WEST AUCKLAND PARENTS CENTRE
MINUTES FOR Committee Meeting
Held on 20th May 2009
7.30PM – 9.30PM
AT KELSTON COMMUNITY CENTRE, GREAT NORTH RD, KELSTON
7.30pm
Meeting Opens
EJ
Attendees: Ruth Murphy, Eileen Joy, Rebecca Lamb, Alsa Kemys, Nikki Shepherd, , Andrea Taylor,
Lexi Lauchlan , Hannah Eyre, Jo Kebbell
EJ
Apologies: Nicola Mapletoft, Daniel Mapletoft, Julie Matthews, Charlotte Whiter, Marie-Ann
Lagaluga, Louise Pivac, Sarah Barry, Emma Collins
Absent: Rebecca Samways, Yvette Wilson, Fiona Fraser, Lesley Standeven, Monica Silveira, ,
Amanda Perry, Gaylene Ward
7.35pm
7.40pm
Intro & welcome of new volunteers, Birthdays, Volunteer of the Month

Nobody had a birthday in the last month

There are two Volunteer’s of the Month. The flowers go to Nikki Shepherd for putting
together the Mothers Day gift baskets. Last year, a team of people completed this, and
Nikki did it all by herself this, and did it extraordinarily well. Julie Matthews receives a box
of chocolates for filling in for Eileen whilst she was on holiday - the post, answer machine,
making phone calls etc
Receive Committee meeting Minutes for April
EJ
EJ
Motion to accept Committee Meeting Minutes for April
Moved by: Eileen Joy
Seconded by: Rebecca Lamb
CARRIED
Matters Arising from Minutes

7.42pm
None
Financial Reports for April
AF
Total Income for month was $4,627.55. Main sources of income were from Antenatal classes,
Membership Subscriptions and Entertainment Book Sales.
RM
Total Expenses for month were $3,054.84. Main expenses were the CBE costs, Accountancy Fees
and Entertainment Book Costs.
Month ended making a Profit of $1,572.71
This is in contrast to the previous two months where we made a loss in both months. We are still
down for the year and will need to fundraise and apply for grants to ensure that we do not run too
much into the red.
Appendices 1 – April 2009 Financial Report
Motion to accept April 2009 Financial Report
Moved By: Ruth Murphy
Seconded By: Eileen Joy
CARRIED
Appendices 2 – Upcoming May Payments for Approval
Motion to accept Upcoming May Payments for Approval
Moved by: Eileen Joy
Seconded by: Rebecca Lamb
CARRIED
7.45pm
Receive and approve post in and post out log
AF
Appendices 3 – Post Log April 2009
Motion to accept Post Log for April 2009
Moved by: Eileen Joy
Seconded by: Alsa Kemys
CARRIED
7.48pm
Course attendee Numbers:
EJ
Antenatal
RL
Here are the enrolment figures for this month...
 May 12 - June 23 Class in progress - 10 couples, Full package (8), Basic Package (2)
 June 15 - July 27: 11 couples - Full Package (9), Basic (3) - One couple pulled out since last
meeting
 July 7 - August 18: 12 couples - 5 not paid yet, of paid: Full Package (6), Basic Package (1)
 Aug 17 - September 28: 8 couples - 5 not paid yet, of paid: Full Package (2), Basic Package (1)
 September 8 - October 20 - 3 couples, none paid yet
 October 19 - November 23 - 1 couple, none paid yet
Parent Ed
Appendices 4 – Parent Ed Bookings as of May 20th.
Brief Review Terrific Toddlers – Pauline Burt was the speaker. Feedack was no craft ideas – maybe
get Julie from Playcentre. Toilet Training was alright but not great. Speaker was confused at
times. Thinking of putting it into one evening, and covers transition ages too.
7.54pm
Charities Commission Document Changes
EJ
We require 5 offices and only have 4.
RL
Motion to accept that we remove Arna Harris as Officer from charities commission and replace
with Rebecca Lamb
Moved by: Eileen Joy
Seconded by: Alsa Kemys
CARRIED
7.56pm
AGM Plans
EJ
Have spot prizes – aprons, Duplo Lego, books, shirts, cook books. Eileen Joy to send out an ENews to advertise. Rebecca Lamb to put in ad to Western Leader. Lesley Standeven donating
wine. Alsa Kemys and Rebecca Lamb to bring wine glasses.
Suzanne Irving is bringing Sales party line items. Any items sold, profits go to WAPC.
8.01pm
Receive and approve Annual Plan for 2009/10
Appendices 5 – Annual Plan for 2009 / 10
Motion to Receive and Approve Annual Plan for 2009 / 10
Moved by: Eileen Joy
Seconded by: Rebecca Lamb
CARRIED
EJ
8.03pm
Receive and approve Budget for 2009/10
Appendices 6 – Budget for 2009 / 10
RM/
AF/EJ
/RL
Motion to Receive and Approve Budget for 2009 / 10
Moved by: Ruth Murphy
Seconded by: Eileen Joy
CARRIED
8.05pm
PCNZ update:





8.15pm
Supper
8.40pm
Grants:
EJ
CBE Research document. Eileen has a few copies of it available if you wish to read
CBE Fiscal Review. PCNZ have responded and are going to reduce the payment to $900
per course plus a one off fee for CBE development of $900. Eileen to feedback that whilst
we may benefit by about$300 per annum, smaller centers with less than 10 classes a year
will lose out.
Ocean Spray are now a strategic partner
Board Nominations. If you want to be on the board or wish to nominate someone onto it,
then please feel free to, as now is the time.
Strategic Plan. Feedback to be in by June 1st. Different Parent Centers have different ways
of presenting their courses, and may deliver different course content. To get more
funding, Parents Centre needs to raise the bar such that the CBE role is extended and they
do the other Parent Ed classes also. Centralising the admin and charging each centre an
admin fee is also an aim, and would relive the volunteers of a burden and provide a
consistent reporting framework across the centers. An aim is also to serve the 0 to 16
years market. We think this may be a difficult to achieve goal and should be reduced to
the 0 to 5 years range.
EJ
Motion that WAPC apply to the Perry Foundation for $3226.75 (GST excl) for 2 TENS Machines &
Pads, 3 Exersaucers, 1000 Preparing for Birth Mother Books & 1000 Preparing for Birth Father
Books.
Moved By: Eileen Joy
Seconded By: Rebecca Lamb
CARRIED
Motion that WAPC apply to the The Trusts Charitable Foundation Inc & the Portage Licensing
Trust for $9437.86 (GST excl) to assist with Venue Hire, Post Natal Distress Booklets, New
Childbirth Education Teaching Resources, Parents Centre Folders, 1500 WAPC Brochures, 7 A1
WAPC promotional posters, 500 ‘Why Volunteer’ Brochures, Printing costs for 6 issues of our
WAPC Newsletter.
Moved by: Eileen Joy
Seconded by: Andrea Follington
CARRIED
8.45pm
Parents Centre Week
EJ
Pram Walk with a gym (say Contours) every month, and kick start it in Parents Centre week, if
anyone is interested in leading it. Parents Centre week is 8th to 14th June. Nikki Shepherd to
investigate.
8.50pm
Jaffa Run. Eileen Joy to send out an E News selling Jaffa, which is being run on Friday 17th July.
EJ
8.55pm
Doc/Midwives Mailout end June
EJ
8.56pm
Google Docs is becoming our central database. Eileen Joy to email the links. Ruth Murphy to put
Stats Spreadsheet for hosts to update with CBE class participant info.
EJ
9.00pm
Training Course – Volunteer Recruitment & Retention
EJ
Motion that we send Eileen Joy to attend “How to get volunteers” and “How to keep
volunteers” training course at a total cost of $80.
Moved by: Rebecca Lamb
Seconded by: Andrea Follington
CARRIED
9.03pm
Positives Negatives & open volunteer positions.
EJ

9.20pm
Positive Negatives. Hannah Eyre to take the bookings. Eileen Joy to contact Positive
Negatives to book us in.
 Newsletter Editor position will be available soon and we desperately need a volunteer.
 Lending Coordinator – Nikki Shepherd has volunteered
 E-News Editor
 CPR Coordinator
 Pregnancy Yoga bookings – Lexi Lauchlan to take bookings. Ruth Murphy to host. Ruth
Murphy to send adverts and info to Alsa Kemys and Lexi Lauchlan
 Music and Movement Coordinator
Newsletter
Andrea Follington to do address labels
AGM report has to be in the newsletter
9.25pm
Committee Meeting Venue hire – Andrea Follington to follow up with Community Houses
True and Correct Copy
Signed
Title
Date
AK
Appendices One – April 2009 Financial Report
West Auckland Parents Centre
PO Box 83 - 192
Edmonton
Auckland
Profit & Loss Statement
1/04/2009 through 30/04/2009
Income
Subscriptions
General Member Subscriptions
Antenatal Membership Fee
Total Subscriptions
Parent Education
Antenatal Class Fees
Baby & You Fees
Moving & Munching Fees
Other Course Fees
CPR Course
Total Parent Education
Fundraising
Merchandise Sales
F/R Entertainment Books
Total Fundraising
Total Income
$71.11
$1,155.55
$1,226.66
$2,144.00
$344.00
$363.74
$44.44
$254.93
$3,151.11
$11.56
$238.22
$249.78
$4,627.55
Expenses
Membership Expenses
Levies
Total Membership Expenses
Parent Education
Antenatal Course Expenses
CBE Costs
A/N Speaker's Fee
A/N Venue Hire
Gifts For Baby''s Parents
Total Antenatal Course Expenses
Baby & You Course Expenses
B&Y Co-ordinator's Fee
B&Y Venue Hire
Total Baby & You Course Expenses
Moving & Munching Expenses
M&M Co-ordinator's Fee
Venue Hire
Total Moving & Munching Expenses
$71.11
$71.11
$53.55
$1,906.00
$267.55
$86.98
$2,314.08
$40.00
$37.33
$77.33
$40.00
$45.34
$85.34
CPR Course
CPR Speaker Fees
Venue Hire
Total CPR Course
Parenting Seminars
Venue Hire
Total Parenting Seminars
Total Parent Education
Fundraising
F/R Entertainment Books
Total Fundraising
Other Expenses
Stationery
Venue Hire
Photocopying
Telephone Expenses
Audit Expenses
Bank Charges
Supper Box General
Total Other Expenses
Marketing Expenses
Advertising
Promotions
Total Marketing Expenses
$80.00
$32.00
$112.00
$26.67
$26.67
$2,615.42
$231.11
$231.11
$36.28
$22.22
$17.78
$27.95
($160.00)
$2.49
$37.81
($15.47)
$110.00
$42.67
$152.67
Total Expenses
$3,054.84
Operating Profit
$1,572.71
Other Income
Net Profit/(Loss)
$1,572.71
Appendices Two – Upcoming May Payments for Approval
Appendices Three – Post Log April 2009
General
RECEIVED
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
23-Apr-09
23-Apr-09
23-Apr-09
23-Apr-09
23-Apr-09
24-Apr-09
24-Apr-09
24-Apr-09
24-Apr-09
24-Apr-09
27-Apr-09
28-Apr-09
28-Apr-09
29-Apr-09
29-Apr-09
29-Apr-09
29-Apr-09
29-Apr-09
29-Apr-09
29-Apr-09
29-Apr-09
2-May-09
2-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
5-May-09
8-May-09
10-May-09
10-May-09
10-May-09
10-May-09
10-May-09
10-May-09
DETAILS
Bays North Habour Newsletter
Ebony Flowers Invoice
Telecom invoice
Yellow Pages Invoice
Taieri Parents Centre Jaffa Run Info
Jones -antenatal enrolment
PCNZ - Tens hire kits & Growing Up Survey
Return Mail KP - Kuhnel incorrect address label
Returned mail - Collier incorrect address label
Warehouse stationery invoice
Parents Centre invoice
Wu renewal
Taylor renewal
Amanda Perry expense claim
Jones antenatal form + payment
Flowers antenatal enrolment form
Mander membership info request
Nikiel - returned post incorrect address
Rebecca L membership card
Rebecca L posted 2 Entertainment books Flint/Gummer
L Pivoc membership card
Cathy Winter sent newsletter
Waitakere WEA flyers
Returned mail - karen James
Waitakere City Council Venue invoice
NZ College of Midwives magazine
Antenatal forms Breeze/Strugnell/Scobie
Parent Centre report
Antenatal form - Morris-vette Eileen
Hannah Eyre 4 antenatal packs
Hannah Eyre antenatal information form
John Smit Accountancy invoice
Van Limburg antenatal form
Warehouse stationery invoice
Waitakere City council Kelston venue statement
Plunket Donation request
Waitakere healthlink newsletter
Parents Centre invoice 13857
Meek antenatal enrolment form
Le Breton antenatal form
Kelston community centre booking summary
Review of Toddler Day out
Mead membership card
Wendy Perera - contract
Parents Centre Cystitis pamphlets
Entertainment books invoice
Baby Baby brest feeding pillow advertisment
Lott Antenatal enrolment form
Culina Antenatal enrolment form
Yellow Pages Invoice
SENT TO
Eileen
Ruth
Ruth
Ruth
Eileen
Eileen/Andrea
banking
Eileen/Alsa
Andrea
Ruth
Ruth
Banked/card sent
Banked/card sent
Ruth
banked
Hannah
sent out
hand delivered
sent out
sent out
sent out
sent out
Eileen
reposted
Ruth
Eileen
Hannah
Eileen
Hannah
sent out
sent out
Ruth
Hannah
Ruth
Ruth
Eileen
Eileen
Ruth
Hannah
Hannah
filed
Eileen
sent out
Rebecca
Eileen
Ruth
filed
Hannah
Hannah
Ruth
ON DATE
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
16-Apr-09
12-May-09
12-May-09
28-Apr-09
28-Apr-09
12-May-09
6-May-09
29-Apr-09
2-May-09
7-May-09
27-Apr-09
28-Apr-09
28-Apr-09
29-Apr-09
6-May-09
20-May-09
12-May-09
6-May-09
29-Apr-09
6-May-09
6-May-09
2-May-09
2-May-09
12-May-09
6-May-09
12-May-09
12-May-09
6-May-09
6-May-09
12-May-09
6-May-09
6-May-09
5-May-09
12-May-09
5-May-09
8-May-09
12-May-09
12-May-09
10-May-09
11-May-09
11-May-09
12-May-09
RECEIVED
10-May-09
10-May-09
10-May-09
10-May-09
11-May-09
12-May-09
13-May-09
13-May-09
13-May-09
13-May-09
13-May-09
13-May-09
13-May-09
18-May-09
18-May-09
18-May-09
18-May-09
18-May-09
18-May-09
19-May-09
20-May-09
DETAILS
Parents Centre Statement
Parent Centre invoice
Parent Centre week information Kit
Hannah Eyre 3 antenatal packs
A Plus Beauty Spa invoice
Parents centre Membership cards & Letterhead
Jaffa Run tickets
Yvette Wilson - 2 entertainment books request & chq
Best Pacific Institute of Education - flyers
Winter antenatal enrolment form
Warehouse Stationery invoice
Kelston community Hall booking summary
Sport Waitakere newsletter
Jane Monro replacement membership card
PCNZ - 11 Renewal letters
Telecom invoice
Toddler Day out Report
Helen Mandor membership form & cheq
Stevens antenatal enrolment form
Expression of interest - sent to Newmans Own Foundation in
Australia
Entertainment book delivered by Rebecca L
SENT TO
Ruth
Ruth
Eileen
sent out
sent out
Held
Eileen
banked/sent
Eileen
Hannah
Held for payment
Filed
Eileen
sent out
sent out
Ruth
Eileen
banked/sent
Hannah
Eileen
Hannah
27-Apr-09
28-Apr-09
30-Apr-09
2-May-09
5-May-09
6-May-09
7-May-09
7-May-09
14-May-09
17-May-09
18-May-09
19-May-09
19-May-09
19-May-09
19-May-09
DETAILS
Parents Centre week from Joan Hay
Kiwiparent Order reminder - Pam Bashall
Membership enquiry L Pivoc from Pam Bashall
Membership enquiry Mushett from Pam Bashall
Pandemic Plan for Swine flu - Joan Hay
CBE Research Doc - Joan Hay
Stock Order Form - Andrea Follington
Board Nominations - Joan Hay
Huggies Quarterly Orders from Pam Bashall
Kiwiparent Order increased 150 - Andrea
Parents Centre policies from Joan Hay
Press Release Families Commission - Joan Hay
Style guide Calibri font - Joan Hay
Strategic Plan feedback form reminder - Joan Hay
Parents Centre week giveaways - Joan Hay
Input into strategic Plan - Joan Hay
Recall Input into strategic Plan - Joan Hay
Committee Input into strategic Plan - Joan Hay
SENT TO
Filed
Bashall
L Pivoc
Hannah
Eyre
Filed
Filed
Bashall
Filed
Filed
Bashall
Filed
Filed
Filed
Filed
Filed
Filed
Filed
Filed
13-May-09
20-May-09
18-May-09
19-May-09
20-May-09
20-May-09
20-May-09
20-May-09
19-May-09
20-May-09
PCNZ
RECEIVED
19-Apr-09
26-Apr-09
27-Apr-09
ON DATE
12-May-09
12-May-09
12-May-09
10-May-09
11-May-09
12-May-09
13-May-09
15-May-09
20-May-09
14-May-09
ON DATE
19-Apr-09
2-May-09
27-Apr-09
27-Apr-09
28-Apr-09
30-Apr-09
2-May-09
5-May-09
6-May-09
7-May-09
7-May-09
14-May-09
17-May-09
18-May-09
19-May-09
19-May-09
19-May-09
19-May-09
Appendices Four – Parent Ed Bookings as of May 20th.
Parent Education Bookings as of May 20th 2009
Baby and You
Class
Total booked
FP
Paid
8th June,
4
3
1
20th July,
1
14th September,
0
16th November
0
Unpaid
1
Moving and Munching
Class
Total booked
FP
Paid
Unpaid
19th and 26th June,
6
2
1
3
21st and 28th August,
2
2
16th and 23rd October
0
4th and 11th December
0
Paid
Unpaid
CPR and Choking
Class
Total booked
FP
20th June
13
8
15th August
2
19th September
0
17th
0
October
21st November
0
19th December
0
5
2
Terrific Two's
Class
Total booked
30th September & 7th
October
FP
Paid
1
Unpaid
1
Special Interest ~ Early Childhood Options
Class
25th June
Total booked
FP
Paid
1
Unpaid
1
Special Interest ~ Literacy and Numeracy
Class
30th July
Total booked
0
FP
Paid
Unpaid
Appendices Five - Annual Plan 2009 / 10
West Auckland
Parents Centre
Plan for 2009/2010
Service Provision Goals
Who is responsible
Funding
Antenatal Convenor,
Antenatal Enrolments,
Antenatal Co-Ordinator
Committee
Tutor Funding Committee
Hours
and
other grants to
cover
expenses.
Volunteer
hours
to
manage.
Attendance numbers to be tracked, reported and AGM 2010
minuted at each committee meeting. Where we have
full classes potential members are to be referred to
other PCs with the intention of transferring back to
WAPC upon completion of course
Antenatal Enrolments
Volunteer
Hours
Promotion of Parent Create West Auckland Parents Centre specific Sept 2009
Centre philosophy at information fliers to go in Child Birth Education packs
– Double sided fliers, one on creation of coffee groups
courses.
and the second on the history of WAPC.
Volunteer to be found
Committee approval
Issue/Goal
Concerns identified/Tasks to be completed
When
achieved by
Monitor and
Evaluate
Childbirth
Education
Successfully run 11 CBE courses in 2009 and 12 min, AGM 2010
To
continue
to 14 max in 2010.
provide
quality
courses that are Continue to utilise evaluation forms as the preferred
accessible
to means to establish and record participate satisfaction.
prospective parents.
Attract enthusiastic people to run courses.
Continue to eliminate some of the course costs by
emailing handouts, and considering cost saving
measures at all times.
Enrolments
monitored to ensure
classes are as full as
possible and as many
enrolees as possible
enrolling in the $230
package
Re-write WAPC Antenatal Co-Ordinator Folder to have Jan 2010
better introduction pieces.
Committee
Volunteer
hours
Committee
Antenatal Co-Ordinator
Volunteer
Hours
Committee
Update WAPC posters so that they may be used in Jan 2010
classes and in promotional activities.
Volunteer to be found
Catherine Watson to be
used for design & print
Volunteer
Hours, $$ to be
sourced
Committee
Issue/Goal
Parent
Education
To continue to
provide quality
parent education
courses.
Concerns identified/Tasks to be completed
When
achieved by
Successfully run the following Parent Education 2009/10
courses in 2009 and continue with current
program for 2009/10 –
Course attendance figures to be monitored and
reported, tracked and minuted at each committee Monthly
meeting
Who is responsible
Funding
Monitor and
Evaluate
Parent Ed Convenor
Volunteer
Hours
Committee
Parent Ed Convenor
Volunteer
confirmed
to
Grant already
secured for
some
of
speaking
costs
–
otherwise all
costs to be
be self funding.
Volunteer
confirmed
to
be
Parent Ed Convenor
Baby and You – Analyse course attendance
numbers in conjunction with CBE class numbers Calendar to
to set calendar for 2010.
be set by
Aug 2009
Moving and Munching –
Analyse course
attendance numbers from 2009 in conjunction Calendar to
with CBE class numbers to set calendar for 2010. be set by
Aug 2009
Tinies to Tots – Whole course needs to be reexamined and considered for future marketing. Calendar
Need to look at course Central offers and perhaps pencilled in
develop for WAPC.
2010 dates
– Aug 2009
Terrific Twos – 2 courses per year max. One to
be held directly after TDO with big marketing push
at TDO. The other to be held directly after Parent
& Child show only if PCs have stand there.
Otherwise course to be cancelled. Potential of
holding course in conjunction with other centres.
Parent Ed Convenor
B&Y Host
M&M Host
Calendar
pencilled in
2010 dates
– Aug 2009
Need to find volunteer to
manage this.
Volunteer hrs
MM, BY, TT, T2
Continue to utilise evaluation forms as the Ongoing
preferred means to establish and record
participate satisfaction.
Volunteer to be found
Attract enthusiastic people to run courses.
Continue to eliminate some of the course costs by
Committee
Issue/Goal
Concerns identified/Tasks to be completed
When
achieved by
Who is responsible
Funding
Monitor and
Evaluate
Volunteer
hrs. Grants?
Committee
Volunteer hrs
Committee
Volunteer hrs
Committee
emailing handouts, and considering cost saving
measures at all times.
Parent Ed Convenor
Parenting Seminars
Run Parenting Seminars over Winter 2009 &
Winter 2010 and attempt to make these as self Program to
funding as possible.
be
confirmed
Mailout Co-Ordinator
by
Feb
Promotion
2010
Actively promote Parenting Education courses at
Childbirth Education courses. Create a PDF
advertising P.Ed courses that can be emailed by Dec 2009
the CBE host to CBE course participants at the
completion of their CBE course.
E-newsletter to remind people about up and
coming Parent Ed classes at least 2 weeks before
each course if not full. Parenting Ed Convenor to May 2009
be given access to Constant Contact so that they
can send this out when needed.
Database Administrator
Newsletter Editor
Targetted mailout
community groups.
of
doctors,
midwives,
Volunteer to be found to
June 2009 co-ordinate
Create new database of playgroups, daycares, Jan 2010
Plunket offices, kindergartens etc so that we can June 2010
actively market our parent Ed courses to them –
from baby & You to Parenting Seminars to
PWP & MM trained
Parenting with Purpose.
Facilitator
Volunteer hrs Committee
$$
from
finding
advertiser for
brochure or
from
funds/fundrai
sing/grants
Newsletter – List of courses.
Volunteer hrs
Committee
Volunteer hrs
Committee
Continue promoting and exploring free avenues
to advertise courses – eg Tinies to Tots
Dec 2009
Parenting with Purpose & Magic Moments
Volunteer to be found to
co-ordinate & run
Issue/Goal
Concerns identified/Tasks to be completed
When
achieved by
Who is responsible
Time permitting, investigate possibility of teaming
up with SKIP programs in West Auckland, Ongoing
including CYFs to offer PWP and MM courses in
West Auckland
Ongoing
Pregnancy & Yoga
Time
permitting &
Time & volunteer workload permitting offer workload
Pregnancy & Yoga courses to members & non- permitting.
members. Yoga teacher confirmed – have yet to
organise a volunteer to manage.
Music & Movement
Time
permitting &
Time & volunteer workload permitting offer workload
Parents Centre Music & Movement classes to permitting.
members and non-members during term time.
Time
permitting &
workload
permitting.
Leader found, volunteer
to be found to help run &
co-ordinate.
Funding
Monitor and
Evaluate
Volunteers
Hours
Committee
Volunteer hrs Committee
Grants
&
community
partnership
Self-funding
Volunteer
Hours
Committee
Self-funding
Committee
for ongoing
costs.
Grants
for
intial set up
costs.
Centre Management Goals
Issue/Goal
Concerns
completed
identified/Tasks
to
be When
Who is responsible
Continue to maintain a good relationship with Ongoing
Venues/Shed CoKelston
Bookings
manager
and
stay
on
top
of
all
ordinator
Venue
bookings for 2009/10 with clear communications
Provision
of
a through one committee member.
venue for service
delivery that meets Maintain Shed
Ongoing
Venues/Shed Coparticipant
ordinator
requirements.
Investigate the possibility of putting a submission Time
& Co-Presidents &
for permanent facilities to the Waitakere City Workload
Treasurer
Council Annual Plan for 2009
permitting
Have discussion at committee level to confirm June 2009
continuing commitment to hold committee
meetings at Kelston. Alternative to reduce costs
to be held at committee members homes on a
rotating or permanent basis. Alternatively find a
free venue elsewhere in the community.
Monitor and
Evaluate
NA,
Volunteer
Hrs
Committee
Committee
Volunteer hrs
Committee
Volunteer hrs
President
Committee
Volunteer hrs
Wednesday 17th June 2009, Kelston Community
Centre.
AGM
Hold
AGM
required.
Funding
achieved by
as









Advertise AGM in April newsletter for
2009.
Advertise AGM in local newspaper
Advertise in E-News
Annual General Report to be prepared
prior to meeting, reports to Co-Presidents
by end May 2009 to be compiled.
Source spot prizes, wine, cheeses, for
AGM
Quorum is 10 paid members.
Audited Accounts to be completed.
Audited
accounts
registered
with
Incorporated society
Audited accounts and report sent to
National office
April 2009
June 2009
June 2009
May 2009
Newsletter Ed
Volunteer tbc
E-News Editor
All committee
May 2009
President
June 2009
June 2009
Treasurer
Treasurer
June 2009
Treasurer
April 2010
Newsletter Ed
Volunteer
Committee
hrs.
Main PCNZ
funds
for
AGM costs.
Committee
Issue/Goal
Concerns
completed
identified/Tasks
to
be When
Wednesday 16th June 2010 Kelston Community
Centre.
 Advertise AGM in April newsletter for
2010.
 Advertise AGM in local newspaper
 Advertise in E-news
 Annual General Report to be prepared
prior to meeting, reports to Co-Presidents
by end May 2010 to be compiled.
 Source spot prizes, wine, cheeses for
AGM
 Quorum is 10 paid members.
 Audited Accounts to be completed.
 Audited
accounts
registered
with
Incorporated society
 Audited accounts and report sent to
National office
Who is responsible
Funding
June 2010
June 2010
May 2010
Volunteer tbc
E-News Editor
All committee
Volunteer
PCNZ
hrs.
Main
funds
for
AGM costs.
May 2009
June 2010
June 2010
President
achieved by
Treasurer
Treasurer
June 2010
Treasurer
Monitor and
Evaluate
Issue/Goal
Concerns
completed
identified/Tasks
to
be When
Service to members
 Providing a quality newsletter bi-monthly.
Ongoing
Membership
 Providing Kiwi Parent Mag on bi-monthly
Provide
quality
basis
service to current
 Providing e-newsletter on bi-monthly and
members
and
as needed basis
encourage
 Offer relevant Parent Education courses
renewals
 Provide social activities and events
relevant to new parents
Retention of members (renewals)
Ongoing
 Providing a coupon for one free Parent
Seminar class on renewal
Ongoing
 Heavily reduced Parent Educations
courses to members
Ongoing
 Providing Retailer discounts ( e.g. Baby
Aug 2009
Factory)
Committee

Source prizes/sponsorhsip for bi-monthly
Ongoing
renewals and advertise in the newsletter.

Retiring Committee members now offered
one year membership for first year of duty
and then $20 voucher per year hereafter.
Promoting Parents
community.
Centre
to
the
Who is responsible
Funding
Monitor and
Evaluate
Committee
Volunteer
Hours
Committee
Membership
Administrator
Volunteer hrs
Committee
Parent Ed Convenor
Volunteer hrs
Volunteer to be found
Volunteer
Hrs
achieved by
Volunteer
Hrs
HR Admin
General
Fund
wider Ongoing
Attracting
and Continue with core tasks and ensure strategies to
maintaining
negate burn out of committee members
committee
 clarity of role and tasks within committee.
members
to
 each event/issue taken on merit/energy of
continue to provide
committee to commit to at the time.
services.
 Combine and simplify roles and tasks.
 Dinner rosters and relief of duties for new
parents
 Continual checking of centre workload
Membership Admin
Newsletter Editor
Ongoing
Committee
Volunteer hrs
Committee
Co-Presidents
Volunteer hrs
Committee
Issue/Goal
Concerns
completed
identified/Tasks
to
be When
and referencing against core business
Who is responsible
Funding
Monitor and
Evaluate
HR Admin
Volunteer hrs
Committee
Parent Ed course
leaders
Volunteer hrs
Committee
HR Admin
Membership
Committee
HR Admin
Volunteer hrs
Committee
Co-Presidents, Secretary
Volunteer hrs
Committee
achieved by
December
2009
Creation of ‘Why Volunteer’ Brochure to be used
at all events, within KP etc.
Ongoing
Target Parent Education courses and promote
opportunities for joining committee.
Throughout
2009/10
Maintain volunteer list and promote/encourage
one-off assistance.
Use Google Docs to
encourage self monitoring of changes to contact Ongoing
details.
2009/10
Monthly
Organise regular social events for committee and
family. Have a committee coffee group run on the Ongoing
first Friday of every month.
Hold committee meetings once a month to ensure
effective communication and team building.
Agendas to go out one week prior to meeting, Ongoing
minutes to come out by one week after.
Maintain new volunteer information folder
containing new Committee understandings
document, history of WAPC, structure, important March 2010
info etc.
HR Admin
Volunteer
/ Committee /
Fundraising
RC
Co-Presidents
Volunteer
Hrs.
Committee
Volunteer
Hrs
Committee
All Committee
Creation of Presidents Role folder to ensure good Dec 2009
handover and to contain all important information
about WAPC
Encourage all Volunteers to write/update a
manual for their role and provide a job
description.
Issue/Goal
Fundraising
Concerns
completed
identified/Tasks
to
be When
Rationalise and sell redundant WAPC assets to Dec 2009
raise money. Still to sell old Hammock and old
library books
Attract funding to
cover Conference,
boost
Library, Products:
Ongoing
Newsletter,
 Source high quality products to sell to our
upgrade teaching
members.
resources, courses
 Create Products List to go in CBE packs
for 2007, 2008 and
 Create products page on the website.
beyond.
 Product Co-Ordinator to liaise with class
hosts of each class (CBE & Parent Ed) to
ensure that sales are maximised.
Hirage Products:
 Create items for hire section on
website
 Create items for hire section in
newsletter
 Put items for hire sheet in CBE
kits. Current items for hire include
Hammock & Birthday Party Kit
 Put a permanent reminder on
bottom of e-news that we have hire
items available and click through to
XXX
 Investigate
further
hiring
opportunities including cake tins,
exersaucers, baby swings etc.
 Create hirage flier to be sent to all
renewing members
Who is responsible
Funding
Monitor and
Evaluate
Volunteer to be found
Self Funding
Committee
Products Co-Ordinator
Self funding
Committee
Volunteer to be found as
a Lending Co-Ordinator
Self Funding
Committee
Volunteer needed as
Grants Co-Ordinator
Volunteer
Committee
Hours & Self
funding
Volunteer needed as
Fundraising CoOrdinator
Volunteer
Committee
Hours & Self
funding
achieved by
September
2009
December
2009
December
2009
Ongoing
Grants
 Apply for as many grants as possible to
cover all possible running costs and
courses as required.
Ongoing
 Apply for grant to acquire TENS machines
& to update centre resources (CBE, library
books & DVDs)
Who is responsible
Funding
Monitor and
Evaluate
Plan for Parents Centre Week in June 2010, Planning
displays in all Waitakere libraries and try and March 2010
Plan to actively secure story in local newspaper.
for
June
promote
Parents
2010
Centre
in
the
community.
Gift baskets to all mothers in Waitakere hospital Start
on Mothers Day 2010
organising
March 2010
Marketing Co-ordinator –
volunteer to be found
Volunteer
Hrs
Committee
Marketing Co-ordinator –
volunteer to be found
Volunteer hrs
Redo Large WAPC posters to be clearer, more up March 2010
to date and appealing
Marketing Co-ordinator –
volunteer to be found
Source advertiser for back of WAPC brochure
Marketing Co-ordinator –
volunteer to be found
Issue/Goal
Concerns
completed
identified/Tasks
to
be When
achieved by
Other
 Stuck on You
 Jaffa
Run
–
where
committee
commitments allow.
 Positive Negatives, 2 day session in
October
 Fishpond affiliation
 Source other means of passive and active
fundraising. Including but not limited to
selling chocolates, seeds etc.
 Investigate option of Market Day.
Marketing
March 2010
Liaise with WCC to provide council chambers as Planning
Events Co-Ordinator –
a venue for the 2009 latch on event.
June 2009, volunteer to be found
Event Aug
2009
Committee
Committee
Grant,
Volunteer
Hours
Committee
Volunteer
Hours
Committee
Volunteers
hrs
Organise Walking presence in the Annual WCC Planning
Events Co-Ordinator –
White Ribbon Parade
Oct 2009. volunteer to be found
Event Nov
2009
Organise walking float in Henderson Santa Plan
Oct Events Co-Ordinator –
Parade
2009, Event volunteer to be found
Dec 2009
Toddler Day Out 2010 – Continue to promote
WAPC and provide breastfeeding area. Aim to
sell more product in 2010 and have more
activities for toddlers/pre-schoolers. Use as key
marketing event for Toddler course
Planning
Events Co-Ordinator –
Jan 2010, volunteer to be found
Event Mar
2010
Dec 2009
Committee
Volunteers
hrs
Committee
Volunteer
Hrs
Website Co-Ordinator &
President
Rationalise website and reduce number of pages
to make more user friendly and accessible
Ongoing
Marketing Co-ordinator
General promotion of centre through fundraising
and social activities
Ongoing
Marketing Co-ordinator
Committee
Volunteer hrs
Committee
Volunteer hrs
Establish ongoing contact with Western Leader
Newsletter
All existing and new advertisers to be on the new
rates.
Committee
Volunteers
hrs
Committee
Volunteer hrs
Oct/Nov
2009
Oct/Nov
2009
Advertising revenue funds newsletter printing and
distribution costs (i.e. newsletter breaks even). Is
possible if we leave paying of Kiwi Parent out of
the equation.
Will require ongoing analysis
(allocation of revenue and costs to each issue – Dec/Jan
requires setting up of newsletter cost centre in 2010
monthly accounts)
Find a sponsor for Birth Journeys to encourage Sept 2009
non-committee contributions
Ongoing
Newsletter Editor –
volunteer to be found
Newsletter Editor,
Advertising CoOrdinator, Treasurer
Committee
Volunteer
Hrs & Self
Funding
Committee
Volunteer
Hrs & Self
Funding
Newsletter Editor &
Advertising Co-Ordinator
Committee
Volunteer
Hrs
Newsletter Editor
Newsletter Editor
Committee
Volunteer
Committee
Build and maintain a database of potential
articles, ideas and contributors.
Hrs
Ongoing
Plan newsletter themes, key articles
contributors two issues in advance.
Newsletter Editor
and
Produce good quality newsletters with relevant
content and a consistent look and feel that our Ongoing
members want to read and advertisers which to
pay for.
E-Newsletter
Ongoing
Aim to send out a bi-monthly update and eflashes where necessary. Integrate E-news as a
key component to recruitment, fundraising and
general Marketing & PR.
E-News Editor Volunteer
to be found
PCNZ
Maintain a healthy
working relationship
at a Regional and
National level.
National
Continue to feed back to National Office where Ongoing
needed regarding the needs of our local Centre.
Feedback including consultation documents.
Explore the meaning of PCNZ’s Strategic December
Partnerships and what it means for us as a 2009
Centre. Refer to Strategic Partner Summaries
provided by National Office.
Ongoing
Continue to work closely with other Auckland
centres to share ideas and potentially costs.
Volunteer
Hrs
E-News Editor Volunteer
to be found
Committee
Committee
Volunteer
Hrs,
main
funds to pay
for
subscription
Continue to promote to other PCs as a way of
gaining funds into our account through referral
credits
Regional
Attend Regional Meetings and invite CAT to AGM Ongoing
and other events. Provide newsletters centres in
our region and CAT.
Committee
Volunteer
Hrs
President
NA
Committee
Committee
NA
Committee
Committee
Volunteer hrs
Committee
Committee
Volunteer hrs
Committee
Financials
To prepare monthly Profit & Loss statements for Ongoing
the committee
2008
Treasurer
N/A
Committee
To ensure end of year financials are completed April 2010
and submitted to Auditor for 2010 AGM
Treasurer
N/A
Committee/
NO
To produce proposed Annual Budget for 2009/10 March 2010
Centre Plan
Treasurer
N/A
Committee /
NO
To submit Annual accounts to Incorporated June 2009
Societies and National Office
Treasurer
N/A
Committee/
NO
Appendices Six – Budget for 2009 / 10
Account
4-0000
4-1000
4-1100
4-1110
4-1120
4-1200
4-2000
4-2100
4-3000
4-3100
4-3300
4-3400
4-3500
4-3600
4-3700
4-3800
4-3900
4-4000
4-4100
4-4200
4-4300
4-4500
4-5000
4-5200
4-5300
4-5500
4-6000
4-6100
4-6119
4-6140
4-6150
4-6155
4-6160
4-6300
4-6900
4-6905
4-6910
4-6980
Income
Subscriptions
General Member Subscriptions
WAPC Membership (antenatal)
PCNZ Membership (antenatal)
Committee Member Subscriptions
Advertising
Newsletter Advertising
Parent Education
Antenatal Class Fees
Baby & You Fees
Moving & Munching Fees
Other Course Fees
CPR Course
Parenting Seminars
Yoga
Music and Movement
Other Income
Other Funding
Kiwi Parent Magazine Sales
Book Sales
Other Donations
Grants
Tutor Funding Hours
The Trusts Charitable Foundat
Other Grants
Fundraising
Merchandise Sales
Toddler Day Out
Hireage
Birthday Party Kit (Income)
Bubble Sales (Income)
Hammock
Positive Negatives
F/R Entertainment Books
Stuck On You
Jaffa Run
Other Fundraising
Total Income
Type
Income
Income
Income
Dr/Cr
Credit
Credit
Credit
Type
Header
Header
Detail
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Income
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Detail
Header
Detail
Header
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Header
Header
Header
Header
Detail
Header
Detail
Detail
Detail
Header
Detail
Detail
Header
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Level
1
2
3
3
3
3
2
3
2
3
3
3
3
3
3
3
3
2
3
3
3
3
2
3
3
3
2
3
3
3
4
4
4
3
3
3
3
3
Actual 2007
Actual
2008
$10,075.00
$ 6,953.00
$ 302.00
2,049.00
$
284.00
Budget 2009
$
$ 2,933.00
$ 2,933.00
$ 300.00
$ 2,132.00
$ 4,200.00
$ 9,336.00
$ 5,031.00
$ 756.00
$ 116.00
$ 440.00
$
$
$
$
$
$
$
$
-
$ 12,071.00
$ 2,573.00
$ 2,630.00
$
53.00
$ 1,753.00
$ 260.00
$
$
$
$
$
$
$ 1,178.00
$
$
$
$
$
$
$
$
$
$
$
$
$
12,720.00
1,991.11
1,774.22
1,799.11
853.33
-
$
777.00
12,488.00
$ 980.00
$ 7,071.00
$ 7,355.00
$
$
$
6,000.00
-
1,515.00
-
$ 1,235.00
$ 590.00
$ 3,000.00
$ 300.00
$
$
$
$ 370.00
$ 1,613.00
$
40.00
$ 1,074.00
$
$ 50,215.00
$ 500.00
$ 150.00
$
$ 500.00
$ 1,300.00
$
$ 100.00
$
$ 41,353.78
$
$
$
$
to be split into WAPC / PCNZ lines
see parenting seminars
NEW
NEW
NEW
NEW
from Henderson High School - are we sure?
to be confirmed
NEW
$
$
$
$
$
$
$
$
$
288.00
640.00
43,813.00
NEW
NEW
6-0000
6-1000
6-1100
6-1109
6-1110
6-1150
6-1250
6-1300
6-1310
Expenses
Membership Expenses
Stationery
Postage
Photocopying
Kiwi Parent Magazine
Newsletter Production Costs
Levies
Gifts
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Header
Header
Detail
Detail
Detail
Detail
Detail
Detail
Detail
1
2
3
3
3
3
3
3
3
$
$
$
$
$
$
$
432.00
123.00
5.50
3,095.00
4,420.00
3,938.00
1,356.00
$
$
$
$
$
$
$
440.00
267.00
2,846.00
4,415.00
3,591.00
62.00
$
$
$
$
$
$
$
440.00
200.00
3,375.00
4,200.00
4,000.00
-
6-1350
6-1360
Committee Membership Retirement
Committee Training
Expense
Expense
Debit
Debit
Detail
Detail
3
3
$
$
60.00
-
$
$
252.00
70.00
$
$
100.00
-
6-3000
6-3010
6-3100
6-3101
6-3102
6-3103
Parent Education
Marketing - Parent Education
Antenatal Course Expenses
CBE Costs
Antenatal Host Fee
A/N Speaker's Fee
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Header
Header
Header
Detail
Detail
Detail
2
3
3
4
4
4
$
180.00
6-3104
A/N Supper Box
Expense
Debit
Detail
6-3105
6-3106
6-3108
6-3109
6-3110
6-3112
6-3114
6-3116
6-3200
6-3205
6-3300
6-3302
6-3303
6-3304
A/N Venue Hire
A/N Kits & Books
Teaching Resources
A/N Postage
A/N Photocopying
A/N Stationery
A/N Enquiries
Gifts For Baby''s Parents
Antenatal Refresher Expenses
Venue Hire
Baby & You Course Expenses
B&Y Host Fee
B&Y Speaker's Fee
B&Y Supper Box
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
6-3305
6-3310
6-3312
6-3400
6-3402
6-3403
6-3404
B&Y Venue Hire
Photocopying
Other Costs
Moving & Munching Expenses
M&M Host Fee
M&M Speaker's Fee
Supper Box
Expense
Expense
Expense
Expense
Expense
Expense
Expense
6-3405
Venue Hire
Expense
$
-
$
-
$
$
$
760.00
1,735.00
6,298.00
$
$
$
7,167.00
1,439.00
538.00
$
$
$
10,483.00
1,540.00
-
4
$
412.00
$
477.00
$
-
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Header
Detail
Header
Detail
Detail
Detail
4
4
4
4
4
4
4
4
3
4
3
4
4
4
$
$
$
$
$
$
$
$
2,010.00
2,476.00
53.00
8.89
105.00
382.00
260.00
74.00
$
$
$
$
$
$
$
$
1,769.00
3,837.00
27.00
4.44
233.00
429.00
45.00
14.00
$
$
$
$
$
$
$
$
$
$
$
280.00
1,027.00
107.00
$
$
$
540.00
384.00
99.00
$
$
$
480.00
1,440.00
-
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Header
Detail
Detail
Detail
4
4
4
3
4
4
4
$
$
$
419.00
82.00
-
$
$
$
604.00
24.00
17.30
$
$
$
864.00
10.00
-
$
$
$
220.00
60.00
-
$
$
$
120.00
337.00
9.60
$
$
$
200.00
750.00
-
Debit
Detail
4
$
100.00
$
241.00
$
360.00
1,769.00
3,800.00
10.00
300.00
430.00
67.00
Remove from accounts list - see gifts and
cards in committee expenses
Remove from accounts list - see training in
committee expenses
NEW
Remove from accounts list - replaced with
CBE costs
Remove from accounts list - replaced with
Supper Box General
Journal to be written from postage general
Remove from account list - no longer in use
Remove from account list - no longer in
use
Remove from accounts list - replaced with
Supper Box General
Remove from accounts list - replaced with
Supper Box General
6-3406
6-3408
6-3409
6-3410
6-3500
6-3501
6-3503
6-3505
6-3600
6-3602
6-3603
6-3604
Kits & Books
Teaching Resources
Postage
Photocopying
Other Course Expenses
CBE Costs
Speaker's Fee
Venue Hire
CPR Course
CPR Host Fee
CPR Speaker Fees
CPR Supper
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Detail
Header
Detail
Detail
Detail
Header
Detail
Detail
Detail
4
4
4
4
3
4
4
4
3
4
4
4
$
$
$
$
155.00
-
$
$
$
$
801.00
15.00
17.78
$
$
$
$
700.00
20.00
10.00
$
$
$
65.00
106.00
$
$
$
49.74
100.00
91.00
$
$
$
140.00
747.00
6.88
$
$
$
220.00
640.00
38.00
$
$
$
160.00
720.00
-
6-3605
6-3606
6-3610
6-3700
6-3702
6-3703
6-3704
Venue Hire
Teaching Resources
Photocopying
Parenting Seminars
Host Fees
Speaker's Fee
Supper Box
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Header
Detail
Detail
Detail
4
4
4
3
4
4
4
$
$
$
275.00
13.00
$
$
$
272.00
110.00
213.00
$
$
$
320.00
168.00
$
$
$
-
$
$
$
100.00
100.00
16.55
$
$
$
80.00
300.00
-
6-3705
6-3710
6-3712
6-3713
6-3800
6-3802
6-3803
6-3805
6-3900
6-3902
6-3903
6-3905
6-4000
6-4100
6-4150
6-4200
6-4300
6-4450
6-8100
6-8105
6-8109
6-8110
6-6000
6-6100
6-6110
6-6150
Venue Hire
Photocopying
Stationery
Advertising
Yoga
Yoga Host Fees
Yoga Instructor Fees
Yoga Venue Hire
Music and Movement
Music and Movement Host Fees
Music and Movement Speaker Fees
Music and Movement Venue Hire
Committee Expenses
Functions
Gifts & Cards
Vouchers
Training
Security For Meetings
Committee Stationery
Committee Venue Hire
Committee Postage
Committee Photocopying
Fundraising
F/R General Merchandise Costs
Freight
Birthday Party Kit Costs
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Detail
Header
Detail
Detail
Detail
Header
Detail
Detail
Detail
Header
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Header
Detail
Detail
Detail
4
4
4
4
3
4
4
4
3
4
4
4
2
3
3
3
3
3
3
3
3
3
2
3
3
3
$
$
$
$
-
$
$
$
$
106.00
211.00
$
$
$
$
144.00
10.00
150.00
Remove from account list - no longer in use
Journal to be written from postage general
Remove from account list - no longer in
use
Remove from account list - no longer in use
Remove from accounts list - replaced with
Supper Box General
Was Books and Kits
Remove from accounts list - replaced with
Supper Box General
Remove from account list - no longer in use
NEW
NEW
NEW
NEW
NEW
NEW
NEW
NEW
NEW
$
$
$
$
$
$
$
$
$
364.00
254.00
114.00
1.00
-
$
$
$
$
$
$
$
$
$
21.00
277.00
550.00
315.00
61.00
254.00
268.00
350.00
$
$
$
$
$
$
$
$
$
100.00
200.00
550.00
200.00
150.00
250.00
350.00
$
$
$
837.00
29.00
-
$
$
$
911.00
66.00
331.00
$
$
$
2,500.00
66.00
200.00
Maybe move under Committee Expenses
Maybe move under Committee Expenses
Maybe move under Committee Expenses
Maybe move under Committee Expenses
6-6155
6-6200
6-6900
6-6910
Bubbles Costs
Positive Negatives
F/R Entertainment Books
Jaffa Run
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Detail
3
3
3
3
$
$
$
$
576.00
-
$
$
$
$
1,387.00
606.00
$
$
$
$
135.00
150.00
1,040.00
-
6-7000
6-7100
6-7250
Other Expenses
Subscriptions
NZ MIDWIVES MEMBERSHIP
Expense
Expense
Expense
Debit
Debit
Debit
Header
Detail
Detail
2
3
2
$
$
80.00
-
$
$
90.00
-
$
$
100.00
-
6-7400
6-7500
6-8000
6-8103
6-8104
6-8108
6-8111
6-8112
Books
Library Expenses
Insurance
PCNZ Annual Conference Costs
AGM Costs
PO Box
Telephone Expenses
Advertising
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
2
3
3
3
3
3
3
3
$
$
$
$
$
$
$
$
407.00
1,965.00
11.70
111.00
335.00
434.00
$
$
$
$
$
$
$
$
22.00
68.00
446.00
1,486.00
116.00
120.00
483.00
391.00
$
$
$
$
$
$
$
$
500.00
300.00
136.00
120.00
500.00
-
6-8113
6-8114
6-8116
6-8119
6-8200
6-8201
6-8202
6-8210
6-8300
6-9000
6-9106
6-9109
6-9110
6-9112
6-9114
6-9115
6-9118
6-9119
6-9120
6-9121
Audit Expenses
General Admin
PC Software
Bank Charges
Depreciation
30th Birthday Costs
Storage
Prepaid Envelopes
Supper Box Costs
Marketing
Brochures
Postage
Photocopying
Advertising
Recruitment
Posters
PR Events
Toddler Day Out
Sausage Sizzle
Christmas Party
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
Detail
3
3
3
3
3
3
3
3
3
2
3
3
3
3
3
3
3
3
3
3
$
$
$
$
$
$
$
$
$
1,092.00
69.00
13.88
1,030.00
391.00
-
$
$
$
$
$
$
$
$
$
158.00
398.00
36.06
947.00
320.00
-
$
$
$
$
$
$
$
$
$
460.00
40.00
850.00
360.00
650.00
$
$
$
$
$
$
$
$
$
$
56.00
84.00
151.00
79.00
126.00
$
$
$
$
$
$
$
$
$
$
900.00
535.00
486.00
905.00
1,260.00
815.00
18.00
-
$
$
$
$
$
$
$
$
$
$
900.00
530.00
500.00
130.00
200.00
500.00
100.00
330.00
100.00
6-9122
6-9123
6-9130
6-9135
Parent & Child Show
Fathers Day Promotions
Website
E-News
Total Expenses
Expense
Expense
Expense
Expense
Debit
Debit
Debit
Debit
Detail
Detail
Detail
Detail
3
3
3
3
$
$
$
160.00
$
$ 40,576.85
Profit
Was F/R Chocolate
Was Library Expenses
$3,236.15
$
66.00
$
$
145.00
$
$ 49,007.47
$1,207.53
$
$
$
150.00
$
250.00
$ 51,377.00
-$10,023.22
Remove from account list - merge into
subscriptions
Remove from account list - no longer in use
Remove from account list - refer to
Marketing Advertising
Remove from account list - no longer in use
NEW - note $2,200 already available
NEW
was Kits and Books
Was Promotions
Remove from account list - no longer in use
Was supposed to delete - maybe move to
Committee Expenses
NEW