APPROVED BY
Investment and Development Agency of Latvia
procurement commission
decision of the meeting of
October 16, 2014
Commission minutes of meeting No. 1
Procurement
“Provision of access to the global market research data base”
regulations
(Procurement identification No. LIAA 2014/79/ERAF)
Riga, 2014
1. Identification number of the procurement procedure and information about the
Commissioning Party
1.1.
Identification number of the procurement procedure — LIAA 2014/79 ERAF.
The Investment and Development Agency of Latvia (hereinafter referred to as LIAA) is
the Commissioning Party, taxpayer registration: No. 90001739473, address: Pērses iela 2,
Riga, LV-1442 (telephone: +371 67039400, fax: +371 67039401), e-mail:
liaa@liaa.gov.lv.
1.2.
Contact person responsible for subject-matter of the procurement:
1.2.1. Head of Export Promotion division Mr Andris Pārups, telephone: +371 67039474,
e-mail: andris.parups@liaa.gov.lv.
2. Subject-matter of the procurement
2.1.
Subject matter of the contract – provision of an access to the global market research data
base that would assist with the following:
2.1.1.
2.1.2.
2.1.3.
2.1.4.
2.1.5.
2.1.6.
2.1.7.
2.1.8.
The evaluation of new markets abroad;
Identification of potential inward investment opportunities;
Tracking global trends across various industries and sectors;
Monitoring economic development and the development on the international
market;
Understanding the operating environment across different countries;
Reducing research time and improving quality of market intelligence;
Assessing the potential of B2B and consumer product categories;
Identifying supply management, sourcing and procurement channels.
2.1.
Type of procurement procedure — in accordance with the procedures defined in
Section 82 of the Public Procurement Law.
2.2.
The basis for the award of the contract is the lowest price.
2.3.
Subject-matter of the procurement in accordance with CPV classifier: 79310000-1 (Market
research services).
2.4.
Maximum amount of the contract EUR 37’000 (thirty seven thousand euro), VAT
excluded
2.5.
Validity period of the contract — 12 months from the moment of concluding the contract.
3. Tenderers
3.1.
Any natural person or a legal person, an association of such persons in any combination
thereof, which has submitted all documents according to the procedures prescribed in the
regulations, may become a tenderer.
3.2.
Equal rules shall be applied to all tenderers.
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3.3.
If the application is submitted by an association of persons, all members of the association
shall sign the application — both the technical and financial tender.
3.4.
If the application is submitted by an association of persons, the person, who represents the
association of persons in the procurement, shall be specified in the application. This
information shall be signed by all members of the association of persons.
3.5.
If the application is submitted by an association of persons is announced as the winner of
the procurement procedure, LIAA would request to establish the respective partnership
legally in accordance with the Commerce Law within the period of 10 working days.
3.6.
If a natural person is announced as the winner of the procurement procedure, after the
conclusion of the contract it is obliged to register with the State Revenue Service as a
person, who performs economic activity.
3.7.
The tenderer has the right to involve sub-contractors in the execution of the subject-matter
of the procurement.
3.8.
The tenderer shall cover all costs related to the preparation and submission of the
application.
4.
4.1.
Location, date and time for the submission and opening of applications
The tenderer shall submit its application to LIAA secretariat, Room 518, Riga, Pērses iela
2, LV-1442, Latvia, on business days from 9:00 until 17:00, until October 28, 2014,
12:00.
5.
Additional information about the procurement
5.1.
All information on the organisation of the procurement procedure, as well as answers to
questions asked by the persons interested therein, is provided by the procurement
commission (further in text – Commission) in written form.
5.2.
The person interested in issues on procurement documentation shall express its request in
written form by addressing it to the director of LIAA and sending it by mail to the address
specified in Clause 1.2 of the regulations or by sending it to the electronic mail:
liaa@liaa.gov.lv.
5.3.
The following reference shall be included in requests for information and questions: “For
procurement “Provision of access to the global market research data base” (procurement
procedure identification No. LIAA 2014/79 ERAF)”.
5.4.
If the person interested has requested additional information on the procurement
procedure, the Commission shall provide a response in writing within the shortest possible
time period since such enquiry is registered within LIAA Record Keeping Division.
5.5.
The Commission shall post the provided explanation together with the asked question or
information request, but without specifying the submitter of the question or request, on the
homepage of LIAA on the Internet (http://www.liaa.gov.lv/lv/par-liaa/publiskieiepirkumi/tekosie-iepirkumi).
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6.
Procedures for the submission and opening of applications
6.1.
The tenderer shall submit an application by filling in the application that has been drawn
up in accordance with the sample provided in Annex No. 2 to the regulations and by
appending – technical proposal, financial proposal and other documents provided for in
the regulations thereto.
6.2.
The tenderer shall submit the application in one original copy to the LIAA secretariat,
Room 518, Riga, Pērses iela 2, LV-1442, Latvia.
6.3.
The tenderer is allowed to submit only one proposal covering the subject matter of the
contract in its entirety. The tenderer is not allowed to submit variants of the proposal.
6.4.
The tenderer shall submit its application until October 28, 2014, 12:00. No applications
shall be accepted after the deadline and they shall be returned to the submitter without
opening them. The Records Keeping Division of LIAA shall specify the date and time of
receipt on each package or envelope of the application.
6.5.
If the tenderer submits its application by using post services, the tenderer shall make sure
that the application is received by LIAA until the deadline referred to in Clause 4.1 of the
regulations. No applications shall be accepted after the deadline and they shall be returned
to the submitter without opening them.
6.6.
All documents of the application shall be submitted in a sealed package or envelope that
shall be marked as follows:
 name and address of the commissioning party;
 name and legal address of the candidate;
 the following note:
“For procurement “Provision of access to the global market research data base”
(procurement procedure identification No. LIAA 2014/79 ERAF). Do not open until
October 28, 2014, 12:00.”
6.7.
The entire documentation for the application shall be bound together upon submission.
The annex shall be bound with a durable thread so that the documents cannot be separated.
The lacing spot on the last page should be sealed by a piece of paper, containing the
number of bound pages and specifying the following:
-
number of bound pages;
name, surname, position of the signatory; and
signature of the signatory.
The application shall be drawn up in a way the pages cannot be separated without
damaging the seal.
6.8.
The application shall be drawn up either in Latvian or in English. Tenderer selection
documents and technical documentation may be submitted in another language if
translation either in Latvian or in English certified by the candidate is appended thereto.
(certification by the candidate shall mean the following:
 title “THE TRANSLATION IS CORRECT”;
 full title of the position of the official authorised to sign the application;
 signature and full name; and
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
location and date.
Upon submitting an application, the candidate has the right to certify the veracity of all
submitted documents with a single certification if the entire application has been bound
together with a durable thread or cord.
6.9.
If the tederer submits copies of documents, each copy of the document must be certified
by the candidate, stating “TRUE COPY” and other requisites of a certification specified in
Clause 6.7 of the regulations must be ensured as well. Upon the submission of an
application, the supplier has the right to certify the veracity of all submitted documents
with a single certification if the entire application has been bound together with a durable
thread or cord.
6.10. The tender validity period shall be at least 20 (twenty) calendar days since the last day of
tender submission day. Tenders with shorter validity days may cause grounds for rejecting
the proposal, if the procurement agreement has not been concluded and the tenderer
refuses from its prolongation.
6.11. If there are objective reasons causing inability to conclude the procurement agreement
within designated period, the Contracting Authority may request in writing the
prolongation of the tender validity period. If tenderer agrees to prolong the validity period,
without changing the content and the price of the offer, the tenderer needs to confirm it in
writing to the Contracting Authority.
6.12. Tenderer may alter or recall its application until the last day of submission of proposals.
7.
Documents to be submitted by tenderers
7.1.
Selection provisions are mandatory to all tenderers who want to obtain the right to
conclude the procurement contract. Upon submitting the documents requested in Clause
7.2 of the regulations, the tenderer acknowledges that its qualification is sufficient for the
execution of the procurement contract.
7.2.
Tenderer submits following documents to certify the conformity with selection criteria
requested in Clause 11.2 of the regulations:
7.2.1. The list of at least three Fortune 500 1 companies to whom the tenderer have
provided services similar to the subject matter of the given contract (indicating the
title of the Company, the scope of provided services and dates of service). In
addition, at least 3 references from Fortune 5002 companies for whom the tenderer
have provided similar services shall be attached;
7.2.2. The description of tenderer experience which confirms that that tenderer have at
least 3 years of experience in conducting market intelligence reviews, which
entailed in-depth interviews and surveys, desk research, secondary data analysis,
company analysis, in-store prices monitoring;
7.2.3. List of Member States of the United Nations3 in which the research is done by the
tenderer itself and is be based on both primary and secondary research.
1
http://fortune.com/fortune500/
http://fortune.com/fortune500/
3
There are 193 United Nations (UN) member states, http://www.un.org/en/members/index.shtml
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2
7.3.
Tenderer’s proposal would not be further evaluated and temnderer shall be expelled from
further evaluation of proposals and tender evaluation procedure, if any of documents
requested in Clause 7.2. is not submitted.
8.
Technical and financial proposal
8.1.
In financial proposal the tenderer shall outline the financial proposal in euro (EUR)
without VAT (value added tax).
8.2.
In technical proposal the tenderer shall demonstrate the conformity of proposal to the
technical specification of the procurement.
9.
Working procedures of Commission and the decision making
9.1.
Commission acts in accordance with the procedures defined by the Public Procurement
Law.
9.2.
Meetings of Commission are chaired by the Chairman of Commission. In absence of the
Chairman the duties of the Chairman are executed by Deputy Chairman.
9.3.
Hearings of meetings are registered in writing in minutes. The minutes are signed by all
Members of Commission presented in the Meeting. If any of Commission members do not
agree with the conclusions and decisions presented in minutes, he/she has the right to
indicate in writing his/her special opinion, which then is attached to the minutes.
9.4.
Commission adopts decision in meetings. Commission shall have a quorum if at least two
thirds of members of Commission are presented in the meeting, but not less than three
members in total. Commission adopts decision by simple majority of votes. If votes split
equally, the Chairman of Commission has the decisive vote.
10. Conformity of the Proposal
10.1. Along with the review of qualifications, Commission verifies the visual conformity of the
proposal in accordance with requirements stipulated in the Clause 6.
10.2. Commission may decide not to further review proposal, if it does not correspond to the
defined formatting requirements and the infringement is essential (e.g. legal validity of the
proposal (or some of its documents)).
11. Selection of tenderers
11.1. Selection provisions are mandatory to all tenderers who want to obtain the right to
conclude the procurement contract.
11.2. The tenderer’s qualification shall correspond to following key requirements:
11.2.1. Tenderer is not declared insolvent nor such process is legally initiated (except the
remediation is initiated within the insolvency process targeted to avoid the
potential bankrupt of the debtor and restoration of his solvency), his business
operations are not suspended or halted, he is not undergoing a liquidation
procedure;
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11.2.2. In order to certify that the tenderer and the person referred to in Clause 8.2 of the
regulations does not have any tax debts, including debts of mandatory State social
insurance contributions in total exceeding EUR 150;
11.2.3. Tenderer have at least 3 years of experience in providing similar services of
provision an access to data base [similar to subject matter of the given
procurement] for at least 3 of Fortune 500 companies;
11.2.4. Tenderer have at least 3 years of experience in conducting market intelligence
reviews, which entailed in-depth interviews and surveys, desk research, secondary
data analysis, company analysis, in-store prices monitoring;
11.2.5. Tenderer have specialists for carrying out research based on both primary and
secondary research in at least one third of the Member States of the United
Nations4;
Tenderers’ conformity with the criteria outlined in Clauses 11.2.1. and 11.2.2. will
be assessed only for the tenderer, which in accordance with the criteria for the
awards of the contract, will be granted rights for concluding the procurement
contract.
11.3. The Commissioning Party shall inform the candidate about the fact that tax debts,
including debts of mandatory State social insurance contributions in total exceeding
EUR 150, have been encountered to the tenderer or the person referred to in Clause 11.2.2
of the regulations, and shall determine a term — 10 business days after the provision of
information or day of dispatch thereof — within which the encountered debts must be
settled and a confirmation of the payment of debts must be submitted. In order to certify
that the tenderer and the person referred to in Clause 8.2 of the regulations does not have
any tax debts, including debts of mandatory State social insurance contributions in total
exceeding EUR 150, the tenderer shall submit an extract certified by the relevant person or
a representative thereof from the electronic declaration system of the State Revenue
Service or a statement issued by a municipality stating that the relevant person does not
have any tax debts in the time period after the day of the receipt of information sent by the
commissioning party, including debts of mandatory State social insurance contributions in
total exceeding EUR 150. If the certification is not submitted within the determined time
period, the Contracting Authority shall exclude the tenderer from participation in the
procurement procedure.
11.4. For the tenderer registered abroad (or his permanently is residing abroad) the Contracting
Authority will request the candidate to submit a statement issued by the relevant
competent institution abroad certifying that:
11.4.1. tenderer is not declared insolvent nor such process is initiated, it is not undergoing
a liquidation procedure and that its business operations are not suspended;
11.4.2. tenderer does not have any tax debts, including debts of mandatory State social
insurance contributions in total exceeding EUR 150.
11.5. The Commission will exclude from further review of the application proposals which
would be acknowledged as not confirming to selection criteria.
4
There are 193 United Nations (UN) member states, http://www.un.org/en/members/index.shtml
7
12. The rights and duties of the Commission
12.1. Commission has following rights:
12.1.1. request the tenderer to clarify the details of his proposal, if that is necessary for
assessment of the visual conformity of proposal, candidate selection, and
assessment of proposal;
12.1.2. in line with respective legal acts correct arithmetical errors identified in proposals;
12.1.3. choose next proposal with the lowest price, if the selected tenderer refuses to
conclude the procurement agreement with the Contracting authority;
12.1.4. terminate the procurement procedure at any time, if there are objective grounds for
doing so;
12.2. Commission has following duties:
12.2.1. Ensure that the procurement procedure are ongoing and is documented;
12.2.2. Ensure free competition of tenderers, as well as equal and just attitude towards all
tenderers;
12.2.3. in line with respective legal acts, upon request of parties involved provide
information regarding the procurement procedure;
12.2.4. evaluate tenderers and their submitted bids in line with Public procurement law,
regulations and technical specification, accept the proposal or issue the decision to
terminate the procurement procedure without choosing any of proposals.
13. Tenderers’ rights and duties
13.1. Tenderer has following rights:
13.1.1. Establish a group of other tenderers and submit one joint proposal;
13.1.2. In accordance with the Public procurement law, submit objections regarding the
procurement procedure
13.1.3. Upon submission of proposal, request the Contracting authority the confirmation
that the proposal is submitted;
13.1.4. Before the end of the term for submitting proposals, alter or withdraw the
submitted proposal;
13.1.5. if the tenderer deems his rights are violated or such violation of rights is possible,
appeal against the decision taken by the Contracting authority in court in
accordance with respective laws.
13.2. Tenderer has following duties:
13.2.1. Prepare the proposal in accordance with the procurement regulations and
requirements of technical specification;
13.2.2. Provide true information;
13.2.3. Provide answers for requests of Commission on additional information that is
necessary for assessment of the visual conformity of proposal, candidate selection,
and assessment of proposal;
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14. Concluding the contract
14.1. Contracting Authority will award the right to conclude the contract to the tenderer which
would confirm with all the requirements for selection criteria, submit the appropriate
technical proposal, and offer the lowest price.
14.2. Contracting Authority will conclude the procurement agreement with the winner of
procurement procedure, based on submitted proposal regarding the respective subjective
matter of the contract and with regulations of the procurement.
15. Annexes to Regulations
Annex 1 – Technical specification;
Annex 2 – Application for procurement “Provision of access to the global market research data
base”
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Annex No. 1
TECHNICAL SPECIFICATIONS
1. Goal of service
The main objective of the procurement is obtaining access to the global international trade
data base that would assist with the following:

The evaluation of new markets abroad;

Identification of potential inward investment opportunities;

Tracking global trends across various industries and sectors;

Monitoring economic development and the development on the international market;

Understanding the operating environment across different countries;

Reducing research time and improving quality of market intelligence;

Assessing the potential of B2B and consumer product categories;

Identifying supply management, sourcing and procurement channels.
2. Subject-matter of service
2.1. Providing an access to the global international database that would assist with the following:
2.1.1.
2.1.2.
2.1.3.
2.1.4.
2.1.5.
2.1.6.
2.1.7.
2.1.8.
2.1.9.
2.1.10.
2.1.11.
2.1.12.
2.1.13.
2.1.14.
Evaluation of new markets abroad;
Assessment of market opportunities and risks;
Identification of potential inward investment opportunities;
Identification and prioritization of export opportunities;
Evaluation of competitive environment and threats;
International export marketing and sales;
Identification potential retail distribution channels;
Tracking global trends across various industries and sectors;
Monitoring economic development and the development on the international markets;
Understanding the operating environment across different countries;
Reducing research time and improving quality of market intelligence;
Assessing the potential of B2B and consumer product categories;
Identifying supply management, sourcing and procurement channels;
Preparation for G2G and G2B meetings, trade/investment missions, fairs, exhibitions,
presentations and workshops;
2.1.15. Defining and understanding consumer segments;
2.1.16. Anticipation of socio-economic and consumer trends and their effect over export and
investment potentials.
2.2. The database should cover the following industries across the key markets globally:
Cosmetics, Tissue and Hygiene, Beverages (alcoholic, hot drinks, soft drinks), Ingredients,
Eyewear, Personal Accessories, Domestic appliances, Consumer electronics, Apparel,
Foodservice, Consumer health OTC products, Health and wellness products, Packaging,
Consumer finance, Food (fresh, packaged), Pet care, Tobacco, Home and garden products,
Home care products, Luxury goods, Retailing, Toys, Tourism. The following information
would need to be derived for each of the industries: sub-sectors of the industries, historic and
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forecast market sizes, distribution channel analysis, company and brand share data, company
profiles, industry reports and expert opinions on breaking news and emerging trends.
2.3. The database should contain annual indicators for each region globally (Asia Pacific,
Australasia, Eastern Europe, Latin America, Middle East and Africa, North America,
Western Europe), and include all the United Nation’s listed states 5 . The following
information would need to be derived:
2.3.1.
2.3.2.
2.3.3.
Key facts, for at least of two thirds of countries mentioned in Clause 2.3.;
Government overview, for at least of two thirds of countries mentioned in Clause 2.3.;
Economic assessment, including disaggregation of GDP by origin and disaggregation of
manufacturing production, for at least of two thirds of countries mentioned in Clause 2.3.
of Technical specifications;
2.3.4. Business Environment, for at least of two thirds of countries mentioned in Clause 2.3.;
2.3.5. Energy sector, for at least of two thirds of countries mentioned in Clause 2.3.;
2.3.6. Society analysis, for at least of two thirds of countries mentioned in Clause 2.3.;
2.3.7. income and expenditure, for at least of one third of countries mentioned in Clause 2.3.;
2.3.8. risks and vulnerabilities, for at least of one third of countries mentioned in Clause 2.3.
2.3.9. technology, communications and media, for at least of one third of countries mentioned
in Clause 2.3.;
2.3.10. consumer lifestyle trends, for at least of one third of countries mentioned in Clause 2.3.;
2.3.11. future demographics, for at least of one third of countries mentioned in Clause 2.3..
2.4. The biggest markets should contain monthly and quarterly socio-economic indicators with
one-year forecasts, updated biweekly.
2.5. The database should contain interactive model based on econometric methodology, which
allows testing different economic scenarios and their effects over different countries.
2.6. The database should be accessible through a single platform;
2.7. The Candidate should ensure:
2.7.1. Online training of employees specified in Section 3 of the Tender specification regarding
full functionality of the data base;
2.7.2. That employees specified in Section 3 are given the access for the online Operating manual
in English.
3. Access to the data base
The provider of the service should ensure following LIAA staff the access to the data base:
 Heads of LIAA 14 international representative offices in London (United Kingdom), Paris
(France), Berlin (Germany), Hague (the Netherlands), Oslo (Norway), Stockholm (Sweden),
Copenhagen (Denmark), Warsaw (Poland), Vilnius (Lithuania), Minsk (Belarus), Kiev
(Ukraine), Moscow (Russia), Beijing (China), Tokyo (Japan).
 Three designated users within LIAA Headquarters in Riga;
5
Member States of the United Nations, http://www.un.org/en/members/index.shtml
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Annex No. 2
Application
for procurement “Provision of access to the global market research data base”
(procurement identification number LIAA 2014/79 ERAF)
Tenderer
___________
(name of tenderer)
reg. No.
represented by
__________,
__________
(name, surname and position of the superior or authorised person)
upon the submission of this application:
1. applies for participation in the procurement “Provision of access to the global market research
data base”, (procurement identification number LIAA 2014/79 ERAF);
2. acknowledges it has become acquainted with the candidate selection regulations and undertakes to
observe the requirements thereof;
3. acknowledges the validity period of the proposal for at least of 20 (twenty) calendar days from the
last day of submission of the proposal;
4. acknowledges that the exclusion provisions referred to in Section 82 of the Public Procurement
Law do not apply to it;
5. acknowledges that, if the tenderer will be granted with rights to conclude the contract, that
tenderer will carry out the contract in accordance with requirements of technical specification;
6. guarantees that the provided information is true.
7. Indicate that information included in the proposal is / is not (underline the required) a commercial
secret.
_______________________
Signature
L.S.
Address of the tenderer
____________________________________________________________________,
telephone (fax) numbers, e-mail address
____________________________________________________________________.
Position, name and surname of the superior of the tenderer or an authorised person thereof
_____________________________________________________________________
The application shall be filled in by using block letters and it shall be signed by the superior of the tenderer or an
authorised person thereof (if an authorised person signs the document, it shall be supplemented with the relevant
power of attorney). If the application is submitted by an association of persons, the latter shall be supplemented by
specifying members of the association of persons, the person who represents the association of persons in the
procurement procedure, as well as the extent of responsibility of each person. This information shall be signed by all
members of the association of persons.
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