Air Operations Branch Director - Checklist
INCIDENT COMMAND SYSTEMS
CONNECTICUT WING – CIVIL AIR PATROL
SAR / DR AIR OPERATIONS
1) INDEX
a) PRE-MISSIONED ORGANIZATION (GET FORM ICS 201 FOR THIS)
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Do we have all the forms we need (Section 5 this document) ?
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What is the mission – (ICS 201 part 1-3)
Incident Name, Date, Time of report
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What is our responsibility / map of area – (ICS 201 part 4)
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What is the current ICS structure – (ICS 201 part 5)
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Call pertinent aircrews for availability – validate quals and
currency (ICS 201 part 6)
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Where will mission base be?
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Where will remote bases be
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Where will air ops be ?
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Who will open up ?
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When will bases be open ?
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What is the Air Ops initial assignment ? – (ICS 201 part 7)
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Complete Initial Planning Report (Section 2 this document)
b) INITIAL SETUP
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Determine Assets
CAPF103 Sign-in – Check ID, Photo, 101 or 101T
Aircraft / Vehicle Registry – CAPF 71, safe, hrs left
Establish communications
Distribute Mission form packets
WeatherObtain weather – Time of incident and/or present
Post weather in obvious locations
Perform Initial briefing (within the first 15 minutes of IC Brief)
Determine rules of engagement
Prepare briefing for IC/Pilots – (Section 3 this document)
Perform safety briefing
c) PLAN DEVELOPMENT
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Develop a plan quickly – Aircrew input, advise IC
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Implement Plan IAW IC priorities
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Assign Aircrews
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Specialty tasks
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Preliminary Search
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damage Assessment
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Transport
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Overwater, mountain qualified
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Update plan per initial tasking
d) MISSION LOGISTICS
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xx:05 – Verify all aircrews checked in
xx:10 – Obtain Weather
xx:25 – Coordinate with planning or as required
xx:30 – Coordinate with ground ops or as required
xx:35 – Verify all aircrews checked in
xx:45 – Prepare to brief IC (Section 3 this document)
xx:55 – Update Briefing Materials for Air Crews
Brief / Debrief air crews (Section 4 this document)
Update Briefing Materials for Air Crews
Assure adequate rest and meals for aircrews and air ops personnel
Plan aircrew replacement
Plan air ops personnel replacement
Replenish used forms
Plan demobilization / relocation if necessary
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2) Initial Planning Report
a) INTERPRET AND APPLY GOALS OF IC
 Get the big picture
b) PREPARE INITIAL STRATEGIC PLAN
c) SET FORTH STRAGETIC GOALS
 (ops will prepare specific tactical considerations)
d) WRITE IT OUT – FORM 201, DELIVER WITHIN 45 MINUTES
 Safety matrix
 Understand Assets
 Understand Goals
 Understand Threats
 Understand Timing
 Make it Generic
e) SPECIFIC CONCERNS
 Weather
 Risk
 Airport cadence
 Temporary Flight Restrictions.
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3) AOBD Briefing Information (at xx:45)
Date / Time ________________
Mission Number ___________
a) INITIAL / CURRENT SCENARIO
 Mission Objectives /Scenario
 Sorties completed since the previous brief
b) CURRENT STATUS
 Current Sorties – Who, what , where , when
 Overall number of missions flown , number of hours , cost
c) ASSETS AVAILABLE – CHECK IN/ REGISTER – PERSONNEL AND EQUIPMENT
 Mission Pilots , observers , scanners
 Aerial photographers , flight line marshallers
 Aircraft
d) AIRCRAFT MAINTENANCE
 Hours to go to 100 hr
 Hours to go to oil change
 Squawks on all the planes
e) POD CALCULATIONS (IF APPLICABLE)
f) SAFETY CONCERNS –
 Recent Experience and Reports from Ground and Air Crews
g) WEATHER FORECAST
 Go/No Go minimums (2500’ceiling AGL, 5 mile vis, wind-+20knots and
all improving)
 Current and forecast– winds, visibility, precipitation, cloud level
h) LONG RANGE SCENARIOS / OBJECTIVES
 Replacement crews
i) RULES OF ENGAGEMENT
 Safety – Any and all personally responsible
 Current Maps / Charts only
 Real Time Weather
 Flight time – 1.5 hr per sortie
 Real Time circumstances override simulated missions
 Follow all laws (FARS and CAPR)
 Communications Requirements
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4) Aircrew Briefing Elements
a) MISSION SPECIFICS
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Check 101 card and CAP IDs
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Stress Safety
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IM SAFE
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familiarity with airport / flight line
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Mission Specifics – What, where, when, when, who, HOW
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Flight –
Use all checklists,
Weight & Balance,
Tactical Risk Form
CAPF 104
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Crew Fatigue, sickness, anxiety
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Other planes flying. Any ground teams
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Crew Resource Management
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Contact information – Phones, base, airops, fax, etc.
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All FAR / CAP Regulations
Intercept Procedures
PreSelected Targets if exercise,
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Weather Checklist and is it safe to fly
Reviewed Aircraft Inspection Form – CAPF 71
Protective Clothing
Crew Debriefs – Form 104s and Logs
Search Plan (include search cues), Enroute, Peripheral Grid, Grid
Outbound Assignments
Alternate plans – TRB, Land at nearest airport, call in
Inbound Assignments
Record Keeping air crew observer log
b) COMMUNICATIONS
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Frequency Assignments – Coms
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Air to Air
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Air to Ground
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Video
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Normally used Freqs….
Base Channel #1
A/A Channel #2 or alternate on 123.4
A/G Channel #4
ELT 121.5MHz or 406 MHz
MOUs Portables
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Clarity – Plain English
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Required Checkins
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Prior to taxi
Just after departure
Entering the Search area
Top and bottom of the hours checkins
Leaving the search area
Landing back at base
Pro-Active – Report current circumstances and anticipate
Message content
Standard message format, time, location, description
“This is an Exercise” preceeding all messages
Others are listening, don’t want to alert.
Codewords (RTB, mission base, etc)
Call Signs
c) DEBRIEF CHECKLIST
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Safety Problems / Concern
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Developing Conditions (weather, aircraft)
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Briefing folder from Aircrew
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Review CAPF 104
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Times
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Actual results
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False targets
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Crew recommendations for the next flight
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Review Crew Availability (fatigue, duty days)
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Aircraft status
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Fuel Remaining / Topped off, oil
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Log Return
d) CREW QUALS –
 Pilot (182, 182G, 172, GA8),
 Others – AP, Archer, etc
Crew Number
Crew 1
Crew 2
Crew 3
Crew 4
Crew 5
Crew 6
Crew 7
Crew 8
Pilot
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Observer
Scanner
Crew Quals
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e) LIST OF FORMS NEEDED [RECOMMENDED NUMBER]
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f) FOR AOBD
Grid Maps / Work sheet – [1 gridded map]
State coordinate reference maps – [1 delorme atlases]
Intercept Procedures
Essential Equipment
Radio Message / Communications sheet – [ 10 ]
CAPF 99 – CAP Flight Release Log – [ 4 ]
CAPF 107 – Flight ops log – [ 5 ]
ICSF 201 – Incident Briefing Form – [ 5 ]
CAPF 103 / ICSF 211 – Personnel Check In Form – [ 5 ]
ICSF 213 – General Message Form – [ 5 ]
Airops Briefing Form – [ 3 ]
g) FOR FLIGHT
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CTWG Mission packets – Flying – [ 10 total packages ]
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Weight and Balance Sheet
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Mission Risk Matrix and Hazard Report
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Observer / Photo Record Logs
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CAPF 104 – Mission briefing form
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Weather briefing form
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Flight Plan / Navigation log
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CAPF 9 Forms – Flight release, non-CAP member.
h) FOR REFERENCE
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CAPF 71 – Aircraft Inspection Form – [ 2x number of planes ]
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CTWG Mission packets – Observer / Scanner – [ 5 total packages ]
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Briefing Outline – Checklists
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Visual Signals – Person, panel, tarp
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Marshalling signals
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Aircraft performance
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CAPF 60 – Emergency Contacts – [ 10, enough for people who forget ]
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5) GENERAL NOTES
a)
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PLAN RESOURCES – AVOIDS POOR PERFORMANCE
Setup quickly – stay organized
When to call mutual aid
Conduct POD ASAP – Call in for help if needed (other pilots, etc)
Understand your Logistical needs
o Food – Salvation army, timing
o Rest – Crew / Admin personnel changes
o Equipment – Everybody come prepared
o Security – Terrorism, aircraft theft
o Staging Areas – clear of command post – personnel as well as equipment.
b) SPAN OF CONTROL – 3-7
c) MISSION INCIDENT PLAN – WRITE IT DOWN SO YOU CAN WRITE IT IN YOUR WORDS
AND CAN REPEAT BACK TO IC.
d)
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CHANGE OF COMMAND – TOP DOWN STRUCTURE , ONLY 1 COMMANDER / IC
Detailed exchange of information and accomplishments / problems
Update or modify as necessary and
Keep it simple
Make it practical
Use common terminology
e)
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RESOURCES NEEDED TO FULFILL
AOBD (obviously)
PLANES (obviously)
AIR CREW
o Mission Pilots, Observers, Scanners
Airborne photographer:
o Person to process pictures and manage equipment
o Person to fly missions
Flight Line
o People to be Marshalls and person to be Flight line supervisor.
Air Ops Staff –
o Need MSAs to work with comms, keep weather up to date, someone to
manage air crew and finally, one person to coordinate with ground team)
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