DigiTools Digital Workbook
Chapter 5
Name:
Reminder: Save the CH05 Workbook file under a new name if you plan to key your answers in the
document. Use the filename Workbook CH05 and place the file in your DigiTools your name\Chapter5
folder.
Review Questions
Instructions: Write or key your answers to the questions below.
 Peer Check
Check your answers by comparing them with those of a classmate.
1. An informal document most often used to communicate within an organization, such as a company or
a club, is called a(n) _______________.
2. What heading information is included in a memo? What side margins should you use for a memo?
3. Line spacing can be changed using the ____________command on the Format menu. Line spacing
can also be changed using the Line Spacing button on the ________________ toolbar.
4. Word sets a left tab every _____________ from the left margin by default.
5. Click the ___________ button on the Standard toolbar to reverse a change in formatting.
6. To insert the current date in a document, select ________________ from the Insert menu.
7. The name of a book is often emphasized by using ___________ format.
8. The ___________ command deletes selected text or objects, such as pictures, from a document.
9. The ________________ command places cut or copied text or objects in a document at the cursor
location.
10. A letter written by an individual to a business or organization is called a(n) _________________
________.
11. _________________________ is good quality paper that has company information printed on it.
12. How should the paragraphs of a letter be spaced? In block letter style, where do all lines begin?
13. In open punctuation style, what punctuation is placed after the salutation? after the closing?
14. Word checks spelling and grammar automatically as you key. ____________________________
show possible spelling errors. __________________________ show possible grammatical errors.
15. To create and print envelopes for letters, use Word’s ________________________ feature.
16. Describe the address style the U.S. Postal Service recommends using for the delivery address on an
envelope.
17. A(n) ____________________ is a machine that prints postage in the amount needed onto an envelope
or a label.
18. A(n) ____________ is a vertical list of data in a table. A(n) ____________ is a horizontal list of data
in a table. A(n) ____________ is one block of data in a table.
19. Describe how to adjust column widths in a table using the mouse or a digital pen.
20. Cells in a table can be ___________ (joined) or _____________ (divided) to better fit your data.
DigiTools Digital Workbook, Chapter 5
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21. A short report with the pages fastened together in the upper left corner with a staple or paper clip is
called a(n) ________________________.
22. A(n) _______________________or section at the end of the report gives complete information for
each reference used in the report.
23. When should you use a numbered list rather than a bulleted list in a report?
24. Microsoft Office provides a collection of images called _____________ that you can use in
documents.
25. Explain how to change the size of an image in a document using the mouse.
DigiTools Digital Workbook, Chapter 5
2
Vocabulary Reinforcement
Instructions: Enter the letter of each term at the left beside its definition at the right.
 Self Check
Check your answers by comparing them with the correct answers on the last page of
this document.
A. AutoFit
_____
1. An image such as a photo, a drawing, or a chart
B. Change Case command
_____
2. Aligns text at the left, right, center, or decimal point
C. character format
_____
3. Displays nonprinting characters on the screen
D. Click and Type
_____
4. Adjusts column widths to the length of the data in the
columns
E. confidential
_____
5. Blank space between the edge of the paper and the
printed text
F. font style
G. graphic
_____
_____
6. Colored background that can be added to cells
7. Command that changes the normal appearance of text
H. Hanging command
_____
8. Determines the look or artistic style of the letters.
I. header
_____
9. Document that shows data arranged in a grid of
columns and rows
J. justified text
_____
10. Ends evenly at both left and right margins
K. letter
_____
11. Feature that automatically applies paragraph
formatting using the position of the insertion point
L. margin
_____
12. Gives credit for quoted or paraphrased material in a
report
M. report
_____
13. Information placed at the top of each page in a
document
N. shading
_____
14. Private or secret
O. Show/Hide command
_____
15. Sets the first line of a paragraph to begin at the left
margin and all other lines to be indented
P. tab stop
_____
16. Allows you to format selected text for small or
capital letters
Q. table
_____
17. Document that provides information on a certain
topic
R. textual citation
_____
18. Formal type of correspondences, usually sent outside
the company
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Math Practice: Calculating Mailing Volumes
Instructions: Calculate answers to the following questions.
 Self Check
Check your answers by comparing them with the correct answers on the last page of
this document.
Based on records kept by the mailroom supervisor, about 3,000 pieces of incoming mail are sorted and
distributed each month in your company. Additionally, the volume of mail is expected to increase by 6
percent next year.
1. How many pieces of mail that will be processed this year?
2. How many more pieces of mail will be processed next year than will be processed this year?
An envelope has been prepared for each address on a mailing list of 18,000 names. The mailing machine
can feed, seal, meter-stamp, count, and stack 200 envelopes a minute. Of the 18,000 envelopes being
processed, 20% are being sent to Minnesota, 30% to Wyoming, 15% to Wisconsin, and 35% to Nebraska.
3. How long it will take to process all the envelopes using the mailing machine?
4. How many envelopes will be sent to each state?
From the Editor’s Desk: Subject and Verb Agreement
Instructions:
1. Open your browser software. Use the bookmark on your Favorites list to access the From the
Editor’s Desk page on the Corporate View intranet. (If you do not have a bookmark, access the
Corporate View intranet. Choose Corporate Communications, From the Editor’s Desk.)
2. Choose the Sentence Structure link. Under Sentence Structure, choose the Subject and Verb
Agreement link. Read the information provided and follow the directions for completing the practice
exercise.
 Self Check
Check your answers by comparing them with the correct answers on the intranet
page.
DigiTools Digital Workbook, Chapter 5
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Keyboarding Practice: Opposite Hand Reaches
Instructions:
Print this page. Key each line once at a comfortable, constant rate. Determine lines that
need more practice. Repeat those lines.
b/h
1
2
3
4
bf but job fibs orb bow able bear habit boast rabbit brother
nj not and one now fun next pony month notice runner quicken
bin bran knob born cabin number botany nibble blank neighbor
A number of neighbors banked on bunking in the brown cabins.
g/h
5
6
7
8
gag go gee god rig gun log gong cog gig agog gage going gang
huh oh hen the hex ash her hash ah hush shah hutch hand ache
ugh high ghoul rough ghosts cough night laugh ghee bough ghi
Hush; Greg hears rough sounds. Has Hugh laughed or coughed?
r/u
9
10
11
12
row or rid air rap par rye rear ark jar rip nor are right or
cut us auk out tutu sun husk but fun cub gun nut mud tug hug
rut aura run your rub cure rum our rue cur rug urn true pure
Ryan is sure you should pour your food from an urn or cruet.
Keyboarding Practice: Speed Building
Instructions:
Print this page. Key 1' timings on each paragraph. Key a 3' timing on the entire writing.
Try to maintain the speed and accuracy you achieve on the 1' timings on the 3' timing.
gwam
1'
3'
13
4
25
8
38
13
13
17
for
26
22
Read word for
39
26
40
26
13
31
Only then,
26
35
print or remove the work and scrutinize to see how it might look to a
39
39
recipient.
42
40
Isn’t it great just to untangle and relax after you have keyed a
completed
document?
Complete,
or
just
done?
No
document
is
quite complete until it has left you and passed to the next step.
There are desirable things that must happen to a document before
you
surrender
it.
It
must
be
read
carefully,
first
meaning to find words that look right but aren’t.
of
all,
word.
Check all figures and exact data, like a date or time, with your
principal copy.
Make sure format details are right.
DigiTools Digital Workbook, Chapter 5
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Answers to Vocabulary Reinforcement
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
G
P
O
A
L
N
C
F
Q
J
D
R
I
E
H
B
M
K
Answers to Math Practice
1. 36,000 pieces
2. 2,160 pieces
3. 90 minutes
4. Minnesota: 3,600 envelopes
Wyoming: 5,400 envelopes
Wisconsin: 2,700 envelopes
Nebraska: 6,300 envelopes
DigiTools Digital Workbook, Chapter 5
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