DRAFT
FACULTY MANUAL
Irvine Valley College
5500 Irvine Center Drive
Irvine, CA 92618
(949) 451-5100
http://www.ivc.edu/
Prepared by the Office of Instruction
Dr. Craig Justice
Vice President of Instruction
IN THE PROCESS OF BEING REVISED DATED: 08/02/07
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 1 of 62
TABLE OF CONTENTS
TABLE OF CONTENTS .......................................................................................................................... 2
INDEX ........................................................................................................................................................ 3
INTRODUCTION: A BRIEF HISTORY OF THE COLLEGE .......................................................... 4
INFORMATION FOR IRVINE VALLEY COLLEGE FACULTY ................................................... 5
INSTITUTIONAL EDUCATIONAL STUDENT EDUCATIONAL GOALS AND OUTCOMES 11
INSTRUCTION ....................................................................................................................................... 12
SUPPORT SERVICES ........................................................................................................................... 17
ACADEMIC AND COLLEGE GOVERNANCE ORGANIZATIONS ............................................. 20
APPENDIX I – CLASSROOM & OTHER ROOM INFORMATION ............................................. 21
APPENDIX II – FORMS & IMPORTANT DOCUMENTS (ONLINE) ........................................... 22
APPENDIX III – GLOSSARY (ACADEMIC) .................................................................................... 43
APPENDIX IV – BOARD POLICY 4310 – ACADEMIC CHAIR DUTIES & RESPONSIBILITIES
............................................................................................................................................................. 45
APPENDIX V – ADMINISTRATIVE REGULATION 5401 – STUDENT CONDUCT ................. 47
APPENDIX VI – ADMINISTRATIVE OFFICES LOCATION AND TELEPHONE
INFORMATION ............................................................................................................................... 56
APPENDIX VII – VOICE MAIL INSTRUCTIONS ........................................................................... 57
APPENDIX VIII – IVC EMPLOYEE DIRECTORY ......................................................................... 58
APPENDIX IX – ACADEMIC CALANDAR ..................................................................................... 62
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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INDEX
Online Public Access Catalog
OSH Banked Leave Request Form
OSH Banking/Leave
A
G
Absence Verification
5
Absence Verification Form
23
Academic and College Governance
Organizations
20
Academic Calendar
62
Academic Employee Master Agreement
2004-2007
22
Academic Senate
20
Administrative Offices Location and
Telephone Information
56
Administrative Regulation 5401—
Student Conduct
47
Application Support
18
Glossary (Academic)
43
Grade Collection Documents
8
Grade Grievance Policy and Procedure
13
Grade Posting
8
Grading Policy
14
Guest Speaker
10
History of the College
Honors Study
Board Policy 4310—Duties &
Responsibilities of the Department
Academic Chair
45
C
Census Date
10
Change of Address
6
Change of Salary Classification
6
Class Contact Hours
12
Class Roster
9
Class Scheduling
8
Classroom & Other Room Information
21
Classroom Protocol
19
Contracted Class Instructional
Agreement
25
Course Cancellation
8
Credit/No-Credit
12
Curriculum and Technology –
CurricUNET
12
D
18
18
Incident Report
Independent Studies
Independent Study Form
Information Update Form
Institutional Educational Goals and
Outcomes
2007-08
Instructional Computing Labs
Instructional Evaluation
Internet Architecture
42
15
36
32
11
18
16
18
K
Key Requests
12
Late Add Permit Card
Learning Assistance Center
Leave - Sick
Leave - Absences
Leave - Bereavement
Leave - Industrial Illness and Injury
Procedures
Leave - Personal Necessity
Library
Library Hours
24
17
6
5
5
5
6
17
17
18
20
30
27
26
12
12
22
9
7
9
10
18
R
Recycling
Registration Procedures
Reimbursement Claim for Use of
Personal Auto
Request for Approval of Coursework
Request for Guest Speaker
Requesting Transportation Vehicles
Reserve Collection
19
9
38
39
40
19
17
S
Standards of Performance
State Funding
Student Absences
Student Identification Number
Students —Adding
Students—Dropping
16
10
16
16
8
8
Mailboxes
Master Calendar Requests
Media Services
Minimum Enrollment
Multiple Field Trip Request Form
9
18
18
8
28
18
O
Off-Campus Special Facilities
Regulations
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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18
18
18
16
16
18
18
U
6, 41
V
Voice Mail
Voice Mail Instruction
16
57
W
N
Network/Desktop Services
Technology Help Desk
Technology Services
Telephone System Administration
Testing
Textbooks and Teaching Materials
The Computerized Maintenance
Management System-Work Order
Requests
TV/Production
Unpaid Workload Exchange
F
Facilities Management
Faculty Association
Field Trip Insurance Waiver Form
Field Trip Request Form
Field Trip Request Procedures
Field Trips
Final Examination
Forms
Parking Regulations and Permits
Payroll Procedures
Positive Attendance Class
Priority Add List
Publications and Graphics
T
M
12
58
P
9
L
E
Emergency Procedures
Employee Directory
Evening Administrator Manual
Schedule
4
16
I
B
Distance Education
Duplicating Services
H
17
34
6
Warehouse/Courier Services
19
Workload Banked Leave Request Form
34
Workload Banking Program
6
Workload Banking Request Form
33
9
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INTRODUCTION: A BRIEF HISTORY OF THE COLLEGE
The South Orange County Community College District (formerly known as Saddleback Community College District) was
formed by a vote of the electorate in 1967, and its first college, Saddleback, opened in Mission Viejo in 1968.
In January of 1979, Saddleback branched to the north with the opening of a satellite campus in Irvine, in order to better serve
the rapidly growing northern portion of the District. The land for the new campus, located at the intersection of Irvine Center
Drive and Jeffrey Road was purchased from the Irvine Company.
In 1985 Saddleback North Campus became a separate college, the 105 th community college in California, with an enrollment of
5,000 students and was renamed Irvine Valley College (IVC). In 1987, the District purchased an additional 20 acres of land
adjacent to the college, completing the 100-acre goal for the IVC campus.
In 1988, IVC received accreditation as an independent institution in a multi-college District.
IVC presently occupies 60 acres of its 100-acre site with several new campus facilities planned. The college’s 122 full-time
and 270 part-time instructors, along with its 23 full-time administrators and managers, and its 144 classified staff members
serve over 13,000 students.
The college offers a full complement of programs, from the traditional liberal arts and sciences to some of the most advanced
technologies in career preparation programs. It has established a reputation for excellence within the community and among
the growing student population.
All instructional programs at the college are housed within eleven academic schools, each locally administered by a dean.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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INFORMATION FOR IRVINE VALLEY COLLEGE FACULTY
Absences
All instructor absences must be reported as soon as possible. Please call the appropriate school office before 5:00 p.m. If after
5:00 p.m., call the switchboard (see chart below). When an absence has been reported to the switchboard, leave a message
with the appropriate School Assistant to ensure the absence is properly recorded. Prior arrangements for the use of substitutes
must be coordinated with the appropriate dean.
An Absence Verification form will be placed in the instructor’s mailbox/file (see page 9). This form must be completed and
returned to the appropriate assistant as soon as possible but no later than the last day of the month in which the absence
occurred. Failure to complete the Absence Verification form may result in withholding of salary.
A School Assistant will post a “class dismissed” sign for any cancelled class due to absence. Any additional information the
instructor wishes to provide (assignments, test dates, etc.) may also be posted at this time.
Day
Monday through Friday
School of Business Science
School of Fine Arts
School of Counseling
School of Health Sciences, P.E., & Athletics
School of Humanities & Languages
School of Library Services
School of Life Sciences & Technologies
School of Mathematics, Computer Science & Engineering
School of Physical Sciences & Technologies
School of Social & Behavioral Sciences
Emeritus
Switchboard Operator Monday thru Friday
Monday/Tuesday/Thursday
Campus Police (24 hrs)
Time
8 am– 5:00 pm
8:00 am–5:00 pm
5:00 pm-10:00 pm
Contact
(949) 451-5310
(949) 451-5453
(949) 451-5251
(949) 451-5398
(949) 451-5232
(949) 451-5717
(949) 451-5238
(949) 451-5450
(949) 451-5561
(949) 451-5310
(949) 451-5382
(949) 451-5100
(949) 451-5234
An absence verification form showing the date of absence, number of hours and reason for absence should be signed and
turned into the respective school within the payroll period. If you are absent due to illness or injury for longer than five (5)
days, prior to returning to class, a statement by a licensed physician, or evidence of treatment, may be required. The Board of
Trustees may require a statement from a physician at any time regardless of the duration of absence. The Payroll Office
maintains records pertaining to vacation; compensatory time, sick leave, and personal necessity leave for all employees of the
District.
Bereavement Leave
All faculty members are entitled to a maximum of three (3) consecutive weekdays of paid leave of absence, or a maximum of
five (5) consecutive weekdays if travel of more than 200 miles is involved, for each occurrence on account of the death of any
member of his/her immediate family. This leave is not deducted from sick leave. Bereavement leave taken by an associate
faculty member would also take into consideration the number of days the instructor is assigned per week. For example, if an
associate faculty member were only assigned one evening per week, the maximum bereavement leave would be for that one
day.
Industrial Illness and Injury Procedures
All faculty members are entitled to District-funded workers’ compensation medical and disability benefits should an injury or
illness occur due to work-related cause. Please be aware of, and follow through, on the responsibilities listed for reporting
industrial illness and injuries for workers’ compensation benefits. The Risk Management Coordinator, Mr. Earl Pagal, can be
reached at (949) 582-4512 to answer any questions.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Personal Necessity Leave
All faculty members are entitled to use up to six (6) assignment days of paid leave during each academic year for personal
necessity. Personal necessity leave is deducted from sick leave, provided enough sick leave has accrued. Personal necessity
takes into consideration the number of hours the instructor is assigned per week, i.e. proportional share. “Personal Necessity”
means any business endeavor or activity, which cannot be conducted before or after the teaching day, without causing undue
inconvenience to the faculty member. The same policy applies to Jury Duty.
While Personal Necessity Leave is allowed during the contract year, it is not allowed during the summer.
Sick Leave
All faculty members accrue sick leave based on the following formulas:
Full-time faculty sick leave accrual is based on the overload earned, up to ten (10) days per year (spring and fall semesters
only).
Associate faculty accrue sick leave based on the following formula:
.0558 Hours Sick Leave Per Hour Paid
Unused sick leave accrues from each academic year to the next. At the beginning of each semester, all faculty members will
receive a sick leave allotment credit equal to the appropriate entitlement for the semester. Information regarding the amount of
sick leave accrued is available through the Payroll Office at (949) 582-4890.
Unpaid Workload Exchange
Each division will maintain a pre-approved agreed upon substitute list approved by the Dean or the School Chair of the
division and the Vice President of Instruction/Vice President of Student Services.
The faculty members who request an exchange must submit the request in writing and the request must be signed by both
parties. (Form, Appendix II, page 41.)
It is agreed that the exchange is on an hour-for-hour. The exchange must be completed within the same academic year.
A faculty member may participate in no more than four (4) unpaid exchanges during any academic year. Unpaid faculty
exchanges will not affect regular compensation or leaves as referenced in the contract Article XXIX Leaves.
Workload Banking Program
Workload Banking Program Forms are available on the Office of Instruction Web site. (Workload Banking Request and Leave
forms, see Appendix II, page 33.)
Change of Address
Information Update Forms (PER 002) are available from the School Assistants or can be printed from the Office of Instruction
Web site by clicking Forms.
Change of Salary Classification
Upper division or graduate course work completed in an instructor’s major teaching area and taken at an accredited college or
university may be applied toward salary schedule reclassification. Course work taken outside an instructor’s primary teaching
area, including lower and upper division credits, will not be applied toward salary schedule reclassification without the advance
approval of the Vice President of Instruction.
Written notification of an anticipated change in salary must be submitted to the Office of Instruction no later than June 1 to be
effective the following year (the fiscal year is from July 1 to June 30). All courses to be considered for reclassification must be
completed by September with a grade of “C” or higher. Official transcript(s) verifying credit earned must accompany the
reclassification request. Official transcript(s) for courses completed during the summer must be submitted by October 15.
(Request for Approval of Coursework Form, see Appendix II, page 39.)
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Payroll Procedures
Lead Person
A-D
E-K
L-Q
R-Z
Manager
Admin Asst.
PAYROLL CONTACT PERSON
Dar Collins
Kathe Nunez
Bernie Santana
Cathy Greenough
Wendy Rayburn
Laura Abrams
Vacant
PHONE NUMBER
(949) 582-4892
(949) 582-4893
(949) 582-4891
(949) 348-6010
(949) 582-4888
(949) 582-4889
(949) 582-4890
During the fall and spring semesters, payroll is divided into five equal payments, issued by the District Payroll Department on
the last working day of the month. During the summer there are two sessions paid July 31 st and August 29th and the payment
depends on the timeframe when the class meets.
FULL-TIME FACULTY
Fall Pay Dates
Spring Pay Dates
August 31, 2007
January 31, 2008
September 28, 2007
February 29, 2008
October 31, 2007
March 31, 2008
November 30, 2007
April 30, 2008
January 2, 2008
May 30, 2008
PART-TIME AND OVERLOAD (OSH)
Fall Pay Dates
Spring Pay Dates
September 28, 2007
February 29, 2007
October 31, 2007
March 31, 2008
November 30, 2007
April 30, 2008
January 2, 2008
May 30, 2008
January 31, 2008
June 30, 2008
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FACULTY DUTIES AND RESPONSIBILITIES
Adding Students
The Add Permit Code (APC) allows students to enroll in classes after the class is closed, or after the class starts to meet. The
system makes it easy for instructors to control access to their classes, and is a huge benefit for students since they can use the
APC code to enroll online and no longer have to stand in lines at the beginning of the semester.
Each APC code is a randomly generated 4-digit number that is assigned to a class and can only be used once; each student will
get a unique code. Instructors log into MySite to quickly and easily create the number of APC codes that they wish to
distribute, simply by clicking on "Create/Manage APC Codes" on the "Work" page in MySite. The system will prompt the
user for the number of codes needed for each class, and print APC slips that contain detailed instructions for the students.
Instructors can also set an expiration date for each code to ensure that the student enrolls in their class within instructor’s
personal guidelines, however the expiration date of an APC cannot extend beyond the course census date (the 20% point of a
class).
For more information, log into MySite, click on the link mentioned above and click on "APC FAQ." It lists all of the
Frequently Asked Questions about this system. For further information, contact the Admissions Office.
Late add permit forms (Appendix II, page 24), utilized for registrations that are executed after the census date, customarily
the fourth Monday of instruction (for full-term classes and after the first week of classes for 8-week or shorter classes). The
late add cards are available only to instructors from the dean or Office of Admissions and Records; students may not request
late add permit cards (see State Funding, page 10). Please do not send your students to the Office of Instruction or Office of
Admissions and Records to request a late add card. Late adds will not be processed where the students first date of attendance
is after the census date for the class (the 20% point). Please ensure the correct first date of attendance is recorded on the late
add card. Late add cards are considered only by petition after 30% of the class has passed (the “W” date), and are not
likely to be approved.
Class Scheduling (Times, Dates, and Locations)
Classes are required to meet at the scheduled time, date, and location. Any change in time, date, or location must receive prior
approval from the Vice President of Instruction. (See your School Assistant.)
An instructor requiring a class meet at an unscheduled time, date, or location due to a field trip must submit a Field Trip
Request form, at least two weeks in advance of the trip, to the Dean and the Vice President of Instruction (see Field Trips,
page 12).
Course Cancellations
The minimum enrollment for an Irvine Valley College class is 22 students. Classes may be cancelled within the first two
weeks of a full-semester course if the enrollment is below 22.
Dropping Students
Faculty members are required by Title V to drop students who fail to attend their class. Instructors are able, at their discretion,
to drop students who do not continue with their class up to the 65% point of the class. Both instructor-initiated drop actions
occur online in the “Work” area of your MySite account.
Grade Collection Documents
Grade collection documents are available online only. Instructors will receive memoranda from the Office of Admissions and
Records to kick-off the grade collection process. Questions regarding grade issues should be referred to the Registrar’s Office.
Grade Posting
Grade posting is not permitted in any form. This includes use of student ID# or social security #, etc. Students may
request grades be mailed by providing the instructor with a self-addressed, stamped envelope. It is the responsibility of the
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instructor to mail requested grades; school assistants DO NOT mail grades or inform students of their grades. Students can
view their grades in MySite at http:www.ivc.edu as soon as the information has been collected and processed by the Office of
Admissions and Records. When the grades are submitted online (through the Faculty MySite) students are automatically
notified via their college email address that their grades are available when processed. The signature sheets are critical to the
processing of student grades and grades are not posted without them.
Keys
A form for requesting keys to classrooms, equipment cabinets, etc. may be found on the Office of Instruction Web site (see
Appendix II, page 22) or requested from the appropriate school office. If a key is not available when needed, Campus Safety
or Facilities and Maintenance personnel will lock/unlock rooms and cabinets upon request. Campus Safety may be reached by
calling x5200; Facilities and Maintenance may be reached by calling x5255. Adjunct faculty cannot request keys.
Mailboxes/Files
All instructors are provided with individual mailboxes/files located in the faculty offices in Buildings A 200, B 200, and PE
(Gymnasium). Emeritus Institute instructor mail files are located in the Administration Building (Building A 100).
Mailboxes/files are a principal means of communication with instructors; faculty notices, campus memorandums, grade cards,
class rosters, student add/drop forms, and other important materials and information will be placed there.
All faculty are provided an email address upon employment. This method of communication is becoming one of the dominant
processes and the use of email is strongly encouraged.
Off-Campus Special Facilities Regulations
Off-campus classes must begin and end as scheduled. Classrooms at off-campus sites must not be left unattended, as
custodians do not lock rooms until published dismissal times. Off-campus sites are to be left in the condition in which they are
found. Books, papers, projects and other possessions of the original occupants must not be disturbed. All windows and doors
are to be closed when leaving the area.
Smoking, eating, and drinking anything other than water, at off-campus sites are strictly prohibited. It is the
instructor’s responsibility to enforce this rule.
Parking is to be in authorized locations only; violations may result in ticketing.
Parking Regulations and Permits
Staff parking permits, valid at both Irvine Valley College and Saddleback College may be purchased at the Campus Safety
Office. This permit authorizes parking in all designated parking spaces excluding carpool, disabled, and metered areas. All
vehicles parked in other than metered spaces must have a valid parking permit displayed. Violators will be cited.
Positive Attendance Class
Positive attendance classes are those classes identified as open entry/open exit, “0” unit classes, or any class that overlaps terms
(i.e., starts in fall and ends in spring). Accurate and complete accounting of student attendance in such classes is required at
each class session. A Positive Attendance Roster, to record student attendance, is included with the class roster (both rosters
are available on online) and must be turned in with the Permanent Roster/Grade Collection Receipt at the end of each class to
the Office of Admissions and Records.
Registration Procedures
Prior to the beginning of each semester, Irvine Valley College holds formal registration. A Class Roster is available online for
each instructor to download and print. Any student whose name does not appear on this class roster is required to provide the
instructor with evidence of enrollment in the form of a computer printout of his/her class schedule. You may view the most
up-to-date roster by downloading a copy from the Faculty MySite web page located within the IVC web page
http:www.ivc.edu. Any student unable to provide evidence of such enrollment should be referred to the Office of Admissions
and Records, and should not remain in your class. Instructors should add eligible students to the class by using APC codes
available in the “work” area of MySite.
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Students not officially registered are not permitted to attend class at any time.
Priority Add List
An Instructor may make a request to the appropriate School Dean to have priority add lists available for a class(es). Priority
Add lists can be accessed through MySite.
Guest Speaker
A Guest Speaker form (Appendix II, page 22) must be completed and submitted to the Chancellor/College President/Provost,
as appropriate, for notification at least 3 days prior to any speaker coming on campus (See Board Policy and Administrative
Regulation 6140). The Board of Trustees will be notified at each Board meeting about any speakers who have been invited to
speak and/or who have spoken since the last Board meeting. Travel expenses or honoraria for speakers may be paid only under
the following circumstances:

Any travel expense or honorarium must be recommended by the Chancellor/College President/Provost and submitted
to the Board for approval prior to any district reimbursement of travel expenses or payment of honorarium.

Any staff representative who invites a speaker is responsible for getting prior Board approval or for informing a
speaker that prior Board approval is required before payment can be made. No staff representative shall be authorized
to bind the Board with regard to payment. It is the responsibility of the staff representative to assure that the speaker
fill out a W-9 form and it is submitted to the District Business Office prior to payment. The District Business Office
will not release payment until the speaker’s W-9 form is on file. The W-9 form is available on MySite under FormsAccounting.
This Speaker form must be submitted by hard copy, as well as, electronically to the Chancellor/President/Provost, as
appropriate, for Board approval of Honorarium/Travel expenses.
State Funding
The census date (generally the 16th day of instruction for full-term classes, or the end of the second week of classes of each
semester) is the report date for the number of full-time equivalent students (FTES) for full-term classes for that semester or
session. FTE determine the amount of funding Irvine Valley College receives from the state. The District is not funded for
students added to classes after the census date. Instructors should consider this when issuing Late Add Permit cards (see page
8). This does not apply to positive attendance classes as described above. Please ensure when using the Late Add Permit
that the correct first day of attendance is recorded. If that date is prior to census, we will be able to receive funding for that
student.
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INSTITUTIONAL EDUCATIONAL STUDENT EDUCATIONAL GOALS AND OUTCOMES
IVC Institutional Educational Student Educational Goals and Outcomes: 2007-08
IVC Institutional Educational
Goals
Communication Skills1
Critical Thinking, Problem
Solving2, and Information
Access and Analysis3
Global Awareness4
Aesthetic Awareness5
Personal, Professional and
Civic Responsibiliites6
1
2
3
4
5
6
Institutional Student Learning Outcomes
Because individual IVC courses contribute to one or more areas of the five Institutional
Goals, students completing programs at IVC will be able to…
 Communicate effectively when speaking, writing, and presenting to a variety of
audiences and with a variety of purposes.
 Engage in critical and creative thinking to solve problems, explore alternatives,
and make decisions.
 Develop comprehensive, rational arguments for ethical positions and describe
the implications for the individual and the larger society.
 Apply mathematical approaches and computational techniques to solve
problems to manipulate and interpret data, and to disseminate the data,
methodology, analysis, and results.
 Apply the fundamentals of scientific inquiry to real-life and hypothetical
situations.
 Use a variety of media, including computer resources, to access, organize,
evaluate, synthesize, cite, and communicate that information.
 Demonstrate and observe sensitive and respectful treatment of diverse groups
and perspectives.
 Demonstrate an awareness of historical and contemporary global issues and
events.
 Make use of a variety of critical methods to analyze, interpret, and evaluate
works of literary, visual, and performing art.
 Identify and recognize opportunities to participate in the creative arts as an
artist, performer, or observer.
 Recognize and historic and cultural role of the creative arts in forming human
experience.
 Identify and recognize opportunities to address civic and environmental needs.
 Promote physical and mental well-being; self-management; maturity; and
ethical decision-making.
ACCJC Accreditation Standards Equivalents: Oral and written communication; Interpersonal communication skills
ACCJC Accreditation Standards Equivalents: Critical analysis/logical thinking; Ethical principles; Scientific and
quantitative reasoning
ACCJC Accreditation Standards Equivalent: None
ACCJC Accreditation Standards Equivalents: Historic sensitivity
ACCJC Accreditation Standards Equivalents: Aesthetic sensitivity
ACCJC Accreditation Standards Equivalent: Civility; Civic responsibility (local, national, global); Political responsibilities
(local, national, global); Social responsibility (local, national, global); Cultural diversity (respect for)
4-3-07
4-10-07
4-10-07
4-11-07
5-3-07
Endorsed-Instructional Council
Approved-GE Committee
Approved-Curriculum Committee
Endorsed-President’s Council
Approved-Academic Senate
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INSTRUCTION
Class Contact Hours
For each scheduled class hour, a maximum break of 10 minutes is permitted. While break time may be allocated in any
configuration (i.e., two 20-minute breaks for a four-hour class), it is expected that there will be 50 minutes of instruction for
each scheduled hour.
Credit/No-Credit
Students may be evaluated on a credit/no-credit grading basis in either of the two following categories: (a) courses in which all
students are evaluated on the credit/no-credit basis, or (b) courses in which students elect to be graded on a credit/no-credit
basis. Students must declare the credit/no-credit option within the first 30 percent of the term by changing their grade option
online through the MySite registration process or by submitting a signed credit/no-credit form to the Office of Admissions and
Records (at either IVC or Saddleback College). The final date for applying for the credit/no-credit option will appear at the
bottom of the class roster provided by the Office of Admissions and Records and is available online. There is no waiver to this
deadline.
Curriculum and Technology – CurricUNET
Faculty members who are interested in integrating innovative uses of technology into their curriculum are encouraged to
contact the dean of their school. Online instruction utilizing the BlackBoard management system software is available to
faculty. Various programs and methods of assistance are available for faculty who want to use these technologies. Faculty
should contact Joe San Juan at Ext. 5716 for instructional design assistance. For assistance in course compliance with ADA
requirements or assistance for disabled students, faculty should contact Paul Tang at Ext. 5499. The Curriculum Committee
approves all distance learning modes of instruction on separate forms for that purpose. CurricUNET, curriculum management
program is expected to be available from fall 2007.
Emergency Procedures
Report campus emergencies to the switchboard (x5257) in the Administration Building A100, Campus Safety ((949) 4515257), or the appropriate party at the off-campus site. In addition, for on-campus classes during evening hours and Saturdays
when classes are in session, the “Evening Administrator” should also be notified as soon as possible. For on-and off-campus
locations, an Incident Report formerly known as Unusual Occurrence Report (Appendix II, page 42) should be filed after the
emergency has been resolved.
Evening Administrator Manual and Schedule
See Office of Instruction Web Site for Evening Administrator Manual and current schedule.
Field Trips
Field trips must be completed in ink and approved a minimum of three weeks prior to field trip. Please see Appendix II,
page 22 for the procedures and sample forms: Field Trip Request or Multiple Field Trip Requests form; Field Trip Insurance
Waiver Notice form must be submitted with the signature of every participating student before approval can be authorized; a
parent/guardian of any underage student must sign the insurance waiver. Students must complete the Personal Automobile Use
Form (to be completed by each student attending field trip, even if they are not driving their own car). According to District
Board Policy, field trips are limited to two trips per semester for any class. Any exceptions should be discussed with the Dean
or Director. Forms are available from School Assistants, and online at ivc.edu/instruction/forms.
Final Examination
A final examination is required in all credit courses. The instructor is responsible for proctoring the final examination. The
final exam schedule is published in the schedule of classes. Deviations from the published schedule require the advance
approval of the Vice President of Instruction.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 12 of 62
Grade Grievance Policy and Procedure
By law, the instructor is solely responsible for the grades assigned; no instructor may be directed to change a grade except in certain narrow
circumstances authorized by the California Education Code, Section 76224 (a).
When grades are given for any course of instruction taught in a community college district, the grade given to each student
shall be the grade determined by the instructor of the course and the determination of the student’s grade by the instructor, in
the absence of mistake, fraud, bad faith, or incompetency, shall be final.
The District’s grade grievance policy (Board Policy 5505) outlines the procedures for challenging grades given in any course of instruction
offered in the District.
Contact Information
Board policies are accessible online at the South Orange County Community College District web site:
www.socccd.org/board/ boardpolicies.asp
Grievance forms are available online: www.ivc.edu/policies/gradegrievance.aspx
For further information about the Grade Grievance Policy and the appeal process, students may contact the following individuals:
Craig Justice, Ph.D.
Vice President of Instruction
Room A 107 • (949) 451-5212
Gwendolyn M. Plano, Ed.D.
Vice President of Student Services
Room A 119 • (949) 451-5214
Elizabeth L. Cipres, Ed.D.
Dean of Counseling and Library
Services
Room SC 210I • (949) 451-5410
Definition of Terms
Mistake: An unintentional act, omission, or error by the instructor or the college.
Fraud: A deception deliberately practiced in order to secure unfair or unlawful gain.
Bad Faith: An intent to deceive or to act in a manner contrary to law and/or a grade assigned in violation of the protections described in
California Education Code and Title 5, California Code of Regulations, guaranteeing students’ rights to participate in college programs free
from discrimination and harassment. If it is determined that a grade was the result of discrimination or harassment, the grade may be
changed as a remedy for the discrimination or harassment.
Incompetence: A lack of ability, legal qualification, or fitness to discharge a required duty.
Informal Resolution
Any student who believes he or she has a grade grievance should make a reasonable effort to resolve the matter on an informal basis with the
faculty member who assigned the grade or that person’s dean or designee prior to requesting a grievance hearing. If informal resolution of
the problem is not possible, the student may elect to pursue a formal grievance.
Formal Grievance Process
A.
Filing the Statement of Grievance Form
The first stage of the formal grievance process is completing and filing a written, signed Statement of Grievance form stating the basis
for the grade grievance. The student must file the form with the appropriate dean or designee no later than 45 business days after the
student knew or should have known of the grade in the course. The form must be filed whether or not the student has initiated efforts at
informal resolution, if the student wishes the grievance to become official.
Students may obtain the Statement of Grievance form online: www.ivc.edu/policies/gradegrievance.aspx
B. Requesting a Grievance Hearing
The second stage of the formal grievance process is requesting and filing a Request for Grievance Hearing form. The student must file
the request form with the appropriate dean or designee within 30 business days after filing the Statement of Grievance.
Students may obtain the Request for Grievance Hearing form online: www.ivc.edu/policies/gradegrievance.aspx
The student may withdraw the written Statement of Grievance and/or Request for a Grievance Hearing at any time. The notice of
withdrawal must be in writing and filed with the appropriate dean or designee.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 13 of 62
C.
The Grievance Hearing Panel
Within 15 business days following receipt of the Request for Grievance Hearing, the Grievance Hearing Panel meets to select a chair and
determine on the basis of the Statement of Grievance whether there are sufficient grounds for a hearing. The panel consists of the
appropriate dean or designee, a representative appointed by the Associated Student Government and a faculty member appointed by the
Academic Senate. The panel’s determination is regulated by specific requirements set forth in Board Policy 5505. These include but are
not limited to whether the grievance is frivolous, without foundation, or filed for purposes of harassment, and whether it was filed by a
duly enrolled student in a timely manner.
If the panel determines that the written Statement of Grievance does not meet the requirements as set forth in Board Policy 5505, the
chair will notify the student in writing within five days of the Hearing Panel decision that the Request for a Grievance Hearing has been
rejected. The notice will include the specific reasons for the rejection of a hearing and the procedures for appeal.
If the panel determines that the written Statement of Grievance does meet each of the requirements, the chair will schedule a grievance
hearing no later than 45 business days from the decision of the Hearing Panel. All parties to the grievance will be notified in writing by
the chair of the date, time, and location of the grievance hearing 10 business days prior to the grievance hearing
D.
Hearing Procedures
The hearing will be closed and confidential. It will include the presentation of oral and written testimony relevant to the issues alleged in
the grievance by each party. The burden shall be on the grievant to prove by a preponderance of the evidence that the facts alleged are
true. Further details concerning the conduct of the hearing are described in Board Policy 5505.
E.
Hearing Panel Decision
Within 15 business days following the close of the hearing, the Grievance Hearing Panel will prepare a written decision that includes
specific factual findings regarding the grievance and the specific conclusions regarding whether a legal basis for a grievance has been
established. The Hearing Panel decision will also include a specific statement regarding the relief to be afforded the grievant, if any.
The Hearing Panel decision will be based only on the record of the hearing, and not on matters outside the record. The record consists of
the written Statement of Grievance, any written response by the respondent and the oral and written evidence produced at the hearing.
Appeal Process
Written Statement of Appeal: Within 10 business days following the Grievance Hearing Panel decision regarding the merits of the grievance,
any party to the grievance may file a written Statement of Appeal with the college president stating the specific basis for the appeal. This
statement will be sent to all parties.
The college president will review the record of the hearing and the documents submitted in connection with the appeal, but will not consider
any matters outside the formal record. The college president may decide to sustain, reverse, or modify the decision of the Grievance Hearing
Panel. The president’s decision will be in writing and will include a statement of reasons for the decision. The college president’s decision
shall be final.
The decision on appeal will be reached within 20 business days after receipt of the appeal documents, and copies of the decision will be sent
to all parties.
Students may obtain the Statement of Appeal form online: http://www.ivc.edu/policies/pages/gradegrievance.aspx
Grading Policy
Letter grades will be averaged on the basis of their numerical grade point equivalencies to determine a student’s grade point
average (GPA). The highest grade will receive four points and the lowest grade will receive no (0) points using the following
evaluative symbols:
Symbol
A
B
C
D
F
CR
NC
ACADEMIC RECORD SYSTEMS and GRADE POINT AVERAGE
Definition
Excellent
Good
Satisfactory
Passing, Less Than Satisfactory
Failing
Credit (At Least Satisfactory—Units Awarded; Not Counted in GPA)
No Credit (Less Than Satisfactory or Failing—Units Not Counted in GPA)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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GPA
4
3
2
1
0
Page 14 of 62
The following non-evaluative symbols may also be used:
I
Academic work not completed at the end of the term for an unforeseeable emergency or other justifiable reason may
result in an “I” symbol (for “Incomplete”) being entered in a student’s record. The condition for removal of the “I”
and the grade to be assigned in lieu of its removal is stated by the instructor in a written record. A copy of the record
is given to the student, and the original is filed in the Office of Admissions and Records until the “I” is made-up or the
time limit has passed. A final grade is assigned when the work stipulated has been completed and evaluated or when
the time limit for completing the work has passed. The “I” must be made-up no later than one year following the end
of the term in which it was assigned. The grade assigned after the one-year period will be the grade the institution
provided on the Incomplete Grade Form. A student may petition for an extension of time due to unusual
circumstances by following the petition procedure available in the Office of Admissions and Records.
The “I” grade is not used in calculating the grade point average or units accepted but excessive “I’s” are used as a
factor in progress probation and dismissal procedures.
W
The “W” symbol is used to denote withdrawal from a class or classes through 65% of the term (the last day of the 12 th
week for regular, full-term classes).
No notation (“W” or otherwise) will be made on the academic record of a student who withdraws during the first four
weeks of a full-term course or during the first 30% of a course shorter than a full-term course. After completion of
65% of the course, the instructor must issue an evaluative or non-evaluative symbol (A, B, C, D, F, CR, NC, I, IP).
The “W” grade is not used in calculating the grade point average but “Ws” are used as factors in progress probation
and dismissal procedures.
IP
The “IP” symbol is used to denote that the class extends beyond the normal end of an academic term. It indicates that
work is “in progress,” and that assignment of a substantive grade must await its completion. The “IP” symbol will
remain on the student’s permanent record in order to satisfy enrollment documentation. The appropriate evaluative
grade and unit credit will be assigned and will appear on the student’s record for the term in which the course is
completed. The “IP” is not used in calculating the grade point average.
RD
The “RD” symbol is used when there is a delay in reporting the grade of a student due to circumstances beyond the
control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible. “RD” is
not used in calculating grade point average.
Independent Study—Individual Project
With the consent of the instructor and the appropriate dean, a student may pursue advanced study after completing the
introductory offering in a particular field. Students, in cooperation with the instructor and the school dean, prepare and execute
a petition for contract education which includes a written academic contract outlining a description of the project or study,
specific student objectives and responsibilities, and instructor responsibilities for conference and evaluation of the individual
learning project. The independent study petition (Petition for Contract Education) is available in the Office of Instruction and
the Office of Admissions and Records. Completed petitions shall be filed no later than the tenth day of the session with the
Office of Instruction, which will coordinate the enrollment process through the Office of Admissions and Records. Special
part-time admission students, (concurrently enrolled K-12 students), are not eligible for independent study courses.
Independent Study—Regular Course
For courses listed in the Irvine Valley College catalog, a student may—because of special circumstances—petition to take the
course on an individual independent study basis. A petition must be approved by the instructor, who will supervise the contract
study, as well as by the school dean and Vice President of Instruction. Petitions for independent study are available in the
Office of Instruction or in the Office of Admissions and Records. Special part-time admission students, (concurrently enrolled
K-12 students), are not eligible for independent study courses. Completed petitions must be filed no later than the 10 th day of
classes with the Office of Instruction, which will coordinate the enrollment process through the Office of Admissions and
Records.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 15 of 62
Honors Study
The Honors Program is designed to meet the unique needs of the academically talented and highly motivated student by
ensuring course enrichment and accelerating their intellectual and creative development. For more information, please contact
Dottie Sherling, IVC Honors Program Director, at (949) 451-5300.
Instructional Evaluation
All part-time instructors teaching at Irvine Valley College receive an evaluation of their teaching by a member of the Irvine
Valley College administrative staff, usually the academic chair or school dean.
A classroom visitation is made to determine effectiveness of the instructional program and classroom activities. Following the
visit, a written evaluation is prepared and discussed with the individual instructor. Refer to the Academic Employee Master
Agreement (link on page 22) for more information.
Standards of Performance
Instructors are required to maintain and support Irvine Valley College rules and regulations and to require a high standard of
academic performance from students. The course objectives should be clearly explained during the early class sessions. A
written course syllabus for students is an effective way to ensure that students are aware of their responsibilities. A written
course syllabus must be submitted by the instructor to the dean for each class assigned prior to the start of class.
Student Absences
Students are not to call the college to report absences; instructors are requested to notify students of this policy. Instructor
wishing to be notified of student absences must make separate arrangements with the students. The Office of Instruction will
not release an instructor’s home telephone number without prior written permission from the instructor.
Instructors may drop a student from a class after six cumulative instructional hours of absence. The “Instructor Drop” does not
constitute official withdrawal; the student must still comply with the official withdrawal procedure through the Admissions
and Records Office. However, instructors are responsible for processing “no-show” drops for students who have never
attended the class.
Student Identification Number
Students are assigned an identification (ID) number at registration. This number appears on class rosters and instructors must
reference this number when adding, dropping, or transacting other student-related business with the College or District.
Testing
A Scan-Tron test-scoring computer, for instructor use, is available in Rooms A 303 and B 254. Students may purchase ScanTron testing sheets from the Bookstore, or on Saturdays, from the Library.
Textbooks and Teaching Materials
Prior to the start of the semester, for most classes the schools will have requested desk copies from the publishers. Contact the
School Assistant if a desk copy is needed.
It is recommended that part-time instructors contact full-time faculty members teaching in the same subject matter area to share
information and copies of tests or other materials publishers supply to users of their text. The office hours of full-time faculty
are available upon request from the School Assistant and are posted on faculty offices.
Voice Mail
Each instructor is issued a voicemail box extension. Any student who calls the school office to leave a message for an
instructor will be transferred to the instructor’s voice mail. For further directions on the use of voice mail (see Appendix VII
page 57 or your School Assistant).
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 16 of 62
SUPPORT SERVICES
Library
Library Hours



Circulation
Reference
Semester Hours
(949) 451-5761
(949) 451-5266
Please check the Web Site at www.ivc.edu/library for days and times the library is open
The IVC Library Web site at www.ivc.edu/library includes library policies, procedures, and access to online resources.
The Irvine Valley College Library provides print and media resources and services to assist students, faculty, and staff. In
addition to the Library’s collection, it is possible to access the collections of other colleges and public libraries through an
interlibrary loan service. Other services include computerized bibliographic and information searches through the Internet
accessible in the Library and Computer Commons and coin-operated photocopy machines and debit card computer printers.
Eight rooms on a first-come first-served basis are also available to facilitate small group study.
Any current District student, staff, or faculty member can borrow circulation material by presenting a valid student or staff
photo identification card. Additional information about circulating procedures and regulations is available at the Library.
Class Presentations
Instructors may bring their classes to the Library for an orientation/presentation on the resources and functions of the Library.
A reference librarian conducts presentations. The presentations vary from general orientation to specific discussions on a
particular topic or field. IVC’s Library, room 101 is a digitally enhanced educational facility, which includes a data projector,
video conferencing and 22 computers. To schedule a class presentation, contact reference personnel at x5266.
Online Public Access Catalog
The Online Public Access Catalog (OPAC) is a complete computer-based index to the resources of both the Irvine Valley
College and Saddleback College libraries. Computers are available at each library to access online resources as well as
software applications.
Reserve Collection
Instructors can place supplemental learning materials in the IVC library reserve room including books from our circulating
stacks, personal books of instructors, photocopies of periodical articles, chapters of books, models, media, etc. to aid their
students in learning. Copyright law and fair use guidelines are observed for all materials. Be sure to cite photocopied items or
attach copyright permission as required on all materials placed in reserve room. Without citation or copyright permission, your
materials will not be processed. There is 48-hour minimum processing time. Should you have any questions please contact
Kris Murakami at x5263.
Learning Assistance Center



Location
Phone
Hours
Library 100A and 100B
949/451-5471
Monday – Thursday, 9:00 a.m. – 2:00 p.m.
Friday - Closed
The Learning Center provides free one-on-one tutoring services to all students and is available in most subjects. Tutoring is
available each semester and during summer sessions.
To schedule an appointment, students must submit a referral form signed by an instructor or counselor, along with a completed
Tutor Request Form. These forms are available at the Learning Center or may be accessed online. Next, students must obtain
an APC code from the Learning Center and then register for TU 301, Supervised Tutoring (0 units, no fee, open-entry/openexit course) at the Admissions Desk or online. Students must also submit a copy of his/her class schedule to the Learning
Center. Students are allowed one hour of tutoring per subject per week; EOPS and DSPS students may be eligible for
additional help. Tutoring must not exceed three hours per week. All tutoring sessions are conducted within library study
rooms.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 17 of 62
Students interested in becoming a tutor must be referred by a faculty member and complete TU 100, Fundamentals of Peer
Tutoring. This is a 2-unit class which includes 32 hours of required tutoring during the semester. The course provides
practical skills for tutoring, including the study of learning anxieties, study habits, and techniques for improving students’
success. Upon completion of the class, students may be hired for a tutoring position. Applicants with a bachelor’s degree
and/or a teaching credential may apply for a waiver of TU 100.
Technology Services


Location
Administrative Office

Regular Semester Hours
Library, Room L109 & L106D
(949) 451-5475
(949) 451-5254
Monday- Friday, 8 a.m. to 5 p.m.
More information can be found about Technology Services at http://www.ivc.edu/technology/pages/default.aspx.
Application Support x5696, 5716, 5231 or 5499/x5696 5231 or 5499
Technology Help Desk/x5696
Network/Desktop Services/x5363
Media Services/x5253, x5265
Distance Education/x5475
Telephone System Administration/x5719
TV/Production x5704 or 5454
Internet Architecture / x5737
Publications and Graphics x5738, 5337, 5219
Duplicating Servicesx5297, 5517
Online submittal available at http://intranet.ivc.edu/duplicating/default.aspx
Instructional Computing Labs/x5280, x5254
Facilities Management



Location
Administrative Office
Hours
East of Parking Lot 8
(949) 451-5255/5536/5379/5256
Monday- Friday, 7:30 a.m. to 4:30 p.m.
After 4:30 p.m. - Information Desk x or Campus Safety x5234.
Midnight to 7:30 a.m. – via Campus Safety x5234
The following services are available through Facilities Management.
http://www.ivc.edu/maintenance/pages/default.aspx
More information can be found on
Master Calendar Requests:: To schedule a room on campus for meetings, testing, practices, etc. email your detailed
requests to mastercalendar@ivc.edu.
The Computerized Maintenance Management System-Work Order Requests : Facilities Management Intranet:
http://intranet.ivc.edu/fm/default.aspx
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 18 of 62
Requesting Transportation Vehicles:
Email all vehicle requests to transportation@ivc.edu, with the following
information:
a) Name of driver & department
b) Date(s) of use
c) Destination
d) Size of vehicle
All drivers must fill out a Motor Vehicle Use Requisition Form once a year and attach a copy of their driver’s license. The
form must be signed by the dean of their department and forwarded to the Maintenance Department. To obtain a Motor
Vehicle Use Requisition Form you can go to the Facilities Management Intranet site.
Recycling Irvine Valley College is required by Assembly Bill 75 to develop and implement a sustainable recycling program.
Currently we are working to obtain a grant to initiate a beverage container-recycling program for our campus. That will allow
IVC to reach and go beyond the 50% landfill waste reduction goal.
Classroom Protocol : Please help us keep our campus clean and tidy. Ensure that trash is put in waste reciprocals and
rooms left clean and tidy for the next class. Conserve energy by keeping doors and windows closed when the air conditioning
is on.
Warehouse/Courier Services / x5737
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 19 of 62
ACADEMIC AND COLLEGE GOVERNANCE ORGANIZATIONS
Academic Senate
Meetings:
President:
Two meetings per month
Wendy Gabriella
The Irvine Valley College Academic Senate is a professional and collegial body responsible for the representation of the
faculty of Irvine Valley College on academic and professional matters. It is constituted in accordance with provisions of the
California Education Code and Title 5 of the California Code of Regulations and with other relevant statues and regulations,
including Board Policy (e.g. BP2100.1 and BP2100.2). The IVC Academic Senate is a certified member of the Academic
Senate for California Community Colleges and functions as a local affiliate of that statewide organization.
Matters for which the Academic Senate bears primary responsibility include:











Curriculum and all matters pertaining to courses
Degree and certificate requirements
Grading policies
Educational program development
Standards or policies regarding student preparation and success
District and college governance structures as related to faculty roles
Faculty roles and involvement in accreditation process, including self-study and annual reports
Policies for faculty professional development activities
Process for program review
Processes for institutional planning budget development
Other matters as mutually agreed upon between the SOCCCD Board of Trustees and the Academic Senate, or as
otherwise provided by statue or regulation
Faculty Association
Meetings:
President:
One meeting per month
Ken Woodward
The Faculty Association represents faculty in employment relations through negotiation with the administration and the Board
of Trustees. The scope of negotiations is limited to matters relating to wages, hours of employment and other terms and
conditions of employment. The Faculty Association also assists faculty members in the filing and resolution of grievances.
Any faculty member may choose to become a member of the Faculty Association.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 20 of 62
APPENDIX I – CLASSROOM & OTHER ROOM INFORMATION
Classroom & Other Room Information
All classrooms are equipped with multimedia equipment which consists of computer, data projector, overhead projector,
screen, DVD/VHS, sound system, and IP Phone.
Exceptions that do not have multimedia setups are: A301 (old theater), A304 (Reading Lab), A502 (Music Practice Lab),
B112 (Art Gallery), B117 (Math Tutoring Lab), B210 (Photo Studio), B221 & B222 (Chemistry Lab).
Room#
Room#
Room
Classroom
Room
Classroom
(FireM'shal
(FireM'shal
Capacity
*Other
Capacity
*Other
Cap.)
Cap.)
*Small CR
N/A
A 118
8
B 112
65
*Art Gallery
A 126
18 *President’s CR
Classroom +
*Honors’
A 200A
8
B 116
60
Computer lab
A 201B
35
B 117
25 *Math Lab
A 202
40
B 118
60.
A 203
33
B 204
28
A 205
45
B 205
35
A 207
56
B 209
90 *Large Lecture
A 210
45
B 210
12 *Photo Studio
A 212
45
B 211
48
A 213
45
B 212
42
A 301
Under constr’n
N/A
B
213
42
(Old theatre)
B
214
56 *Large Lecture
A 302
25
B 221
30 *Chemistry Lab
A 303
45
B 222
30 *Chemistry Lab
A 304
35 (no multi-media)
B
230
10 *Photo dark room
A 305
45
B
239
90 Large Lecture
A 306
45
Sm Conf Rm
A 307
30
B 255A
10
(no multi media)
A 311
60 N/A Music room
B 258
30
A 401
28
(30)
A 402
28
B 259
36
A 403
50 *Large Lecture
B 304
90 Large Lecture
A 404
24 *Art Studio
B 309
30
A 405
35
B 311
30
A 406
49
B 316
30
A 407
44
B 318
40
A 408
46
B 320
55
A 501
22 Piano Room
B 327
*Keyboarding Lab
35.
*Piano Lab
A 502
15
(no multi media)
N/A*Computer
B 353 & 354
55
A 503
45
Lab
B 101
45
B 363
65
B 102
45
*Homeland
B382
35
Security
B 103
45
B 401
65 Large Lecture
B 104
45
B 402
65 Large Lecture
B 106
24 Graphics Lab
Social Sci-ECC
B 109
25
CDC
N/A
B110
35
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Room#
Room
(FireM'shal
Capacity
Cap.)
CEC 1
45
CEC 2
45
CEC 3
45
CEC 4
45
CEC 5
45
CEC 6
.45
Kaplan 1
45
Kaplan 2
45
Kaplan 3
45
Kaplan 4
45
Lib 101
Lib 107
Lib 201
Lib 213
P0
P1
13
24
10
50
30
30
SC 240
N/A
SC 260F
Soccer Field
Utility Field
Tennis Courts
PE 110
PE 150
PE 160
PE 230
PE 250
N/A
35
45
36
150
35
75
49
36
PE 260
30
PE 270
45
Classroom
*Other
* Only available
after 4:30 p.m.
* Only available
after 4:30 p.m.
* Only available
after 4:30 p.m.
* Only available
after 4:30 p.m.
Under Constr’nCounseling
ASIVC
Life Fitness
*Sports Med.
*Dance Room
*Gym Classroom
*Gym
Weightroom
Page 21 of 62
APPENDIX II – FORMS & IMPORTANT DOCUMENTS (ONLINE)
FORMS & IMPORTANT DOCUMENTS (ONLINE)
The Academic Employee Master Agreement 2004-2007
https://www1.socccd.cc.ca.us/docs/hr/contracts/AcademicEmp.MasterAgree.,04-07.doc
Board Policy 4310 – Duties and Responsibilities of the Department/Academic Chair
https://www1.socccd.cc.ca.us/docs/board/policies/BP-4310.doc
Board Policy 5505 – Grade Grievance Policy
https://www1.socccd.cc.ca.us/docs/board/policies/BP-5505GradeGrievancePolicy.DOC
FORMS listed below are available on IVC’s home page under Office of Instruction by following these steps or you may use
the links:
Go to the IVC Web site at: http:www@ivc.edu, click on Administration
Click on: Office of Instruction, then click on: Forms
Select the form of your choice and click to open and print form.
Absence Verification
http://www.ivc.edu/instruction/forms/AbsenceVerification.dot
Contracted Class Instructional Agreement
http://www.ivc.edu/instruction/forms/ContractedClassAgreement.doc
Faculty Reassigned Time Contract
https://www1.socccd.cc.ca.us/docs/hr/forms-academic/FacultyReassignedTimeContract.doc
Field Trip Request Form
http://www.ivc.edu/instruction/forms/FieldTripRequestForm.dot
Field Trip Request Form (multiple-trips)
http://www.ivc.edu/instruction/forms/MultipleFieldTripRequest.dot
FieldTrip Insurance Waiver
http://www.ivc.edu/instruction/forms/FieldTripInsWaiver.dot
Information Update
https://www1.socccd.cc.ca.us/docs/hr/forms-misc/per002.doc
Instructor Evaluation Report
http://www.ivc.edu/instruction/forms/instructorevaluationreport.doc
Key Request
http://www.ivc.edu/police/KEYREQUEST.doc
Workload Banking Program – Banking Request Form
http://www.ivc.edu/instruction/forms/WorkloadBankingRequestForm.doc
Workload Banking Program – Banked Leave Request Form
http://www.ivc.edu/instruction/forms/WorkloadBankingLEAVERequest.doc
OSH Payroll Timesheet
http://www.ivc.edu/instruction/forms/osh_LongTerm.dot
Petition for Contract Education (Independent Study)
http://www.ivc.edu/instruction/forms/IndependentStudyPetitionForm.dot
Reimbursement Claim for Use of Personal Auto
https://www1.socccd.cc.ca.us/docs/accounting/forms/mileage_reimbursement_claim.xls
Request for Approval of Coursework Form
http://www.ivc.edu/instruction/forms/RequestforApprovalofCourseworkForm.dot
Request for Guest Speaker Form
http://www.ivc.edu/instruction/forms/RequestforGuestSpeaker.dot
Unpaid Workload Exchange Form
http://www.ivc.edu/instruction/forms/UnpaidWorkloadExchange.doc
formerly known as Unusual Occurrence Report Form – Incident Report Form
https://www1.socccd.cc.ca.us/docs/purchasing/UnusalOccurrenceReport.doc
THE FOLLOWING FORMS IN THIS APPENDIX ARE SAMPLES ONLY – FORMS ARE
AVAILABLE ON THE WEB AND FROM SCHOOL ASSISTANTS.
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 22 of 62
Absence Verification Form
South Orange County Community College District
District
SC
IVC
2. LOCATION:
(i.e. MSE/Physics)
Div/Dept:
1. NAME
Last
First
Payroll Period From:
Initial
To:
3. BENEFIT REQUESTED
S.S. No.
Position:
DATE(S)
REASON
SICK LEAVE
PERSONAL NECESSITY LEAVE
CONVENIENCE LEAVE
INDUSTRIAL INJURY ILLNESS
LEAVE
VACATION LEAVE
COMPENSATORY TIME
BEREAVEMENT LEAVE RELATIONSHIP:
For more than 3 days indicate city &
State
LEAVE WITHOUT PAY
EXCUSED
JURY DUTY
OTHER (DESCRIBE):
*** ACADEMIC ONLY *** USE A SEPARATE ABSENCE VERIFICATION WHEN REPORTING LOAD AND OVERLOAD
TOTAL DUTY DAYS ABSENT:
*Use for Full-Time Academic Load ONLY
Days
Hrs
TOTAL DUTY HRS. ABSENT:
*Use for F/T Academic Overload
Part-Time Academic
All Classified
All Administrators
ILLNESS OR INJURY REPORT
If absent because of illness or injury for longer than five days, a statement by a licensed physician may be required, or evidence of treatment and
the need thereof by the practice of religion of any well recognized church or denomination. The Board of Trustees may require a statement from a
physician at any time regardless of the duration of the absence.
4. EMPLOYEE’S STATEMENT
I hereby affirm that the above statements are correct and true.
Signature of Employee — Date
5. CERTIFICATION by the employee’s administrator is required for each request.
I hereby certify that to the best of my knowledge and belief the above statements are correct and true, and I recommend approval of this request.
Signature of Administrator — Date
FS 102 (9/92) Rev. (02/00)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 23 of 62
Late Add Permit Card (Red)
THESE CARDS/FORMS ARE AVAILABLE FROM ADMISSIONS AND RECORDS
OR YOUR SCHOOL ASSISTANT
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 24 of 62
Contracted Class Instructional Agreement
Irvine Valley College
Contracted Class Instructional Agreement
This form is to be used for contracted classes, classes taught or arranged to be taught because of extenuating circumstances.
The most common cause for engaging in a contracted class is when a class is cancelled due to insufficient enrollment and the
cancelled class is needed to meet the specific needs of the students affected.
In order to initiate a contracted class, the following criteria must be met:




Mutual consent of the instructor and the Office of Instruction as well as the school dean.
Course listed in the general catalog of the college.
Course well-planned and structured within the guidelines of the course outline.
More than three students. (A class of fewer than four students is processed as an independent study course).
When and if the above criteria are met, the Office of Instruction may engage in a contract with the instructor which would
specify the number of hours necessary for the instructor to teach the course on a semi-independent study basis. The hours will
be paid at the rate specific in Article XX, hourly rate.
Ticket No:
Course:
Units:
TOPS Code:
Mode of Instruction:
Total Semester Hours:
% of Segment Assignment:
Total Contract Hours for Pay:
Semester:
Year:
Instructor’s ID
Instructor’s Name (type or print)
Date
Instructor’s Signature
Date
Dean’s Signature
APPROVED
DENIED
Date
Vice President of Instruction
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 25 of 62
Field Trip Request Procedures
Field trip Request forms must be completed in ink, and approved at least three weeks before the date of the field
trip.
Faculty must complete:
 Field Trip Request Form or Multiple Trip Request Form
 Class Dismissed in Lieu of Field Trip Sign (if applicable)
Students must complete:
 Voluntary Excursion/Field Trip Waiver (to be completed by each student attending field trip)
 Personal Automobile Use Permission Form (to be completed by each student attending field trip even if
they are not driving their own car.)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 26 of 62
Field Trip Request Form
South Orange County Community College District
IRVINE VALLEY COLLEGE
FIELD TRIP REQUEST FORM
Date
Division
Department
Faculty Name (Printed)
Faculty Signature
Class Title
Ticket Number
Destination
Address
Purpose of Visit
Phone
Method of Transportation
Date of Trip
Time Leaving
No. of Students
Time Returning
No. of Faculty
Required of All?
Yes
Cost per Student
Budget Account No.
Will Trip Require Money?
- - Amount Budgeted
-
No
-
Yes
No
Comments or Additional Information
Faculty wishing to supplement classroom or lab instruction by field trip must make the following arrangements, AT LEAST 2
WEEKS IN ADVANCE OF THE TRIP:
1. Submit all completed forms to Dean of your Division for signature.
2. Forward all forms to the Vice President, Office of Instruction, for signature.
3. All students (including Option Enrollment students), who are going on the trip MUST print their names AND sign their names
to the Insurance Waiver form.
Request approved by:
Division Dean
Date
Vice President of Instruction
Date
NOTE: Faculty may schedule 2 academic field trips each semester (see policy manual.) Trips are not to interfere with students
attending other classes. Where an unusual event is proposed that would cause such interference that is to be reported to the
Vice President for Instruction when this form is submitted for approval.
Division: Field Trip Request Form (1/00)
Reviewed on (date)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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By Division Secretary
Page 27 of 62
Multiple Field Trip Request Form
South Orange County Community College District
IRVINE VALLEY COLLEGE
MULTIPLE FIELD TRIP REQUESTS
Ticket Number
DATE OF REQUEST
Course Number and Title
Instructor
Division
3/7/2016
Instructors wishing to supplement classroom or laboratory instruction by field trips must make the following arrangements
AT LEAST TWO WEEKS IN ADVANCE of the scheduled trip.
1.
2.
3.
4.
5.
Complete form. Indicate whether the activity is required of all students.
Submit to the Dean of your Division for approval.
Clear method of transportation with the Business Manager.
Forward request to the Vice President, Office of Instruction, for final approval.
Upon return from the trip, indicate on the approved Roll Sheet the students who took part and the times involved and
return it to the Dean of your Division.
----------------------------------------------------------------------------------------------------------------------------Place 1
Address
Phone #
Purpose of Visit
Method of Transportation
Reserved by
Estimated Date(s) of Trip
Departure Time
Return Time
Number of Students
Number of Instructors
Required of all?
Will Trip Require Money?
How Much?
Amount Budgeted?
----------------------------------------------------------------------------------------------------------------------------Place 2
Address
Phone #
Purpose of Visit
Method of Transportation
Reserved by
Estimated Date(s) of Trip
Departure Time
Return Time
Number of Students
Number of Instructors
Required of all?
Will Trip Require Money?
How Much?
Amount Budgeted?
---------------------------------------------------------------------------------------------------------------------------Note: Field trips are not to interfere with students attending other classes. If an event is proposed that would cause such
interference, approval by the Vice President for Instruction is necessary.
Continued next page…
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 28 of 62
Place 3
Address
Phone #
Purpose of Visit
Method of Transportation
Reserved by
Estimated Date(s) of Trip
Departure Time
Return Time
Number of Students
Number of Instructors
Required of all?
Will Trip Require Money?
How Much?
Amount Budgeted?
----------------------------------------------------------------------------------------------------------------------------- --------Place 4
Address
Phone #
Purpose of Visit
Method of Transportation
Reserved by
Estimated Date(s) of Trip
Departure Time
Return Time
Number of Students
Number of Instructors
Required of all?
Will Trip Require Money?
How Much?
Amount Budgeted?
---------------------------------------------------------------------------------------------------------------------------PLEASE ATTACH A CURRENT COPY OF THE CLASS ROLL SHEET. ALL STUDENTS SIGNING THE
INSURANCE WAIVER FORM MUST BE REGISTERED/LISTED ON THE ROLL SHEET TO BE ELIGIBLE
TO ATTEND A FIELD TRIP.
Instructor’s Signature
Request Approved By:
Division Dean
Vice President of Instruction
RETURN REPORT
Date(s) of Trip
Time of Departure
Time of Return
NOTE: Make copy and return the list with the student names checked for those in attendance.
Division: Multiple Field Trip Request Form (1/00)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 2
Page 29 of 62
Field Trip Insurance Waiver Form
South Orange County Community College District
IRVINE VALLEY COLLEGE
FIELD TRIP INSURANCE WAIVER - INSURANCE STATEMENT
For: Excursions for Field Trips within the State of California, to Other States, the District of Columbia, or to a Foreign
Country.
Date of Excursion or Field Trip:
Destination:
Course No./Title:
Faculty:
1.
2.
3.
Waiver Education Code Section 72640 provides the following waiver shall be signed by the adult student or by the
parent or guardian of the student.
Insurance Statement Education Code Section 72641 contains provisions regarding medical for hospital services for
students. Saddleback College students have accident insurance and health service by payment of the required student
health fee.
Certification "I certify under penalty of perjury the above statements are true and correct and I execute the above
Waiver freely and without reservation.
The signatures below have been witnessed by the Instructor
Instructor’s Name:
Dated on: (m/d/y)
PLEASE PRINT YOUR NAME
AND SIGN YOUR NAME
................................................................................................................................................................................................
................................................................................................................................................................................................
................................................................................................................................................................................................
................................................................................................................................................................................................
......................................................................................................................................................... Continued next page…
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 30 of 62
FIELD TRIP TO:
Field Trip Insurance Waiver Form, pg. 2
PRINT YOUR NAME
DATE:
Witnessed by Instructor: _____________________
AND SIGN YOUR NAME
RETURN COMPLETED DOCUMENT TO YOUR DIVISION OFFICE.
Page 2
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 31 of 62
Information Update Form
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT
Office of Human Resources
INFORMATION UPDATE
Administrator/Classified Leadership
Full-Time Faculty
Classified
Part-Time Academic
Temporary, Short Term, Hourly
REQUIRED INFORMATION
Name (Last, First)
Social Security #
Employee I.D. #
NAME CHANGE
NEW Name (Last, First M.)
**MUST attach a copy of new Social Security Card**
ADDRESS CHANGE
Home Address
City, State, Zip Code
Home Phone #
Cell Phone #
Mailing Address
(if different)
City, State, Zip Code
WORK INFORMATION
Primary Work
Extension
Work Fax #
Secondary Work
Extension
E-Mail
Address
Room Location
EMERGENCY CONTACT INFORMATION
Name (Last, First)
Relationship
Address
City, State, Zip Code
Home Phone #
Business Phone #
Employee’s Signature: _______________________________________ Date: __________
Human Resources: Information Update (PER 002) 4/03
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 32 of 62
Workload Banking Request Form
South Orange County Community College District
WORKLOAD BANKING REQUEST FORM (CONFIDENTIAL)
(Effective July 1, 2004)
Full-time faculty must complete and submit to your Division/School Dean at least one week prior to the beginning of the semester or summer in
which the Workload Banking is desired. It is understood that this request is irrevocable and that once this form is submitted, the faculty member
cannot be entitled to cash out unless the faculty member is no longer an employee of the District. In such a case, the rate of pay shall be at the
rate of pay in effect at the time the banked workload credit was earned. It is further understood that a full-time faculty member must have fifteen
(15) LHE banked prior to taking a banked workload leave. Banked workload leaves will be limited to once every eight (8) semesters.
Saddleback College
Irvine Valley College
Name:
Last
First
Middle Initial
Division/School
Social Security Number
The last semester I took a Workload Banking Leave was
Semester
Year
I hereby request that the class(es) in the overload assignment described
below be banked for future use toward a semester leave of absence:
Summer
Fall
Spring
ALL LHE AFFILIATED WITH THE TICKET NUMBERS BELOW WILL BE BANKED
Ticket Number
Estimated Number of LHE
Ticket Number
Estimated Number of LHE
Ticket Number
Estimated Number of LHE
Ticket Number
Estimated Number of LHE
Ticket Number
Estimated Number of LHE
TOTAL
0
I hereby certify that I am a full-time faculty member and that I am banking the assignment(s) listed above. I
understand that this decision is irrevocable unless this class must be changed to regular contract load due to a
cancellation or other problem.
Signed
Date
NOTIFICATION TO:
Division/School Dean
Signature
Vice President for Instruction or
Vice President for Student Services
Date
Signature
Date
Forms: Human Resources: Workload Banking Request Form (PER 020) – 5/06
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 33 of 62
Workload Leave Request Form
South Orange County Community College District
Workload Banking Leave Request Form
This form and an Academic Personnel Transaction Form must be submitted to the Office of Instruction, at the
college of primary assignment by February 1, for Fall requests and September 1 for Spring requests.
Name:
Signature:
Academic Division:
College:
Date Submitted:
1) I hereby request a “Workload Banking Leave” for ______________ semester of _______ as permitted in the
South Orange County Community College District Academic Employee Master Agreement 2004-2007, and in
compliance with the Workload Banking Program, Article XXVIII.
2) In compliance with the Academic Master Agreement my equivalent semester LHE is ________.
Academic Master Agreement XXVIII, Section IV, A: A full-time faculty member must have fifteen (15)
LHE banked prior to taking a banked workload leave. Section IV, B: Only full-time tenured faculty
members may schedule a banked workload leave. Section II, G: Banked workload leaves will be limited to
once every eight (8) semesters.
3) Complete by putting the number of LHE in each blank below:
___ LHE are posted in my LHE banking account
___ LHE are pending official posting
___ Total LHE to be posted prior to requested leave
Page 1 of 2
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 34 of 62
Workload Banking Leave Request Form
Request reviewed by:
Division Dean:
Date:
Comments:
Recommendation:
Vice President of Instruction/Student Services:
Date:
Comments:
Recommendation:
President:
Date:
Approved
yes______ no______
Comments
Board Approval Date:
Send original to: Director of Human Resources
Page 2 of 2
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Revised 2/23/06
Page 35 of 62
Petition for Contract Education (Independent Study Form)
IRVINE VALLEY COLLEGE
Petition for Contract Education
Choose appropriate Independent Study Option:
Regular Course: For courses listed in our catalog, a student may, because of special circumstances, desire to take the
course on an individual independent study basis. (This petition must be submitted to the Office of Instruction by no later
than the ninth day of Instruction for the class you are petitioning.)
Student time conflict
Catalog course not offered for the current semester (full term only)
Other
Individual Project: Advanced study proposal for advanced learning, after a student has completed the introductory offering
in a particular field. (This petition must be submitted to the Office of Instruction by no later than the ninth day of
instruction for the class you are petitioning.)
STUDENT INFORMATION
Name:
Last
Student ID:
First
MI
Mailing Address:
City
State
Daytime
Evening
Zip
Phone #s:
REGULAR COURSE
Course ID (e.g., CIS 1):
Semester/Year:
Fall
Information for Course being petitioned
Course Title:
Spring
Summer
20
Please indicate Full Semester, First 8 Weeks or Second Eight Weeks:
Start Date:
End Date:
Student and instructor responsibilities are outlined in the College’s official course outline
Briefly describe the reason for this petition:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
Complete this section for TIME CONFLICTS only. Please list the classes that are causing the time conflict:
1. Course ID:
Course Title:
Ticket #:
2. Course ID
Course Title:
Ticket #
INDEPENDENT PROJECT (To be completed by the instructor):
Discipline of Project (e.g., biology): ________________________________________________________
Briefly describe the project for advanced learning:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Continued next page…
Page 36 of 62
To be completed by the Instructor:
Topics to be Covered (Course Content):
_______________________________________________________________________________________________
_______________________________________________________________
Learning Objectives:
_______________________________________________________________________________________________
_______________________________________________________________
Methods of Evaluation (Please include instructor/student consultation schedule):
_______________________________________________________________________________________________
_______________________________________________________________
Required Materials:
_______________________________________________________________________________________________
_______________________________________________________________
Number of Units Requested: _______________
Units Allowed
1 unit
2 units
3 units
4 units
5 units
Clock Hours Involved
48 clock hours
96 clock hours
144 clock hours
192 clock hours
240 clock hours
Date Student Began Attending Class:___________
Signatures:
Student
Instructor
Date
ID #
Date
Dean
Date
Vice President of Instruction
Date
For Office Use Only
Ticket # Assigned: _________
Completed By: _____________________ Date_________________
Date Sent to A&R__________
Initial if student has received a copy of the course outline: __________
Date Student Enrolled: _____________________
Enrolled By:________________________________
Enrollment Verification at Admissions Office: Regardless of the signatures from any other office, this petition will not
be approved unless enrollment in the College for the current term has been verified by Admissions and Records and all
fees and/or enrollment procedures have been completed.
Enrollment Verified: _________________________________ Date: _______________________
Dean of Admissions and Records
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 37 of 62
Reimbursement Claim for Use of Personal Auto
South Orange County Community College District
REIMBURSEMENT CLAIM FOR USE OF PERSONAL AUTO
Name
Position
Street Address
Department/Division
City, State ZIP
Period Covered
From
to
Instructions: Use the “Tab” key to navigate
Claims should be made on a monthly basis. Submit all copies of approved claim to Business
Services/Accounts Payable by the end of each month. Please attach a copy of Map and Directions.
Date
Destination/Purpose of Trip
Miles
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CERTIFICATION
I hereby certify that this claim is true and correct, and
submitted in accordance with the Rules and Regulations of
South Orange County Community College District. I
further certify that I carry public liability and damage
insurance as required by Board Policy 4051.
Total Miles:
Mileage Allowance:
0.00
(*subject to change)
*0.485
Other (Tolls, etc.)
0.00
TOTAL CLAIM:
$0.00
Account No.:
-
-
-
-
Employee Signature
-
-
Dated
Approved By Immediate Supervisor
Division: Reimbursement Claim for Use of Personal Auto (11/06)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 38 of 62
Request for Approval of Coursework
South Orange County Community College District
Request for Approval of Coursework
Saddleback College
TO:
Irvine Valley College
Vice President, Instruction/Student Services
FROM:
Instructor’s Name
Division/School
DATE:
3/7/2016
SUBJECT:
REQUEST FOR APPROVAL OF COURSEWORK
In accordance with Board Policy 4101.1, I am requesting approval of the following courses to apply toward a
change in salary classification. I understand that I must receive approval prior to enrolling in the course. I also
understand that all approved coursework shall be completed (or new degree conferred) by September 1 of the year
in which the salary classification becomes effective. It is my responsibility to ensure that the Office of Human
Resources receives the corresponding transcripts no later than October 15 of that year.
A copy of the course description is attached.
Course Title:
Units of Credit:
Dates of Course:
Institution:
Justification for Request:
Dean’s recommendation required for approval of up to 9 units of lower division coursework.
Recommended by:
Date:
Division Dean
m/d/yy
This request has been:
Approved
Denied
By:
Vice President
Date
Distribution: Human Resources, Faculty Member, Division, and Office of Instruction
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 39 of 62
Request for Guest Speaker
South Orange County Community College District
REQUEST FOR GUEST SPEAKER
SPEAKER FORM
This form must be completed and submitted to the Chancellor/College President/Provost, as appropriate, for
notification at least 3 days prior to any speaker coming on campus (See Board Policy and Administrative
Regulation 6140). The Board of Trustees will be notified at each Board meeting about any speakers who have
been invited to speak and/or who have spoken since the last Board meeting.
Travel expenses or honoraria for speakers may be paid only under the following circumstances:
Any travel expense or honorarium must be recommended by the Chancellor/College President/Provost and
submitted to the Board for approval prior to any district reimbursement of travel expenses or payment of
honorarium.
Any staff representative who invites a speaker is responsible for getting prior Board approval or for informing a
speaker that prior Board approval is required before payment can be made. No staff representative shall be
authorized to bind the Board with regard to payment. It is the responsibility of the staff representative to assure that
the speaker fill out a W-9 form and it is submitted to the District Business Office prior to payment. The District
Business Office will not release payment until the speaker’s W-9 form is on file. The W-9 form is available on
MySite under Forms-Accounting.
This Speaker form must be submitted by hard copy, as well as, electronically to the
Chancellor/President/Provost, as appropriate, for Board approval of Honorarium/Travel expenses.
Multiple speakers can be listed on form below:
Date of
Presentation
Speaker Name
Location of
Presentation
Brief Biography
Topic
Funding Source
and Cost
(Honorarium or
Travel)
Submitted by: ____________________________ Date: _____________ Ext.: ______
Reviewed by: _____________________________ Date: _____________ Ext.: ______
(Appropriate Administrator)
Approved by: _____________________________ Date: _____________ Ext.: ______
(Chancellor/College President/Provost)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 40 of 62
UNPAID WORKLOAD EXCHANGE
South Orange County Community College District
UNPAID WORKLOAD EXCHANGE
ARTICLE XV—WORKLOAD
Section 31:
Each division will maintain a pre-approved agreed upon substitute list approved by the Dean of the Division
or School Chair and the Vice President of Instruction/Vice President of Student Services.
The faculty members who request an exchange must submit the request in writing and be signed by both
parties.
It is agreed that the exchange is on an hour-for-hour basis. The exchange must be completed within the same
academic year.
A faculty member may participate in no more than four (4) unpaid exchanges during any academic year.
Unpaid faculty exchanges will not affect regular compensation or leaves as referenced in Article VXIX—
Leaves.
Saddleback College
Irvine Valley College
Class Code
Semester:
Fall
Spring
Class Title:
Date of Exchange
Hour of Exchange
Faculty Requesting Exchange
Dean of Division
Faculty Accepting Exchange
Dean of Division
Vice President of Instruction or
Vice President of Student Services
Date
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 41 of 62
Incident Report
South Orange County Community College District
Office of Risk Management
INCIDENT REPORT
Distribution List:
(NOTE: Confidential health information may be contained in this report)
District/College Property
Loss/Theft/Damage:

Campus Police

College Budget Mgr.

Vice President

Risk Management/Benefits

Facility Management

Technology (if applicable)
Student
Conduct/Medical:

Campus Police

VP of Student Services
Employee
Medical/Crime/Conduct:

Campus Police

Vice President

Risk Management
Person Preparing Report
Office Location
Date of Incident
Location of Incident
Date Reporting
Time of Incident
Miscellaneous:


Campus Police
Risk Management
Office extension:
A.M.
P.M.
Was
Campus
Police Name of Campus Police Officer:
Contacted?
Yes,
No
Name of Witness(es), Address & Telephone Number
Explanation: (Include name and student ID/employee ID of all persons involved).
Person Preparing Report Signature
Date
Administrator/Manager Signature
Date
February 2007
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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APPENDIX III – GLOSSARY (ACADEMIC)
GLOSSARY (ACADEMIC)
The Associate of Arts Degree is a lower division, two-year college degree that is awarded to students
who have fulfilled all of the general education and major requirements listed in the College Catalog.
California Assembly Bill 1725 was implemented in 1988. Its main purpose is the improvement of
AB 1725
programs and instruction in the California Community Colleges.
College faculty, counselors, and librarians who hold a credential and/or degree as required by their
Academic Employee
assignment, are academic employees.
Formal agreements between colleges/universities regarding policies, course Equivalencies, general
Articulation
education programs, etc.
The rate of student withdrawal from courses or from the college.
Attrition Rate
Students who wish to register for a class that has reached the official capacity must have an add card
Class Adds
from the instructor.
Contractually each class at IVC should have a minimum of 22 students.
Class Size
A college employee whose job supports the faculty and administration.
Classified Employee
Enrollment in a companion course is required.
Corequisite
A specified course of study which has gone through an established process and received the approval
Curriculum
of the School, Technical Review Committee, Committee on Courses, Academic Senate, Board of
Trustees, and the State Chancellor’s Office. This includes specific courses, vocational certificate
programs, transfer programs, and major programs leading to a degree.
Curriculum management program
CurricUNET
Each academic department comes under the umbrella of an academic school.
Department
The student must file a drop card with the Office of Admissions and Records if the student does not
Drop Card
intend to complete the class. Failure to do so will result in an “F” grade.
Enrollment
Head Count
The total number of students attending the college (each student is only counted once).
Class Numbers
The total number of seats filled (each student is counted for each class they are enrolled in).
FTE [faculty]
“Full-time Equivalent” is the figure that represents the number of full-time faculty members it would
take to teach a specific class at the rate of 15 teaching units per faculty member.
FTE [students]
“Full-time Equivalent” is a formula used to determine state funding. The number of units in which a
student is enrolled is divided by 15 to determine the FTE students. The resulting figure represents the
number of students who would be attending the college if each student were enrolled in 15 units.
A student enrolled in 12 or more units.
Full-time Student
General Education requirements are outlined in the college catalog. Requirements vary from one
General Education
college to another. Students wishing to transfer should consult the requirements of the college they
plan to attend.
The first two years of a four-year program. Community colleges may offer only lower division
Lower Division
coursework.
The matriculation process includes pre-registration testing in order to place the student in the
Matriculation
appropriate course, academic advisement to develop a college program of study, orientation to
college, support services such as tutoring and ongoing counseling services.
MySite is the Web portal for the South Orange County Community College District. It can be found
MySite
on the IVC home page at http:/ww.ivc.edu. Students can access their accounts with a student ID
number and a Personal Identification Number (PIN). Information available to students on MySite
includes: class schedule, grades, academic history, email, class status, student application, college
bookstore, BlackBoard online course server, access to library databases, as administrators use their
campus email account name and password. Your account will enable you to email all of your
students, download rosters, access your class Web sites, add students and link to other useful
information as well as submit your grades.
A student who is officially enrolled in a class and who does not come to the first class meeting is
No-Show
considered a “no-show” and may be dropped immediately by the instructor. If the instructor chooses
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AA Degree
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Prerequisite
Retention
School
Teaching Load
Title 5
Transfer Program
Units
Vocational Certificate
Withdrawal
WSCH
to wait until the second session to consider dropping no-shows, it needs to be understood that it is a
legal requirement that all no-shows are dropped by the faculty.
A required course that must be successfully completed before taking the target class.
Retention is measured by the percentage of the total enrolled students who complete the class.
IVC has eleven (11) academic schools. (See Administrative and Academic Offices, Appendix III,
for more information.)
The number of teaching units taught by one instructor. One lecture hour equals one teaching unit. A
full-time load is 15-16 teaching units per semester, usually in five, three-hour lecture classes. A parttime teaching load is up to 60% of a full-time load, usually three, three-hour lecture classes.
A state mandate that includes provisions requiring each course to have a critical thinking component
as well as several methods of evaluation.
A program in which a student, who is pursuing a four-year degree, completes the first two years of
study in an articulated program at a community college.
The number of units for student credit is determined by the combined lecture and lab hours.
A program designed to assist students in obtaining the necessary skills to work in a specific field.
Each program has an advisory committee of professionals who are currently working in the field.
Vocational programs vary in the number of units required and in the length of time required for the
completion of a certificate.
The grade of “W” is given to a student who officially “drops” a class before the published withdrawal
deadline. A student who does not withdraw officially will receive a grade of “F” for the class.
“Weekly Student Contact Hours” is the measure of contact between the instructor and the students,
which is calculated by multiplying the number of officially enrolled students in a class by the hours of
instruction.
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APPENDIX IV – BOARD POLICY 4310 – ACADEMIC CHAIR DUTIES &
RESPONSIBILITIES
BOARD POLICY 4310–Duties & Responsibilities of the Department Academic Chair
BOARD POLICY
SOUTH ORANGE COUNTY
COMMUNITY COLLEGE DISTRICT
4310
PERSONNEL
DUTIES AND RESPONSIBILITIES OF THE DEPARTMENT/
ACADEMIC CHAIR
The Department/Academic Chair is an administrative position which reports to the Division/ School Dean and will fulfill all of
the legal requirements of the District for employment, credentialing, and performance of duties. The Department/Academic
Chair’s duties and responsibilities are:
1.
Drafts a schedule of classes for each semester and summer for the Dean’s approval.
2.
Recommends staffing for all class sections.
3.
Monitors class enrollments and makes recommendations for closing or opening class sections.
4.
Processes the recruitment, paper screening, and interviewing of candidates for associate faculty employment.
5.
Conducts evaluations of associate faculty.
6.
Takes responsibility for and works with department faculty in curriculum development and revisions.
7.
Implements the procedures for textbook approval and adoption.
8.
Supervises, when appropriate as determined by the Dean, support staff assigned to the department and provides input
into their evaluations.
9.
Organizes and conducts program advisory committee meetings as appropriate.
10.
Assists in the recommendation and purchasing of instructional materials, supplies, and equipment.
11.
Identifies problems, and works with the Division/School Dean to initiate work orders for facilities and equipment, etc.
12.
Locates possible funding sources for program development and operation.
13.
Addresses the interest, suggestions, and concerns of faculty and staff.
14.
Makes suggestions for the improvement of the classroom learning environment and instructional technologies.
15.
Plans and conducts meetings with minutes.
16.
Prepares bulletins and other communications designed to keep faculty and staff informed.
17.
Represents the department and division interests on committees.
18.
Provides student advisement regarding major and career information.
19.
Participates in program review and accreditation activities.
20.
Monitors and responds to violations of professional ethical standards.
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21.
Deals with faculty, staff, and student complaints.
22.
Meets and confers with visitors.
23.
Encourages faculty and staff participation in community, civic, service, and social organizations.
24.
Performs evening and Saturday Dean responsibilities.
25.
Participates in outreach and recruitment activities.
26.
Performs a variety of other duties as may be assigned by the appropriate administrator.
27.
Prepares written reports and other communications relating to program needs, activities, and outcomes.
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APPENDIX V – ADMINISTRATIVE REGULATION 5401 – STUDENT CONDUCT
ADMINISTRATIVE REGULATION 5401–Student Conduct
ADMINISTRATIVE REGULATION
SOUTH ORANGE COUNTY
COMMUNITY COLLEGE DISTRICT
5401
STUDENTS
STUDENT CONDUCT
I. GENERAL PROVISIONS
A.
Application of the Regulations – General
Requirements for student conduct are set forth in the California Education Code, Title 5 of the California Code of
Regulations, policies of the Board of Trustees, and in the California Penal Code.
These regulations have been established pursuant to Board Policy 5401 and are intended to be consistent with California
law (California Education Code, Sections 72122, 76030-76037, 76210-76246, 66017 and 66300; California Penal Code
422.6).
B.
Application of the Regulations to the Conduct of Applicants for Admission or Readmission
Admission or readmission to the colleges programs and activities of the District may be denied to any person who, while
not enrolled as a student, commits such acts against district or college property, staff or students, which are subject to
expulsion pursuant to these regulations. Any such conduct that occurred while not enrolled as a student and that could be
the basis for denying admission or readmission under this paragraph must be related to activity within the South Orange
County Community College District.
C.
Confidentiality
Proceedings under this policy shall be confidential. Disciplinary records are “educational records” as defined in the
federal Family Rights and Privacy Act (34 C.F.R. 99.31) and may be released without student permission only in limited
circumstances. In addition, “Whenever there is included in any student record information concerning any disciplinary
action taken by a community college in connection with any alleged sexual assault or physical abuse…or threat of sexual
assault, or any conduct that threatens the health and safety of the alleged victim, the alleged victim of that sexual assault or
physical abuse shall be informed within three days of the results of the disciplinary action by the community college and
the results of any appeal. The alleged victim shall keep the results of the disciplinary action and appeal confidential.”
(California Education Code, Section 76234).
D. Delegation
Whenever a power of duty is granted to an employee or office under these regulations, the power or duty may be exercised
or performed by another officer or employee who is authorized to do so by delegation, except that the authority of an
instructor to remove a student from a class may not be delegated.
E.
Record of Disciplinary Action
Disciplinary action and the reasons therefore shall be recorded on the student’s discipline records and shall be subject to
access, review and comment by the student as authorized by federal and state law.
Disciplinary information shall remain on the student’s record unless expunged in accordance with state and federal law. It
shall not be released to prospective employers unless the student consents to such a release in writing. Disciplinary
information will be released to other third parties, including law enforcement agencies, as required or authorized by state
or federal law.
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For a period of five calendar years or longer at the discretion of the President or designee, after the recording of
disciplinary information, the student’s records may be used by district officials in determining an appropriate sanction of
any subsequent disciplinary action or for any other district-related purpose. If action is taken by the President or designee
the record shall be kept indefinitely.
F.
Technical Departures From This Policy
Technical departures from this policy and errors in its application shall not be grounds to void the District’s right to take
disciplinary action against a student, unless in the opinion of the designee of the President, departures or errors prevented a
fair determination of a particular case.
G. District or College Activity
No student shall be removed, suspended, or expelled unless the conduct for which the student is disciplined is related to
district or college services, activities or attendance.
H. Fees
No suspended or expelled student shall be refunded any fees previously paid by or for the student.
II. DEFINITIONS
A. Day: is any day on which the District administrative offices are open for business, unless otherwise specified.
B. Expulsion: permanent denial of all college and district privileges.
C. President: president of the college attended by the student.
D. Probation: a status that may include the student’s exclusion from participating in privileges or extracurricular district
and college activities for a specified period of time. Student organizations and individual students may be subject to
disciplinary probation. If a student violates any condition of probation or is charged again with a violation of the
standards of student conduct during the probationary period, it shall be grounds for revocation of the student’s
probationary status and for instituting further disciplinary action. The imposition of disciplinary probation includes
the notification to the student in writing of the reason for and the conditions of probation.
E.
Reprimand: reprimand is censure for the violation of a specific rule of conduct.
F.
Suspension: the exclusion from student status, or the exclusion of other privileges or activities for a specified period
of time.
G. Warning: a written notice to the student that the continuation, repetition, or specific conduct may be a cause for
subsequent disciplinary action.
H. Campus Emergency: crisis situation potentially affecting the health and well-being of individuals on the campus.
During periods of campus emergency, the President may place into immediate effect any emergency regulations,
procedures and other measures deemed necessary or appropriate to meet the emergency, safeguard persons and
property, and maintain educational activities.
III. STUDENT CONDUCT
Students may be disciplined for one or more of the following causes related to college activity or attendance:
A. Continued disruptive behavior, continued willful disobedience, habitual profanity or vulgarity, or the open and
persistent defiance of the authority of, or persistent abuse of, district or college personnel.
B. Assault, battery, or any threat of force or violence upon a student, district or college personnel, or an authorized
college visitor.
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C. Willful misconduct resulting in injury or death to a student or college or district personnel or an authorized college
visitor, or willful misconduct resulting in cutting, defacing, theft, or other injury to any real or personal property
owned by the District, college personnel, or students in attendance at the colleges or programs of the District.
D. The unlawful use, sale, or possession on district property of or presence on district property while under the influence
of any controlled substance or any poison classified as such by state or federal law.
E. Willful or persistent smoking in an area where smoking has been prohibited by law or by policy of the Board of
Trustees or administrative regulation.
F.
Disorderly, lewd, indecent, or obscene conduct on district-owned or controlled property or at district sponsored or
supervised functions.
G. Sexual assault (as defined in Board Policy 5404) on any student, faculty or staff member of the South Orange County
Community College District, upon on-campus or off-campus grounds or facilities maintained by the District, or upon
grounds or facility maintained by affiliated student organizations.
H. The possession or use of any firearms, explosives, dangerous chemicals, deadly weapons, or other potentially harmful
implements or substances while on district property or at a college-sponsored function without the prior authorization
of the college President.
I.
The obstruction or disruption, on or off campus, of the District’s educational or administrative process or any other
district function.
J.
Physical abuse, on or off campus property, of the person or property of any member of the campus community or of
members of his or her family or the threat of such physical abuse when related to a district or college program or
activity.
K. Misrepresentation of oneself or of an organization as an agent of the District or college.
L. Soliciting or assisting another to do any act which would subject a student to discipline.
M. Theft of, or non-accidental damage to, campus property, or property in the possession of or owned by a member of the
campus community.
N. Use, possession, or distribution of alcoholic beverages and/or illegal narcotics/drugs on district premises, or at districtsponsored events, or appearance on district property or at district sponsored events while under the influence of
alcohol or illegal narcotics/drugs unless otherwise provided by law and district policy.
O. Unauthorized recording, dissemination, and publication of academic presentations or materials. This prohibition
applies to a recording made in any medium, including, but not limited to, handwritten or typewritten class notes.
P. Actions of force or threat of force to injure, intimidate, oppress or threaten because of the other person’s race, color,
religion, ancestry, national origin, disability, gender, or sexual orientation, or because of the perception that the other
person has one or more of these characteristics.
Q. Academic dishonesty, including, but not limited to falsification, plagiarism, cheating or fabrication, which
compromises the integrity of an assignment, a college record or a program.
i. Falsification involves any conduct in academic work, records or programs that is intended to deceive,
including, but not limited to, the following acts:
1. forging signatures on official documents such as admissions cards and financial aid applications.
2. changing or attempting to change official academic records without proper sanction.
3. misrepresenting or falsifying successful completion prerequisites.
4. providing false information, such as immigration materials, during the admission or matriculation
process.
5. falsifying one’s identification or falsely using another identification.
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6.
logging in or otherwise gaining access to a computer, computer network or protected web site using the
password or identity of another.
7. citation of data or information not actually in the source indicated.
8. including in a reference list of works cited a text or other information source which was not used in
constructing the essay, paper or other academic exercise.
9. submission in a paper, lab report or other academic exercise of falsified, invented, or fictitious date or
evidence, or deliberate and knowing concealment or distortion of the true nature, origin, or function of
such data or evidence.
10. submitting as the student’s own work any academic exercises (e.g., written work printing, sculpture, etc.)
prepared totally or in part by another.
11. taking a test for someone else or permitting someone else to take a test for a student.
ii. Plagiarism is any conduct in academic work or programs involving misrepresentation of someone else’s words,
ideas or data as one’s original work, including, but not limited to, the following:
1. intentionally representing as one’s own work the work, words, ideas or arrangement of ideas, research,
formulae, diagrams, statistics, or evidence of another.
2. taking sole credit for ideas and/or written work that resulted from a collaboration with others.
3. paraphrasing or quoting material without citing the source.
4. submitting as one’s own a copy of or the actual work of another person, either in part or in entirety,
without appropriate citation (e.g., term-paper mill or internet derived products).
5. sharing computer files and programs or written papers and then submitting individual copies of the
results as one’s own individual work.
6. submitting substantially the same material in more than one course without prior authorization from each
instructor involved.
7. modifying another’s work and representing it as one’s own work.
iii. Cheating is the use of any unauthorized materials, or information in academic work, records or programs, the
intentional failure to follow express directives in academic work, records or programs, and/or assisting others
to do the same including, but not limited to, the following:
1. knowingly procuring, providing, or accepting unauthorized examination materials or study aids.
2. completing, in part or in total, any examination or assignment for another person.
3. knowingly allowing any examination or assignment to be completed, in part or in total, for himself or
herself by another (e.g., take-home exams or on-line assignments which have been completed by
someone other than the student).
4. copying from another student’s test, paper, lab report or other academic assignment.
5. copying another student’s test answers.
6. copying, or allowing another student to copy, a computer file that contains another student’s assignment,
homework lab reports, or computer programs and submitting it, in part or in its entirety, as one’s own.
7. using unauthorized sources of information such as crib sheets, answers stored in a calculator, or
unauthorized electronic devices.
8. storing answers in electric devices and allowing other students to use the information without the
consent of the instructor.
9. employing aids excluded by the instructor in undertaking course work.
10. looking at another student’s exam during a test.
11. using texts or other reference materials (including dictionaries) when not authorized to do so.
12. knowingly gaining access to unauthorized data.
13. altering graded class assignments or examinations and then resubmitting them for regarding or
reconsideration without the knowledge and consent of the instructor.
R. Violation of Copyright Laws
IV. DISCIPLINARY PROCEDURES
A. Initiation of the Disciplinary Process
A request for disciplinary action may be initiated in writing by district or college employees. When there is a
violation of the Student Code of Conduct, the following procedures will be followed:
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1.
If the conduct occurred in the classroom, the instructor may remove the student from his or her class for
that day and the next class meeting if the student interfered with the instructional process. Removal
must be reported to the President or designee immediately. If the student is a threat to himself or herself
or to others, the instructor must contact Campus Police immediately. If the student removed is a
dependent minor, the instructor shall request that the student’s parent or guardian attend a parent
conference regarding the removal. During the period of the removal, the student shall not return to the
class from which he or she was removed without the concurrence of the instructor. Upon removal of a
student, the instructor shall give the student verbal and/or written notice of the reasons for the removal.
a.
b.
c.
d.
e.
The instructor, victim or witness(es) shall submit a written report on the appropriate college
designed form (i.e., Unusual Occurrence Report form or Academic Integrity Report form) to the
President or designee. The report shall include (a) date and time of the conduct, (b) location, (c)
names of witnesses, and (d) a detailed explanation of the alleged misconduct.
If the incident involves, a matter of academic dishonesty, the instructor shall give notice to the
student within ten days of the discovery of the alleged impropriety.
An informal meeting between the student and the instructor or President or designee shall be
conducted as soon as possible. At this meeting, evidence of the alleged violation(s) shall be
presented to the student. The student shall be advised of the potential consequences.
If the student elects not to attend this meeting, the student waives his or her right to further appeal.
The instructor may then take appropriate action pursuant to these regulations. A written Academic
Integrity Report should be filed with the school or division dean and a copy of the report sent to the
student.
The student may elect to drop the course, in accordance with existing policies, but this action will
not necessarily terminate the process outlined above.
2.
If the conduct did not occur in the classroom, the college employee discovering the conduct shall report
the incident to the President or designee. The college employee shall submit to the President or designee
a written report on the appropriate college designated form (i.e., Unusual Occurrence Report form or
Academic Integrity Report form). The report shall include (a) date and time of the conduct, (b) location,
(c) names of witnesses, and (d) a detailed explanation of the alleged misconduct.
3.
When the report of alleged misconduct is sent to the President or designee, he or she will evaluate the
information to determine if it alleges a violation of the District’s student conduct policy and/or
regulations. If the President or designee determines the report supports such allegations, he or she shall
send a notice by mail to the student charged with the violation. This notice shall include a written
explanation of the incident and charges that have been made (i.e., the specific conduct involved and the
specific regulation(s) alleged to have been violated). A meeting will be requested with the student to
provide the student an opportunity to respond to the allegations.
4.
The President or designee will review all documentation related to the case to make a determination if
further disciplinary action is required. This action may be taken by the President or designee or in cases
of proposed suspension or expulsion, referred to the Disciplinary Hearing Panel. If further action is
taken, it is immediately in effect, whether or not the violation is also a violation of law and whether or
not the case is pending in the courts for the same act. The decision is final unless it involves termination
of State and/or local financial aid, suspension, or recommendation of expulsion, in which case the
student may appeal the decision to the Disciplinary Hearing Panel within ten days. In cases referred to
the Panel by the President or designee or in cases where the decision is appealed to the Panel, the
procedures in Section V will be followed. The student may, in writing, accept the penalty of suspension
or expulsion without further hearing and without admitting participation in the conduct charged.
B. Range of Disciplinary Actions
1.
Verbal reprimand: A warning that the conduct is not acceptable.
2.
Written reprimand: Becomes part of the student file for a minimum of five years or longer at the
discretion of the President or designee, and is considered in the event of future violations.
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3.
Disciplinary Probation: A specific period of conditional participation in campus and academic affairs,
which may involve any or all of the following:
a.
b.
c.
d.
e.
f.
4.
activities;
Suspension: The Board of Trustees, the President or the president’s designee may suspend a student for
cause as provided in Article III. Suspension will be accompanied by a hearing conducted by the
Disciplinary Hearing Panel. Suspension may involve;
a.
b.
5.
Ineligibility for all student government roles;
Removal from any student government position;
Revocation of the privilege of participating in college and/or student-sponsored
Ineligibility for membership on an athletic team;
Limitation of courses and/or instructors the student may take;
Termination of State and/or local financial aid.
Removal from one or more classes for the remainder of the school term.
Removal from all classes and activities of the District and its colleges for one or more terms.
During this time, the student may not be enrolled in any class or program within the District.
Expulsion: The Board of Trustees may expel a student for cause as provided in Article III when other
means of correction fail to bring about proper conduct or when the presence of the student causes a
continuing danger to the physical safety of the student or others. Expulsion shall be accompanied by a
hearing conducted by the Disciplinary Hearing Panel.
V. DISCIPLINARY HEARING PANEL FOR SUSPENSION OR EXPULSION
If the President or designee refers the case for a hearing with the Disciplinary Hearing Panel or the student appeals the
President or designee’s decision to the Disciplinary Hearing Panel, the following process shall be followed:
A. Notice Letter
The President or designee shall mail a written notice of the hearing to the student (and to the parent or guardian if
the student is a dependent minor). This notice shall include:
1.
A statement of the charges. The statement shall describe the specific facts alleged as a basis for
violation of these regulations.
2.
The time and place of the hearing.
3.
Notification of the student’s right to be accompanied and represented by an advocate. If the advocate is
an attorney, the student must inform the President or designee in writing of the name and address of the
attorney at least five days before the time set for the commencement of the hearing. Failure to do so
shall constitute good cause of a continuance of the hearing.
4.
Notification that the hearing body may consider the student’s previous disciplinary and academic record.
The notice letter may be amended at any time. If an amendment requires that the student
prepare a substantially different defense, the President or designee may postpone the
hearing for a reasonable time, not to exceed ten days.
B. Composition of Disciplinary Hearing Panel
1.
If the student is represented by an attorney, the District will also be represented by an attorney.
2.
The charged student may request that one of the members of the Disciplinary Hearing Panel be a student
of the District. This request must be made in writing to the President or designee at least five days in
advance of the hearing. The Disciplinary Hearing Panel shall consist of a student (if requested), a
faculty member of the college, and a district administrator. If a student is requested to serve on the
panel, the request shall include permission for the records to be disclosed to the student member of the
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panel. Where the charged student does not request a student member on the hearing panel, the
Disciplinary Hearing Panel shall consist of two college faculty members, one district administrator and a
campus police officer, if requested by the President or designee.
3.
The President or designee shall, after conferring with the associated student body, academic senate, and
administrative cabinet, compile lists of persons who may be appointed when it is necessary to convene a
Disciplinary Hearing Panel. The President or designee shall appoint members to the Disciplinary
Hearing Panel from the approved list of names.
4.
The hearing shall be convened within ten days of the date that written notice of the proposed disciplinary
action is mailed to the student, unless the President or designee grants a written request for a continuance
by the student upon a showing of good cause.
C. Hearing Preparation
1.
The President or designee shall be responsible for making the necessary arrangements for the hearing,
including scheduling a room, providing for an official record of the hearing, and notifying the student
and members of the Disciplinary Hearing Panel.
2.
Prior to the hearing, the Disciplinary Hearing Panel shall be given copies of these procedures. The
President or designee shall select a chairperson. The chairperson shall preside over the hearing and
make any necessary procedural rulings.
D. The Hearing
1.
Confidentiality: hearing shall be closed and be kept confidential by all parties.
2.
Security: appropriate security measures will be taken at the hearing by the campus police department.
3.
Witnesses/Record of Hearing: witnesses shall be excluded except when testifying. The District or
college employee who was involved in or a witness to the incident shall be invited to attend and
participate in the hearing, and may be present for the entire proceedings. The administration’s
representative and the student shall be entitled to call and question witnesses. Panel members may ask
questions at any time when recognized by the chairperson. With the concurrence of the panel, witnesses
may be recalled and questioned by hearing participants. A record of the hearing shall be kept for ten
years.
4.
Opening: The chairperson shall call the hearing to order, introduce the participants, and announce the
purpose of the hearing. An orderly hearing shall be maintained and disruptive participants shall be
ejected or excluded.
5.
Charges: The chairperson shall distribute copies of the charges to the members of the committee, read
the charges aloud, and ask the student whether the charges have been received. If the response is
affirmative, the hearing shall proceed. If the response is negative, the administration may present
evidence that the charges were duly served. The chairperson shall decide to proceed with the hearing.
In cases where a hearing does not proceed, a hearing shall be rescheduled within ten days.
6.
Burdens of Proof and Production of Evidence: The administration bears the burden of proving that each
charge is true based on a preponderance of the evidence. The administration has the initial burden of
producing evidence to prove each charge. The student may present evidence to refute the
administration’s charges. In the case of expulsion, any recommendation of the hearing panel must
include a finding that other means of correction have failed to bring about proper conduct, or that the
presence of the student causes a continuing danger to the physical safety of the student or others, and/or
district or college property.
7.
Arguments: Both the administration and student shall be afforded an opportunity to present or waive an
opening statement (i.e. the administration shall outline the charges and the facts to be established). The
student may reserve an opening statement until after administration has presented the case for the
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college. If the student charged does not appear, either in person or by representation, or should the
student leave or be ejected during the hearing, the hearing shall proceed and the Panel will make its
recommendation as though the student had been present.
8.
Evidence: After the opening statements, the administration and the student shall have the opportunity to
call witnesses and present relevant evidence. Technical rules of evidence shall not apply, but evidence
may be admitted and given probative effect only when such evidence constitutes that which reasonable
persons are accustomed to rely on in the conduct of serious affairs. Hearsay evidence is admissible, but
may not, by itself, be used to support a finding of the panel. The Chairperson will make all rulings as to
the conduct of the hearing and the admissibility of evidence. The Panel shall not consider any arguments
concerning the constitutionality or legal validity of campus regulations or statewide policy. In cases
where the hearing involves a charge of sexual assault, the victim has the right to exclude past sexual
history as part of the testimony unless such history is offered as evidence of the character or trait of
character of the victim as described in California Evidence Code, Section 1103.
9.
Deliberations: The administration and then the student shall make closing arguments. Both may waive
closing arguments. The panel shall retire to deliberate. Deliberations shall be limited to panel members.
The panel shall reach its decision based only on the record of the hearing and shall not consider matters
outside the record. Within two days after the hearing, the chairperson shall deliver a written report to the
President or designee. This report shall include the specific findings of fact concerning each charge and
the recommendations for disciplinary action supported by a majority vote of the panel.
10. Recommendation of Suspension; Panel Findings: In the case of a recommendation for suspension, the
President or designee shall review the findings and recommendation of the Disciplinary Hearing Panel.
The President or designee may accept the recommendation, impose a lesser sanction, or refer the matter
back to the hearing panel for further consideration. The President or designee shall render a decision
within three business days of receipt of the recommendation of the panel. Notice of the President or
designee’s decision shall be mailed to the student, placed on the student’s district records and copied to
the President for notification to the District Chancellor. The President or designee’s decision may be
appealed in writing to the President only on the limited grounds as provided in Section VI. Decisions
must be appealed within ten business days.
11. Recommendation of Expulsion; Panel Findings: In the case of a recommendation for expulsion, the
recommendation of the Disciplinary Hearing Panel shall be forwarded to the President or designee for
review and decision.
a.
b.
c.
The President or designee may accept the recommendation of the panel, impose a lesser
sanction, or refer the matter back to the Disciplinary Hearing Panel for further consideration.
The President or designee shall render a decision within three business days of receipt of the
recommendation of the panel. Notice of the President or designee’s recommendation shall be
mailed to the student, placed in the student’s district records, and copied to the President for
recommendation to and final action by the Board of Trustees.
Within thirty calendar days of the recommendation for expulsion, the Board of Trustees shall
notify the student or parent in case of a dependent minor, of the Board’s intent to conduct a
closed session meeting to consider the recommendation for expulsion. Notification shall be
made by registered or certified mail or by personal service. Within forty-eight hours of
receipt of the notice, the student or parent of a dependent minor may request in writing that
the hearing be held in public session. When a written request to have the matter heard in
public session is served upon the Clerk or Secretary of the Board, the meeting shall be
conducted in public session, except in cases where the discussion conflicts with the right to
privacy of another student. In such cases, the discussion shall be conducted in closed session.
The Board of Trustees may accept the recommendations of the President, impose a lesser
sanction, or refer the matter back to the President for further consideration. The Board of
Trustees may choose to review the record. Final action of the Board of Trustees shall be
taken at a public meeting but consist solely of a general announcement that a student, without
being named, has been disciplined after a closed session vote taken with respect to the
discipline.
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12. Notification of Law Enforcement: Upon the suspension or expulsion of a student, the President or
designee shall notify appropriate law enforcement authorities of conduct which may be in violation of
Section 245 of the Penal Code.
VI. APPEAL PROCESS
The student has the right to appeal the decision of the instructor of the President or designee.
A. Appeal of an Academic Dishonesty Decision
1.
The student has the right to file an appeal of a decision regarding academic dishonesty. The appeal must
be in writing and received by the dean within ten working days of the informal meeting with the
instructor. A grade, however, is not a disciplinary action but an evaluation of work, and is not subject to
appeal except as provided in the grade grievance process as set forth in Board policy.
2.
The dean may request that the instructor submit a written statement supporting his or her position.
3.
Within thirty days of receipt of the request of appeal, the dean shall arrange a meeting with the instructor
and the student. If the instructor is no longer employed by the District, or is unavailable because of
sabbatical or other leave, the dean shall appoint another instructor in the same disciplinary area to
assume the responsibilities of the instructor.
4.
At the meeting, the evidence of academic dishonesty will be presented and every effort will be made to
resolve the matter. In the absence of a resolution, the student may elect to follow the appropriate
grievance or disciplinary appeal procedure as specified in Board policies and regulations.
B. Appeal of a Formal Disciplinary Decision
The student may appeal a formal disciplinary decision in writing to the President, within ten days of the
decision/recommendation. The basis for the appeal shall include evidence to support one or more of the following
factors:
1.
The decision lacks substantial basis in fact to support the findings,
2.
There is substantial incongruity between the proposed sanction and findings,
3.
There is substantial unfairness in the proceedings which has deprived the student of a fair and impartial
process; and/or
4.
There is newly discovered critical evidence, that despite due diligence on the part of the student, was not
known at the time of the hearing.
The President may decide the issue based solely on the written appeal. The president’s decision shall be made
available to the student charged within ten days of receipt of appeal. The decision shall be final except in the case of
expulsion where final action shall be taken by the Board of Trustees.
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APPENDIX VI – ADMINISTRATIVE OFFICES LOCATION AND TELEPHONE
INFORMATION
Administrative Offices Location and Telephone Information
Administrative Area of Responsibility
A& R Enrollment Services, Director
Campus Police, Interim Police Chief
Campus Police, Assistant Police Chief
Career Technical Education and Workforce
Development, Dean
Senior Administrative Assistant
Extended Education, Director
Senior Administrative Assistant
Grants Analyst
Child Development Center, Director
College Fiscal Services, Director
Community Education
Facilities & Maintenance, Acting Director
Financial Aid, Director
Foundation, Director
Instruction, Vice President
Executive Assistant
Senior Administrative Assistant
Curriculum and Scheduling Specialist
Outreach & Community Relations, Director
President
President’s Executive Assistant
Senior Administrative Assistant
Registrar
Student Affairs, Director
Student Services, Vice President
Executive Assistant
Technology Services, Director
Senior Administrative Assistant
Business Sciences, Dean
Senior Administrative Assistant
Administrative Assistant
Fine Arts, Dean
Senior Administrative Assistant
Guidance/Counseling/Library Services, Dean
Senior Administrative Assistant
Senior Administrative Assistant
Health Sciences, PE & Athletics, Dean
Senior Administrative Assistant
Humanities and Languages, Dean
Senior Administrative Assistant
Life Sciences & Technologies, Interim Dean
Senior Administrative Assistant
Math, CS & Engineering, Interim Dean
Senior Administrative Assistant
Physical Sciences & Technologies, Int. Dean
Senior Administrative Assistant
Social and Behavioral Sciences, Dean
Senior Administrative Assistant
Administrative Assistant
Room
Phone
John Edwards
James Pyle
Vacant
SC 110
A 552A
(949) 451-5409
(949) 451-5200
Dr. Susan Cooper
Sharon Kennedy (Sub)
Dave Anderson
Georgia McClusky
Rachel Manders
Becky Thomas
Davit Khachatryan
Sharon Olney
Philip Brittain
Darryl Cox
Al Tello
Dr. Craig Justice
Jacqueline Frank
Gee Dickson
Lois DiAlto
Donna Sneed
Dr. Glenn R. Roquemore
Marilyn Smith
Tammy Bostwick
Ruben Guzman
Helen Locke
Dr. Gwendolyn Plano
Angela Orozco Mahaney
Tran Hong
Hedy Renfro
ACADEMIC SCHOOLS
Susan Corum
Katie Felli
Kathy Johnson
Dr. Karima Feldhus
Carol Danna
Dr. Elizabeth L. Cipres
Linda Renne
Rosie Navarro
Keith Shackleford, J.D.
Corine Reymond
Dr. Karima Feldhus
Claudia Horak
Dixie Bullock
Elizabeth Nichols
Dixie Bullock
Megan Newton
Dixie Bullock
Elizabeth Nichols
Susan Corum
Katie Felli
Kathy Johnson
A 120
A 120
A 121
A 121
A 124
CDC
SC 270
A
A 553
SC 120
A 103
A 107
A 107
A 107
A 104D
A 220D
A 101
(949) 451-5650
(949) 451-5224
(949) 451-5226
(949) 451-5382
(949) 451-5777
(949) 451-5484
(949) 451-5326
(949) 451-5222
(949) 451-5255
(949) 451-5287
(949) 451-5290
(949) 451-5212
SC 110A
SC 260
A 119
(949) 451-5604
(949) 451-5507
(949) 451-5214
LIB 109
LIB 106
(949) 451-5254
B 276
B 275
B262F
A 204A
A 233
SC 210
SC 210A
L 106A
PE 226
PE 225
A 204A
A 204
B 272
B 262E
B 272
B 273
B 272
B262E
B 276
B 275
B262F
(949) 451-5758
(949) 451-5310
(949) 451-5309
(949) 451-5336
(949) 451-5453
(949) 451-5410
(949) 451-5458
(949) 451-5717
(949) 451-5407
(949) 451-5398
(949) 451-5336
(949) 451-5232
(949) 451-5283
(949) 451-5238
(949) 451-5283
(949) 451-5450
(949) 451-5283
(949) 451-5561
(949) 451-5758
(949) 451-5310
(949) 451-5309
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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(949) 451-5718
(949) 451-5217
(949) 451-5210
Page 56 of 62
APPENDIX VII – VOICE MAIL INSTRUCTIONS
Voice Mail Instruction
Logging on to Voice mail on IVC Campus (CISCO UNITY)



Accessing
– Press Messages button (on-campus)
– Dial (949) 451-5452 (off-campus)
Setting up Voicemail (first time)
– Password information, has to be 3 to 6
characters and cannot be:
 Your extension
 Consecutive (12345 or 54321)
 Your name
 Same numbers (111111,
222222, etc.)
– Default Password – 723686
– Login with default password
following instructions.
Getting Messages
– Have extension starting with 5:
 Press the Messages button
 Enter password
 Press 1 to go directly to new
Messages
– Any other extension:
Press the Messages button
Press * (star) immediately, bypass
system announcement
Enter extension followed by #
(pound)
Enter password followed by #
(pound)
Message
Commands
#(star)
1
2
3
4
4
5
Description
Bypasses a system announcement at login
Repeats message
Saves message
Deletes message
Replies to messages (after playback)
Slows playback while listening
Forwards message





Press 1 to go directly to new Messages
Delete Messages
– After listening to messages press 3
Change Password
– Log into voicemail with old password
– Two options:
o Listen to menu options
o Dial 431, for direct access
o Enter your new password twice
Forwarding a Message
– Listen to Message
– Press 5
– Enter the Extension of the destination
– Press ## to switch between numeric and
name
– Press # to send
– Hand-up
Changing standard greeting
– Access voicemail
– Dial 411 (standard greeting)
– Follow instructions to record your greeting
After recording listen to options to change other
greetings
Message
Commands
6
6
7
8
9
#(pound)
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Description
Marks messages as new (after playback)
Speeds playback while listening
Backs up message
Pause / Continue
Fast Forward end of message
Skip or Move ahead
Page 57 of 62
APPENDIX VIII – IVC EMPLOYEE DIRECTORY
IVC Employee Directory
Directory at MySite http://www.ivc.edu/directory/dlist.aspx. Changes via email, Technology Services
ivctech@ivc.edu or call ext. 5231.
First Name
Last Name
Title
ADMISSIONS, RECORDS & ENROLLMENT SERVICES
Director, Admissions &
Records & Enrollment
John
Edwards
Services
Polly
Sundeen
Sr Administrative Assistant
Ruben (Ben)
Janice
Linda
Guzman
Brown
Hughes
Maria
Lopez
Registrar
Sr A & R Specialist
A & R Specialist I
International Students
Program Specialist
Thanh (Vince)
Nguyen
A & R Specialist I
Yvonne
Realini
A & R Specialist II
Karine
Zakaryan
A & R Specialist I
David
Chang
A & R Specialist III
Corinne
Jackson
A & R Specialist III
Pamela
Beth
Shanna
Kite
Kohler
Moorhouse
A & R Specialist II
Sr A & R Specialist
Sr A & R Specialist
James
VACANT
VACANT
Anthony
Nick
Vickie
Rick
Juliet
CAMPUS POLICE
Interim Police
Chief/Director Safety &
Pyle
Security
Administrative Assistant II
Deputy Police
Chief/Assistant Director,
VACANT
Safety & Security
Mancini
Police Officer I
Nickolenko
Police Officer III
Stevens
Police Officer I
Welch
Police Officer II
Womack
Police Office Assistant
CAREER TECHNICAL EDUCATION AND WORKFORCE
DEVELOPMENT
Susan
Cooper
DEAN
Senior Administrative
Sharon
Kennedy
Assistant (Sub)
Rachel
Manders
Grants Analyst (Sub)
Director, Extended
Dave
Anderson
Education
Georgia
McClusky
Sharon
Olney
Sr Administrative Assistant
Program Specialist,
Community Education
CHILD DEVELOPMENT CENTER
Director, Child
Becky
Thomas
Development Center
Child Development
Ina
Aparicio
Specialist
Child Development
Fataneh
Barbod
Specialist
Child Development
Sushmita (Julie)
Basu
Specialist
Child Development
Susan
Bender
Specialist
First Name
Sarah
Diann
Chamberlain
Gaffney
Mastoora (Misty)
Hamid
Lucie
Herwehe
Eve
Jones
Lee
Schneider
Angel
Vitale
Al
Earlene
Carol
Philip
Anthony
Title
Child Development
Specialist
Administrative Assistant II
Child Development
Specialist
Child Development
Specialist
Child Development
Specialist
Sr Child Development
Specialist
Child Development
Specialist
COLLEGE FOUNDATION
Director, College
Tello
Foundation
Munder
Sr Administrative Assistant
Senior Accounting
Kim
Technician
FACILITIES & MAINTENANCE
Acting Director, Facilities &
Brittain
Maintenance
Acting Manager, Facilities
Sidoti
Maint. & Ops.
LaNell
Nikki
Robert
Richard
Sergio
Dewey
Robert
Maximo
Robert
Luis
Mark
Sergio
Alfredo
Esteban
Peebles
Puliyanda
Bolton
Burnett
Espinoza
Flournoy
Flournoy
Gallegos
McKee
Mendoza
Murphy
Ojeda
Osuna
Ramirez
Benjamin
Cindy
Bing
Stephen
Nicolas
Robert
Mike
Miguel
Daniel
Joe
Streeter
Michael
Dean
Rolland
Smith
Glenn
Li
Woodard
Zambrano
Bennett
Boquet
Calderon
Campbell
Curiel
Floyd
Leahy
LeBeau
Taylor
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Last Name
Sr. Administrative Assistant
Administrative Assistant
Custodian
Utility Custodian
Custodian
Custodian
Custodian
Custodian
Lead Custodian
Custodian
Lead Custodian
Groundskeeper
Custodian
Custodian
Building Maintenance
Worker
Lead Groundskeeper
Auto Technician
Groundskeeper
Irrigation Specialist
Plant Engineer
Lead Electrician
Groundskeeper
HVAC Technician
Custodian
Custodian
Painter
Locksmith
Plumber
Page 58 of 62
First Name
Darryl
Sylvia
Kelly
Tom
Kathy
Maria (Cristina)
Pamela
Davit
Diana
Desiree
Last Name
FINANCIAL
Cox
Carmona
Hambrick
Mathavorn
Tenchka
Vieyra
Yu
Title
AID
Director, Financial Aid
Financial Aid Specialist
Financial Aid Specialist
Financial Aid Specialist
Financial Aid Specialist
Financial Aid Specialist
Financial Aid Specialist
FISCAL SERVICES
Director of College Fiscal
Khachatryan Services
Budget Control/Fiscal
Walker
Officer
Ortiz
Accounting Assistant
OFFICE OF INSTRUCTION
Craig
Justice
Jacqui
Franks
Gee
Dickson
Lois
DiAlto
Jeanne
Venditti
Raven
Lamber
Gwen
Angela
Chris
Vice President, Instruction
Executive Assistant, VP,
Instruction
Sr Administrative Assistant,
Curriculum and Scheduling
Specialist
Administrative Assistant –
Staff Development &
Honors Program
Part-time Administrative
Assistant
Academic Senate
OFFICE OF STUDENT SERVICES
Vice President, Student
Plano
Services
Orozco
Executive Assistant, VP,
Mahaney
Student Services
Faculty Director, Health &
Hogstedt
Wellness Ctr
Jan
Nassar
Sr. Health Office Assistant
Michelle
Nguyen
Health Office Assistant
Glenn
Marilyn
Tammy
Sibylle
Donna
OFFICE OF THE PRESIDENT
Roquemore
President
Executive Assistant to the
Smith
President
Bostwick
Sr Administrative Assistant
College Research &
Georgianna
Planning Analyst
OUTREACH & COMMUNITY RELATIONS
Director, Outreach &
Sneed
Community Relations
Susan
Sweet
Sr Administrative Assistant
Anne
Akers
Outreach Specialist
Zeke
Hall
Sr. Matriculation Specialist
Jennifer
Quadra
Sr. Matriculation Specialist
Jan
Stephens
Sr. Matriculation Specialist
PUBLIC INFORMATION & MARKETING OFFICE
Oaks
Director
Television Production
Sonya
Bangston
Specialist
Brenda
Constantino
Sr Graphic Designer
Diane
First Name
Vince
Cooper
David
Kite
Elaine
Rubenstein
Susan
Bob
Katie
Kathy
Kenn
Claudia
Florence
Leslie
Dixie
Roopa
Anne
Frank
Dave
Robert
Terry
Title
Television Production
Specialist
Graphic
Designer/Production
Assistant
Sr Publications
Editor/Designer
SCHOOL OF BUSINESS SCIENCES
Corum
DEAN
CHAIR/ Instructor, ACCT &
Urell
MGT
Felli
Sr Administrative Assistant
Johnson
Administrative Asistant
Instructor, Business
Bennett
Management
Instructor, ACCT, CIM &
Egkan
MGT
Instructional Computer
Lee
Tech
Instructional Computer
Levy
Tech
Massaro
Instructor, CIM & RE
Mathur
Instructor, CIM
McDermott
Instructor, CIM
Pangborn
Instructor, MGT & RE
Shinnick
Instructor, CIM
Stewart
Instructor, CIM
Thorpe
Instructor, ACCT & MGT
SCHOOL OF GUIDANCE & COUNSELING
Cipres
DEAN
Tran
CHAIR/Counselor
Renne
Sr Administrative Assistant
Caputo
Counselor
College Articulation
Kate
Clark
Coordinator
Beep
Colclough
EOPS Facilitator
International Student/EOPS
Tam
Do
Counselor
Yolanda
Gouldsmith
Counselor
Disabled Student Program
Julie
Hambrick
Specialist
Faculty Director, Supportive
Bill
Hewitt
Services
Administrative Assistant,
Karen
Kobzeff
EOPS
Steve
Lee
Counselor, EOPS
John
Licitra
Counselor
Sandy
Lipton
Articulation Specialist
Ginny
Mackey
Transfer Center Specialist
Diana
McCullough
Counselor
Senior Counseling Office
Mina
Nawabi
Assistant
Sr Administrative Assistant,
Mary
Rominger
DSPS
Bari
Rudmann
DSPS Counselor
Anna
Smith
EOPS Facilitator
Transfer Center
Caryn
Sussman
Coordinator
Fawn
Tanriverdi
Counselor, EOPS/CARE
Career/Job Placement
Laura
U'Ren
Officer
VACANT
Counselor
Elizabeth
Tiffany
Linda
Connie
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Last Name
Page 59 of 62
First Name
Last Name
Heather
Whitecotton
Monica
Parks
Karima
Greg
Daniel
Ron
Edwin
Carol
Stuart
Lisa
Antoinette
Craig
Jeff
Julie
Jerry
Sean
Stephen
James
David (Dean)
Edwin
Jan
Title
Sr Administrative Assistant,
Supp’t Srvs.
Disabled Student Program
Specialist
SCHOOL OF FINE ARTS
Feldhus
DEAN
Bishopp
CHAIR/Instructor, Art
CHAIR/Instructor, Music
Luzko
(Theory/Harm’y)
Manuel
CHAIR/Instructor, Theatre
(Ellison)
Arts
CHAIR/Instructor,
Tiongson
Speech/Forensics
Danna
Sr Administrative Assistant
Christensen
Lab Tech, Photo
Davis-Allen
Instructor, Art History
Instructor, Visual Arts
Geldun
(Digital)
Instructor,
Grossman
Speech/Forensics
Horn
Instructor, Art (Studio)
Kirk
Instructor, Art (Studio)
Instructor, Communication
McGrath
Arts (Photo)
McMullen
Instructor, Theatre Arts
Instructor, Music
Rochford
(Instrumental)
Sr Lab Tech, Performing
Rynning
Arts
Choral
Shepherd
Director/Accompanist
Instructor,
Tiongson
Speech/Forensics
Wyma
Instructor, Music
SCHOOL OF HEALTH SCIENCES, PE & ATHLETICS
Keith
Shackleford
DEAN
Martin
McGrogan
Tom
Corine
Devin
Pestolesi
Reymond
Adams
Simon
Danaka
Davies
France
Julie
Hanks
Jerry
Hernandez
Clint
Hull
Kent
Katherine
Janet
Brent
Madole
MilostanEgus
Olsen
Shaver
Jovan
Stojanovski
Ted
Weatherford
Karima
Lisa
CHAIR/Instructor, Athletics
CHAIR/Instructor, PE,
M's&W's VB Coach
Sr Administrative Assistant
Athletic Trainer
Instructor, PE, W's Soccer
Coach
Instructional Assistant
Instructor, PE, W's
Basketball Coach
Instructor, PE, M's
Basketball Coach
Athletic Equipment
Specialist
Instructor, PE, M's Baseball
Coach
Instructor, PE, Dance
Athletic Trainer
Sports Information Officer
Instructor, PE, Exercise
Psychology
Instructor, PE, Dance
Performance Coordinator
SCHOOL OF HUMANITIES
Feldhus
DEAN
Alvarez
CHAIR/Instructor, English
First Name
Susan
Frank
Claudia
Roy
Maddy
Brenda
Kate
Jeanne
William
Stephen
Ishii
VACANT
Kathy
Fesler
Marmolejo
Horak
Bauer
Benson
Borron
Clark
Egasse
Etter
Felder
Fumiko
VACANT
Ledbeter
Lewis
Long
Marjorie
Luesebrink
Kurt
Meyer
Peter
Morrison
Dan
Rivas
Kay
Susan
Linda
Beatrice
Toshio
Julie
Ryals
Stern
Thomas
Tseng
Whelchel
Willard
Elizabeth
Jayne
Rocio
VACANT
Lee
Fred
VACANT
VACANT
Kris
Larisa
Jennifer
Carol
Title
CHAIR/Instructor, ESL
Spanish
CHAIR/Instructor, History
Sr Administrative Assistant
Instructor, Philosophy
Instructor, ESL
Instructor, English
Instructor, English
Instructor, Spanish
Instructor, English
Instructor, Humanities
Instructor, Japanese
Instructor, Reading
Instructor, ESL
Instructor,
English/Literature
Instructor,
English/Literature
Instructor,
English/Literature
Instructor,
English/Literature
Instructor,
Spanish/French/ESL
Instructor,
English/Literature
Instructor, ESL
Instructor, English
Instructor, Spanish
Instructor, History
Instructor, ESS/Reading
SCHOOL OF LIBRARY SERVICES
Cipres
DEAN
Sinegal
CHAIR/Librarian
Navarro
Sr Administrative Assistant
Library Technician
Edgerly
Library Assistant III
Forbes
Librarian
Library Technician
Librarian
Murakami
Library Assistant III
Sergeyeva
Learning Center Instructor
Wani
Office Assistant
Wassmann
Librarian
SCHOOL OF LIFE SCIENCES & TECHNOLOGIES
Dixie
Bullock
INTERIM DEAN
David
Fretz
CHAIR/Instructor, Biology
Elizabeth
Nichols
Sr Administrative Assistant
Lewis
Akers
Lab Tech, Life Sciences
VACANT
VACANT
Instructor, Biology
Sr Lab Tech, School of Life
Elizabeth
Hernandez
Sciences
Jefferey
Kaufmann
Instructor, Biology
Chris
Riegle
Instructor, Biology
Instructor, Biology
Roland
Rodriguez
(Anatomy)
Priscilla
Ross
Instructor, Biology
Instructor, Biology
Kathy
Schmeidler
(Anatomy)
Hung
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Last Name
Tran
Lab Technician
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First Name
Last Name
Title
SCHOOL OF MATHEMATICS, COMPUTER SCIENCE &
ENGINEERING
Dixie
Bullock
INTERIM DEAN
Vacant
Vacant
CHAIR
Megan
Newton
Sr Administrative Assistant
Terry
Barbee
Instructor, Mathematics
Nancy
Bishopp
Instructor CS
Miriam
Castroconde
Instructor, Mathematics
Shu-Yung
Chen
Instructor, Mathematics
Terry
Cheng
Instructor, Mathematics
VACANT
VACANT
Instructor, Drafting
Howard
Dachslager
Instructor, Mathematics
Ilknur
Erbas-White
Instructor, Mathematics
Masato
Hayashi
Instructor, Mathematics
Brent
Monte
Al
Murtz
Instructor, Mathematics
Instructor, Computer
Science
Dottie
Sherling
Instructor, Mathematics
Richard
Zucker
Instructor, Mathematics
SCHOOL OF PHYSICAL SCIENCES & TECHNOLOGIES
Dixie.
Bullock
INTERIM DEAN
CHAIR/ Instructor, Earth
Sci/Marine
Amy
Stinson
Sciences/Geology
Elizabeth
Nichols
Sr. Administrative Assistant
Lab Tech, Physical
Warren
Ansaldo
Sciences
Instructor, Geology/Marine
George
Brogan
Sciences
Dale
Carranza
Instructor, Chemistry
Ray
Chandos
Instructor, Electronics Tech
Sr Lab Tech, School of
Ryck
Daniels
Physical Sciences
Walter
Floser
Instructor, Chemistry
Roy
McCord
Instructor, Astronomy
Larry
Oldewurtel
Instructor, Physics
VACANT
VACANT
Instructor, Chemistry
Jamie
Smith
Sr Lab Technician
Kiana
Tabibzadeh
Instructor, Chemistry
Susan
Kari
Colin
SCHOOL OF SOCIAL SCIENCES
Corum
DEAN
CHAIR/ Instructor,
Psychology, Sociology,
Tucker
Human Development
CHAIR/Instructor, AOJ,
Anthropology, Economics,
Political Sciences and
McCaughey
Geography
First Name
Katie
Kathy
Elizabeth
Last Name
Felli
Johnson
Chambers
Traci
Wendy
Fahimi
Gabriella
Donna
Gray
Mary
Mark
VACANT
Martha
Yemmy
Jodi
McDonough
McNeil
VACANT
Stuffler
Taylor
Titus
Helen
Suzanne
STUDENT AFFAIRS
Locke
Director, Student Affairs
Hammel
Sr Administrative Assistant
Student Development
Emmett
Officer Assistant
Kristen
Tran
Hedy
John
Mark
Patsy
John
John
Nick
Marc
Eric
Rob
Barry
Cathy
Dan
Joe
Paul
Pat
Cathie
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
(To use hyperlinks in Word click mouse and CTRL button together)
Title
Sr Administrative Assistant
Administrative Assistant
Instructor, Sociology
Instructor, Political
Sciences
Instructor, Anthropology
Instructor, Human
Development
Instructor, Human
Development
Instructor, Economics
Instructor, Psychology
Instructor, Economics
Instructor, Psychology
Instructor, Geography
TECHNOLOGY SERVICES
Hong
Director
Renfro
Sr Administrative Assistant,
Beaty
Network Administrator
Network Systems
Duvall
Technician II
Emmert
Application Spec II
Senior Copy Center
Fraustro
Specialist
Gotthard
Webmaster
Network Systems
Korotenko
Technician I
Levinson
Multimedia Technician
Network Systems
Kudell
Technician II
MacNichol
Technology Assistant
Senior Multimedia
Miller
Technician
College Information
Patterson
Operator
Network Systems
Pham
Technician II
San Juan
Instructional Designer
Application Spec II/Alt
Tang
Media
College Information
Weekes
Operator
ATEP
Peterson
DEAN, Instruction
Page 61 of 62
APPENDIX IX – ACADEMIC CALANDAR
Academic Calendar: https://www1.socccd.cc.ca.us/docs/edsvcs/calendar/AcademicCalMini2007,08.pdf
https://www1.socccd.cc.ca.us/docs/edsvcs/calendar/Academic_Cal08_09LR.pdf
Online @ http://www.ivc.edu/instruction/Documents/FacultyManual.pdf
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Page 62 of 62