JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
QUALITY CONTROL MATERIAL FOR CHEMISTRY BID INSTRUCTIONS
1.
Return Original form. (DO NOT RETURN A REPRODUCED COPY).
2.
Bid only items you can furnish
3.
Type bid response. Illegible bids will not be considered.
4.
Return only the sheets on which items are bid.
5.
Vendor name must appear on line provided at top of each bid sheet.
6.
County Purchasing Code Numbers are for County's use only
7.
Any deviations from County descriptions should be noted in appropriate square at right of bid sheet.
8.
Brand: Indicate your trade name and/or generic manufacturer’s name.
9.
Stock Number: Indicate manufacturer's product number.
10.
Package Quantity: Indicate how packed, i.e. 10/pkg, 24/case
11.
Minimum Order Quantity: Indicate number of packages, boxes, etc.
12.
If quoting Amerinet pricing, please reference contract number and contract period.
ATTENTION ALL BIDDERS
RETURN THE ENCLOSED BID IN A SEALED
ENVELOPE TO:
JACK C. COLLAR,
PURCHASING MANAGER
ROOM 830 * 716 RICHARD ARRINGTON JR
BLVD NORTH
BIRMINGHAM, AL 35203
YOU MUST MARK ON THE ENVELOPE:
SEALED BID #237-06
“QUALITY CONTROL MATERIAL FOR CHEMISTRY”
RETURN BY 5:00 P.M. ON
JUNE 22, 2006
For questions concerning this ITB
Contact: Sandra Tellis, Buyer/Principal Buyer
Phone: (205) 325-5382
Email: telliss@jccal.org
No faxed or email responses will be accepted
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 3
INVITATION TO BID
Sealed bids marked "QUALITY CONTROL MATERIAL FOR CHEMISTRY" will be received by the Purchasing
Manager, Room 830 Courthouse, Birmingham, Alabama.
Bids will be accepted until 5:00 PM central time (standard or daylight savings time, as applicable) on JUNE 22, 2006.
Bids will be publicly opened at 2:00 PM on JUNE 23, 2006.
The County is not responsible for delays occasional by the U.S. postal Service, the internal mail delivery system of the
County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not
open, any bid/proposal responses, which are received later than the date and time, indicated above. Late bids/proposals
will be retained in the bid/proposal file, unopened.
Contracts for Quality Control Material for Chemistry required for Jefferson County's Cooper Green Hospital, and other
County institutions, for the period October 1, 2006 through September 30, 2007, with County’s option to renew two
additional years through September 30, 2009.
SCOPE OF CONTRACT
Any purchase order(s) resulting from this ITB will become effective upon bid award (or within 30 days of award
notification); approval of the County Commission and date purchase order is issued. The county will have the option to
renew contract annually for (2) two additional (1) one year terms if mutually agreed.
CONDITIONS
SPECIFICATIONS:
Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely
for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best
adapted to the County's intended use.
Proprietary specifications may be waived for functional equivalents offered. Said functional equivalents are subject to
approval by the Cooper Green Hospital Chemistry Department.
For questions of a technical nature, please call Richard Coggin, Chemistry Department at 205-930-3340.
All Products are guaranteed by bidder to meet all State and Federal Laws and regulations.
Jefferson County or Cooper Green Hospital will sign no contract other than the County’s Standard Purchase
Order.
Continued on Sheet 4
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 4
INVITATION TO BID (Continued)
DELIVERY: Will be to:
Cooper Green Hospital,
Amerinet Member
1515 - 6th Avenue, South
Birmingham, AL 35233
F.O.B. Destination via best way.
Failure to deliver as specified and in accordance with the bid submitted; including promised delivery, will
constitute sufficient grounds for cancellation of the order at the option of the County Commission.
TERMINATION OF CONTRACT: This contract may be terminated by the County with a thirty (30) day
written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach
and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the
contract and withhold further payments. Such termination shall not relieve the contractor of any liability to the
County for damages sustained by virtue of a breach by the contractor.
PRICES:
NOTE: DO NOT QUOTE ON ANY ITEM ON WHICH YOU CANNOT OFFER A MINIMUM ONE YEAR
CONTRACT PRICE. Items not on contract will be purchased as needed on separate purchase orders.
Include transportation.
INVOICING
All invoices must agree with the purchase order in description and price and include the following information:
1) Purchase Order Number; 2) Ship-to department name and address.
In order to ensure prompt payment, ALL ORIGINAL INVOICES* MUST BE SENT TO:
Jefferson County Commission
Finance Department
Room 820 County Courthouse
716 Richard Arrington Jr. Blvd. North
Birmingham, Al 35203
*If invoice does not agree with purchase order, credits or a corrected invoice will be required in order for the County to
process payment.
Continued on Sheet 5
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 5
INVITATION TO BID (CONTINUED)
THIRD-PARTY “REMIT-TO”
If bidder has a third-party “remit-to” company, that information must appear on the Bidder’s response. Jefferson county
will send payment to the company designated by Bidder on its response, but will not be responsible for resolving payment
issues, should the bidder change payment processing companies after a payment has been mailed or without 45-day
written notification to the Purchasing and Accounting division of Jefferson County.
TAX: Jefferson County is exempt from all tax. Provided however, bidder shall be responsible for payment of all sales,
use, lease, ad valorem and any other tax that may be levied or assessed by reason of this transaction.
If mutually agreed upon, additional contracts may be executed, based upon this bid for the same item(s) or related types
and/or sizes.
In the event of a general price reduction, the County will receive the benefit of such reduction on any undelivered portion
of contract.
Bidder agrees that Jefferson County will be charged no more for item(s) bid than the State of Alabama, and that in the
event of a price reduction; the County will receive the benefit of such reduction on any undelivered portion of contract.
If requested, bidder will furnish a sample of each item on which he has bid within 7 days.
GUARANTEE: Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for
which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of
service and purpose to the satisfaction of the Jefferson County Commission and its Agent.
Continued on Sheet 6
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 6
INVITATION TO BID (Continued)
INSURANCE
The successful bidder will maintain such insurance as will protect him and the County from claim under Workmen's
Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from
operations under this contract. Insurance will be written by companies authorized to do business in Jefferson County,
Alabama and shall include Jefferson County, Alabama as Added Additional Insured including a thirty (30) day(s)
written cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7)
day(s) after Purchase Order/contract date.
Insurance Minimum Coverage:
Contracting party shall file the following insurance coverage and limits of liability with the County's Risk Management
Office and Purchasing Department before beginning work with the County.
General Liability:
$1,000,000 - Bodily injury and property damage combined occurrence
$1,000,000 - Bodily injury and property damage combined aggregate
$1,000,000 - Personal injury aggregate
Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual,
Independent contractors, Broad Form property damage and personal injury.
Automobile Liability:
$1,000,000 - Bodily injury and property damage combined coverage
Any automobile including hired and non-owned vehicles
Workers Compensation and Employers Liability:
$100,000 - Limit each occurrence
Umbrella Coverage:
$1,000,000 - Each occurrence
$1,000,000 - Aggregate
Added Additional Insured:
Jefferson County, Alabama
30 day(s) written cancellation notice
GENERAL: The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, and
to make the award or awards as the best interest of Jefferson County and Cooper Green Hospital appear.
Sandra Tellis
PRINCIPAL BUYER
Continued on Sheet 7
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 7
INVITATION TO BID
NAME OF COMPANY______________________________________________________________________
ITEM
NO
1
2
3
4
5
6
7
8
9
10
11
12
13
14
BRAND
PKG QTY
STK NO
MIN ORDER
QTY
DESCRIPTION
PKG
PRICE
PRICE
EACH
Liquicheck Diabetes Controls Bilevel Bio-Rad# 740
Quantity Unit----18 pkg, (NO SUBS)
Liquicheck Ethanol/Ammonia Control Level 1, BioRad# 544 Quantity Unit----21 pkg, (NO SUBS)
Liquicheck Ethanol/Ammonia Control Level 3, BioRad# 546 Quantity Unit----21 pkg, (NO SUBS)
Liquicheck Immunoassay Control Level 1, Bio-Rad#
361 Quantity Unit----15 pkg, (NO SUBS)
Liquicheck immunoassay Control Level 2, Bio-Rad#
362 Quantity Unit----15 pkg, (NO SUBS)
Liquicheck Immunoassay Control Level 3, Bio-Rad#
363 Quantity Unit----15 pkg, (NO SUBS)
Liquicheck Pediatric Control, Level 2, Bio-Rad# 355
Quantity Unit----9 pkg, (NO SUBS)
Liquicheck Urine Chemistry Control Level 1, BioRad# 397 Quantity Unit----6 pig, (NO SUBS)
Liquicheck Urine Chemistry Control Level 2, BioRad# 398 Quantity Unit----6 pkg, (NO SUBS)
Liquicheck Unassayed Chemistry Control (Human)
Level 1 Bio-Rad# 691 25 x 10 mL----2 pkg (No
Substitution)
Liquicheck Unassayed Chemistry Control (Human)
Level 2 Bio-Rad# 692 25x 10mL----9 pkg (No
Substitution)
Liquicheck Lipids Control Level 1 Bio-Rad# 641 6 x
3 mL----2 pkg (No Substitution)
Liquicheck Lipids Control Level 2 Bio-Rad# 642 6 x
3 mL----2 pkg (No Substitution)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Liquicheck Cardiac Markers Control Level 1 BioRad# 686 6 x 3 mL----48 pkg (No Substitution)
CONTINUED ON SHEET 8
$
$
$
$
$
$
$
$
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 8
INVITATION TO BID
NAME OF COMPANY______________________________________________________________________
ITEM
NO
15
16
17
18
19
20
21
22
23
24
25
26
27
BRAND
PKG QTY
STK NO
MIN ORDER
QTY
DESCRIPTION
Liquicheck Cardiac Markers Control Level 2 BioRad# 687 6 x 3 mL----48 pkg (No Substitution)
Liquicheck Cardiac Markers Control Level 3 BioRad# 688 6 x 3 mL----48 pkg (No Substitution)
Liquicheck Cardiac Markers Plus Control Level 1
6 x 3 ml----48 pkg (No Substitution)
Liquicheck Cardiac Markers Plus Control Level 2
6 x 3 mL----48 pkg (No Substitution)
Liquicheck Cardiac Markers Plus Control Level 3
6 x 3 mL----48 pkg (No Substitution)
Liquicheck Immunology Control Level 1 Bio-Rad#
594 6 x 3 mL----15 pkg (No Substitution)
Liquicheck Immunology Control Level 2 Bio-Rad#
595 6 x 3 mL----15 pkg (No Substitution)
Liquicheck Immunology Control Level 3 Bio-Rad#
596 6 x 3 ml----15 pkg (No Substitution)
Hemoglobin A1c Linearity Set Bio-Rad# 120 4 x 0.5
mL----2 pkg (No Substitution)
Liquichek Urine Toxicology Screen Controls Level
S1E Low Opiate Bio-Rad# 423 10 x 10mL----1 pkg
(No Substitution)
Liquichek Urine Toxicology Screen Controls Level
S2E Low Opiate Bio-Rad# 424 10 x 10mL----1 pkg
(No Substitution)
Liquichek Urine Toxicology Screen Controls Level
S1E Bio-Rad# 438 10 x 10mL----1 pkg (No Sub)
Liquichek Urine Toxicology Screen Controls Level
S2E Bio-Rad# 439 10 x 10mL----1 pkg (No Sub)
Continued on Sheet 10
PKG
PRICE
PRICE
EACH
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 COURTHOUSE
716 RICHARD ARRINGTON JR. BLVD NORTH
BIRMINGHAM, AL 35203-0009
(205) 325-5382
PRINCIPAL BUYER: SANDRA TELLIS
MAY 31, 2006
BID NO. 237-06
SHEET NO. 10
BID CONTINUED
The Jefferson County Commission, or it's Agent, shall have the right to waive any informality or irregularity. Under certain limited
conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal
property.
All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting therefrom.
Please specify terms of payment below; otherwise, the terms will be 2% 10th Prox.
Date:_______Company Name:________________________________Web Address:__________________
Terms:_______Address:________________________________________City:______
County:_______________State:_____Zip:____________Phone:(_____)_____________________________________________
If Jefferson County Business Licenses were issued to your company for the past twelve (12) months, please list
numbers:_____________________________________________.
Vendor's Federal I.D. Number:____________________________
I certify that ___________________________ has ___ has not ___ been in operation for one year at
(Company Name)
(Check one)
location(s) zoned for the type of business conducted by my company at the address stated above.
______________________________
(Authorized Signature)
______________________________
(Print Name)
______________________________
(E-Mail Address)
Toll Free Phone:_____________________________Fax Number:_________________________________
Return original bid in sealed envelope. Authorized signature of bidder must be in ink.
Bids received in our office after the specified date and hour will not be considered.
INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE:
1.
2.
3.
BID AWARD NOTICE ADDRESS
PURCHASE ORDER ADDRESS
REMITTANCE ADDRESS (AND NAME IF DIFFERENT THAN ABOVE)