Client Engagement Letter
Name......................................................................................................................... ..........................
This letter is to confirm your understanding of the terms of our engagement and the nature and
extent of the services we will provide. Unless otherwise agreed between us in writing, this letter
records the entire agreement between us in relation to our engagement. The terms recorded in this
letter will remain in force until varied by us in writing to you, or until cancelled by either of us by
notice in writing to the other.
For and on behalf of all present or future entities associated to the above
I/We instruct the offices of J B Lloyd Chartered Accountants Limited to undertake the various duties
requested including: wealth creation, risk management and asset protection strategies plus various
accounting services including preparation of financial statements filing of sundry returns to the
Inland revenue Department required for and on behalf of all present and future entities associated to
the client named above.
Extent of Services
On the basis of information we provide, we instruct J B Lloyd Chartered Accountants Limited to
compile financial statements for taxation, management, finance and any other purposes of all present
or future entities associated to the above, commencing from the date of this letter.
J B Lloyd Chartered Accountants Limited enters this engagement to perform in accordance with
Service Engagement Standard No.2 Compilation of Financial Information (SES-2) issued by the New
Zealand Institute of Chartered Accountants. The financial information will be prepared in accordance
with the current financial reporting framework and this will be disclosed as part of the financial
information. Any known departures from the financial reporting framework will be disclosed within
the financial statements and referred to in our compilation report.
J B Lloyd Chartered Accountants Limited will not carry out verification or validation procedures. No
audit or review engagement will be performed and accordingly no assurance will be expressed.
Therefore, J B Lloyd Chartered Accountants Limited do not accept any responsibility for the accuracy
and completeness of the accounting records and other information you supply to us or for the
reliability, accuracy and completeness of the financial information compiled on the basis of those
records and information. J B Lloyd Chartered Accountants Limited also does not accept any
responsibility for the maintenance of adequate accounting records, an adequate internal control
structure and the selection and application of appropriate accounting policies within your
organisation. In addition you are solely responsible to users of the financial information we compile.
This engagement does not include the investigation or discovery of internal control weaknesses,
errors, illegal acts or other irregularities, including without limitation, fraud, or non-compliance with
laws and regulations. However, we will inform you of any such matters which come to our attention
during the course of our engagement.
Where services are required relating to wealth creation and asset protection strategies, you undertake
to provide all relevant information to permit the establishment and incorporation of the relevant
entities as agreed.
The information you are to supply and any other information that we consider necessary to complete
the engagement must be provided on a timely basis in order that the engagement can be completed
on a timely basis.
Continued overleaf…
7 Totara Street, P O Box 5159 Mount Maunganui. Phone 07-575-3790, Fax 07-575-3791, info@jblloyd.co.nz,
www.jblloyd.co.nz
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If, for any reason, J B Lloyd Chartered Accountants Limited is unable to complete the compilation of
your financial information, or consider the information to be misleading, J B Lloyd Chartered
Accountants Limited may refer to such matters within our compilation report or we may determine, at
our sole discretion, not to issue a report.
J B Lloyd Chartered Accountants Limited will not accept any responsibility to any person, other
than you, for the contents of the financial information we provide. No person should rely on the
financial statements without having an audit or review engagement conducted.
Information and Disclosure
J B Lloyd Chartered Accountants Limited enters this engagement in accordance with the professional
standards, rules and ethical requirements of the New Zealand Institute of Chartered Accountants.
Information obtained in the course of this engagement is subject to confidentiality requirements, in
addition to our obligations under the Privacy Act 1993. We will not disclose that information to other
parties, without your express consent, except as required by law or professional obligations.
Fees
Our fees are normally based on hours worked charged at rates appropriate to the work performed and
the levels of expertise required. You should be aware that, like all other providers of services, we are
entitled to retain possession of your records that have been used in relation to this engagement until
outstanding fees are settled.
Where companies and/or Trusts are utilised for the trading entities, the Directors and/or Trustees
agree to personally indemnify and personally guarantee J B Lloyd Chartered Accountants Limited
and/or associated entities for any and all fees, charges and payments made on behalf, if any, made
for services rendered.
Please sign and return the attached copy of this letter to confirm that you agree with the above terms
of the arrangement for our compilation of your financial information. The terms recorded in this letter
will be effective for this and all future engagements that are similar in nature unless we advise you of
any change in our arrangements.
The terms recorded in this letter will remain in force until varied by us in writing to you, or until
cancelled by either of us by notice in writing to the other.
Signature
J B (Mick) Lloyd
Date ___/___ /2014
Signatures of appointing party:
......................................................... Date ___/___ /_______
Name and Title
......................................................... Date ___/___ /_______
Name and Title
........................................................ Date ___/___ /_______
Name and Title
......................................................... Date ___/___ /_______
Name and Title
7 Totara Street, P O Box 5159 Mount Maunganui. Phone 07-575-3790, Fax 07-575-3791, info@jblloyd.co.nz,
www.jblloyd.co.nz
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Client Privacy Act 1993 Authorisation
Subject to the authorisation given under the Privacy Act 1993, all information received from any and all
sources will be treated as private and confidential.
In terms of the Privacy Act 1993, I/ We the undersigned irrevocably authorise any person to provide J B
Lloyd Chartered Accountants Limited with information required in response to credit inquiries and
further authorise J B Lloyd Chartered Accountants Limited to furnish any third party details of this or
any subsequent application or dealings with J B Lloyd Chartered Accountants Limited.
I/We understand J B Lloyd Chartered Accountants Limited will be collecting this information for the
purpose of credit approval and administering my business relationship with J B Lloyd Chartered
Accountants Limited including credit analysis and supplying credit references.
I/We understand these purposes may require information to be provided to debt collection or credit
approval reporting agencies.
I/We authorise any person or company to provide J B Lloyd Chartered Accountants Limited with such
information J B Lloyd Chartered Accountants Limited may reasonably require in response to their
credit inquiries.
Government Agencies, i.e.: IRD / ACC / WINZ
I/We, the undersigned client, authorises J B Lloyd Chartered Accountants Limited on behalf of those
named, and on behalf of any and all associated entities, both present and future, to the undersigned to
represent me/us as my/our tax agent.
Accident Compensation Corporation
I/We, the undersigned client, authorise J B Lloyd Chartered Accountants Limited to act as my/our
agent for ACC levy purposes for all associated entities. This authorisation allows J B Lloyd Chartered
Accountants Limited to query and change information on my/our ACC levy account(s) through ACC
staff, and through ACC Online Services. This authority will also allow J B Lloyd Chartered Accountants
Limited main representative discretion to delegate access to my/our ACC information to other members
of J B Lloyd Chartered Accountants Limited. Other delegated members of J B Lloyd Chartered
Accountants Limited will also be able to query and change information on my/our ACC levy account.
In accordance with Tax Administration Act 1994, Section 81, J B Lloyd Chartered Accountants is
authorised to communicate with Government agencies and sign documents on my/our behalf, as well
as any and all present and future entities. Any requests for information are made with my/our full
knowledge and consent.
I/We also authorise J B Lloyd Chartered Accountants to use any refunds available from the Inland
Revenue Department for transferring to other revenue’s, either personal or relating to any present or
future associated entity at the Inland Revenue Department, which are outstanding.
Other Financial Institutes;
J B Lloyd Chartered Accountants Limited, are hereby authorised to communicate with, and/or request
information from my/our bankers, solicitors, finance companies and other financial institutions, as
required, to enable J B Lloyd Chartered Accountants Limited to finalise accounting and other
assignments. These requests are made with my/our full knowledge and consent.
J B Lloyd Chartered Accountant Limited;
J B Lloyd Chartered Accountants Limited, are hereby authorised to use any refunds from any revenue
source received from the Inland Revenue Department including family support tax credits for the
payment of fees due to J B Lloyd Chartered Accountants Limited or any entity associated to J B Lloyd
Chartered Accountants Limited, whether the outstanding fees are either personal or relating to any
present or future entity associated to the client named below which are due or outstanding.
I/We the signatories below accept and agree to the terms of trade as detailed in the attached document
provided by J B Lloyd Chartered Accountants Limited.
This authorisation and acceptance of the terms of trade shall remain in force indefinitely but may be
amended by agreement or advice in writing at any time until cancelled in writing.
Signature: .................................................................... Date ..../..../ 2014
Continued overleaf…
7 Totara Street, P O Box 5159 Mount Maunganui. Phone 07-575-3790, Fax 07-575-3791, info@jblloyd.co.nz,
www.jblloyd.co.nz
Page 3 of 4
J B Lloyd Chartered Accountants Limited’s Terms of Trade
Under the Fair Trading Act, we are required to advise and remind our customers of the terms and
conditions of the trading relationship under which all customers’ accounts operate.
Trading terms are sent to all customers and it is not, nor intended to be, a reflection of any
customers credit status or otherwise. Terms apply to all present and future entities associated to
the original parties.
Ongoing trading activity between J B Lloyd Chartered Accountants Limited and the customer is
evidence of the customer’s ongoing acceptance of these trading terms
Terms and Conditions
1. All Invoices are strictly due for payment on the 20th of the month, following receipt of the
Tax Invoice and/or Statement.
2. The obligation and timing of any payment is as stated in Clause 1 unless otherwise
arranged.
3. Subject to authorisation given under the Privacy Act 1993, all information will be treated
as confidential.
4. In the terms of the Privacy Act 1993 you irrevocably authorise any person to provide us
with such information we require in response to credit enquiries and you further
authorise us to furnish any third party details of this or any subsequent application or
dealings you may have with us.
5. You or any entity associated to you undertake to pay any account in full on or before the
due date and in default of such prompt payment, you undertake to pay late payment fees
of 3% per month (plus G S T) on any and all amounts outstanding.
6. In the event invoices are outstanding and income tax, goods and service tax or family
support refunds are available, J B Lloyd Chartered Accountants Limited is authorised to
offset the refunds from whatever source to pay any and all invoices due of all and any
associated entity.
7. Should you wish to query or dispute any fee rendered, the query will only be recognised if
received within two calendar months from the date the invoice was originally issued.
8. You agree to indemnify us and pay all costs and expenses on a solicitor/client basis if
legal action is necessary; and/or any Debt Recovery Agency’s fees, which may be incurred
in recovering any overdue account from you or any entity associated to you, either
existing at this time or incorporated in the future.
9. Delivery of any information concerning you, the customer, is made on the express
condition ownership is reserved and rights remain vested in J B Lloyd Chartered
Accountants Limited and shall not or do not pass to the customer until the customer has
paid all fees and charges in full.
10. Where companies and/or Trusts are utilised for the trading entities, the Directors and/or
Trustees agree to personally indemnify and personally guarantee J B Lloyd Chartered
Accountants Limited and/or associated entities for any and all fees, charges and
payments made on behalf, if any, made for services rendered.
We appreciate you as clients and enjoy being of service to you.
J B Lloyd Chartered Accountants Limited
Signature .................................................................... Date ..../..../2014
7 Totara Street, P O Box 5159 Mount Maunganui. Phone 07-575-3790, Fax 07-575-3791, info@jblloyd.co.nz,
www.jblloyd.co.nz
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