OFFICE OF FRATERNITY AND SORORITY LIFE
UNION AND STUDENT ACTIVITIES
STUDENT AFFAIRS
FRATERNITY AND SORORITY BILLING PROGRAM
POLICIES AND PROCEDURES – SPRING 2014
INTRODUCTION
The Fraternity and Sorority Billing Program provides an opportunity for chapters to bill you for various fees related
to the operation of your fraternity or sorority. For example, a fraternity can bill you for housing fees, meal plan fees,
chapter dues, housing deposits, initiation fees, and chapter parlor or out-of-house fees. A sorority chapter can bill
you for chapter dues, initiation fees, etc. using the program.
POLICIES AND PROCEDURES
The following policies and procedures govern this program:
1) Invoice Due Date – Spring 2014
The invoice due date for the Spring 2014 semester will be February 28, 2014.
2) Viewing Fraternity / Sorority Bill On-Line:
The Fraternity and Sorority Bill is different from the student’s ELion account; therefore, YOU AND/OR YOUR
PARENTS CANNOT VIEW YOUR FRATERNITY OR SORORITY BILL ONLINE.
3) Fraternity and Sorority Billing Authorization Form (see attachment)
In order to participate in the program, you must complete the Fraternity and Sorority Billing Authorization
form. You will not be billed if this completed form is not on file in the Office of Fraternity and Sorority Life and the
Bursar’s Office. Once the form has been completed, you may be billed by your fraternity or sorority for the
duration of your enrollment at the University. The form will no longer be completed each semester. If you are
abroad or not in residence in the State College area, the chapter treasurer will forward the materials to you
electronically. You should complete the materials and return them directly to the Office of Fraternity and Sorority
Life electronically. The completed materials must be received from your Penn State email account which will
serve as an electronic signature.
4) Financial Aid / 529 College Savings / Investment Account:
If you receive financial aid or are using a 529 College Savings or Invest Account to pay for fraternity fees, you
may delay making payment on your fraternity or sorority invoice until the financial package / payment has been
processed; however, this delay can be no more than thirty (30) days. Extensions or exceptions to this
policy will not be granted. Please be familiar with the following policies:
a. The Bursar’s Office will not deduct your fraternity or sorority charges from your financial aid package.
b. If you have money left over in your financial aid package after your University fees have been paid, the
Bursar’s Office will send you a refund check. You will then need to send your fraternity or sorority payment
with your invoice back to the Bursar’s Office for credit.
d. You or your parent should send an email directly to the Office of Fraternity and Sorority Life at
eus15@psu.edu BEFORE January 17, 2014 to notify OFSL that you have financial aid money pending.
e. In the email, the following information should be provided:
1) the student’s name,
2) the student’s ID number,
3) name of the fraternity or sorority.
5) Delayed Payment Option:
OFSL offers a Delayed Payment Option opportunity where you delay making your full payment until March 31,
2014. In order to set-up a Delayed Payment Option, the following directions should be followed:
b. You or your parents should send an email directly to the Office of Fraternity and Sorority Life at
eus15@psu.edu BEFORE January 17, 2014. A Delayed Payment Option cannot be arranged after
this date.
c. In the email, the following information should be provided:
1) the student’s name,
2) the student’s ID number,
3) name of the fraternity or sorority, and
4) the exact date the full payment will be made (please note that the full amount due must be paid no
later than March 31, 2014)
d. OFSL will respond to your email to confirm the arrangement.
e. Late fees will not be added to your account unless you fail to make your payment as agreed upon in your
request.
f. Your entire fraternity or sorority invoice must be paid by March 31, 2014.
6) Billing Invoices:
The Office of Fraternity and Sorority Life will mail invoices to your home address or the chapter Treasurer will
hand-deliver your invoice to you. The invoice will specify a payment date for all payments to be made.
Please remember that it is your responsibility to inform your parents about this program.
If an invoice is not received at home, you should notify the Office of Fraternity and Sorority Life that the
invoice was not received so that a replacement invoice can be obtained.
7) Transaction Fees:
The original program transaction fee to use the program is $10.00 per member billed for the Spring 2014
semester. An additional $10.00 transaction fee is charged for late fee transactions and for any other
transactions posted to your account.
8) Late Fees:
A late fee of $50.00 will be assessed to your account if the full amount has not been paid by the due date. An
additional $10.00 transaction fee will also be charged to the student at this time for a total fee of $60.00. It is
your responsibility to notify OFSL in a timely manner if you or your parents have not received your
chapter’s invoice. OFSL CANNOT remove a late fee because you or your parents claim the invoice was
not received.
9) Additional Charges (Chapter Fines. etc.):
Chapters may add additional charges during the semester to your account for fines, damages, etc.
10) Questions?
If you or your parents have any questions about this program, you should do the following:
a. Please…..DO NOT call the Bursar’s Office for any reason!
b. Instead, please contact your fraternity or sorority Treasurer and s/he should be able to answer your
questions.
c. Or, please contact the Office of Fraternity and Sorority Life at 814-863-8065.
d. Again, DO NOT call the Bursar’s Office.
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