Willow Lake School District #12-3
September 13, 2012
The Willow Lake School District Board of Education met in regular session on September 13, 2012. President
Edleman called the meeting to order at 8:00 p.m. Board Members present: Edleman, Hohm, Schmidt, Warkenthien and
Wicks. Also attending were Superintendent Winegar, H.S. Principal Serna, Business Manager Burke and patrons of the
district.
Acknowledgments: The Board of Education thanked the Willow Lake Playground Fund Committee for their donation of
new playground equipment in the amount of $11,703.40. Recognition was given to Rory Burke, Erin Brenden, the
Schuelke family and several students for taking their time to get it set up before school started.
Action Item #1: Motion by Wicks, second by Schmidt to approve the agenda. All present voting yes, motion carried.
Agenda
Action Item #2: Motion by Warkenthien, second by Wicks to approve the minutes of the regular meeting of August 13,
2012 and the special meeting of August 24, 2012. All present voting yes, motion carried.
Action Item #3: Motion by Hohm, second by Warkenthien to approve the Bank Reconciliation Report, Trust & Agency
Report, Cash Transaction Report, Balance Sheet, Revenue and Expenditure Reports as of August 31, 2012. All present
voting yes, motion carried.
Willow Lake School District Financial Reports
Balance 8/01/2012
RECEIPTS
Local Sources
County Sources
State Sources
Federal Sources
TOTAL RECEIPTS
Total Available
DISBURSEMENTS
Adj.-Voided Check
Balance 8/31/2012
General
Fund
550,480.33
Capital Outlay
Fund
419,335.73
Spec.Ed.
Fund
110,336.78
Pension
Fund
138.42
Food Serv.
Fund
31,595.18
Trust &
Agency
26,054.73
28,250.79
2,024.06
40,068.00
8,364.96
78,707.81
629,188.14
-126,279.40
40.33
502,949.07
1,639.27
0.00
0.00
0.00
1,639.27
420,975.00
-125,755.70
0.00
295,219.30
864.16
0.00
0.00
0.00
864.16
111,200.94
-10,623.86
0.00
100,577.08
278.24
0.00
0.00
0.00
278.24
416.66
0.00
0.00
416.66
3,982.09
0.00
0.00
5,070.65
9,052.74
40,647.92
-4,336.53
0.00
36,311.39
7,371.06
0.00
0.00
0.00
7,371.06
33,425.79
-12,554.18
0.00
20,871.61
Action Item #4: Motion by Wicks, second by Hohm to approve the list of bills of September 2012. All present voting yes,
motion carried.
SEPTEMBER 2012 AP BILLS
GENERAL FUND:
Vendor Description
A-OX WELDING SUPPLY CO INC
Cyl. Rent/Supp.
966.04
AARON'S PLUMBING
Fountain Repair
114.15
ADAMS BOOK COMPANY INC
Books
262.71
ALEXANDER OPEN SYSTEMS
Base/Cable
370.90
ASBSD
Dues & Fees
490.00
TRACY BRATLAND-BRUNS
Mileage
6.29
CARD MEMBER SERVICE
Repair & Maint.
7.00
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Amount
CITY OF WILLOW LAKE
Water & Sewer
282.27
CLARK COUNTY COURIER
Ads/Legal Proceed.
669.08
COOK'S WASTEPAPER RECYCLING
Garbage Serv.
128.12
DAKOTA CONVENIENCE STORE
Rolls
DON SEELEY, RPT
Piano Tuning
DALE FONKEN
Dues & Fees
TRAVIS GRAVES
Consultant
594.30
STEPHANIE HAGSTROM
Health Ins. Reimb.
545.00
HARLOW'S SCHOOL BUS SERVICE
Dues & Fees
32.00
HEIMAN INC
Ext. Inspect.
182.00
HILLYARD
Maint. Fee
140.00
HORIZON HEALTH CARE INC
Bus Dr. Phy.
170.00
HOVDE'S PHYSICAL THERAPY
Excer. Ball
LORI HOVDE
Subscription
INCIDENTAL FUND
US Postmaster
Postage
SD DCI
Background Check
43.25
SD DCI
Background Check
43.25
US Postmaster
Postage
30.75
ELABO
Dues & Fees
50.00
Deubrook School
C. C. Fees
30.00
Wilmot School
JVFB Fees
40.00
Dakota ACAC
Dues & Fees
35.00
Redfield School
C. C. Fees
25.00
Matt Ruedebusch
FB Off.
80.00
Jim Ruedebusch
FB Off.
80.00
Doug Pietz
FB Off.
Ron Gogolin
FB Off. & Mlg.
Neil Deering
FB Off.
56.64
225.00
84.80
31.00
29.95
112.70
80.00
113.30
80.00
TOTAL INCIDENTAL FUND:
843.25
INK TECHNOLOGIES, LLC
Cartridges
150.00
ITC
Telephone Serv.
453.56
IXL LEARNING
Subscription
199.00
JMH AUTO REPAIR
Repair Valve & Pump
629.19
LAKE GROCERY
Supp.
55.75
LAMPO GROUP
Wkbks
469.68
MARCO, INC.
Maint. Contract
MAS MEDIA
Web Page Design
MCLEOD'S PRINTING & OFFICE
Checks
NATIONAL WILDLIFE FEDERATION
Subscription
NCS PEARSON
Aims Web Renewal
NE EDUCATIONAL SER COOPERATIVE
Gen. Serv.
NORTHWESTERN ENERGY
Nat. Gas/Elect.
J.W. PEPPER & SON
Sheet Music
215.99
PLAINSMAN
Subscription
129.08
Page 2
66.27
1,155.00
207.01
41.50
900.00
37.28
1,935.78
PROBUILD-CLARK
Wood/Bolts
240.17
REINHART FOOD SERVICE
FFVP Food
252.41
ROCHESTER 100 INC
Folders
105.00
ROY'S SPORT SHOP
FB Paint
171.96
SCHOLASTIC INC
Skills Kits
81.48
SCHOOL NURSE SUPPLY INC
Supp.
37.05
SCHOOL SPECIALTY
Supp.
818.19
SD FEDERAL PROPERTY AGENCY
Refrigerator
45.00
SOUTH DAKOTA MAGAZINE
Subscription
19.00
TAYLOR MUSIC
Valve Repair
47.00
LINDSEY TELLINGHUISEN
VB Fuel
14.59
TIME FOR KIDS
Subscription
75.14
DAN TONAK
Mileage
200.54
UNIVERSITY OF SIOUX FALLS
Conf. Fees/Book
345.00
VARIETY FOODS INC
FFVP Food
320.96
WATERTOWN PUBLIC OPINION
Subscription
93.92
WILLOW LAKE SERVICE STATION
Bulk Oil
TERRY WINEGAR
Cellphone Reimb./Meals
ADDITIONAL PAYROLL:
Tracy Bratland-Bruns
Extra Bus Trip
120.00
Ron Denman
Reception Clean-up
125.00
Jim Felberg
Tech. Coord.
Dale Fonken
Extra Bus Trip
15.50
Becky Guerdet
Extra Bus Trip
20.00
Kathy Poppen
Librarian
Marlene Schuelke
Extra Bus Trips
80.00
George Siebrands
Extra Bus Trips
100.00
Bill Stobbs
Sub
175.00
Lindsey Tellinghuisen
Extra Bus Trips
180.00
Dan Tonak
Sub Bus Dr.
Lenora Virchow
Sub
Marcia Winegar
Med. Cert.
Terry Winegar
Extra Bus Trip
59.00
Stan Zantow
Extra Bus Trips
40.00
524.00
49.18
3306.90
106.67
76.49
70.00
219.50
TOTAL ADDITIONAL PAYROLL:
SALARIES & BENEFITS:
4694.06
Elementary
42118.10
Junior High
15563.61
High School
35399.96
Preschool
Title I
Med. Certified
Library
Technology
Administration
Operations & Maintenance
Page 3
493.18
7192.75
16.79
2459.35
2906.69
16830.25
4547.26
Pupil Transportation
4266.61
Early Retirement
13026.86
Extra-Curricular
1137.99
TOTAL GENERAL FUND PAYROLL:
$166,969.64
CAPITAL OUTLAY FUND:
BAND SHOPPE
Uniforms
745.70
CARD MEMBER SERVICE
Fuel/Texts
654.10
CLARK COMMUNITY OIL COMPANY
Fuel
HOBART
Steam Kettle Repair
INCIDENTAL FUND
Kim Bratland
6,756.34
3,087.36
Fuel
40.00
TOTAL INCIDENTAL FUND:
MCGRAW-HILL
Texts
SD FEDERAL PROPERTY AGENCY
Desk
TigerDirect
Notebooks/Monitors
TOTAL CAPITAL OUTLAY FUND:
40.00
25,949.37
275.00
24,252.39
$61,760.26
SPECIAL EDUCATION FUND:
SALARIES & BENEFITS:
10,177.77
CENTER FOR DISABILITIES
Consultant
1,116.45
NESC
Assessments
1,317.99
SCHOOL SPECIALTY
Supplies
SD FEDERAL PROPERTY AGENCY
Supplies
TOTAL SPECIAL EDUCATION FUND:
73.75
2.00
$12,687.96
FOOD SERVICE FUND:
SALARIES & BENEFITS:
2009.99
AVERA HEALTH
Dues & Fees
200.00
DEAN FOODS NORTH CENTRAL INC
Milk
461.97
LAKE GROCERY
Supp.
MAYFIELD COLONY
Colony Meals
2,322.00
REINHART FOOD SERVICE
Food
2,041.24
SHAMROCK COLONY
Colony Meals
1,984.00
STAR LAUNDRY
Clean. Serv.
VARIETY FOODS INC
Food
TOTAL FOOD SERVICE FUND:
3.38
81.70
1,366.36
$10,470.64
TOTAL ALL FUNDS:
$251,888.50
Transportation
 Action Item #5: Motion by Hohm, second by Warkenthien to approve the Hamlin School District bus stop in
Vienna. All present voting yes, motion carried.
 Board members reviewed the Bus Emergency School Bus Pact for the Willow Lake School District.
Policy and Procedures
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


Action Item #6: Motion by Wicks, second by Schmidt to approve the old pirate uniforms and jackets as surplus.
All present voting yes, motion carried.
The district, elementary and high school policy handbooks were reviewed, with no action taken.
Principal Serna explained updates made to the school technology user agreements. No action was taken on the
agreements.
Business and Finance
 Cash flows were reviewed as of August 31, 2012.
 Action Item #7: Motion by Schmidt, second by Hohm to approve the 2012-2013 budget. All present voting yes,
motion carried.
 Opt-out information was reviewed with the board. With the 2012-2013 budget, the district will take the full
$200,000 opt-out and $500,000 of the $700,000 opt-out this fiscal year.
Facilities
 Discussion was held on different lighting plans for the school gymnasium.
Superintendent/Principal Report
 Pre-school screening will be held on October 11th for children ages 3-4.
 It was reported that part 1 of the accreditation process has been completed.
 Superintendent Winegar gave a status report on school startup of the 2012-2013 school year.
 At this time, the K-12 enrollment is at 224.
Activity Director Report
 Principal Serna reported on the fall sport games and successes of the teams thus far. He was been working on
updating the events calendar on the school web page.
 An update was given to the board on Apex and online classes and the number of students enrolled.
NESC Updates: Board Member Warkenthien reported that the NESC will be hosting an informational meeting for board
members and administration. The purpose of this meeting is to educate those in attendance on the services the NESC
provides for member districts.
Open Forum: The floor was open to patrons in attendance to ask questions and hold discussion on various school
issues and coming events.
Executive Session
Action Item #8: Motion by Schmidt, second by Warkenthien to enter executive session pursuant to SDCL 1-25-2 to
discuss personnel at 8:59 p.m. All present voting yes, motion carried.
President Edleman declared the Board out of executive session at 9:26 p.m. and resumed regular session.
Action Item #9: Motion by Warkenthien, second by Schmidt to approve Scott Klaudt’s signed contract at $35,264, with a
$500 bonus paid in September and a $250 bonus paid in December. All present voting yes, motion carried.
Action Item #10: Motion by Wicks, second by Warkenthien to approve Linda Jensen’s signed contract at $35,264, with a
$500 bonus paid in September and a $250 bonus paid in December. All present voting yes, motion carried.
Action Item #11: Motion by Schmidt, second by Wicks to approve Amanda Glanzer’s wage at $8.60 for the dishwasher
position. All present voting yes, motion carried.
Action Item #12: Motion by Hohm, second by Wicks to approve the amended contract of Terry Winegar, removing high
school principal. All present voting yes, motion carried.
Action Item #13: Motion by Hohm, second by Warkenthien to approve the open enrollment form for student #5. All
present voting yes, motion carried.
The next regular school board meeting will be held October 8, 2012 at 7:00 p.m. in the H.S. Spanish Room.
Page 5
Adjournment:
Action Item #14: Motion by Hohm, second by Wicks, to adjourn at 9:29 p.m. All present voting yes, motion carried.
_________________________
___________________________
Marshall Edleman, President
Melissa Burke, Business Manager
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