme could be considered by the Project Board and not confined to the workforce
workstream.
Programme Project Board
Progress Report
Resources Group
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12 July 2006
External Consultancy Support to Cardiff and Vale of Glamorgan Strategic Service
Redesign
Following a formal fee bid process the Programme Project Board is asked to note the
appointment of RKW as external consultancy to support the programme. RKW will work with
programme partners and key stakeholders in developing demand and capacity models. RKW
have extensive background of working with large organisations, \most recently in Wales with
colleagues in Gwent supporting the development of their clinical Solutions work. RKW’s work
with the programme within Cardiff and the Vale of Glamorgan will include data collation,
benchmarking, service and financial modelling, impact assessment, service optimisation advice
and strategic support to the change process. A series of meeting with key individuals and
groups associated with the programme is now being co-ordinated in order to begin this work.
Action Required
The Programme Project Board is asked to:


Note the progress made by the Resources Group to date and planned further action.
Note the planned workshop on 20th July
Paul Davies
Interim Chair, Resources Working Group
Programme Project Board
Progress Report
Resources Group
Page 2 of 5
12 July 2006
CARDIFF AND VALE NHS TRUST
YMDDIRIEDOLAETH GIG CAERDYDD A’R FRO
Programme For Health Service Improvement in Cardiff and the Vale of Glamorgan
Resources Group
Draft Membership and Terms of Reference
Role and Responsibility
To ensure that the proposals for improving services in Cardiff and Vale are underpinned and
informed by a shared understanding of the wider resource framework, including workforce,
estate, financial and IM&T.
Draft Terms of Reference for the Group are:
1. Establish a baseline to describe the long-term financial, workforce, estates capital
planning and IM&T issues facing the community using 2005/06 data.
2. Establish known influences outside the local health community which will impact on
resources over the lifetime of the Programme – eg national frameworks and policies,
milestones and targets within Designed for Life, emerging commissioning models,
workforce changes.
3. Identify the constraints and opportunities identified in (1) and (2) and establish
appropriate frameworks to resolve these through improved efficiency, new ways of
working etc.
4. Support and challenge the Programme for Health Services Improvement (PHSI)
Programme Board by testing the financial, workforce, estate capital planning and IM&T
implications of emerging service models / options.
5. Oversee responsibility for commissioning the external consultancy support for strategic
service redesign to support the Programme and monitoring of the subsequent contract
through liaison with the Programme Director.
It is expected that the Group will manage a number of key work streams
Capital and Estates
Programme Project Board
Progress Report
Resources Group
Workforce
Finance and
Performance
Page 3 of 5
IM&T
12 July 2006
Capital and Estates Work Stream (Lead: Director of Development, Cardiff and Vale NHS
Trust)
Key Tasks
1. To ensure that existing service and estates strategies for the Trust, LHBs and stakeholders
are established as a baseline for the consideration of all future capital investment
2. To identify learning from areas of best practice and innovation relevant to the planning of
estate.
3. To identify the framework and opportunities for meeting the clinical models identified by the
clinical workstreams.
4. To ensure that appropriate estates and capital investment advice is available to all projects
and plans within the programme, including the provision of advice on investment options for
the future delivery of proposed service models
Workforce Work Stream (Lead: Director of HR, Cardiff and Vale NHS Trust)
Key Tasks
1. To provide profiles of the current workforce in terms of numbers, professional group, skill
mix, age profile, work location for priority areas on a whole systems basis, including key
performance indicators
2. To provide a source of best practice and innovation in workforce advice incorporating
national policies and targets.
3. To provide, where appropriate practical support for the development of new and extended
roles
4. To provide expert advice to the Clinical Service Planning Group on workforce issues related
to new service models – specifically opportunities and constraints
Finance and Performance Work Stream (Lead: Director of Finance, Cardiff and Vale NHS
Trust)
1. To clarify the long term financial and workforce issues facing the community
2. To provide baseline information on performance, demand and capacity to inform service
planning
3. To ensure that the national resource planning agenda and emerging commissioning models
are considered as part of the long term financial plans.
4. To identify the framework and opportunities for meeting the clinical models identified by the
clinical workstreams.
5. To support and challenge the PHSI Programme Board by testing the financial implications of
emerging service models and options
IM&T Work stream (Lead: Director of Development, Cardiff and Vale NHS Trust)
Programme Project Board
Progress Report
Resources Group
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12 July 2006
1. To assess the information and communication technologies currently in place, including
planned developments in order to understand existing capacity and to identify areas
requiring development;
2. To review existing information systems (collection, storage and access/distribution) in order
to understand existing capacity and to identify areas requiring development;
3. To identify and evaluate the resourcing and structural impact of national projects including
“Informing Healthcare” and “Making The Connections”;
4. To consider how technology can support future care models, and ensure that this is
considered within the proposed service models.
Proposed Membership of the Resources Group
Chair Director of Finance, Cardiff LHB
Deputy Director of Finance
Director of Finance
Director of Finance
Director of HR &OD
Director of Development
Principal Assistant Finance
Director
Director of Business &
Improvement
Director of Operations
LHB HR Lead
Cardiff LHB
Vale LHB
Cardiff and Vale NHS Trust 1
Cardiff and Vale NHS Trust2
Cardiff and Vale NHS Trust34
Cardiff and Vale NHS Trust
Vale LHB
Cardiff and Vale NHS Trust
Cardiff LHB
Administrative Support to be provided by Chair’s office (Cardiff LHB)
Chair – Finance and Performance Workstream
Chair – Workforce Workstream
3 Chair – Capital and Estates Workstream
4 Chair – IM&T Workstream
1
2
Programme Project Board
Progress Report
Resources Group
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12 July 2006