NATIONAL UNIVERSITY OF SCIENCE AND TECHNOLOGY
DEPARTMENT LIBRARY AND INFORMATION SCIENCE
GUIDELINES FOR INDUSTRIAL ATTACHMENT REPORT
Report Presentation – Standard Format
a)
b)
c)
d)
e)
f)
Length of the report should be between 20-30 pages including appendices.
Typed and spaced at 1 ½ lines. No indentation at the start of the paragraph.
Font size 12, Times New Roman, Alignment = Justified.
CAPITALISE chapter headings and use Title Case for sub-headings.
Use Arabic Numerals for chapter headings e.g. Chapter 1 and not Chapter I.
Use Roman numerals for numbering preliminaries, and Arabic Numerals for numbering the rest of
your report. (NB: Do not number the cover page)
g) Margins – Use the standard or default formats. (Make sure there is enough space for spiral binding
on the left margin.)
h) Use A4 bond paper. (Use one side of the paper only.)
i) Bind your report using spiral or hard binding. If spiral is used, the top cover should be transparent
and the back should be hard.
j) Acronyms – Spell the acronym out once and put the abbreviation in brackets e.g. Library and
Information Science (LIS). Use capitalisation on acronyms, except on special cases, e.g. SAfAIDS.
k) Be clear and concise in your language by paying attention to grammar, punctuation, spellings, etc.
Use British spelling e.g. organisation and not organization.
NB: You are required to submit 2 copies of your report, together with your logbook.
The front cover must be as follows: (Decorations, logos, etc are not allowed)
NATIONAL UNIVERSITY OF SCIENCE AND TECHNOLOGY
FACULTY OF COMMUNICATION AND INFORMATION SCIENCE
DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE
A Report on an Industrial Attachment at the British Council in Harare
July 2011 to February 2012
Prepared by Nyakondah Esther
N009 5128X
SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENTS OF THE BACHELOR
OF SCIENCE HONOURS DEGREE
IN
LIBRARY AND INFORMATION SCIENCE
Industrial Supervisor:
Mr. A. Dube
Academic Supervisor:
Mr. T Matingwina
YEAR 2012
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REPORT CONTENT
PRELIMINARIES
a) Acknowledgements – please keep these brief to half a page or less.
b) Table of Contents
c) List of Tables
d) List of Figures
e) List of Appendices
f) List of acronyms - especially those unique to your company and not familiar to the reader
of the report.
g) Executive Summary – write it last but place it here. It should give a summary of your
report.
MAIN BODY
A. CHAPTER 1 - INTRODUCTION
 Dates joined, your expectations before joining the organisation, your experiences in
the first days and possibly challenges you faced during these days.
 Aim and objectives of the report.(State the purpose why you are writing the report)
B. CHAPTER 2 – THE ORGANISATION
 A brief general background of the company, its history, and organisational structure.
You could include here the mission, vision and values of the host institution. Keep it
short. Should you use pamphlets, brochures, WebPages, etc, to compile this,
acknowledge this in the reference section and/or footnotes.
 Organisation of the Library or Section where you were attached: – its staff and
structure (organogram), various departments and their functions. NB, this should be
kept brief. Some students in the past have let this section run to 20 or more pages.
Again, if you use company material for this section, reference it appropriately.
Structured graphics or oganograms are useful.
NB: More emphasis should be put on describing the Library or Section where you were
attached than on the parent organisation. However, information about both entities must
be included.
C. CHAPTER 3 – DUTIES AND RESPONSIBILITIES
 A brief description of the department(s) in which you are placed, its organization and
hierarchy.
 Your role in the department. This can be extremely detailed.
 How, what you did in this department linked to theories and concepts studied at
NUST, i.e. theory versus practice, course by course.
 Summarise the skills you learnt at the work place.
D. CHAPTER 4 – EVALUATION OF THE INDUSTRIAL ATTACHMENT
You should evaluate:
i) Personal and Professional Competencies (Have you changed?)
ii) The Library Department or Section where you were attached. Evaluate the parent
organisation where there is need. Critique the organisation in relation to its mission
vision, and core values. This must be done in line with the theoretical understanding
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gained at NUST. (NB: You are not supposed to criticise the organisation here, you
are supposed to evaluate the organisation in line with its mission and vision)
iii) NUST and the Department of LIS (In line with your attachment expectations)
- Limitations and constraints you faced from NUST with respect to the attachment.
How did you overcome them?
iv) The Work (profession):- What is your view of the work that you were involved in: –
librarianship, information or knowledge management, information technology
management and information systems, etc?
E. CHAPTER 5 – CONCLUSIONS AND RECOMMENDATIONS
 Conclusion – a brief restatement of the overview or abstract, and body – elemental
observations stated previously.; and from the company.
 Recommendations to NUST, the Department of LIS; and to the organisation. You
might want to include remedial actions taken to address these. State NUST’s and the
institution’s strengths, weaknesses, opportunities and threats. Does the institution
you were attached at have a strategic plan? What are your comments on the strategic
plan? You may write freely without fear of reprisal.
a) REFERENCES – These should be cited at the end of the report. (Use the Harvard
referencing style that is attached on your attachment weblog)
b) APPENDICES – These are any samples of the work you would have done. This may
include photos, annual general reports, pamphlets, web pages, etc. Should you include
videos or audio material, a shortlist or brief will be required.
LOGBOOK
Record your daily/weekly activities in a logbook. Your academic supervisor will need to see
your log book during industrial assessment. Make sure that the logbook is always in order. You
will also be required to submit your logbook together with the two copies of your final report
for marking.
Illustrations, graphics, layout and colour
This may be your chance to excel. You are your own writer, editor, sub editor, layout artist,
photographer, designer, etc. Please remember there are financial constraints involved in this.
For final assessment, the Department of LIS will take into account fair reporting and analysis of
events. Generally, students who demonstrate maturity in their analysis by being critical will get
better scores. Merely narrating your experiences will not help you. The Department will also
look at the overall outlook of your report in terms of, language, style, conciseness, brevity, and
neatness.
All the best during your attachment!!!
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