The BAΨ Bylaws* (Revised 9/4/2014) Beta Alpha Psi Zeta Theta Chapter State University of New York at Buffalo Article 1: Name of the organization The name of this organization shall be the Zeta Theta Chapter of Beta Alpha Psi at the State University of New York at Buffalo. Article II: The objectives and purposes of the chapter The objectives and purposes of the Zeta Theta Chapter of Beta Alpha Psi shall be to: recognize outstanding academic achievements in the field of accounting, finance and information systems; promote the study and practice of professional fields related to these disciplines; provide opportunities for self-development and association among members and practicing financial professionals; encourage a sense of moral, ethical, social, and public responsibilities; instill in its members a motivation for self-development. Article III: Membership A. Categories of Membership Section 1. Members of the Chapter enrolled as accounting, finance, or management information systems students at the State University of New York at Buffalo (hereafter SUNYAB) shall be designated as student members. Section 2. Members of the Chapter who are [the instructional, research, or administrative staff] faculty of SUNYAB shall be designated as faculty members. Section 3. Members who at the time of their initiation are neither students nor faculty at SUNYAB shall be designated as honorary members. Section 4. Members once classified as student or faculty members who are no longer associated with SUNYAB shall be designated as alumni members. *Adopted 2/11/85; Amended 4/94, 9/97, 5/2000, 4/2006, 4/2009, 4/2011 1 B. Candidate Eligibility Section 1. (A) (B) (C) (D) (E) (F) (G) (H) Section 2. (A) (B) (C) (D) (E) Undergraduate students at SUNYAB shall be eligible to pledge membership after they: Have declared a concentration in accounting, finance, or management information systems. Accounting and Finance students must have completed MGA 201 and MGA 202 with an average 3.3 GPA and a 3.0 overall GPA. MIS students must have completed CSE 113, CSE 114, MGA 201, and MGA 202 with an average 3.3 GPA and a 3.0 overall GPA. Accounting students must be enrolled in MGA 301, 311 or higher to be eligible to pledge and have maintained an average 3.3 GPA in all accounting classes. Finance students must be enrolled in MGF 301 or higher to be eligible to pledge and have maintained an average 3.3 GPA in all finance classes. MIS students must be enrolled in MGS 351 and CSE 113 or higher to be eligible to pledge and have maintained an average 3.3 GPA in all MIS classes. All students must maintain at least an average 3.3 GPA (B is equal to 3.0 on a 4.0 scale) in all classes (including 300 level or higher) within each respective concentration until membership status is attained. Write an essay which explains what Beta Alpha Psi is, what he or she (the student) will gain by joining, and what contributions they will make to Beta Alpha Psi. Additions and other specifics will be provided by the Executive Board and can be found on the Candidate Application. Graduate students at SUNYAB shall be eligible to pledge membership after they: Have declared a concentration in accounting, finance, or management information systems. Have completed one of the following: (i) An undergraduate concentration in accounting, finance, or management information systems. (ii) An undergraduate concentration in a concentration other than accounting, finance or management information systems with a minimum overall GPA of 3.5 (iii) At least one semester of graduate study at SUNYAB All students must maintain at an average 3.3 GPA (B is equal to 3.0 on a 4.0 scale) in all classes within each respective concentration. Have achieved a 3.3 overall GPA in all courses taken while enrolled in a higher learning institution at the graduate level. All students must maintain at least a 3.3 GPA (B is equal to 3.0 on a 4.0 scale) in all classes within each respective concentration until membership status is attained. 2 (F) Write an essay which explains what Beta Alpha Psi is, what he or she (the student) will gain by joining, and what contributions they will make to Beta Alpha Psi. Additions and other specifics will be provided by the Executive Board and can be found on the Candidate Application. Section 3. 3) Each student’s GPA is reviewed without rounding. Section 4. Transfer students at SUNYAB shall be eligible to pledge membership after they: (A) (B) (C) Section 5. (A) (B) Have declared a concentration in accounting, finance, or management information systems. Have followed the same guidelines stated in Article IV B, Section 1, regardless of their concentration. If the required classes are not applicable, their equivalents must have been completed, or currently being taken. Transfer grades: i. Each accounting course waived at SUNYAB will receive a grade equivalent to the average grade of the courses used to waive that course for the purpose of determining eligibility requirements. Grades will not be rounded. Joint BS/MBA Program students at SUNYAB shall be eligible to pledge membership: While in the first year of the joint BS/MBA program BOTH undergraduate and graduate grades will be used to determine eligibility. Students should refer to the undergraduate eligibility requirements as per Article III B Section l. While in the second year of the joint BS/MBA program they shall be considered as graduate students and should refer to the graduate eligibility requirements as per Article III B Section 2 with the following exception: Only 600 level courses will be considered for purposes of determining the [top 35% of the class requirement.]grade point average requirements. Section 6. Members of the faculty at SUNYAB shall be eligible to pledge membership. Section 7. Persons who have achieved prominence in the field of accounting, finance, or MIS, and who possess those qualities that Beta Alpha Psi fosters, may be considered for honorary membership. C. Candidates for Membership Section 1. Students who meet the eligibility requirements, as defined in Article III B of these bylaws, will be allowed to pledge membership in the organization. During the candidate period, i.e. 3 from date of acceptance as a candidate until date of initiation, all candidates must, at minimum: 1) Attend at least 80% of all organization functions [including]: a. At least 66% of all technical events; b. At least 66% of all general meetings; c. Fulfill the fundraising requirement as determined by the Executive Board; d. Fulfill the community service requirement as follows: i. Participate in 4 credits of community service ii. Complete 6 hours of tutoring service iii. Fulfill the VITA program requirements by attending VITA training, becoming VITA preparer certified, and serving 8 hours of VITA service. e. Exceptions to the aforementioned attendance rules might be made when the candidate is confronted with justifying circumstances. The circumstance must be reported to the Vice President of Candidates by the candidate and reviewed by the Faculty Advisor, President, and Vice President of Candidates. f. Changes to the aforementioned requirements can be made by the Executive Board within the first two weeks of an academic year, approved by the Faculty Advisor. 2) Payment of dues by the announced date. 3) Candidate interview: Interview with at least two members of the Executive Board. The interview will be approximately 15 minutes in length and will consist of the Board reviewing the Candidate Essay written by the candidate earlier in the semester and asking questions regarding participation, contributions, future goals as a member, etc. The Board may elect to re-interview a candidate in the event the original interview leaves uncertainties about the candidate’s involvement. 4) Actively serve on a committee. Active involvement will be monitored by the Committee Chair, who will report to the Executive Board. Section 2. Faculty candidates must attend one designated organization function during the candidate period. Section 3. All candidates for membership must be present for the initiation ceremony. Initiation in absentia shall not be permitted. The official ritual must be used at the initiation ceremony. Section 4. Initiation shall be held twice in each academic year, once in the Fall, and again in the Spring, and reported according to the International Constitution and Bylaws, and Program for Chapter Activities. 4 D. Member in Good Standing and Superior Status Section 1. To be a member in good standing: 1) Attend at least 80% of all organization functions [including]: a. At least 66% of all technical events; b. At least 66% of all general meetings; c. Fulfill the fundraising requirement as determined by the Executive Board; d. Fulfill the community service requirement as follows: i. Participate in 4 credits of community service ii. Complete 6 hours of tutoring service iii. Fulfill the VITA program requirements by attending VITA training, becoming VITA preparer certified, and serving 8 hours of VITA service. 2) Pay membership dues in accordance with Article VII. 3) Actively serve on a committee. Active involvement will be monitored by the Committee Chair, who will report to the Executive Board. 4) Exceptions to the aforementioned attendance rules might be made when the member is confronted with justifying circumstances. The circumstance must be reported to the Corresponding Secretary by the member and reviewed by the Faculty Advisor, President, and Corresponding Secretary. 5) Changes to the aforementioned requirements can be made by the Executive Board within the first two weeks of an academic year, approved by the Faculty Advisor. Section 2. To be a member of superior status it is necessary to be nominated by the Executive Board. Members and candidates who have surpassed the necessary requirements for good standing, and have made an extraordinary contribution to the chapter through participation in events should be recognized for their achievements. Once a semester the Executive Board shall meet to discuss all members and their contributions, and from that select the top individuals within the organization who deserve special recognition for their service. Examples of contribution include, but are not limited to: Organizing a chapter event; Participation in Beta Alpha Psi activities at the local, regional and International levels; Seeking firms and other outside organizations to be Regional or International Associates of Beta Alpha Psi. Section 3. A list of members in good standing and superior status [will] may be developed and [circulated to any interested person(s) at the end of each semester] included in the program for the Fall and Spring Initiation Banquets and in such other chapter publications, both 5 print and electronic, as deemed appropriate by the Executive Board. Those individuals not considered members in good standing shall be placed on probation and subject to probation as defined in Article V E of these Bylaws. E Probation, Resignation, and Expulsion Section 1. Any member who does not meet the requirements for good standing shall be placed on probation. Section 2. Members shall be taken off probation and restored to good standing, if they meet the Members in Good Standing requirements in a subsequent semester as determined by Article III D. Section 3. A member who has been placed on probation for non-payment of dues shall be reinstated only upon full payment of his/her account. Section 4. A member may resign or be expelled from the Chapter, following the procedure outlined in the International Constitution and Bylaws. A two-thirds (2/3) majority of the active student members shall be necessary to expel a member from the Chapter. The President shall have the responsibility for proposing the expulsion of a member, specifying in writing to each Chapter member the reasons for the proposed action. A vote on the proposal may be held no earlier than two weeks after the written proposal is tendered. No vote shall be needed to resign from the organization. Article IV: Meetings for the conduct of business A. Time Section 1. Business Meetings should be held at least two times during each semester of the school year, unless otherwise approved by a majority of the Executive Board. Notice must be given one week prior to a scheduled meeting. Section 2. Emergency meetings may be called by the President or by a majority of the Executive Board providing that the Faculty Advisor does not dissent from such action. (A) (B) Notice of emergency meetings must be given forty-eight (48) hours in advance to all members who, at that time, are in the local area. Chapter business may be conduced at an emergency meeting. B. Rules and Regulations Section 1. A quorum for a business meeting and/or emergency business meeting shall consist of 40% of all current members in good standing or superior status. All action of such quorum shall be legal and binding upon the chapter and its members. 6 Section 2. A business meeting shall be defined as a meeting open to active membership at which chapter business may be transacted or discussed. Such business meetings shall be duly called and conducted under proper parliamentary procedure. Section 3. All members in good standing or superior status present at a business meeting shall have full and complete voting power at such a meeting. Section 4. Members in good standing or superior status who cannot attend a business meeting are eligible to vote by proxy. Section 5. Candidates have no voting power. Section 6. A quorum for an Executive Board meeting shall consist of at least 50% attendance of the Executive Board. All action of such quorum shall be legal and binding upon the chapter and its members. Section 7. The Executive Board shall be defined as including appointed and elected officers. Section 8. All elected officers of the Executive Board shall have full and complete voting powers at such a meeting. Section 9. Alumni, honorary members, and faculty shall be permitted to attend business and/or Executive Board meetings; participate in all discussions, offer suggestions at such meetings and serve on committees; but shall not have the right to vote. Article V: Officer Elections A. Nominations for Officers: Elections and Installation Section 1. The chapter program for each academic year shall designate two meetings for, but not limited to, the nomination and election of chapter officers. Section 2. Nominations shall be held during the meeting designated for this purpose, and from the floor during the meeting designated for election of officers. Section 3. The election for the individual offices shall be voted upon separately. Officers shall be elected in the following order: President, Vice President of Technicals, Vice President of Candidates, Treasurer, Reporting Secretary, Corresponding Secretary, Communications Secretary, and any other office created by amendment to these Bylaws. Voting shall be by secret ballot. 7 Section 4. After the election for each office, the election shall be held for the next ranking office; a candidate defeated for any office shall be considered eligible for any of the remaining offices. Section 5. Nominees for office shall have the opportunity to briefly address the membership, should the nominee so desire. Section 6. Any member in good standing or superior status shall be eligible for any office. Members on probation are not eligible for any office and have no voting power. Section 7. Candidates are not eligible for any office and have no voting power. Section 8. The nominee receiving a majority of votes on the first ballot for an office shall be declared elected to that office. In the event of a non-majority or first place tie, subsequent ballots shall be cast by the members in attendance for the top two and/or tied nominees until one nominee receives a majority. In the event subsequent ballots repeatedly still result in tied nominees, the Faculty Advisor may settle the matter as per the Rules of Order in Article V B by declaring the tied nominees to both be elected to that office, which they would then fulfill service to jointly. Section 9. Installation of officers shall be held late in the Spring semester of the academic year. The term of office shall be from June 1 to May 31 of the next year. Section 10. In the event a new office is created, or a vacancy occurs in an existing office, a special election will be held at a business meeting. B. Rules of Order Section 1. The Parliamentarian shall be the Faculty Advisor and he/she shall settle any dispute concerning rules of order or other related technicalities, according to Robert's Rules of Order. Article VI: Duties of Officers and Chapter Organization A. Elected Officers Section 1. (A) (B) (C) (D) The President shall: Be responsible for and have authority over the planning and conducting of the affairs of the Chapter; Have such powers and responsibilities as precedent and reason dictate for the presiding officer of a fraternal organization; Serve as ex-officio member of all [delegated] committees; Prepare report of the Chapter objectives for submission to the Executive Office. 8 Section 2. (A) (B) (C) (D) Section 3. (A) (B) (C) (D) (E) (F) (G) (H) Section 4. (A) (B) (C) (D) The Vice Presidents shall: Serve as assistants to the President and preside over meetings in his/her absence; One vice president shall serve as Vice President of Technicals and one vice president shall serve as Vice President of Candidates. These positions shall be separately elected; Serve as ex-officio members of all delegated committees and report to the Executive Board concerning the progress being made by such committees; Upon the President's resignation from office both Vice Presidents shall be eligible to run in a special election to fill the vacancy, and shall preside as President concurrently until the election. The Treasurer shall: Bill and collect all dues, initiation fees, dinner fees, and other revenues; Pay all bills and reimbursements of the Chapter; Maintain current and accurate records of the financial position of the Chapter and prepare all reports required by the International Office, or that he/she may feel necessary in order for a complete and accurate record of the Chapter's financial position to be ascertained at all times; Report on the financial position of the Chapter at all business meetings unless this is waived by the Executive Board; Report on the financial position of the Chapter at Executive Board meetings bi-weekly; Prepare the Financial Statements and be present to assist the auditor during the year end audit; Bring to the attention of the Communications Secretary those members who have not paid their dues on time and are thus [no longer members in good standing] on probation; Serve as ex-officio member of all delegated committees. The Reporting Secretary shall: Assume responsibility of acquiring and keeping all Executive Office report forms, and submitting these forms promptly as designated by the Chapter Activity Program; Assume responsibility for reporting the names of all the new initiates and new officers to the Executive Office with all required information, including the appropriate verifications and fees; Assist other officers with such correspondence as is necessary for the administration of the organization; Serve as ex-officio member of all delegated committees. 9 Section 5. (A) (B) (C) (D) (E) (F) (G) (H) (I) (J) Section 6. (A) (B) (C) (D) The Corresponding Secretary shall: Keep an accurate and complete record of the proceedings of the Chapter meetings and attendance at all events, and be prepared to report such information to the membership; Maintain a complete file of all committee reports and other material designated to be kept by said officer on the order of the President; Maintain a complete list of all active members with a breakdown by class, section, and date of initiation; such record shall be revised at least twice in each year, as close to the previous initiation as reasonably possible; Every month, a list of detailing member participation will be prepared which will help determine potential members who may be placed on probation; Keep records of all correspondence in appropriate files; Bring to the attention of the Chapter the members who are on probation, and/or those whose period of probation is expiring; Distribute a monthly Calendar of Events to all active members, faculty, and interested persons; Maintain the Chapter's bulletin boards; Distribute all correspondence to members; Serve as ex-officio member of all delegated committees. Communications Secretary shall: Assist the Faculty Advisor in the administration of his/her affairs; Serve as ex-officio member of all delegated committees; Keep records of cash receipts; Receive and reconcile the bank statements. Section 7. Any deviations from the duties described above shall be determined by the President, subject to the approval of the Executive Board, and shall terminate with the term of office of the President. Section 8. The Chapter shall have the power, by a majority vote of those student members present, in any regular or emergency meeting, to declare any office vacant on account of graduation, withdrawal, continued absence or inability or incapacity of any officer to administer properly, the duties of the office, and shall have the power to elect new officers to fill such vacancies. In the event an office is filled under this Section, the normal procedures for election are superseded and temporarily suspended, and the office shall be filled by nomination, open election, and installation during the same meeting. B. Appointed Officers Section 1. The Faculty Advisor shall be appointed by the Chair of the Department of Accounting and Law and shall serve an indefinite term. 10 Section 2. (A) (B) (C) (D) (E) (F) (G) C. D. The Faculty Advisor shall: Act as the official Faculty Advisor for the Chapter; Counsel and assist the officers and various committees; Act as the official Parliamentarian as set forth in Article V B Section l; Verify the appropriate reports going to the International Office, as required by the Chapter Activity Program; Assure the continuity of the Chapter, and the liaison with the accounting faculty and the advisory board, keeping them informed of the Chapter's activities; Not concurrently serve on the International Council; Be an ex-officio member of all committees. The Executive Board Section 1. The Executive Board shall be defined as including appointed and elected officers. Section 2. A mandatory, bi-weekly, Executive Board meeting with the Faculty Advisor must be held during the academic year. Section 3. A quorom for an Executive Board meeting shall consist of at least 50% attendance of the Executive Board. All action of such quorom shall be legal and binding upon the chapter and its members. Section 4. The Executive Board shall appoint, from among its members, a liaison to each appointed committee. The liaison shall assist the committee as appropriate and shall report to the Executive Board concerning the progress being made by such committees. Section 5. At the start of each academic year, the Executive Board will decide on a dollar amount each member and candidate is to fundraise. Throughout the year, members and candidates will be responsible to bring in this dollar amount. Appointed Committees Section 1. Committee members and chairpersons may consist of active members, faculty members, honorary members, alumni and officers of the Chapter; the President, Faculty Advisor, student Vice Presidents, Corresponding Secretary and the Communications Secretary and the liaisons appointed by the Executive Board are ex-officio members of all committees. Section 2. The Volunteer Income Tax Assistance Committee shall be responsible for organizing and conducting the Volunteer Income Tax Assistance program each year, including (A) (B) Correspond with the IRS to obtain the necessary materials Obtain a room for the program 11 (C) (D) Section 3. (A) (B) (C) Section 4. (A) (B) (C) Section 5. (A) (B) (C) (D) (E) Section 6. (A) (B) (C) Section 7. (A) (B) Section 8. Administer the mandatory qualification test to each volunteer Be present at each session to provide assistance to both the taxpayers and the volunteers The International & Regional Activities Committee shall be responsible for: Organizing the trip to the Regional and Annual Meetings Promote and recruit members and candidates to create presentations to be presented at both meetings Help members and candidates with the preparation of the presentations The Student Outreach Committee shall: Coordinate visits to local High Schools promoting the study of accounting, finance, and management information systems The High School visits will also promote Financial Literacy Recruit members and candidates to participate in such visits The Disclosure Newsletter Committee shall: Be responsible for the documentation of chapter activities Be responsible for the composure and publication of the semiannual Chapter Newsletter for the Fall and Spring semesters Distribute the Fall edition at the Annual Initiation Banquet Distribute the Spring edition at the Department of Accounting and Law Annual Awards Banquet Work with the Website Committee to upload each edition to the chapter website The Alumni Relations Committee shall: Maintain an updated record of all alumni for (i) Submission of a directory to the International Office upon request (ii) Use as a mailing list for correspondence with alumni Coordinate an annual alumni event with the Alumni Advisory Council Organize a committee to research alumni addresses that are no longer valid The Social/Sports Activity Committee shall: Coordinate university intramural activities as deemed appropriate for the membership Coordinate social events involving a majority of the membership The Banquet Committee shall organize and conduct the Annual Initiation Banquet and the Department of Accounting and Law Annual Awards Banquet, including: 12 (A) (B) (C) (D) (E) (F) Section 9. (A) (B) Section 10. (A) (B) Section 11. (A) (B) Section 12. (A) (B) Section 13. (A) (B) Section 14. (A) (B) Research and obtain a suitable location for both the Annual Initiation Banquet and the Department of Accounting and Law Annual Awards Banquet Obtain flowers for the Initiates at the Annual Initiation Banquet and for the Ingoing and Outgoing Executive Boards at the Department of Accounting and Law Annual Awards Banquet Prepare a program Obtain any awards (plaques) to be given by the chapter Work with the Treasurer to reconcile banquet attendance and payments pre-event and post-event The committee shall assist the Department of Accounting with the organization of the Sufrin Lectureship in Accounting event The Community Service Committee shall: Coordinate any activity within the community deemed appropriate Assure that the event is adequately staffed by Beta Alpha Psi members and candidates The Fundraising Committee shall: Coordinate all fundraising events for the chapter Ensure the active participation of chapter membership The Go for the Gold Committee shall: Work within guidelines of the KPMG Gold Award provided by the Beta Alpha Psi National Office to develop and tender the chapter’s submission for the KPMG Gold Award The Go for the Gold Committee shall be dissolved when/if the KPMG Gold Award ceases to be offered The Faculty Relations Committee shall: Maintain consistent communication with Faculty members Organize an annual function with Faculty members and Chapter members and candidates The External Relations Committee shall: Maintain consistent communication with School of Management Organizations Collaborate on co-operative activities with other SUNY Buffalo clubs and societies The Website Committee shall: Maintain the Zeta Theta Chapter’s website Update the website with relevant and timely information 13 Section 15. The Executive Board may form, from time to time as may be deemed necessary, any other committees as may be required for the administration and organization of the Chapter. Normal approval of all such appointments must be obtained by a majority vote of the Executive Board. Article VII: Finance and dues Section 1. Dues for all candidates will be $110 for the academic year (fall and spring candidates). Section 2. Dues for all members will be $50 for the academic year. Section 3. Dues may be increased or decreased without amendment hereto, provided such an increase or decrease is approved by the Executive Board and Faculty Advisor at the start of the academic year. Section 4. Any special assessment or refund of dues must be approved by 2/3 of the student members in good standing or superior status at least 14 days preceding the date on which the dues shall be assessed or refunded in full or in part. Article VIII: Authority Section 1. These bylaws shall be the principal governing document of the Zeta Theta Chapter of Beta Alpha Psi, and any Constitution or Bylaws previously existing are hereby superseded and are null and void. Section 2. The Zeta Theta Chapter affirms its knowledge of and adherence to all applicable University regulations. Section 3. At least four copies of the International Constitution and Bylaws and of the Chapter Bylaws shall be maintained at all times. One copy shall be in the custody of the Faculty Advisor. A second copy will be kept in the Chapter Office. A third copy shall be in the custody of the Beta Alpha Psi Zeta Theta Chapter Alumni Advisory Council. A fourth copy shall be posted on the Chapter website so as to be readily accessible at all times to members and candidates of the Chapter. Section 4. These bylaws will be subordinate to the International Constitution and Bylaws of Beta Alpha Psi. Any provision of this document that conflicts with the International Constitution and Bylaws of Beta Alpha Psi that is currently in effect will be rendered null and void. Article IX: Amendments 14 Section 1. These Bylaws may be amended, or suspended, by a 2/3 vote of members in good standing or superior status, providing the proposed amendment is made available to members one week prior to its being voted on. Section 2. In the case of amendments to the Chapter Bylaws, all members in good standing shall have the right to vote. Section 3. Any amendments to the Chapter Bylaws must be appended to the copy of the bylaws in the custody of the Faculty Advisor and Chapter Office as noted in Article VIII (3). Section 4. No amendment shall be effective until a copy of the amendment or a copy of the amended Bylaws are transmitted to and filed by the International Secretary of the Organization. 15