PROJECT CHARTER OUTLINE
Yochi Café
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1. General Information
Project Name
Yochi Café
Project ID
Yochi_001
Project Priority
Department/Division Yochi PROJECT MANAGEMENT
Project Sponsor
Rishi Kumar
Project Manager
Chih Ling Leung
Prepared by
Date (2010/5/11)
High
2. Project Purpose and Business Objectives
(Explain the reasons for doing this project) (Fatemeh)
Project Purpose and Business Objectives (Define the specific Project Purpose
and Business Objectives of the project that correlate to the strategic initiatives or
issues identified in the Sponsoring Organization’s Strategic Plan)
Execute partial renovation of the existing Nature Café located at Ryerson University
Campus to create more friendly and welcoming environment.
Allocated budget for this project is $ 25,000.00 and should be completed by May 2,
2011. Existing interior design and patio lay outs will be updated. Furniture and
appliances will be cleaned and refurbished. No major construction involved.
During this period, the PMO team will hire qualified contractors to renovate the
coffee shop and use its own resources to manage and direct the process
3. Project Description (Chilli)
(Provide a brief overview of this project)
Yochi Café is a “space” which create a coffee culture and the “space” we create will
allow us to do more with our lives.
The space we rent has 1000 square feet with all the cooking and coffee equipments.
We need to hire a contractor to design and renovate the space. The space will have
40 comfortable seats available. Pastry, sandwich and soup will be serving in the
café. Our target audiences are business people in the area, students, teachers and
other visitors.
Yochi café will be reopened April 25, 2011.
4. Project Scope (KALIA)
(This addresses the who, what, where, when, and why of a project)
The Yochi Café Project involves renovation and restoration of the existing café
located on Ryerson University Campus. Yochi Manolo’s vision is to turn this place
into a more urban café to attract more RU students and passers by. The renovation
will include minor repairing and painting of walls, refreshing the interior design and
purchasing furniture to turn the café into a more urban environment. The project will
start on March 30th and will finish on April 25th and the budget to complete the
project is $ 25,000 including 20% contingency. The Project Management Team will
be hired to manage renovation and the actual work will be completed by the
Contracting Company “Urban Touch”.
This renovation/restoration project will include the following activities:
In Scope
 Minor repairs of walls
(the scope of the project will include)
 Paint all existing walls
 Paint the main entrance door
 Sand and lacquer the existing
hardwood floor
 Update the existing interior design
by creating a new layout
 Update the layout of the patio
Out of Scope
 Asphalting the path that leads to
(the scope of the project will not include)
Café entrance
 Bathroom renovation
 Patio renovation and restoration
 Replacing tables and chairs
 Replacing equipments in the café
5. Project Deliverables (Fatemeh)
(These define what the project must accomplish, including the customer/user
requirements and products/services to be provided by the project)
Major Deliverable
Description
Initiation
 Meeting with project owner to
Submission of Project Charter
submit detailed project charter.
(assumption; our PMO team
already won the renovation job)
 Negotiation and discussion on the
details to clarify the plan to the
project owner.
 Project charter / contract to be
signed between two parties
 Project owner to pay PMO team
(as specified in the scope)
 Make necessary changes as per
project owner and repeat the a/m
steps to get project owners
signature on the project charter
Planning (plan the work)
 Each division to get quotes and
PMO team to plan for dividing
prices
responsibilities among the team as per
 Divisions to plan their job
the scope and defined WBS (plan for
according to their allocated time
time, cost and quality)
and budget
 Looking for qualified contractor
Execution (work the plan)
 Each division to execute its part as
Execute the renovation plan
per WBS, project scope and
results from planning stage
(monitor execution, communicate with
 Monitor preparation and
the customer, make necessary changes
construction job to make sure it
to plan if required)
follows time and budget
 Ensure the customer is satisfied
with the ongoing process and
interim results of the project as
well as the scope, time and cost
achievements
Termination
 Perform close-out activities
 Evaluate performance
 Invite customer feedback
 Close out any vendor contracts
6. Constraints, Assumptions, and Risks (KALIA)
Project Constraints
 The budget contingency is 20%
 The project MUST be finished before May 2, 2011 to welcome new students for
the spring/summer classes
 Urban Touch, the contracting company is available for 4 weeks during the
window from March 30 to April 25, 2011
Project Assumptions
 The project will be completed on April 25, 2011 and reopen on April 25, 2011
 Contractors will start and finish on time all tasks scheduled to complete the
renovation
 There are no legal issues to deal with as there in change in ownership
 The project will stay in the budget with the contingency of 20%
 3% of the total budget will be used to pay the project management team
(Harry, Please change 3% to 20%. 3% is only $ 750)
 Materials used for renovation/restoration will be selected based on 3 different
quotes of standard materials available on the market
Project Risks
 Project management team members drop the class; in this case project
management tasks will be reallocated within the team
 Urban Touch can go bankrupt
 Overrun cost
 Quality work provided by Urban Touch is not acceptable
Dimension
Constraint
(state limits)
Cost
The budget contingency is
20%
Schedule
The project MUST finish on
April 25, 2011 to welcome
new students for the
spring/summer classes
Ownership will remain with
the previous owner
Staff
Assumption
Degree of Freedom
(state allowable range)
o
Risks
If Permit/license will not be
approve.
If can’t find the right
contractor to do the
renovation
If construction will not finish
on time
If the renovation will be over
budget
If the right materials can’t be
found
Low
(High, Medium, Low)
Probability
Impact
high
Low
high
Low
high
Low
high
Low
med
7. Key Milestones (KALIA)
Note: Target date May 2, 2011
Milestones
Project Start
Prepare the Café for renovation
Complete Minor Repairs of the wall
Complete painting of walls
Complete the floor
Bring in interior designer (Urban Touch)
Purchase furniture (shelves, big study table)
Install Shelves and Study Table
Complete the Café Layout (in and the patio)
Sign off
Open Yochi Cafe
Date
March 30
April 2
April 4
April 10
April 12
April 15
April 18
April 20
April 23
April 24
April 25
Comment
8. Project Schedule Estimate (CONSTRUCTION DEPENDING ON BUDGET TAKES
FROM 6 MONTHS TO 1 YEAR/2 YEAR W PLANNING AND BLG – I WILL
CHECK THIS…
Start Date
Target Completion
(YYYY/MM/DD)
Date
(YYYY/MM/DD)
9. Project Budget Estimate (Josephine)
Purpose
Amount
Legal /administrative fee
Renovation
Contingency Allowance (20%)
Business Insurance (Annual)
$ 1,000.00
$18,100.00
$ 5,000.00
$ 900.00
PM Team payment
????
Total Budget
$25.000.00
10. Project Stakeholders (Harry)
Position
Title/Name/Organization Phone
Project Sponsor
Project Manager
Program Manager
Customer/User Rep
11. Project Team Roles and Responsibilities (Salus)
Name
Position
Yochi Mamolo
Owner
Chih Ling Leung
Project Manager PM
Josephine Mabaling
Risk/Time Manager
Date Estimate
E-mail
Resource Description
Owner’s funds: $25,000. To be
provided on an as-needed based on
Project Team’s requirement
Manage all project tasks and the
team for ensuring all project
requirements will be fulfilled under
quality specifications. She is
authorized to approve all
expenditures up to, and including,
the allocated budget amounts.
Background like restaurateur.
Ensures all documents and
contracts are prepared, approved
and administered from the project's
inception through to completion.
Harry Gill
Finances Manager
Fatemeh Seyedaghay
Madani
Communication Manager
Kalia Musha
Quality Manager
Salus Silva
Procurement Manager
12. Sign Off
Title
Project Sponsor
Project Manager
Name
Signature
Provides administrative support to
the PM and the Project Team,
maintain project schedule, budget
and scope documentation.
Ability to prepare and maintain the
budget, to define expenditures and
to find sources of funding,
especially with banks, financial
organizations and government
institutions
Manage the web development team
and maintenance support. It
concerns auditing processes to
ensure proper quality standards in
deliverables and secure high level
of maintenance support on the web
site.
Background in print and electronic
media
Keep track of the status of the
project and ensures timely
submission of deliverables and
reviewing
Manage licenses issues such as
gathering requirements and keeping
them updated. Beside this, Mr.
Silva will coordinate all contracting
services administration
Date
(YYYY/MM/DD)