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Town of Merton
Town Board Meeting
Minutes of December 9th, 2013
Present: Chairman Morris, Supervisors Fleming, Herrick, Lichte and Nawrocki. Attorney Chapman,
Treasurer Weishar and Clerk Oman.
Also Present: Jim Herro, Susan Van Vleet, Tom Harbeck, Cheri Theisen, Dave Frazer, Joe Reuteman,
Greg Bisbee, Cheryl Schoenhaar, Luke and Todd Gehring, Jim Harmann and Julie Mitchell.
Joint meeting with the Town Board and Library Board:
Consider and act on approving services, general conditions and accepting bids and awarding contracts
per the attached list. Each item will be acted on separately.
Chapman stated the bids were open on November 22nd, 2013 and were advertised for by public bidding,
Chapman stated they should be awarded to the lowest responsible bidder versus the lowest bid.
Motions were made as follows:
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Lichte/Fleming to approve Structural Steel to Cardinal Construction for $530.00
Lichte/Fleming to approve the Carpentry to Robert W. Nelson for $3800.00
Lichte/Fleming to approve the cabinets to Total Team Construction for $6,777.00
Lichte/Fleming to approve the Hollow Metals to Builder’s Hardware for $1,396.00
Lichte/Fleming to approve the painting to Hess Sweitzer for $14,295.00
Lichte/Fleming to approve stud/drywall to Davco for $15,463.00
Lichte/Nawrocki to approve Ceiling to VerHalen for $7,790.00
Lichte/Nawrocki to approve VCT, carpet, base to Orlandini for $17,500.00
Lichte/Nawrocki to approve Plumbing to Total Team Const. for $4,879.00
Lichte/Nawrocki to approve HVAC to Cardinal Construction for $15,800.00
Lichte/Nawrocki to approve Electrical to Pieper Electric for $29,780.00
Herrick questioned to scope of painting. Schoenhaar explained the different rooms. Morris questioned
the electrical. Schoenhaar explained they were installing charging stations. Mitchell talked about data
wiring and adding additional electrical.
All Motions listed above were approved by the Town Board and Library Board unanimously for a
total of $118,010 for the qualified bids and a 2% contingency fee and 8% fee for MSI for a total of
$172,900.00.
Morris asked about the contingency fee. Mitchell said it would be returned if not needed.
Mitchel said she also showed the south door canopy, the design fee for electrical/plumbing from an
outside firm which brought the total to $213,462.00. Mitchell said there are alternates and allowances
put into the bid. Morris said the allowances and variables would be approved through the library board
with change orders. Herrick asked if this project increased the square footage. Schoenhaar said it
changed the interior working space not outside. The project then totaled $239,139.00
Approval of Contract between the Town Board, the Library Board and MSI General on the Library
Renovation – Chapman stated the contract was for warranty, clean up, insurance, financing and lien
waivers. Chapman said the Library would have to guarantee financing to MSI. Schoenhaar explained the
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money would be transferred from the Foundation to pay for the project. Oman asked if there would be
progress payments. Mitchell stated two.
A motion was made to approve the contract by Nawrocki/Fleming for $172,900.00 and alternates
for $12,700, 2,500, 2,500 and $4,203.00. Motion carried unanimously. Approval by Library Board
was made also.
Town Board Meeting of
December 9th, 2013
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Call to Order
Pledge of Allegiance led by Chairman Morris
Minutes of November 25th, 2013. A motion was made to approve by Nawrocki/Lichte. Motion
carried.
Chairman Morris introduced Luke Gehring who was here working on his Eagle Scout Badge and
also his father, Todd Gehring.
Citizen Comments and Concerns: None
Old Business:
New Business:
Adopt Ordinance to Amend the Town of Merton Comprehensive Plan – 2035 – A motion was made to
adopt the Amended Land Use Ordinance by Herrick/Fleming. Motion carried.
Approve 2014 Fire Department Contracts and Discussion on Meeting w/Town of Oconomowoc – Clerk
stated 2 contracts came back signed, but North Lake was not happy with their contract amount.
Nawrocki said Merton and NLFD are doing joint training. Morris spoke about the letter from SBFD and
the meeting to take place with the Town of Oconomowoc regarding the SBFD contract. Oman stated all
fire departments have same contract. Morris said SBFD is looking to replace an engine at a cost of
$575,000.00. Weishar asked if it was on their replacement schedule, Morris said yes but not at that
cost. Nawrocki questioned whether the truck was more than they needed, that it might be excessive.
Lichte said to approve the budgets as is and leave out the funds until they show us a cash balance.
A motion was made by Lichte/Herrick to approve the four Fire Contracts as stated. Motion carried
unanimously.
Approve 2014 Budget – A motion was made to approve the 2014 budget at $4,059,831.00 by
Nawrocki/Lichte. Oman stated there was a change in the debt service which lowered the levy by
$135.00 to $2,876,012 and added the additional revenue for the TRIP fund award for Windrise
Subdivision re-paving. Weishar said the borrowing would be the same. Motion carried unanimously.
Appoint 2014-2015 Nominees for Election Inspectors – Belter,K; Cefalu, K; Crom,C; Frederickson,J;
Friedemann,C; Gosewehr, K;Hager, Marge and Raymond; Hibbard,T Jesko,R; Klink,D; Korkor,M;
Lund,R;, Moebius, R, Prodoehl,Dan & DiAnne, Reinbold,C, Richman,P; Ross,L, Schneider, Jim & Linda;
Smith,J; Solsrud,J; Timbers,L; Vincent,D; Wallis,P, Henricks, K; Wehnes, S; Wentzel,B – A motion was
made to approve as presented by Fleming/Nawrocki. Motion carried.
Aicher, Nelson Dr. Combine Parcels by CSM as Recommended by the Plan Commission – A motion was
made to approve by Herrick/Nawrocki as recommended by the Plan Commission with technical
requirements of Waukesha County. Motion carried.
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911 Fire Hose Length Signs Color- A motion was made to approve black numbers on white background
by Herrick/Lichte. Motion carried.
Clerk, Board, Highway and Attorney Reports:
 Herrick reported on a BOA meeting.
Operator’s Licenses – Moats – A motion was made to approve by Fleming/Herrick. Motion carried.
Vouchers as Presented – A motion was made to adjourn by Fleming/Herrick. Motion carried.
A motion was made to adjourn by Fleming/Herrick.
Adjourned at 7:18p.m.
Respectfully Submitted,
Susan J. Oman, Town Clerk
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