EMERITUS PROGRAM
HANDBOOK
2008-2009
1
Index
1. Emeritus Program
…………………………………………….……………………
a. Welcome Letter from the Dean…………………...………………………
b. Continuing Education Cornerstones needs to be reformatted …………………
c. Overview of the Emeritus Program…………………...……………………………
d. The Aging Boom in the Twenty First Century……………………………………..
e. Older Adult/Emeriti Classes
…………………………..
2. Instructors of the Emeritus Program…………………..…………………………………
a. Instructors Duties and Responsibilities…
……………………………………
b. Substitute Information (Campus Policies and Procedures)…………..……………
3. Staying Informed and Professional
……………………………………………...
a. Staying Informed
……………………………………...……………………….
b. Staying Professional……………………………………………………………….
4. Faculty Assignment and Representation…..……………………………………………
5. Program and Course Logistics – …………..……………………………………………
a. Logistics for establishing and maintaining the Emeritus Program
b. Instructions to set up CAV Summary Online
c. Sample Course Syllabus add template…………………………………………......
d. Sample Course Outline add template………………………………………………
e. Sample Lesson Plan add template…………………………………………………
f. Self Evaluation Instrument ……………………………………………………...
g. Assessment Questionnaire …………………………………………………………
6. Guidelines and Information for Emeritus Program Instructors………………………..
a. Copyrights: Guidelines for Classroom Copying.……………………………….....
b. Ordering Procedures for OA Equipment (IELM) & Supplies……………………..
c. Check-out Procedures for Presentation Kit and Digital Camera…………………..
d. How to Access and Use SDCE Public Folders
………………………….
1) Use the Public Folders!
2) CE Public Folders/Faculty Resources Content List………………………..
3) CE Public Folders/Emeritus Program Older Adult Education Content List.
7. Appendix/Forms etc.
…………………………………………………….
a. Future Equipment Needs
b. Form for Purchase Requisition
c. Check-out Form for Presentation Kit and Digital Camera
2
8. Handbook Pocket Contents……….…………………………………………………………..
a. Who is Who in SD Continuing Education (SDCE) – needs to be updated
b. Who is Who in Emeritus Program
c. Continuing Education SDCCE Schedule
d. Emeriti Mini- Schedule – if available
e. Instructor Expectations (see pgs 16-17 of CE Faculty Handbook 2006-07)
f. How to Obtain a Parking Pass
g. How to Obtain an Employee ID card
h. District Purchasing Agreement for non-captioned media
i. Continuing Ed Captioning Request Form
j. Speaker Guidelines and Form
k. Publicity Flyer Request and Form
l. Field Trip Guidelines and Form
3
1. The Emeritus Program
4
a. Welcome Letter from the Dean
5
b. Continuing Education Cornerstones
STRATEGIC CONERSTONES
As mentioned, Continuing Education’s Cornerstones are the foundation upon which the faculty, staff, and
administration will build the strategic plan. Each of these Cornerstones is discussed below.
 Cornerstone 1: Professional Development. The near unanimous response to the President’s all call was that
Continuing Education’s greatest strength is “Our People.” A natural extension of this is that a primary strategic
planning Cornerstone should be a focus on the development of this strength.
Professional development, as defined herein, is simply the enhancement of knowledge or skills related to
providing Continuing Education instruction, services, or support. This enhancement of knowledge or skills is
demonstrated through the creation of new courses, programs, or services for Continuing Education students.
 Cornerstone 2:
Course Diversity. This Cornerstone is about broadening Continuing Education’s course
offerings. In California, noncredit courses are classified into nine legislated instructional areas. The nine areas are as
follows:
1. Parenting, including parent cooperative preschools, classes in child growth and development, and parentchild relationships;
2. Basic Skills, including elementary and secondary education such as adult literacy and high school
diploma programs;
3. English as a Second Language (ESL);
4. DSPS educational programs for those with disabilities;
5. Short-Term Vocational Programs with high employment potential;
6. Older Adult educational programs;
7. Home Economic educational programs;
8. Health and Safety educational programs; and
9. Immigrant Education, including citizenship classes.
Related to SDCCD Continuing Education’s programs, the pie chart in Figure 1 presents the total class hours (in
percent) generated by program area. Clearly, the “big three” are ESL (44%), BIT (17%), and OA (13%), accounting
for about three-quarters of all Continuing Education class hours.
2%
2%
3%
Figure 1
Continuing Education
Percent of Total Class Hours
4%
ESL
BIT
7%
44%
8%
OA
VOC
ABE
DSPS
13%
Parenting
17%
Consumer & Family
Food
6
In terms of the expansion of Course Diversity, the timing is excellent given the recent attention that non-credit
education is getting in this state. There is a world of opportunity for new courses to explore in each of the nine areas.
There is particularly a tremendous growth potential in Vocational and Basic Skills programs. Certainly more single
discipline stand-alone programs are needed in these areas, but they can also be creatively linked and integrated with
the other areas. We have seen the beginning of such linkages with Vocational English as a Second Language (VESL)
and Vocational Adult Basic Education (VABE). There are also new course opportunities for all nine areas for us to
“be the bridge” and to help students “see the bridge” to both the world of work and to credit classes at the colleges.
Counselors will be a key to the success of all these efforts.
 Cornerstone 3: Image Enhancement. Continuing education programs across the country have an image and
credibility problem. This is a perception issue as we know these programs are doing great things. This is particularly
true here in San Diego. SDCCD’s Continuing Education programs are the best kept secret in the region.
We must do a better job “telling the Continuing Education story.” The president is certainly a key leader in
getting the word out about Continuing Education and telling this story. But beyond the president, image perception
can be enhanced with a strategic approach to media messaging, identity branding, and advertising. In terms of
credibility, only 3% of all community college faculty publish articles. Our Continuing Education instructors come
from a variety of rich backgrounds with outstanding credentials. They are involved in exceptional projects and
initiatives. In addition to marketing, we need to showcase our Continuing Education instructors and counselors and
provide avenues for these faculty to publish information about what they are doing. This supports their professional
growth and greatly enhances Continuing Education’s credibility and image.
 Cornerstone 4: Enrollment Growth. This Cornerstone will come about as a result of our focus on and promotion
of the other Cornerstones. If we invest in ourselves, rekindling
Figure 2
innovation, creativity, and spirit; if we diversify our courses,
Five Year Continuing Education Enrollments
providing new opportunities and pathways; if we enhance our
16,000
image, increasing exposure and credibility -- new students will
13,600
14,000
come and those who are here now will stay with us longer.
Figure 2 presents Continuing Education’s enrollments for the last
12,000
13,135
9,798
five-years.
10,000
10,622
9,664
8,000
As a final comment, Figure 3 portrays the interrelatedness of
6,000
Continuing Education’s Cornerstones. It makes sense that
2001-02
2002-03
2003-04
2004-05
2005-06
professional development is necessary in the creation of new
courses, diversifying our portfolio of offerings. It also makes
sense that image enhancement will come about from professional development and course diversity. Enrollment
growth will be supported by professional development, course diversity, and image enhancement.
Professional
Developmen
t
Course
Diversity
Enrollment
Growth
Figure 3
Interrelationship of Cornerstones
Image
Enhanceme
nt
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c. OVERVIEW OF THE EMERITUS PROGRAM
The College of the Emeriti currently known as the Emeritus Program was established in 1978 to
encourage, coordinate and promote classes, programs and activities especially designed to respond to the
needs of those age 55 and older*.
The Emeritus Program meets the educational needs of the active older adult who is retired, preparing for
retirement or considering a career change. The Program is responsive to the needs of the older adult
experiencing mental, physical and social changes related to aging. The Program is also designed to enable
the frail older adult living in a residential facility the opportunity, guidance, and encouragement to stay
current with the world through coursework and social interaction. designed for the frail adult.
San Diego Continuing Education (SDCE) offers a wide variety of classes for the older adult learner. A
listing of all classes for the independent and the dependent older adult is published online at www.sdce.edu
and in the Continuing Education Schedule each semester. An Emeritus Mini-Schedule which lists classes
for active older adults is also available. Class topics range from retirement planning to physical fitness to
consumer education. The majority of students who attend classes must be 55 or older. Classes designated
(OA) for Older Adults, 55 and older, are free if more than half the students are older adults. Classes are
offered in areas convenient to public transportation. Many class locations are familiar to senior citizens,
such as community centers, retirement centers, churches and schools.
The Emeritus Program collaborates with other social and educational agencies to serve the elderly in our
community, such as the “Aging and Independence Services” formerly the Area Agency on Aging, Adult
Protective Services, the San Diego Council on Aging, the S.D. County Older Worker Task Force and other
senior-oriented organizations. These agencies and organizations also act as resource and support systems to
our program. In 1994, Continuing Education collaborated with the San Diego Chapter of the Arthritis
Foundation in offering Physical Fitness classes especially designed for older adults with Arthritis. In 2008
the Arthritis Self Help class was added to this SDCE collaboration.
Under the direction of the Continuing Education President and Vice President of Instruction & Student
Services, the Emeritus Program is managed by the Emeritus Program Dean. An Emeritus Program Chair,
Program Chair Assistants and staff contribute to the coordination and the execution of program goals.
*Source: College of the Emeriti, SDCCD Communications Services 6/10/89
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d. THE AGING BOOM IN THE TWENTY FIRST CENTURY*
The population is aging worldwide at the fastest rate in history. Since 2001 the 1st of the 78-million-strong
baby boom generation turn 55 at a rate of 10,000 per day. Already 14 million boomers are over 55, which is
a third of US population.
San Diego Association of Governments (SANDAG):
2030 San Diego Region Forecast, published Sept. 2006



The population of seniors 65 to 69 years of age will increase by 150%
The population of seniors 70 to 74 years of age will increase by 142%
The population of seniors 85+ years of age will increase by 124%
By 2030, a total of 600,657 seniors (age 55+) will be living in the service area of the Emeriti
Program, San Diego Community College District
Among the elderly, 55% are women (nationwide). This percentage is even higher among those over 85
years. There are about 100,000 people age100 or older. In less than 50 years, there will be more than
800,000. The educational level of this population is also increasing. Between 1970 and 1993, the
percentage that had completed high school rose from 28 percent to 60 percent. In the year of 2000,
according to the U.S. Bureau of the Census, the median age was 36 and the over 65-age group increased by
11.8 %. What does this mean to Continuing Education faculty members? Will the Emeritus Program be
affected? Will there be a need for change? What must the San Diego Community College District's
Continuing Education do to maintain a philosophy of life long learning?
To answer some of these questions, we must first look at our existing older adult continuing education
program -- the curriculum, the delivery system and the classroom setting. Will changes to them be
necessary? Will the economy of our state and nation affect our future plans? Can we meet most of the needs
of this rapidly growing segment of the population? To adjust to the rapid growth we will need to develop a
flexible plan for the future. We must remain knowledgeable and highly skilled. We must sustain our
teaching expertise.
A team approach to any change is the most desirable. Together, the Executive Governance Council and
Campus Councils, the Continuing Education administration and the Emeritus Program Administrator along
with the Older Adult faculty must commit to maintaining viable programs for older adults. To be ready for
this commitment, all members of the team will be asked to help. As members we can develop new class
materials and participate in staff development in-services, class exchanges, classroom visits, subject area
and departmental meetings.
Steadily mounting evidence indicates that even at a later age, behavior change can improve quality of life.
Dilip V. Jeste, M.D., SIRA states that, “Age-related changes historically regarded as a “normal” part of
aging are instead preventable.”
While the older adult students of the future may or may not need employable skills, the increasing number
of older immigrants will still have special needs, the frail elderly once confined to convalescent homes may
require in-home care programs and the active elderly will continue to need challenging classes.
9
Our thinking and our accountability to our students and the community must grow as the population grows.
We will be teaching students who will need skills for an expanding and more technological workforce,
people who will be retiring later. Age 65 is no longer considered a cut off mark for retirement. As the
workforce ages, the median age of our students will also change. Classes must be designed to reach out to
the community, far and near. Pilot programs must be developed that will continue to reactivate the
increasing number of students in special setting facilities. Innovative classes for active seniors must also be
explored.
The pioneers of this era are people seventy, eighty, ninety and hundred plus. The next generation in- line are
the “Baby Boomers”. The first groups of “Boomers”, now in their sixties, are planning to remain in the
workforce, make career changes and or return to school. “Generation X“ is waiting in the wings. Are we
ready?
We must start now, if we are to be ready for the year 2030.
*Revised by Claudia Tornsaufer and Charlene Schade, June 2008
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e. SAN DIEGO CONTINUING EDUCATION
EMERITUS PROGRAM/OLDER ADULT CLASSES
BUSINESS

Law and the Retiree (LAWS 510)
NUTRITION/HEALTH OA

Nutrition/Health OA (PASV 510)

Health Education For OA (HEAL 525)
CREATIVE ARTS





Art Appreciation-OA (ARTS 507)
Drawing and Painting 1-2-OA (ARTX 515)
Landscape Painting-OA (ARTX 530 )
Introductory Ceramics-OA (ARTX 548)
Arts and Crafts-Older Adults (PASV 545)
MUSIC


Chorus Mixed Voices-OA (MUSV 510)
Music Appreciation-OA (MUSI 505) (also includes Joy Of Opera)

Musical Experiences-OA (MUSV 513)

Orchestra Workshop-OA (MUSN 519)

Piano 1-2 For Older Adults (MUSN 536)
GENERAL INTEREST


Practical Theatre-OA (DRAM 550)
Consumer Education (CEMR 505)

Effective Communications (SPEE 520)
Driver Training (DRVE 550)






Literature Survey-OA (ENGL 545)
Writers Workshop-OA (CRTW 537)
Personal Development-OA (PSYC 520)
Retirement Living-Later Life (PASV 530)
Social Studies/Older Adults (SOCC 503) Lifelong Social Issues (SOCC 503)
PHYSICAL FITNESS





Physical Fitness-OA (PHYE 547)
Body Dynamics/Aging Process (PASV 505) Diet/Nutrition/Exercise OA (PASV 505)
Walking Workout-OA (PHYE 546)
Tai Chi-OA (PHYE 548)
Arthritis Exercise (PHYE 545) -- formerly PACE
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2. Instructors of the Emeritus Program
12
a. INSTRUCTORS EMERITUS PROGRAM
BASIC FUNCTION
Educate students in a safe respectful environment
DUTIES AND RESPONSIBILITIES
1. Make a commitment to teach each semester. Assignments are made through "Tentative Offers". A
"tentative offer" does not provide assurance of an assignment or a continuous assignment for the
following semester. Offers are contingent upon: 1) Enrollment, 2) Funding, 3) Program
requirements. An Availability Form for each semester may be offered during prior semester by
each campus. It is the Faculty members' responsibility to return this form as requested by the
campus.
Refer to SDAE/AFT Agreement: Instructor assignments. (http://ca.aft.org/sdae)
2. Participate in pre-class planning and activities with Emeritus Program Dean and/or facility activity
director if necessary
a. Publicity (see Publicity Request form in the Appendix section of this handbook and refer to
Continuing Education (CE) faculty handbook (see District public folders), memos and follow
campus and District regulations)
b. Registration (refer to requirements listed in CE faculty handbook campus memos and letters)
c. Scheduling use of facility (Emeritus Program Dean’s responsibility)
3. Communicate problems, concerns and/or suggestions to Emeritus Program Dean. When
appropriate, discusses same with facility activity director/staff.
4. Participate in evaluation procedures established by SDCCD Continuing Education as requested by
Emeritus Program Dean and SDAE/AFT Agreement. (See Evaluation Forms in SDCE Public
Folders) Adjunct and contract faculty may be evaluated every three years. Contract faculty
members are evaluated every year during the four-year probation until tenure is granted.
5. Use District E-mail account to stay abreast of the Emeritus Program and Continuing Education
information, policies and updates
6. Begin and ends class(es) as scheduled
7. Take attendance at every class session.
8. Teach course as assigned which correlates with the catalog descriptions and course outlines, and in
a manner designed to assist the student to achieve the specific objectives of the course.
9. Submits a course syllabus for each assigned course to the Office Manager of the assigned
campus(es) and the Emeritus Program Chair.
13
10. Submits required paper work promptly in order to receive pay warrant in a timely manner:
a. Completed original hard copies of CAVs (Class Attendance Verification forms) along with
web produced CAV Summary form submitted weekly (or upon request by Program
administrator or campus staff)
b. Class Attendance Verification Summary weekly submitted on line
i. ONLY THE ASSIGNED INSTRUCTORS ARE ALLOWED TO INPUT
INFORMATION ON THE WEB. If special accommodation are needed please,
contact your Emeritus Program Dean!
ii. Access your CAV Summary online at www.cefaculty.sdccd.edu by using your CSID
number (on your paycheck) and your password (See appendix for instructions on
settings up a CAV Summary online, password, etc.)
c. Non-fee registration forms when students enroll
d. Electronic or hard copy roll books at the end of the semester or as requested
e. Class Rosters at the end of the semester
f. Semester availability form when requested
g. The signed Tentative Offer immediately
h. Other paperwork as requested by each campus and Continuing Education administration
i. Information as requested (e.g., information regarding student attendance and grades)
9. Reports as requested to Emeritus Program Dean, Program Chair and Assistant Program Chairs
10. In-services: faculty is encouraged to attend In-services whenever possible
11. Establishes the following guidelines for students
a. Attendance (refer to CE faculty handbook and campus memos for requirements).
Emphasize the importance of consistent class attendance.
b. Class(es) will start and end on time.
c. Students sign Class Attendance Verification (CAV) sheet and indicate time in and out at each
class meeting. The CAV is a legal document on which each student's signature is required
and time in and out is recorded.
d. The instructor may print the names of those students who are unable to sign this document.
(The instructor must initial each name they enter on the CAV)
e. A "no touch" policy will be followed (e.g. instructors may not move students in
wheelchairs, No manipulation or therapy is permissible)
f. Observation of safety principles. Refer to district publications:
 Emergency Procedures (see forms at campus)
 Campus Safety & Security Services – http://police.sdccd.edu/statistics.html
 CE Faculty Handbook (see District’s public folders)
 SDAE/AFT Agreement, Working Conditions http://ca.aft.org/sdae
12. Monitors the safety of students during class
a. Physical Fitness - faces students and observes alignment and movements, paces exercises
according to level/ability of students, allows for water breaks, monitors pulse by perceived
exertion or Target Heart Rate levels
14
b. Music & General Interest- places A.V. equipment on sturdy tables or counters, keeps
projectors and extension cords a safe distance from students (out of reach).
c. Arts and crafts - Monitors use of all supplies and equipment, especially scissors. Some
students may be tempted to put things in their mouths.
13. Maintains student confidentiality. All information relative to a student is confidential and written
permission from the student must be acquired prior to release of information (refer to Continuing
Education faculty handbook). Registration forms include confidential information and must be
kept in a safe place at all times.
15
b. SUBSTITUTE INFORMATION
Campus Policies and Procedures
For Assigned Faculty
 Communicate with each campus office where you have a teaching assignment if you require a
substitute.
 If you cannot maintain your teaching schedule due to sickness, personal necessity or personal
business, a substitute will be arranged by your campus staff with the approval of the Emeritus Dean.
 Recommendations for substitutes from you are welcome.
 Whenever possible, place lesson plan, CAVs (CRN#) and class list in substitute's campus mailbox
 Only the Emeritus Program Dean authorizes a substitute.
 A class cannot be cancelled or rescheduled without the Emeritus Dean’s approval.
 No instructor may exchange assignment, i.e., trade days, with another instructor without advance
approval of the Emeritus Dean. Substitutes are not hired on a continuing basis, but for a specific day
and class. If it is necessary to extend your absence, notify the office manager of each campus where
you have a teaching assignment and they will arrange for a substitute.
 Complete the form entitled “Request for Leave of Absence” at each assigned campus office. Check
with your campus!
 Find the original and the pink copies of CAVs and other paper work from the substitute in your
campus mailbox(es).
 The assigned instructor, not the substitute, is responsible for submitting the online CAV Summary
hard copy report(s) and the hard copy/copies of the CAV(s) to each assigned campus on or before
the deadline. If you are unable to keep the deadline, contact the office manager at the campuses of
the assigned instructor.
 The assigned instructor, not the substitute, is also responsible for submitting the online CAV
Summary report(s) on or before the deadline.
For Substituting Faculty
 Take blank CAVs, registration forms, number 2 pencils and a pen to the classroom. Take the class
list and lesson plan if available.
 Substitutes are responsible for completing the information on the CAVs. e.g. class number, day,
hours, location, , taking attendance and enrolling any new students.
16
 Familiarize yourself with the class outline and syllabus that you will be teaching.
 Follow the lesson plan prepared by the assigned instructor, if available and maintain the current
instructional level as much as possible.
 At the end of the class, total the attendance and complete all paper work
 Place the original and the pink copies of the CAVs and copies of the completed registration
forms in the mailbox of the assigned faculty instructor ASAP so that the deadline of Monday 9
p.m. of the following Monday can be met.
 Complete a substitute card for the assigned campus(es).
Protocol/Etiquette
 Substitute Instructors are expected to follow the same general administrative and record keeping
guidelines as required for Continuing Education faculty.
 Substitutes are employed by the San Diego Community College District, and any
problems/misunderstandings arising in the context of this relationship should be referred to the
Program Administrator.
 Prohibited activities shall include the following:
The use of DISTRICT time, facilities, equipment, supplies, prestige or influence for private
gain or advantage.
17
3. Staying Informed and Professional
18
a. STAYING INFORMED
Faculty members are required to check their campus mailbox and District email at least once a week. They
are responsible for reading the Continuing Education (CE) faculty handbook. The CE faculty handbook
and District memos inform faculty of current policies and procedures. Also, documents published by the
Academic Senate, the Campuses and SDAE (http://ca.aft.org/sdae) are important and advise you of your
responsibilities and rights.
Continuing Education Faculty Handbook – (see “public folders”/Faculty Resources in
your District email account). The CE Faculty Handbook contains information concerning the
following:












Mission and Philosophy
Classes
Registration
Students
Attendance
Field Trips
Speakers
Emergency Procedures
Leaves
Substitutes
Assignment Exchanges
Timecards












Textbooks, Materials, Supplies etc.
Program Chair persons
Course Outlines
Course Syllabi
Mail Procedures
Duplicating, Audio-Visual Equipment
Average Class Size (ACS)
Questionnaire/Surveys
Conflict of Interest
Special Guidelines for Fee Classes
Job Description for Instructor
Etc.
Read this handbook completely and keep it as a reference
SDAE Union Agreement – (San Diego Adult Educators/AFT Local 4289; http://ca.aft.org/sdae)
Agreement between the Board of Trustees of the San Diego Community College District and the San Diego
Adult Educators Chapter of Local 4289 American Federation of Teachers California Federation of Teachers,
AFL-CIO is usually effective for a period of three years with salary, benefits and two additional articles e.g.
working conditions and leaves, reopened each year. The following subjects are included in this agreement:
Rights and Responsibilities, Bargaining Agent Rights, Management Rights, Grievance, Instructor
Assignments, Transfers, Personal Rights and Academic Freedom, Salaries, Leaves, Performance
Evaluations, Travel and Automobile Compensation, Fringe Benefits, Termination of Employment and
Timely Notice, Calendar Committee, Working Conditions, Reduction in Force, Miscellaneous, Faculty
Rank, Duration and Organizational Security. This Agreement is available through your campus SDAE
representative and online at http://ca.aft.org/sdae .
Read this document completely and keep it as a reference.
SDAE contact info:
Phone: (619) 296-3880 Email: sdaepresidents@gmail.com
Address: 1081 Camino del Rio South #217
San Diego, CA 92108
19
News Letters, Bulletins and Websites
SDCCD Board report is sent out bi-monthly via District mail and email. Special reports to the public on
activities, events, budgets and legislative issues and board actions are highlighted. The Calendar of Board
Meetings is included
SDCCD Chancellor’s Cabinet Update reports on the District’s budget issues, announcements and
news. The Chancellor’s Open Office Hours are included. This is sent to you via District mail.
President’s Monday Message is sent out weekly via CE e-mail distribution. The Continuing Education
President highlights current topics and/or other and/or District, state, or national information items, which
may affect Continuing Education.
Public Folders: Outlook “Public Folders” are archives for committee meeting notes, forms, and other
useful information. Off-campus access on non-District computers is available only to holders of a District email account.
CE Web Site: The Continuing Education web site (www.ce.edu) contains substantial information and
communications about San Diego Continuing Education. Program Deans are responsible for reviewing the
program site and providing current information to the web master.
Campus Newsletters and Bulletins are published and distributed periodically by some of the Continuing
Education campuses. Look for them in your mailbox online and/or via e-mail.
Disciplines/Programs Newsletters are published and distributed periodically by some of the Continuing
Education Programs. Look for them in your campus mail box, online or via e-mail.
Shop Talk is the official publication of the San Diego Adult Educators AFT Local
4289. This newsletter keeps you up-to-date on legislation, Union meetings, contract agreement highlights
and notices of contract hiring procedures. Each issue lists the Officers, Chairmen and Site Representatives
and is available online. Shop Talk is distributed to your campus mailbox by your SDAE campus
representative. (http://ca.aft.org/sdae)
ParTimer: Promotes part- time faculty rights. A Community college council of the California Federation of
Teachers, American Federation of Teachers (www.aft.org), AFL-CIO publication.
"WE with excellence" is a monthly newsletter published by SDCCD Office of Public Information and
Government Relation. This publication keeps you up-to-date with the happenings of the District. Look for it
in your campus mailbox or online.
What's Up?...... In Benefits is a monthly news bulletin written by the Benefits staff at the District Office.
It contains information concerning health and wellness issues and benefits for faculty. Each issue lists the
Benefits Advisory Committee and the Personnel Services Benefits Staff members. Also, the benefit office
sends frequently information and updated to all District e-mails about retirement workshops, health fairs,
November’s open health enrollment, etc. (619) 388.6587. The Employee Benefits Information Center can be
viewed also online at http://www.e-obie.net/sdccd/intro/info_center/info_center.cfm
20
Building Blocks is a newsletter distributed by Facilities Services of the DISTRICT.
Faculty will receive the Operations Issue periodically in your mailbox. The mission of Plant Operations is
to provide services district wide in an environment which fosters learning and elicits the best performance
from each individual.
Safe & Sound is a guide to safety and security in the San Diego Community College District and published
by SDCCE College Police/Student Services. See http://police.sdccd.edu/crmestats.htm for brochure.
On Line Pathways newsletter is written by Instructional Design Coordinators. Faculty training workshops,
Instructional Technology tools, feed back from surveys, etc are included. Individual support for new and
experienced faculty is available online at the Faculty Training web page:
http://www.sdccdonline.net/faculty
Information Technology Bulletin
Quarter’s Worth a newsletter from Purchasing & Contract Services
21
b. STAYING PROFESSIONAL
Faculty members are encouraged to take advantage of District email, In-services, and meetings. At the Inservices new techniques, ideas and information about the Emeritus Program and Older Adult Subject Areas
are presented. Your District email account provides access to District and Program/Discipline news, job
openings, important notices, minutes from district meetings and a calendar of District events.
Staying professional by attending as many In-services, workshops and meetings as possible will strengthen
the faculty as a whole as well as our programs. Regular attendance at activities of professional organizations
will also maintain freshness of subject matter and help avoid burnout. Responding to emails in a timely
manner will keep the communication avenues open between Administration, Staff and Instructors.
MEETINGS
 SDDCD Board of Trustees meeting schedule is listed in the SDCCD Board Report and in Shoptalk
(SDAE union newsletter) which is distributed to your mailbox.
 Convocation Day for Continuing Education faculty is scheduled before the fall semester begins.
Contract faculty members are required to attend and the presence of adjunct faculty is encouraged.
 Flex Days opportunities are offered in the fall & spring semesters. News about Continuing
Educations flex days are sent out to District’s e-mails and to your mailbox.
 Academic Senate of Continuing Education holds monthly meetings at the ECC campus. Meeting
notices are distributed to your mailbox, posted at each campus and are sent to District e-mails.
 Union meetings of the San Diego Adult Educators (SDAE/AFT) are also held monthly (usually on
Thursdays) and the information is distributed at all campus mail box locations. The Union
represents faculty through negotiations and the grievance process. The Union also serves the faculty
by representing them on all committees that affect working conditions. For more information contact
your union president or campus representative. Union meetings are usually held at the SDAE office
(1081 Camino del Rio South #217, San Diego, CA 92108, (619) 296-3880). Exceptions are
announced in timely manner.
 Continuing Education Campus Councils meet regularly to discuss allocation of funds, suggestions
for improvements and solutions to minor problems. Notices are distributed to your mailbox and on
District e-mail. For further information contact your council president.
 Emeritus Program meetings are announced by the Emeritus Program Dean, Program Chair and/or
the Assistant Program Chairs. Notices will be sent to your campus mail box, District e-mail and/or
your home.
o Emeritus Program meetings
o Emeritus Subject Specific meetings for physical fitness, music, art and general interest
o Emeritus In-services
22
PROFESSIONAL ORGANIZATIONS
Regular attendance at workshops, seminars and meetings, sponsored by professional organizations, provide
you with an opportunity to maintain and upgrade your expertise. Announcements of events are mailed to
your homes and campus mail boxes, and sent via District e-mail.
23
4. Faculty Assignment & Representation
"Contract Faculty for Non-credit teaching assignments are assigned first to fulfill the obligation of the
contract. The remaining classes are assigned to the non-contract faculty by the Program
Administrator/Dean with advisement from the Program Chair. For specific information refer to SDAE/AFT
Agreement (http://ca.aft.org/sdae)
Adjunct Faculty for non-credit, non-contract faculty are defined as faculty with a service load of 15
classroom or 24 non-classroom hours or less per week during the contract school year. (Summer sessions
are not included.) Assignments are made through "Tentative Offers" extended each semester and, if there is
one scheduled, a summer session. Acceptance of these assignments and the signing of these offers do
not guarantee a class for the entire semester or session for adjunct faculty."*
Counselors and Resource Instructors are considered non-classroom assignments. These positions can be
filled by contract or adjunct faculty. Other non-classroom assignments may also be given to adjunct faculty.
For specific information refer to SDAE/AFT Agreement, Workweek section.
"Academic Senate – http://www.asccc.org
The Academic Senate for California Community Colleges fosters the effective participation by community
college faculty in all statewide and local academic and professional matters; develops, promotes, and acts
upon policies responding to statewide concerns; and serves as the official voice of the faculty of California
Community Colleges in academic and professional matters. The Academic Senate strengthens and supports
the local senates of all California community colleges.
The representative body for Continuing Education faculty on academic and professional policies is also
known as the Faculty Senate. Each campus in Continuing Education may elect a representative to attend
monthly meetings of the Senate. These meetings are always open to all Continuing Education faculty
members. However, only the campus-elected representatives can make motions and vote. Attendance at
these activities is usually done on a faculty member's own time and at their own expense. Look for meeting
notices at your campuses. Each college in the SDCCD has an Academic Senate. Continuing Education is
the most recent and fourth Senate in the District. Contact the Senate office and leave a message for the
Senate president or send a note to the Senate office, room 75, E.C.C. (Educational Cultural Complex), 4343
Ocean View Blvd., San Diego, CA 92113-19988. The Senate office number is 619/388-4835.
What is the role of the Academic Senate?
In accordance with the provisions of A.B. 1725 and Title 5 regulations of the Education Code, the Senate
represents the faculty on academic and professional matters such as hiring procedures, program review and
approval, curriculum review and approval, budget (as it affects programs). According to A.B. 1725, the
Senate acts on behalf of all faculty members and in response to faculty input. The Senate can, when
necessary, meet with the Chancellor and/or Board of Trustees on faculty matters of particular urgency. The
president of the Senate is the official spokesperson for the Academic Senate and the faculty at large and
represents them at both District, state and Continuing Education Executive councils.
24
Standing Committees
There are some standing committees of the Academic Senate and district-wide standing committees.
Positions are appointed by the Senate. Faculty is welcome to serve on the Senate committees. Contact your
Academic Senate Campus Representative, the Senate Office at 619/388-4835 or attend monthly Senate
meetings usually held at ECC on Tuesday at 3:30 pm.
Campus Councils – check with Joan McKenna
Faculty members at each campus in Continuing Education have created a campus council.
Membership on the campus council includes Academic Senate and SDAE/AFT representatives,
campus dean/manager(s), faculty and classified staff. These councils are the advisory and
information dissemination bodies of the Academic Senate. Each campus council meets on a regular
basis to keep its faculty apprised of the decisions and issues being discussed at the Academic Senate
meetings. Information and issues affecting Continuing Education as a whole are relayed to the Academic
Senate via the campus council representatives. Each campus council can and should meet with the campus’
dean/manager(s) to discuss concerns and issues of that campus. In the spirit of shared governance,
deans/managers should be consulting with their campus councils on major decisions affecting the campus’
program and faculty.
Executive Governance Council
The Executive Governance Council is a participatory governance structure that includes many separate
committees. Committee notes will be sent monthly to the Continuing Education community on the topics in
covered in the committees (Refer to related web page).This council is responsible for the decision-making
function of Continuing Education. Representatives from management, classified and faculty meet at least
monthly to discuss and vote on issues affecting Continuing Education. Currently the Senate and SDAE
hold seats on this council." *
San Diego Adult Educators (http://ca.aft.org/sdae) is Local 4289 of the American Federation of
teachers (www.aft.org) and represents Continuing Education faculty of SDCCD
This body, more commonly referred to as SDAE, is the bargaining agent (union) for the Continuing
Education faculty. SDAE/AFT represents all teaching faculty members in matters of salary, benefits and
working conditions. Grievances are also handled exclusively through this body. Election of officers and
campus representatives is via US mail. Each campus currently has a representative to SDAE who speaks for
the faculty. There are monthly scheduled Board meetings (TBA). Faculty may attend SDAE board
meetings, however, only elected representatives can vote. SDAE holds at least one general meeting each
semester. Attendance at these activities is usually done on a faculty member's own time and at their own
expense. A faculty member wishing to have an item placed on the agenda should contact his/her campus
representative or the union president. The union president or co-presidents represent SDAE on the District
and Continuing Education councils and is the spokesperson for faculty. "Shoptalk" is the SDAE official
publication, look for it in your campus mail box or online (http://ca.aft.org/sdae). American Educator,
American Teacher and AFT On-Campus are AFT publications that are sent to you via US mail.
 Union meetings of the San Diego Adult Educators (SDAE/AFT local 4289) are held monthly
(usually on Thursdays) and the information is distributed at all campus mail box locations or via
District e-mail. The Union represents faculty through negotiations and the grievance process. The
Union also serves the faculty by representing them on all committees that affect working conditions.
25
For more information contact your union president or campus representative. Union meetings are
usually held at the SDAE office. Exceptions are announced in a timely manner.
SDAE/AFT local 4289 contact info:
(619) 296-3880
1081 Camino del Rio South #217
San Diego, CA 92108
Email: sdaepresidents@gmail.com
*Source: A PRACTICAL GUIDE FOR CONTINUING EDUCATION PART-TIME FACULTY BY SDCCDCE ACADEMIC SENATE 1992-93.
Compiled and written by Nancy Bachman and Jean Smith.
26
5. Program and Course Logistics
27
a. PROGRAM LOGISTICS
FOR ESTABLISHING AND MAINTAINING EMERITI PROGRAM
CONTINUING EDUCATION CLASSES
1. Faculty is required to manage and submit the following forms each week (turning them in at the
latest by Monday 9:00 pm of the following week:
a. Non-Fee Registration form(s) for each student enrolled CAV (Class Attendance
Verification=sign-in sheet/original copy/copies) for each class session.
b. Class Attendance Verification (CAV) Summary reports
i. Report(s) Submit:
 Online CAV Summary at http://cefaculty.sdccd.edu
 Print out version(s) of CAV Weekly Summary/Summaries to your campus
office together with original copy/copies of CAV(s)
2. Faculty is also required to manage the following:
a. Electronic/hard copy roll book – inputting attendance information at the end of each week
b. Electronic/hard copy roll book – submitting completed version at the end of the semester or
when requested
c. Class roster – submitting one week after last class of semester
3. Guidelines for non-fee classes:
Classes designated for Older Adults (O/A), are free if 51% of the students are 55 years or older.
4. Courses offered for older adults --- see:
a. Emeriti Program in this handbook
b. SDCCD Continuing Ed Schedule
c. Emeriti Mini-Schedule of Active Older Adults Classes
d. www.sdce.edu
5. Course content and scope (see specific course outline & sample syllabus)
6. Levels offered (refer to Continuing Ed class schedule and course outlines or online www.sdce.edu)
7. Pre-requisites/Co-requisites (refer to Continuing Ed class schedule and course outlines or online
www.sdce.edu)
8. Frequency of class and length of program
a. One or more class sessions per week
b. 1 - 3 hour duration (exceptions are stated in semester class schedule and online
www.sdce.edu )
c. Open entry, open exit (students may enroll at any time during the semester and leave when
they have completed the course material, exceptions are stated in the semester Continuing Ed
class schedule or online www.sdce.edu)
9. Attendance requirement (refer to CE faculty handbook and campus memos/letters)
28
10. Promotion/Recruitment -- Parameters for publicity established by Emeritus Program Dean. (Prior
approval by Emeritus Dean – no exceptions)
a. Types of publicity:
i. Continuing Ed class schedule, class fliers, word of mouth, etc.
ii. Fliers for announcing classes/courses/workshops must conform to the district's
standardized format.
iii. Requests for Publicity forms are available at each campus or on line
11. Instructor Evaluation (see Public Folders and Guidelines for Instructors in this Handbook for peer,
student and self evaluation forms)
12. Method of instruction (see Teaching Techniques and Strategies in this Handbook and Public Folders
for specific course outlines)
13. Texts and Supplies (see Public Folders for specific course outline, acquire request forms from your
Assistant Program Chairs)
14. In-services are designed for different subject areas offered by the Emeritus Program. These in-house
trainings along with professional workshop trainings ensure that CE instructors stay professional and
up-to-date.
ORGANIZATI0NAL STEPS
1. Set schedule (Program administrator/facility/instructor)
2. Assemble materials and equipment (request texts and supplies from your Assistant Program Chairs
and see appendix in this Handbook for forms to be submitted)
3. Only Promote classes with prior approval by Emeritus Program Dean (see CE faculty handbook and
campus memos)
a. Opportunities for publicity after Emeritus Dean’s approval
 Class fliers (complete a Request for Publicity form (see appendix) and submit to
designated campus staff 15 days in advance of the first class meeting; your request
will be forwarded to the site/campus administrator for approval; allow two weeks
turnaround time minimum; completed fliers will be delivered to the instructors site
mailbox)
 Newspapers and media (prior approval of Emeritus Dean)
 Contact Communication Office (Holly Leahy hleahy@sdccd.edu)
4. Register students (Refer to CE faculty handbook and campus letters/memos)
5. Conduct classes (refer to CE faculty handbook)
6. Sample class outline, syllabus and lesson plan formats (see Program and Course Logistics in this
handbook)
7. Evaluate student progress through instructor observation, student participation and approved testing
methods –SLO’S (Student Learning Outcomes, see CE’s master plan)
29
b. To Access Online CAV Summary Form:
Go to the Internet and type cefaculty.sdccd.edu in the address box.
First time sign up:
1. Click on GET YOUR CSID in left column.
2. Type your last name and last 5 digits of SSN, then click Submit.
3. Write down your CSID number, then click Exit. (FYI - your CSID number is also found on your
pay stubs.)
4. Click CAV Summary.
5. Type CSID number, then SDCCD for password, then click Enter.
6. Type a new password of your choice 2x, then click Enter. Password is case-sensitive and needs to
be 4-15 characters.
7. Click Login with New Password.
8. Type CSID and new password, then click Enter.
9. Click Weekly Attendance.
10. Click on appropriate course.
11. Enter data in the shaded areas (teaching hours and student attendance hours).
12. Click Submit.
13. Click Print, then Printer-Friendly.
14. Sign and date form and attach to CAVs. Turn in to your site before normal attendance deadlines. (If
you have another class you want to record, click Back and repeat steps #10-14.)
15. Click Logout and close window.
Each week thereafter:
1. Go to CE Faculty Web Services online (cefaculty.sdccd.edu).
2. Click CAV Summary.
3. Follow steps #8-15 from above.
Notes:
a. You can input data and change data for the two shaded weeks only.
b. To correct a week that is no longer shaded: Print that week’s form and make changes
manually, then submit to your attendance clerk.
c. If you forget your password, see your Office Manager.
d. Sundays, 5:00-10:00 pm, system NOT available for doing weekly summary
30
c. SAMPLE COURSE SYLLABUS FORMAT
(to be distributed to students)
1. Course Title
2. Instructor's Name
3. Required Text(s) - if appropriate
4. Semester/Year
5. Course Objectives (what will students learn)
6. Course Standards (what are your expectations for students: behavior, performance)
7. Assignments and Due Dates
8. Admission requirements (majority, 51%, of class members 55 and over)
9. Course Outline by Session
10.Grading/Evaluation Procedures
31
d. SAMPLE COURSE OUTLINE FORMAT
SECTION I
1. Subject Area and Course Number
2. Course Title
3. Type Course
4. Catalog Course Description
5. Hours Per Week
6. Prerequisite
7. Course Goals
8. Course Objectives
SECTION II
1. Course Content and Scope
2. Evaluation
3. Method of Instruction
4. Text and Supplies
32
e. Sample Lesson Plan
Course Title: Nutrition
Unit Title: Meal/Menu Planning
Lesson Title: Low Cost Meal/Menu Planning
Class Time: 1:15-2:45
Classroom: Coral Ref
Instructor: Jane Doe
Lesson Objectives:
1. Identify ways to prepare low cost meals
2. Differentiate between various cost saving means
3. Asses time, and money and their affect on menu planning
4. Evaluate if students are getting enough nutrients from food
Body of the Lesson Plan:
Time Learning
Outcomes
Instructor Activity
Student Activity
 Set up room
Before
Class
Equipment






Lesson Plan
Vocabulary List
Hand outs
Food/equipment
Vocabulary list
Hand outs
1:151:30
 Recognizes vocabulary
words
 Ask questions/discuss vocabulary
words
 Ask questions/discuss
vocabulary words/terms
1:302:00
 Compare/contrast
nutritious meals that
are low cost and not
 Evaluate the positive
aspects of good menu
planning
 Formulate individual
food plan
 Prepare food
 Evaluate lesson goals
and their relation to
student’s lives
 Lead discussion of nutritious low cost
food and how they contribute to a
healthy menu
 Inquire/discuss food and ways
to save money in buying and
preparation
 Hand outs
 Review lesson and it’s impact on
students
 Prepare food
 Ask students for input





 Food/equipment
2:002:30
2:302:45
Ask questions
Discuss lesson
Prepare food
Answer/ask questions
Eat food
33
Overview:

Through discussions students learn healthy low cost menu planning/choices

Students asses what role time and money plays in their choice of food

Students compare low cost buying habits

Students evaluate how their nutritional needs are being met on a low cost budget
Lesson Assessment:
Yes
No
Students identify the four factors in buying and preparing low cost
foods
Students comprehend concepts of low cost meal/menu planning
Students recognize how monetary issues influence their dietary choices
Comments:
34
f. Self Evaluation Instrument
Name___________________________________________ Date___________
E-mail ___________________________________________
Phone ___________________________________________
SELF EVALUATION*
To improve my professional performance as an instructor, I have selected three of the
items listed below, with the highest priority being #1.
___ Use observational information to understand and respond to older adult
student behavior
___ Show respect and support for each student’s unique nature and needs
___ Refine my skills at interacting with students as individuals
___ Encourage students to develop their own ideas
___ Provide materials and activities that emphasize experiential learning
___ Integrate and connect ideas and experiences across all curriculum areas
___ Offer a wide variety of exercises and activities with appropriate options
___ Offer a variety of assessment challenges appropriate for all fitness and
health levels of
older adult students
___ Recognize and celebrate cultural diversity and integrate multicultural
activities
throughout the curriculum
___ Consciously model behaviors that are engaging and supportive of students
Specific strategies I am using to improve my skills in areas I checked above:
35
SELF EVALUATION INSTRUMENT (continued)
I am making a deliberate effort to establish and clarify my long-term goals and set realistic
progress objectives. I am currently:
___
Planning to participate in professional training programs, listed below.
___________________________________________________________
___________________________________________________________
___
Actively involved in professional organizations concerned with Exercise
and Older Adults, listed below
___________________________________________________________
___________________________________________________________
___
Actively involved in personal improvement or personal enrichment activities,
listed below:
___________________________________________________________
___________________________________________________________
*Adapted from “Reflection and Self-Evaluation: Keys to Professional
Development” R. Eleanor Duff, Mac H. Brown and Irma J. Van Sco
36
g. ASSESSMENT QUESTIONNAIRE
For San Diego Continuing Education Faculty
Emeritus/Older Adult Program
1. Are you practicing current methods and activities for assessing your students?
2. Are you using innovative tools and materials for accurately assessing and reporting your
student’s progress?
3. Do you use a quality assessment process that leads to enhanced student performance and
understanding?
4. Do you use assessment tools that encourage students to move from one level to the next?
5. Do you match assessment tools to the student’s learning style, abilities and intelligence for
maximum learning? Have you designed your own assessment tools: rubrics, portfolios, etc.?
6. What assessment tools do you use: projects, motor/mind skills, written/oral tests, checklists,
logs, journals, essays and simulations?
7. Do you use tools that assess students’ cognitive understanding?
8. Have you developed or do you use tests that monitor student improvement and achievement?
9. Do you integrate innovative technology tools and ideas into your assessment system? Do you
use the Internet as an assessment tool?
10. Are you using practical strategies and ideas for helping all your students reach high
standards?
11. Do you use effective techniques for improving student performance?
12. Do you have an extensive resource handbook filled with a wealth of ready-to-use materials and
strategies?
37
6. Guidelines and Information for Emeritus
Program Instructors
38
a. Guide to Copyright ... Guidelines for Classroom Copying
Agreement on Guidelines for Classroom Copying in Not-For-Profit Educational
Institutions with Respect to Books and Periodicals
The purpose of the following guidelines is to state the minimum and not the maximum standards of
educational fair use under Section 106 of H.R. 2223. The parties agree that the conditions determining the
extent of permissible copying the educational purpose may change in the future; that certain types of
copying permitted under these guidelines may not be permissible in the future; and conversely that in the
future other types of copying not permitted under these guidelines may be permissible under revised
guidelines.
GUIDELINES
I. Single Copying for Teachers
A single copy may be made of any of the following by or for a teacher at his or her individual request for his
or her scholarly research or use in teaching or preparation to teach a class:




A. A chapter from a book;
B. An article from a periodical or newspaper;
C. A short story, short essay, or short poem, whether or not from a collective work;
D. A chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper
II. Multiple Copies for Classroom Use Multiple copies (not to exceed in any event more than one copy per
pupil in a course) may be made by or for the teacher giving the course for classroom use or discussion;
provided that:



A. The copying meets the tests of brevity and spontaneity as defined below; and,
B. Meets the cumulative effect test as defined below; and,
C. Each copy includes a notice of copyright
o Definitions
o Brevity
 (i) Poetry: (a) A complete poem if less than 250 words and if printed on not more
than two pages or, (b) from a longer poem, an excerpt of not more than 250 words.
 (ii) Prose: (a) Either a complete article, story or essay of less than 2,500 words, or (b)
an excerpt from any prose work of not more than 1,000 words or 10% of the work,
whichever is less, but in any event a minimum of 500 words.
[Each of the numerical limits stated in "i" and "ii" above may be expanded to permit
the completion of an unfinished line of a poem or of an unfinished prose paragraph.]
 (iii) Illustration: One chart, graph, diagram, drawing, cartoon or picture per book or
per periodical issue.
 (iv) "Special" works: Certain works in poetry, prose or in "poetic prose" which often
combine language with illustrations and which are intended sometimes for children
39
o
o
and at other times for a more general audience fall short of 2,500 works in their
entirety. Paragraph "ii" above notwithstanding such "special works" may not be
reproduced in their entirety; however, an excerpt comprising not more than two of the
published pages of such special work and containing not more than 10% of the works
found in the text thereof, may be reproduced.
Spontaneity
 (i) The copying is at the instance and inspiration of the individual teacher.
 (ii) The inspiration and decision to use the work and the moment of its use for
maximum teaching effectiveness are so close in time that it would be unreasonable to
expect a timely reply to a request for permission.
Cumulative Effect
 (i) The copying of the material is for only one course in the school in which the
copies are made.
 (ii) Not more than one short poem, article, story, essay or two excerpts may be copies
from the same author, nor more than three from the sane collective work or periodical
volume during one class term.
 (iii) There shall not be more than nine instances of such multiple copying for one
course during one class term.
[The limitations stated in "ii" and "iii" above shall not apply to current news
periodicals and newspapers and current news sections of other periodicals.]
III. Prohibitions as to I and II Above
Notwithstanding any of the above, the following shall be prohibited:




A. Copying shall not be used to create or to replace or substitute for anthologies, compilations
or collective works. Such replacement or substitution may occur whether copies of various works or
excerpts there from are accumulated or reproduced and used separately.
B. There shall be no copying of or from works intended to be "consumable" in the course of
study or of teaching. These include workbooks, exercises, standardized tests and test booklets
and answer sheets and like consumable material.
C. Copying shall not:
o (a) substitute for the purchase of books, publishers' reprints or periodicals;
o (b) be directed by higher authority;
o (c) be repeated with respect to the same item by the same teacher from term to term.
D. No charge shall be made to the student beyond the actual cost of the photocopying.
Ad Hoc Committee on Copyright Law Revision - Agreed MARCH 19, 1976.
Information on copy right laws is available at http://www.copyright.gov
40
b. Guidelines for Ordering/Requesting OA/Emeritus
Equipment:
1.
Research desired equipment (complete price, taxes, H&S costs)
2.
Fill out form entitled “Purchase Requisition” (find form in the appendix of this handbook or in
the Public Folders/Older Adults Education/Emeritus Program)
3.
Include a copy of catalog page(s), item number(s) and complete (!!!) vendor information. In most
cases, the District buys from only very specific vendors. Please, check with your Assistant
Program Chairs.
4.
Include your information: phone number and e-mail address
5.
Submit form(s) to Assistant Program Chairs
41
c. Guidelines for Check-out Procedures Presentation Kit & Digital Camera
We are delighted to let you know that the Emeritus Program has two presentation kits (unit 1 & 2) and digital cameras
available for check-out. Both units include: laptop (includes DVD player, CD-R/W drive), projector, VHS player,
screen & rolling case (no audio-source! Any stereo with red/white audio outlet will do). Imagine the possibilities!
Here are some guidelines on the check-out procedures:
WHO can check-out:
1) Emeritus Instructors who have participated in the In-service or training on how to use the unit
2) Emeritus Instructors who have taken the digital camera training are able to check out the digital camera
3) If you have not participated in the in-service or training on how to use the unit and or the digital camera,
please, contact Claudia Tornsäufer at cltornsa@sdccd.edu. An in-service will be scheduled in the near future.
HOW to reserve unit in advance:
1) Please, note that we advise you to reserve the unit a minimum of 5 working days in advance. The check-out of
the unit can be only granted based on its availability. You might want to plan as much ahead as possible!—
e.g. beginning of the semester
2) E-mail your request to cltornsa@sdccd.edu and cschade@sdccd.edu with the following information:
a. Your name, phone number & e-mail
b. Dates when you would like to reserve one unit (limit is 3 weeks per instructor per time)
c. Brief description of intended use
3) You will be contacted via e-mail of availability
HOW to pick-up unit (immediately after receiving approval):
1) In order to avoid an unnecessary trip to the Resource Office at the North City Campus, please contact
Isabelle Mattar via e-mail in advance to schedule a pick-up appointment. Be aware that Isabelle is not
always on Campus and no other North City staff member has access to the unit.
2) Isabelle Mattar:
Email: imattar@sdccd.edu
Phone: 619.388.1833
Check-out period:
1) Depending on the demand, OA teachers can check out the unit for up to three weeks or a period of time to be
determined by demand/requests.
HOW to return the unit:
1) Return unit to only Isabelle! Please, note that staff members in the North City office won’t accept unit!
2) If you wish to return unit prior to your scheduled returning appointment, please contact Isabelle Mattar via
email in advance (2 business days) to determine her availability.
3) Please, check to make sure the unit is complete (cables, remotes, etc.). An inventory list is attached to the
unit’s rolling case. Every instructor is responsible for each item within the unit as stated on the inventory list.
Technical problems of any kind:
1) No teacher or non-District computer specialist is allowed to install any programs or fix any technical
problem. Please, understand that we can’t otherwise guarantee that these very expensive units will last.
2) Immediately contact the District’s help desk at (619) 388-7000 or help@sdccd.net and return the unit to
Isabelle ASAP!
42
d. How to Access and Use the Public Folders
USE
THE PUBLIC FOLDERS!
CE information and research on older adults at your fingertips!
Instructions:
Get on your e-mail account as you normally would to check or send an
e-mail.
On the bottom of the left-hand side are 7 icons. Left-click on the icon that
has the picture of multiple folders.
When the Public Folders appear left click on the + sign next to the folder
you wish to access. This will give access to additional folders. If there is no
+ sign, then left click the folder you wish to access. On the left side of the
screen, you will see Public Folders.
1. Click on Public Folders
2. Click on All Public Folders
3. Click on Continuing Education (see Faculty Resource Contents list in this handbook)
4. Click on Older Adults Education (see Emeriti Program Contents list in this
handbook)
4. Find the information you need within the folders. Be sure to click on the attachment if
there is one.
If you see a + symbol next to the word, click on it and it will open more materials inside
other folders.
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e. CE Public Folders/Faculty Resources Content List








Attendance Accounting Policies & Procedures
Electronic Rollbook
Faculty Evaluation Forms
Faculty Handbook – 2006-07 needs updating
Field Trip Guidelines
Flex – nothing in folder
Removal of Disruptive Student Form
Timecard CAV Calendar – needs to be updated
Request to also include:
How to Obtain a Parking Pass
How to Obtain an Employee ID
Field Trip Form
Speaker Guidelines
Speaker Form
District Purchasing Agreement for Non Captioned Media
Continuing Ed Captioning Request Form
Instructions to Set Up CAV Summary Online
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
f. CE Public Folders/Older Adult Education Content
List -- draft
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.
r.
s.
t.
u.
v.
w.
x.
Calendar
How to Access and Use Public Folders
Who is Who in Emeriti Program Flow Form
SDAE Department/Program Chairs and Assistant Chairs Bargained Agreements 2008
(includes Duties and Responsibilities)
Contract Instructors Duties and Responsibilities
On line CAV Summary Directions
Fieldtrip Request Form and Guidelines
Guest Speaker Request Form and Guidelines
Publicity Request Form and Guidelines
District Purchasing Agreement for non-captioned media
Continuing Ed Captioning Request Form
Form for Purchase Requisition
Check-out Form & Guidelines for Presentation Kit and Digital Camera
Approved Course Outlines
Sample Course Syllabus add template…………………………………………......
Sample Course Outline add template………………………………………………
Sample Lesson Plan add template…………………………………………………
Verbs to Use in Syllabi, Outlines and Lesson Plans
Self Evaluation Instrument ……………………………………………………...
Assessment Questionnaire …………………………………………………………
A Communications Framework for SDCE
Communications and Governance Committees flow chart for SDCE
How to Obtain a Parking Pass
How to Obtain an Employee ID card
45
8. Appendix/Forms etc.
46
a. FUTURE EQUIPMENT NEEDS
Emeriti Program Faculty
Date: _______________
Name: ________________________________________________________________________________
E-mail ________________________________________________________________________________
Subject(s) you teach: ______________________________________________________________
Please list your requests for future equipment needs so that the Emeritus Program Chair and
Assistant Program Chairs can be prepared when funding is available e.g. IELM, Block Grants, etc.
 Less than $200.00 = Minor Equipment (such as microphones, speakers, DC/audio cassette/CD
boom boxes, etc.)
 More than $200.00 = Major Equipment (such as TV/Video/DVD Player, Slide projector, iPOD
docking station, etc.)
 Instructional items (such as: book sets, programs on CD’s, DVD’s, Videos, or
audio cassettes, teaching kits) – note DVD’s and Videos must have closed captioning
Please evaluate the status of your classroom’s equipment and prioritize your requests.
1. Must-have (items that need to be replaced because they are old, worn out or ineffective)
Major equipment:
Minor equipment:
2. Like-to-have (items that would enhance your program)
Major equipment:
Minor equipment:
3. Wish list (the wish list is for those unexpected times when we have some money we have to
spend by a certain date).
Major equipment:
Minor equipment:
 Complete a separate Purchase Requisition form for each vendor and attach photocopies of the
catalog page(s) illustrating the items you are recommending for purchase and a copy of the
customers order form(s) from each catalog.
 A justification statement for item(s) ordered is also required. (Refer to Continuing Education
Cornerstones in this Handbook)
 Complete this form and submit completed Purchase Requisition form(s), catalog page(s), copies of
catalog order forms and justification statement(s) to:
o Kim McIntyre, North City Campus for Nutrition, General Interest and Art Equipment
o Charlene Schade, West City Campus for Exercise Equipment
o Claudia Tornsaufer, West City Campus for Music Equipment
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b.
SAN DIEGO COMMUNITY COLLEGE DISTRICT
Priority # ___
PURCHASE REQUISITION
(This is not a Purchase Order)
1. REQUESTING SITE
North City
2. DELIVER TO (Include Room Number)
North City
3. REQUESTED BY
Leslie Shimazaki
4. DEPARTMENT, PROGRAM OR PROJECT
TITLE
F
I
R FOR PURCHASING
M
USE ONLY
7. DESCRIPTION OF ITEM
Vendor Information (name, address, Tel, Fax, email)
5. DATE
-
DOULBE SPACE INFORMATION.
IF BOOKS LIST AUTHOR TITLE AND ISBN NO.
8. QTY.
9. UNIT
10. COST
UNIT PRICE
%
EXTENSION
TAX
12. RETURN REQUISITION AFTER P.O. WRITTEN TO (IF DIFFERENT LOCATION THAN IN BOX 1)
TOTAL
15. BUDGET CODE
IELM LOTTO BLOCK
13. SIGNATURE OF
REQUESTING
MANAGER
DATE
14. SIGNATURE OF APPROVING
MANAGER (PRESIDENT, DIRECTOR, OR DESIGNEE)
DATE
How will this expenditure positively affect student learning outcomes, enrollment and/or retention?
48
c. Guidelines on Check-out Procedures Presentation Kit and Digital Camera
We are delighted to let you know that the Emeritus Program has two presentation kits (unit 1 & 2) and digital cameras
available for check-out. Both units include: laptop (includes DVD player, CD-R/W drive), projector, VHS player,
screen & rolling case (no audio-source! Any stereo with red/white audio outlet will do). Imagine the possibilities!
Here are some guidelines on the check-out procedures:
WHO can check-out:
4) OA teachers who have participated in the In-service or training on how to use the Presentation Kit unit
5) OA teachers who have taken the digital camera training are able to check out the digital camera
6) If you have not participated in the in-service or training on how to use the unit and or the digital camera,
please, contact Claudia Tornsäufer at cltornsa@sdccd.edu. An in-service will be scheduled in the near future.
HOW to reserve unit in advance:
4) Please, note that we advise you to reserve the unit a minimum of 5 working days in advance. The check-out of
the unit can be only granted based on its availability. You might want to plan as much ahead as possible!—
e.g. beginning of the semester
5) Email your request to cltornsa@sdccd.edu and cschade@sdccd.edu with the following information:
a. Your name, phone number & email
b. Dates when you would like to reserve one unit (limit is 3 weeks per instructor per time)
c. Brief description of intended use
6) You will be contacted via e-mail of availability
HOW to pick-up unit (immediately after receiving approval):
3) In order to avoid an unnecessary trip to the Resource Office at the North City Campus, please contact
Isabelle Mattar via e-mail in advance to schedule a pick-up appointment. Be aware that Isabelle is not
always on Campus and no other North City staff member has access to the unit.
4) Isabelle Mattar:
Email: imattar@sdccd.edu
Phone: 619.388.1833
Check-out period:
2) Depending on the demand, OA teachers can check out the unit for up to three weeks or a period of time to be
determined by demand/requests.
HOW to return the unit:
4) Return unit to only Isabelle! Please, note that staff members in the North City office won’t accept unit!
5) If you wish to return unit prior to your scheduled returning appointment, please contact via e-mail Isabelle
Mattar in advance (2 business days) to determine her availability.
6) Please, check to make sure the unit is complete (cables, remotes, etc.). An inventory list is attached to the
unit’s rolling case. Every instructor is responsible for each item within the unit as stated on the inventory list.
Technical problems of any kind:
3) No teacher or non-District computer specialist is allowed to install any programs or fix any technical
problem. Please, understand that we can’t otherwise guarantee that these very expensive units will last.
4) Immediately contact the District’s help desk at (619) 388-7000 or help@sdccd.net and return the unit to
Isabelle ASAP!
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O.A. Request to check out Emeritus Equipment
This form is for checking out the equipment of the Older Adult Department at WCC
All requests need to be submitted 5 working days in advance.
Checkout times are limited to 3 weeks and should be returned by the Friday of the 3rd week.
Once submitted the information will be forwarded to Claudia Tornsäufer and Charlene Schade.
You will hear back within 2 business days. (Via E-mail)
See attaches a copy of rules
Please provide the following contact information:
First Name
Last Name
Day Phone
E-mail
Select any of the following options that apply:
Box
Box
Media Kit 1
VHS Player
Portable Screen
Enter desired check-out appointment (at WCC) for your request -- mm/dd/yy and the time
Date
Time
Enter the requested date and time of return of equipment (mm/dd/yy)
Date
Time
Purpose of Use? How often is this unit going to be used during the week?
Special Needs (Internet, programs, etc.)?
Signature:__________________________________Date:_________________________
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