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State of Connecticut
Core-CT Project
Configuration Approach
Earnings Table
Item Overview:
The Earnings Table stores the parameters and rules for calculating earnings. This table is used to define
how each type of earnings—regular, overtime, sick, and so forth—are taxed, calculated, and adjusted, as
well as how it might affect other balances, such as leave accruals. Using the Special Accumulator Table,
it is possible to accumulate earnings that may be used later in deduction calculations, such as a savings
deduction based on a percentage of regular and overtime pay only.
Menu Path:
Define Business Rules / Define Payroll Process / Setup 1 / Earnings Table
Earnings Table
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Configuration Approach
Earnings Table
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Earnings Table
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Configuration Approach
Earnings Table
Record Information:
PS RECORD NAME
EARNINGS_TBL
RECORD NAME
Earnings Table
EARNINGS_ACCRL
Earnings Accrual Table
EARNINGS_SPCL
Special Earnings Table
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DESCRIPTION
The EARNINGS_TBL is used to store earnings
codes that will be used to pay employees. This
table affects items such as taxation, payment
method, calculation methods, and FLSA
The EARNINGS_ACCRL table is used to
indicate which leave plans an earnings code has
an effect on and exactly what type of effect it
will have, such as whether it adds to or subtracts
from it.
The EARNINGS_SPCL table is used to indicate
special accumulators on which this particular
earning will have an effect and exactly what type
of effect it will have, such as whether it adds to
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State of Connecticut
Core-CT Project
Configuration Approach
Earnings Table
or subtracts from the accumulator.
Approach:
The earnings work unit is the core work unit in the HRMS system. There are a significant number of
factors that must be considered when defining each individual earnings code. The major factors include:
 Naming Standard
 Payment Method
 FLSA calculation
 Retroactive pay calculation
 Tax implications
 1042 processing
 Multiplication Factors
 Tips Processing
 Leave Accruals
 Garnishments Disposable Earnings Definitions
 Special Accumulators (ie Retirement Calculations).
The State of Connecticut will use Alpha characters (smart code) for naming standards for earnings codes
(i.e. REG, OVT, VAC, etc.). The characters used for the earnings codes should be meaningful and should
be easily referenced back to the description. The earnings codes established in PeopleSoft should be
mapped directly to the State of Connecticut current earnings codes with associated characteristics. The
State of Connecticut does not currently “Smart Code” earnings codes. Earnings Codes are represented by
a two position alpha-numeric code (0A-30).
To accommodate some of the unique earnings code logic with regards to retirement wage, etc., the
earnings table along with the Earnings Accrual Table, and the Special Accumulator table will need to be
configured simultaneously. The State of Connecticut will be using the Earnings table EARNINGS_TBL),
in coordination with the Special Accumulator (SPCL_EARNS_TBL) table and the Special Earnings
Accrual Table (EARNINGS_SPCL) to generate specific retirement deductions (which are the end result
of the retirement wage calculation). An example of this calculation is as follows:
a. If Retirement-Doe is 32(ARP) or 35(ARP) or 36(SERS A)
or 37(SERS C) or 4E(SERS HAZ) or 4N(TIER IIA)
or 4P(TIER IIA HAZ) or 43(ST ATT RET)
or 44(STATUTY RET)
b. Subtract 1B(Per Diem payment) and
0R(Year of death sick) and
0T(Year after death sick) and
1P(Moving expense) and
1T(Tuition Reimburse Non Tax) and
2Y(Non-rpt Reimbursement) and
2Z(Reportable Reimbursement)
from Total-gross giving current-ret-gross
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Earnings Table
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c. Calculate ret-deduction= current-ret-gross times percentage (the percentage designated to the
retirement plan)
The Special Accumulator (SPCL_EARNS_TBL) table will also be used in coordination with the Earnings
table (EARNINGS_TBL), and the Special Earnings Accrual Table (EARNINGS_SPCL) to exclude
specific earnings codes from union dues/fees deductions as part of specific agency/bargaining unit
contract language. An example of this is as follows:
For specific Uconn payroll units (HF, HH, HI, HK) the following list of Earnings codes should not be
included as part of the union dues/fees deductions (this accomplished in the legacy system using step
D/OE wage definition functionality): Plus Maint (01), Fringe Benefit (02), Aauprt Uconn(08), Longvty
(09), Death Payments (0Q-0T), Lump Holiday (26), Lum Vac Pay (28), Retire Sick Pay (29) .
Please see the individual field level descriptions for greater detail.
Information Source:
 The information for this table should be provided by the Office of the State Comptroller (OSC).
Data Entry Method:
_____ On-Line Pages
___X__ Excel Spreadsheet
Fields on Record:
PS RECORD NAME/
PS FIELD NAME
EARNINGS_TBL
ERNCD
FIELD NAME
DESCRIPTION
Earnings Code
Enter 3 character earnings codes. Required.
Choose a meaningful 3-character representation
of the earnings. Please note that this means
Earnings Codes will no longer be a two byte
alpha-numeric value.
EFFDT
Effective Date
Enter 01/01/1901. Required.
EFF_STATUS
Status
Enter the status of the earnings code. Valid
translate values are A (Active) and (I) Inactive.
Initial configuration will be Active (‘A’).
Required.
DESCR
Description
Enter a meaningful description of the earnings
code. Required.
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PS RECORD NAME/
PS FIELD NAME
DESCRSHORT
ERN_SEQUENCE
Configuration Approach
Earnings Table
FIELD NAME
Short Description
Earnings Calculation
sequence
DESCRIPTION
Enter a short description of the earnings code.
The Payroll Check Print report PAY003 (and
PAY003CN for Canada) prints the short
description entered here on the paycheck stubs;
choose a meaningful name that employees will
recognize.
Enter sequence numbers to tell the system the
order in which to process earnings during payroll
calculation. When assigning priorities, remember
that the lower the sequence number, the higher
the processing priority for the earnings code.
Sequence is important only if one earnings
calculation is dependent on another. For
example, regular earnings must have a lower
sequence number than any earnings codes that
reduce from regular earnings, that is, earnings
that have hours only (reduce from regular pay)
selected.
Note. The default earnings calc sequence is 500.
A good rule is to change the Earnings Calc
Sequence for regular pay to 100, to make sure it
is calculated first.
The Legacy system (MSA) also has a
“deduction priority” system for
processing/calculating earnings. Earnings should
keep a similar “priority” methodology to ensure
the earnings historical integrity remains intact.
MAINTAIN_BALANCES
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Maintain Earnings
Balances
Core-CT will initially set the Earnings Calc
sequence for regular pay to 100. All other
earnings need to be re-analyzed to determine the
correct earning’s sequence. Core-CT will accept
the default of ‘500’ for many of the earnings
codes.
Required. Y/N Table Edit.
Set to Y so monthly, quarterly and yearly
balances to date are maintained.
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PS RECORD NAME/
PS FIELD NAME
BUDGET_EFFECT
ALLOW_EMPLTYPE
PAYMENT_TYPE
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Configuration Approach
Earnings Table
FIELD NAME
Budget Effect
Allowable Employee
Types
Payment Type
DESCRIPTION
Required.
Valid Translate values are:
N – Nonproductive
O – Overtime
R – Regular
X – No Effect
The default for this field is ‘R’
Configure all rows with the value of ‘X’ – (No
effect) for Core-CT. Please note that this field
does not tie to any other budget functionality
within PeopleSoft (ie position or department
budget).
Required.
Enter the allowable employee types. Valid
translate values are: All, Hourly, and Salaried.
The Paysheet uses allowable employee types to
determine which employees are eligible for this
earnings code. If the earnings code being defined
is only for a certain employee type, select the
appropriate one.
Accept ‘A’ as the default for Core-CT for all
rows.
Required. ‘E’ is the default value.
Select the appropriate radio button option for
each earnings code that is being defined:
E= Either Hours or Amounts OK - Select this
option to enter either hours or an amount, but not
both.
B= Both Hours and Amount OK - Select this
option to enter both hours and amounts for other
earnings on paysheets.
A= Amounts Only - Select this option to enter
amounts only.
H = Hours Only - Select this option to enter
hours only.
U = Unit Override Rate - Select this option to
override rate.
F = Flat Amount – Select this option to enter a
flat amount.
The majority of Earnings Codes that will be
defined by the State will be set to a value of ‘E’.
In some instances however each of the other
translate values will also need to be used.
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Core-CT Project
Configuration Approach
Earnings Table
PS RECORD NAME/
PS FIELD NAME
HRLY_RT_MAXIMUM
FIELD NAME
Maximum Hourly Rate
PERUNIT_OVR_RT
Per Unit/Override Rate
EARN_FLAT_AMT
Earnings Flat Amount
ADD_GROSS
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Add to Gross Pay
DESCRIPTION
This field indicates the maximum hourly rate for
this earnings code.
This field is for information only and will be left
blank for all earnings codes.
If the Unit Override Rate payment type is
selected (U), this field will appear. Enter a
unit/override rate. The system overrides the
hourly rate on the employee's job record with the
override rate entered here. Then enter the number
of units or hours worked in the Hours field on the
paysheet, through Time and Labor, or on
Additional Pay. The system uses the
unit/override rate specified here to calculate the
earnings amount during the pay calculation
process.
For the majority of earnings codes this field
should be Left blank. If Unit/Override rate
earnings codes are identified this field should be
set accordingly.
If the Flat Amount payment type is selected (F),
enter the flat amount associated with the earnings
code. The system will use the flat amount from
the Earnings Table instead of the employee's rate
from the job record and will pay the employee
the flat amount. For example, this can be used to
pay multiple employees a flat amount of
earnings. It is easier to maintain this type of flat
amount on the Earnings Table because blanket
changes can be made to the Flat Amount on the
Earnings Table, instead of worrying about
multiple additional pay records at the employee
level.
The State of Connecticut will use this field where
appropriate to define the flat amount associated
with one unit of a particular earnings code.
Required. Y/N.
Check this box to tell the system whether an
employee receives actual dollars for this
Earnings Code. In most cases, earnings add to
gross pay. However, certain types of earnings
might not.
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Configuration Approach
Earnings Table
PS RECORD NAME/
PS FIELD NAME
SUBJECT_FWT
FIELD NAME
Subject to FWT
SUBJECT_FICA
Subject to FICA
SUBJECT_FUT
Subject to FUT
SUBJECT_CIT
Subject to CIT
SUBJECT_CUI
Subject to EI Earn
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_CUI_HOURS
Subject to EI Hours
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_CPP
Subject to CPP
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_QIT
Subject to QIT
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_QPP
Subject to QPP
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_TRUE_T4GR
S
Subject True T4 Gross
Y/N edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_TRUE_RVGR
S
Subject True T4
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
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DESCRIPTION
Required. Y/N table edit. This field defaults to
‘Y’.
This should be ‘Y’ for earnings that should have
Federal Income taxes deducted.
Required. Y/N table edit. This field defaults to
‘Y’.
This should be ‘Y’ for earnings that are subject
to FICA.
Required. Y/N table edit. This field defaults to
‘Y’.
Enter ‘N’, the State of Connecticut does not pay
Federal Unemployment Tax.
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
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Core-CT Project
Configuration Approach
Earnings Table
PS RECORD NAME/
PS FIELD NAME
SUBJECT_PAY_TAX
FIELD NAME
Subject to Payroll Tax
DESCRIPTION
Y/N table edit. This field defaults to ‘Y’.
(This is for Canadian Taxes only.)
Select ‘N’ as default for Core-CT.
SUBJECT_REG
Subject to Regular Rate
WITHHOLD_FWT
Withhold FWT
HRS_ONLY
Hours Only
Required. Y/N table edit. This field defaults to
‘Y’.
Select ‘N’ as default for Core-CT. This is for
informational purposes only and does not affect
the earnings calculation.
Y/N table edit Accept default of ‘Y’ unless the
‘Subject to FWT’ field is ‘N’.
Required. Y/N table edit.
Check this box if hours or earnings entered for
the earnings code should reduce the employee's
regular pay by an equivalent number of hours
entered on the paysheets, through Time and
Labor, or on Additional Pay. Typically, this field
is used to reduce the regular pay for salaried
employees for Earnings Codes like holiday, sick
leave, and vacation leave. If this check box is
selected, the hours posted to the Earnings Code
reduce the regular hours by the number of hours
entered.
In order to prevent labor intensive data entry for
timekeepers who report time for hourly and
exception hourly employees this flag should only
be set to ‘Y’ when the earnings code will
specifically be targeted to Salaried employees
reporting time other than regular pay.
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PS RECORD NAME/
PS FIELD NAME
SHIFT_DIFF_ELIG
Configuration Approach
Earnings Table
FIELD NAME
Elig. for Shift
Differential
TAX_GRS_COMPNT
Taxable Gross
Component ID
SPEC_CALC_RTN
Special Calculation
Routine
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DESCRIPTION
Required. Y/N table edit.
Since exceptions occur with an employee’s shift
pay (he/she may not always receive it) shift will
not be paid through setting a shift up on the
employee’s Job record. Therefore, this field will
not be used. Leave unchecked.
If this box is checked, when the system
calculates shift pay for an employee, it looks to
see if the employee is assigned to a shift. It then
looks at each earnings code that is eligible for
shift differential and performs the appropriate
shift differential calculation based on the routines
selected on the shift table and the shift to which
the employee is assigned. Shift differentials
might also be specified at the employee level.
Leave Unchecked (‘N’) since Shift will be
addressed through the Time and Labor module.
Prompt: TAXGR_CMPNT_VW which uses
TAXGR_CMPNT_TBL. To modify federal
rules, make an entry in the Taxable Gross
Component ID field on the Earnings Table.
Delivered values are 125, 401K, GTL, NOSTX,
TIP, and TSICK. The Taxable Gross Component
ID is a code the system uses to define a taxable
gross base—different from federal—to use when
calculating state and local taxes. This code points
to information in the Taxable Gross Definition
Table, which serves two purposes:
Indicates which federal taxable gross level (such
as FWT, FUT, or FICA) is used as a base for
state and local taxable gross. Tells the system
how to adjust (add to or subtract from) the state
and local base when it differs from the federal
definition.
At this time there is no identified need for a
taxable gross component id. Therefore, this field
should be left blank.
Required. Y/N table edit.
Select the Special Calculation Routine check box
to indicate that the COBOL code has been
modified to perform a custom calculation
routine.
Leave blank.
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Configuration Approach
Earnings Table
PS RECORD NAME/
PS FIELD NAME
FACTOR_MULT
FIELD NAME
Multiplication Factor
FACTOR_RATE_ADJ
Rate Adjustment Factor
FACTOR_HRS_ADJ
Hours Adjustment
Factor
FACTOR_ERN_ADJ
Earnings Adjustment
Factor
GL_EXPENSE
GL Account# Expense
SUBTRACT_EARNS
Subtract from this Draw
DEDCD_PAYBACK
Payback Deduction
Code
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DESCRIPTION
Signed field (5.4) Used to calculate earnings rate,
i.e. 1.0000 would be for straight rate, 1.5000
would be for overtime rate, etc. This field will
be used for Overtime and Shift Pay. Enter a
Multiplication Factor (if applicable)
Signed field (5.4) This is used to add an amount
to the hourly on employee job record. This is for
information purposes only and therefore will not
be used. Leave Blank.
Signed field (5.4) This is used to adjust entered
hours with a positive or negative factor. This is
for information purposes only and therefore will
not be used. Leave Blank.
Signed field (5.4) This field is used to enter a flat
amount, if used the Multiplication factor should
be set to zero. This is for information purposes
only and therefore will not be used. Leave
Blank.
An account number is entered in this field to
track general ledger entries by earnings code.
This field is used for those implementation that
are using non-commitment accounting. The State
of Connecticut is using commitment accounting
and therefore this field should be left blank. The
only possible way that this field would be
populated is if the custom department budget
table load modification requires an account value
to be stored in this field.
Required. Yes/No table edit. Subtract from this
Draw is an information-only field. Leave Blank.
Prompt: DED_TBL_GENL_VW which uses
DEDUCTION_TBL and GENL_DED_TBL
This field is used as part of adjustment
processing. The deduction code will be used
when collecting an arrears payback amount. The
State of Connecticut may utilize arrears
processing for medical, dental, and life and
therefore this field should be set to the
appropriate deduction code for specific earnings
codes..
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PS RECORD NAME/
PS FIELD NAME
TAX_METHOD
Configuration Approach
Earnings Table
FIELD NAME
Tax Method
EARN_YTD_MAX
Maximum Yearly
Earnings
BASED_ON_TYPE
Based on Type
BASED_ON_ERNCD
Based on Single
Earnings Code
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DESCRIPTION
Required. Xlat Table Edit. Values: AAnnualized; B-Bonus; C-Cumulative; GAggregate; L-Lump Sum; M-Commission; PSpecified on Paysheet; S-Supplemental. Default:
P. Core-CT will accept the default of ‘P’
(Specified on Paysheet).If another option is
selected (other than Specified on Paysheet), the
tax method on paysheets cannot be overridden.
There may be certain types of earnings codes
which require another tax method (particularly
supplemental).
This Field is used to set a yearly maximum
amount that can be paid to an employee for a
particular earnings code. The State will will set a
maximum for several earnings code.
Required. Xlat. Valid Values are Special
Accumulator (‘A’), Not Based on Another
Earnings (‘N’), Single Earnings (‘S’) Default =
‘N’
Use the options in the Based on Type group box
to set up earnings code based on another earnings
code or special accumulator. The system can
calculate the earnings as a percentage of another
earnings code, a rate times a single hour, or a rate
times a group of hours. This is useful, for
example, in keeping Shift earnings separate from
Regular earnings: create a separate earnings code
for Shift, based on a percentage of Regular. This
field will be used by the State of Connecticut to
facilitate the payment of earnings that are based
on the calculated amount of another type of
earnings.
Prompt: EARNINGS_TBL
Single Earnings: Select this option if the earnings
code being set up has a BASED_ON_TYPE
value of ‘S’. Please note that the earnings code
that is entered here must have an
ERN_SEQUENCE number that is lower than the
earnings code in the ERNCD field.
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PS RECORD NAME/
PS FIELD NAME
BASED_ON_ACC_ERN
CD
AMT_OR_HOURS
Configuration Approach
Earnings Table
FIELD NAME
Based on Accumulator
Code
Based on Amount or
Hours
DESCRIPTION
Prompt: SPCL_EARNS_TBL
Special Accumulator: Select this option if the
earnings code being set up is based on a special
accumulator. If selected, a special accumulator
code must be entered. The State of Connecticut
will utilize special accumulators to facilitate the
payment of earnings that are based on the
calculated amount of another group of earnings.
This field relates to the special accumulator work
unit.
Required. Xlat. Valid translate values are
Amount (‘E’), Hours (‘H’), None (‘N’).
None. The default.
Amount: The system calculates the earnings by
applying the multiplication factor to the current
period amount for the earnings code or special
accumulator code specified. For example, to
calculate the earnings code you're setting up as
4% of a specified earnings code, enter a
multiplication factor of .04.
Hours: The system calculates the earnings by
multiplying the current period hours for the
specified earnings code or special accumulator
code by the hourly rate on the paysheet entry.
Then it applies the multiplication factor.
ELIG_FOR_RETROPAY
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Eligible For Retro Pay
For example, to calculate a bonus earnings code
as ten percent of the employee's regular pay,
select the Single Earnings type option and enter
the earnings code REG. Specify that the
calculation is based on amount, and enter .1 as
the multiplication factor.
This field is used in conjunction with the
previous three fields. If any of those fields are
used, a value must be specified here. As a result,
all three translate values will be used by the State
of Connecticut.
Required Check this box to make an earnings
code eligible for retro pay calculation. The
earnings code for retro pay calculation can be set
up on the Retro Pay Program. Leave this value
set to ‘N’ for Core-CT. Retro Pay functionality
will not be used by Core-CT as part of Phase 1.
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Configuration Approach
Earnings Table
PS RECORD NAME/
PS FIELD NAME
USED_TO_PAY_RETRO
FIELD NAME
Used to Pay Retro
EFFECT_ON_FLSA
Effect on FLSA
FLSA_CATEGORY
FLSA Category
REG_PAY_INCLUDED
Regular Pay Included
TIPS_CATEGORY
Tips Category
ADD_DE
Add Disposable
Earnings
SUBJECT_T4A
Subject to T4A
SUBJECT_RV2
Subject to RL-2
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DESCRIPTION
Required. Check this box to identify the
earnings code on the Retro Pay Program Program Table page as one used for paying
retroactive earnings. Leave this value to ‘N’ for
Core-CT. Retro Pay functionality will not be
used by Core-CT as part of Phase 1.
Required. Xlat. Use the Effect on FLSA group
box to specify whether and how an earnings code
affects FLSA rate calculations.
Valid translate values:
‘None’ - Select this option if the Earnings Code
has no effect on FLSA rate calculations.
‘Both Hours and Amount’ - Select this option if
both the hours and the amount of the earnings are
used in the calculation of the FLSA rate.
‘Hours Only’ - Select this option if hours alone
are used in the calculation of the FLSA rate.
‘Amounts Only’ - Select this option if only the
amount of the earnings is used in the calculation
of the FLSA rate.
Required. Xlat. Valid translate values are:
Overtime (‘O’), Regular (‘R’), Excluded (‘X’)
Default = ‘X’ Note: Each earnings code must be
assigned to a specific FLSA category of regular,
overtime or exclude on the Earnings Table –
Calculation page.
Required. Y/N. Default = ‘N’ Enter whether
regular pay should be included As part of the
FLSA payment. This field will be set to a value
of ‘N’ by the State of Connecticut to ensure that
the earnings code that is used for FLSA payment
is a distinct entity.
Required. Xlat. The State will not use Tips
processing so the default value of N (no tips)
should be accepted.
Enter ‘Y’ for all earnings codes that add to the
disposable earnings amount that is subject to
garnishment deduction, i.e. all earnings that add
to gross pay.
Required. Leave Blank since this is tied to
Canadian Functionality
Required. Leave Blank since this is tied to
Canadian Functionality
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PS RECORD NAME/
PS FIELD NAME
ERN_TBL_FED_SBR
GVT_BENEFITS_RATE
GVT_CPDF_ERNCD
GVT_OTH_PAY
GVT_PAY_CAP
GVT_PREM_PAY
GVT_OT_PAY_IND
GVT_ADD_TO_SF50_52
GVT_INCLUDE_LOC
GVT_IRR_REPORTABL
E
GVT_IRR_LWOP
Configuration Approach
Earnings Table
FIELD NAME
DESCRIPTION
Adds to FEGLI Base
Rate
CPDF Earnings Report
Type
Adds to Other Pay
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
This field should be set to the corresponding
income code for non-resident alien processing to
assure that the correct tax maximum limits are
enforced.
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
Adds to Pay Cap
Calculations
Adds to Premium Pay
Federal Overtime
Indicator
Add to Other Pay on
SF50/52
Include Locality
Adjustment
IRR Reporting Settings
Leave Without Pay
GVT_SF113A_LUMPSU
M
GVT_SF113A_WAGES
Adds to SF113A
LumpSum Pymnts
Adds to SF113A Wages
GVT_FEFFLA
FEFFLA Flag
GVT_FMLA
FEFFLA Report
GVT_LV_EARN_TYPE
Leave Earnings Type
INCOME_CD_1042
Income Cde for 1042-S
PERMANENCY_NLD
Permanent/Incidental
TAX_CLASS_NLD
Tax Class
HRS_DIST_SW
Hours Distribution
HP_ADMINSTIP_FLAG
Administrative Flag
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State of Connecticut
Core-CT Project
PS RECORD NAME/
PS FIELD NAME
EARNINGS_ACCRL
Configuration Approach
Earnings Table
ERNCD
FIELD NAME
Earnings Accrual
Table
Earnings Code
EFFDT
PLAN_TYPE
Effective Date
Plan Type
HRS_TAKEN_ADD
Add to Hours Taken
SERVICE_HRS_ADD
Add to Service Hours
ADJUST_HRS_ADD
Add to Adjust Hours
BOUGHT_HRS_ADD
Add to Hours Bought
SOLD_HRS_ADD
Add to Hours Sold
ERN_ACC_FED_SBR
GVT_R_ADJ_HRS_ADD
GVT_R_TAK_HRS_AD
D
EARNINGS_SPCL
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Add to Restored Hours
Adjust
Add to Restored Hours
taken
Special Earnings
Accrual Table
DESCRIPTION
Required. This field should be set to the same
value as the earnings code on the earnings table.
Please note that this record has a many to one
relationship with the earnings table. Multiple
rows can be defined for a single earnings code.
Required. Enter 01/01/1901 for Core-CT.
Required. Xlat. Enter a row for each type of
leave plan affected by the earnings code. The
State of Connecticut will use plan types 50
(sick), 51 (vacation) and 52 (personal).
Required. Y/N. Enter Y if the hours of the
earnings code is deducted from the leave plan
balances and shown as used year to date. If this
box is checked the hours reported to this earnings
code will draw down from the employee’s leave
balance for that particular plan type.
Required. Y/N. Enter Y if the hours of the
earnings code, is used to calculate the service
hours that determine the eligible accrual rate for
a particular leave plan. This field will be set to a
value of ‘N’ since the State of Connecticut does
not have leave plans that are based on service
hours.
Required. Y/N. Enter Y if the earnings code
changes the leave plan balance amount. This
field should always be set to a value of ‘N’.
Required. Y/N. This field defaults to ‘N’.
Accept the default because the State of
Connecticut does not have vacation buy/sell
program
Required. Y/N. This field defaults to ‘N’. Accept
the default because the State of Connecticut does
not have vacation buy/sell programs
Leave Blank as this is tied to Federal
functionality
Leave Blank as this is tied to Federal
functionality
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State of Connecticut
Core-CT Project
PS RECORD NAME/
PS FIELD NAME
ERNCD
Configuration Approach
Earnings Table
FIELD NAME
Earnings Code
EFFDT
ERNCD_SPCL
Effective Date
Special Accumulator
Code
SPCL_EFFECT
Effect on Special
Balance
DESCRIPTION
Required. This field should be set to the same
value as the earnings code on the earnings table.
Please note that this record has a many to one
relationship with the earnings table. Multiple
rows can be defined for a single earnings code.
Required. Enter 01/01/1901 for Core-CT.
Required. Prompt: SPCL_EARNS_TBL. The
values that are entered here are based on the
special accumulator work unit.
Required. Xlat. Valid translate values: Adds to
Special Balance(‘A’), Subtracts from Special
Balance (‘S’) Default = ‘A’. The State of
Connecticut will primarily use the default value,
but in some instances ‘S’ may also be used.
Dependencies and Timing:
 The DED_TBL_GENL_VW (which uses the DEDUCTION_TBL and the GENL_DED_TBL) must
be configured prior to the EARNINGS_TBL.
 The TAXGR_CMPNT_VW (which uses the TAXGR_CMPNT_TBL) must be configured prior to the
EARNINGS_TBL.
 The SPCL_EARNS_TBL must be configured prior to the EARNINGS_TBL
Testing Considerations:
 Extensive testing must be completed on earnings that are subject to FICA tax, accumulate FICA
taxable wage and are not subject to retirement wage (earnings that are subtracted from total gross as
part of the retirement calculation). Examples of these earnings are: YR OF DTH SICK (0R),
RETIRE SICK PAY (29).
 Extensive testing must be completed on earnings that are not subject to FICA tax, do not accumulate
FICA taxable wage and are not subject to retirement wage (earnings that are subtracted from total
gross as part of the retirement calculation). Examples of these earnings are: YR AFT DTH SIC (0T),
MOVING EXPENSE (1P), TUIT RMB N-TAX (1T).
 Extensive testing must be completed on earnings that are not subject to State + Federal tax,
accumulate State + Federal taxable wage, are subject to FICA and accumulate FICA wage. An
example of this type of earning is Fringe Benefit (02).
 All earnings that are not subject to retirement wage (earnings that are subtracted from total gross as
part of the retirement calculation).
 All earnings that add a percentage to retirement (i.e. Plus Maintenance (01) 5%)
 Vacation, sick, and PL balances should be tested to ensure that Regular Earnings is not affected when
an employee uses time.
 Lump sum payouts for vacation and sick time deplete the correct balances.
 Employees who hit FICA max the first check date of the year should be tested to ensure that all
balances are correct (including retirement wage).
 Deceased employee payouts.
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State of Connecticut
Core-CT Project











Configuration Approach
Earnings Table
Employees who are paid only Fringe Benefit (02) earnings YTD should be tested to ensure that FICA
tax/wage is calculated correctly.
When paying Regular/additional earnings, all pre/post-tax deductions are calculated correctly
(including Domestic partners who are paying post tax on the state portion of their insurance –
amounts should be added to their taxable wage).
All earnings that affect multiple balances (i.e. leave accruals).
Earnings that have been adjusted spanning multiple calendar years.
Earnings that should be excluded from union dues/fees deductions as part of agency/bargaining unit
specific contracts (as described on page 5 in the “approach” paragraph).
Validate that all multiplication factors are working properly.
Ensure that the earnings sequence settings are generating the correct earnings calculation rates
Ensure that the various FLSA fields are affecting the overall calculation correctly
Validate that all 1042 income codes are setup and working properly
Ensure that the Reduce from Regular Pay field is working properly.
Validate that the system is properly functioning when an earnings code adds to an employee’s taxable
wage but does not deduct tax.
Assumptions:
 Retro Pay functionality will not be used by Core-CT as part of phase 1.
 Earnings codes will be “smart coded” and therefore will not follow the current 2 position, alphanumeric codes in the legacy system (MSA). The new value will be three characters.
 Retirement will make the necessary changes to their system to recognize the new format of earnings
codes. Central Payroll will therefore provide the necessary information which will map the old
earnings codes to the new earnings codes, as well as any new earnings codes that come out as a result
of the new system (i.e. leave accruals, etc).
 All earnings that are bargaining unit/agency restricted must be identified and enforced as part of
payroll/personnel training.
 The Earnings table (EARNINGS_TBL), will be used in coordination with the Special Accumulator
(SPCL_EARNS_TBL) table and the Special Earnings Accrual Table (EARNINGS_SPCL) to
calculate retirement wage and generate the correct retirement deduction (an example of this
calculation is included in the “approach” paragraph – page 5).
 Many new earnings (earnings that do not currently exist in the legacy system) will need to be created
to accommodate functionality that does not exist in the legacy system (i.e. accrual information, etc).
 Step D/OE wage definition functionality in the legacy system will be replaced by special
accumulators (in coordination with the Earnings table (EARNINGS_TBL), and the Special Earnings
Accrual Table (EARNINGS_SPCL). An example of this functionality is described above in the
“approach” paragraph – pages 5-6.
 All three employee types (salaried, hourly, and exception hourly) will be used by the State of
Connecticut.
 Shift pay will be addressed as part of the shift work unit in Time and Labor.
 The State of Connecticut will use commitment accounting.
 The State of Connecticut will not use Tips processing in Phase I.
 Leave accrual rates will not be based on service hours.
Revisions
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State of Connecticut
Core-CT Project
Configuration Approach
Earnings Table
Date:
Comments:
Name:
Changes Needed:
Reasons:
Input Provided By:
Name
Mark Bissoni
Jim Hall
Ryan Oakes
Ron Kuehner
Nancy Ribes
Josh Woodrum
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Title, Department
Configuration Team
Director of Uconn Payroll
Configuration Team Lead
Configuration Team Lead
Payroll Team Lead
Accenture Payroll Team Lead
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State of Connecticut
Core-CT Project
Configuration Approach
Earnings Table
SIGNOFFS
Configuration Team
_________________________
_________________________
_________________________
_________________________
Configuration Team Leads
_________________________
Ryan Oakes
_________________________
Ron Kuehner
Module Team Leads
_________________________
_________________________
Team Leads
_________________________
Rajeev Sharma
_________________________
Anne North
_________________________
Sue Martin
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