March 6, 2016
Name
Qualifications
 Over 15 years of senior level administrative support within varying industries to include Real Estate,
Manufacturing, Biotech, and more
 Highly organized with extensive experience supporting the ever changing needs of senior staff through
calendaring, meeting minutes, scheduling, event coordination, domestic and international travel
arrangements, presentations, reporting, etc.
 Ability to manage multiple projects simultaneously while remaining poised and highly confidential
 Thrives within fast paced, highly demanding environments requiring extreme flexibility and professionalism
 Excellent communications skills; highly effective both verbal and written for all levels of interaction
 Skilled at developing and delivering training courses to team members, providing personal and professional
guidance in order to ensure high performing teams
 Effective team player with the ability to work independently and adjust to changing priorities and direction
 Proficient in PC and MAC, Microsoft Office (Excel, Word, PowerPoint, and Outlook), Computer/Network
Literate, QuickBooks, AP/AR, Concur Expense Program, and 32Soft
Professional Experience
2013 – Present
ABC Company
Carlsbad, CA
Administrative Assistant
 Provides administrative support to the SVP of Human Resources, SVP of Marketing, SVP of Business
Development, SVP of Sales and other senior staff members.
 Provides office management and organizational support as part of the company Core Administrative Team.
 Facilitates conference calls, video and data conferences, on-site and off-site company meetings and events.
 Manages heavy calendaring, including coordination and rescheduling of appointments for SVP leaders.
 Performs advanced word processing and desktop publishing to include PowerPoint presentations, reports,
Excel spreadsheets and graphs.
 Transcribes information of a technical, confidential and/or sensitive nature.
 Supports the staffing process to create exceptional candidate experience through scheduling of interviews
and hosting candidates during the interview day.
 Reviews voicemails and emails in the leader's absence ensuring prompt action on urgent matters.
 Arranges corporate travel (international and domestic) and meetings by developing itineraries and agendas;
booking transportation, arranging lodging and meeting accommodations.
 Assists Sr. Facilities Coordinator with internal facility needs and management.
 Processes vendor invoices for payment.
 Assists HR with projects as needed and maintains confidentiality when working with employee records.
 Responsible for department American Express account and expense reporting.
 Works with the Board of Directors as needed and is the acting Executive Assistant to the CEO and CFO in
her absence.
 Extreme confidentiality at all times within this highly regulated public company environment.
2012 – 2013
ABC Company
San Diego, CA
Executive Assistant/Office Manager
 Provided administrative support to President/Owner and Creative Director; managed office operations,
Facility and Administrative staff.
 Managed the daily calendaring, domestic and international travel arrangements and appointment scheduling
for the President/Owner and Creative Director. Extremely high volume travel activity for the President.
 Responsible for all company purchasing needs, payroll, accounts payable and receivable, reconciling
corporate bank accounts and corporate credit card account, and preparing expense reports.
 Managed the employee and project time tracking, company event planning, maintaining cell phone account
and office equipment, and IT functions/problem solving.
 Facilitated with Benefit Administration, HR Policies, new hire screening, paperwork and training.
 Liable for new supplier and subcontractor paperwork, website postings, blog maintenance, and safety.
 Delivered team building to help promote a healthy and positive work environment.
March 6, 2016
2005 – 2012
ABC Company
Carlsbad, CA
Executive Assistant/Office – Facilities Manager
 Hired as the Executive Assistant supporting the President/Owner, EVP/Owner and COO; promoted to
manage/organize facilities and office operations in addition to maintaining administrative support functions.
 Managed all senior staff travel arrangements for both domestic and heavy international travel.
 Responsible for all company correspondence and senior staff calendaring, appointment scheduling,
conference room coordination, event planning and meeting preparation.
 Preparation of expense reports and reconciliation of corporate American Express account.
 Responsible for Corporate and Facility budgets as well as the Employee Activities budget.
 Supervised Facilities Coordinator.
 Selected and maintained relationships with office and facility vendors; frequently traveled to Mexico to
work with facilities Human Resources staff and the General Manager.
 Participated in Philanthropy Committee and Sustainability Committee weekly meetings.
 Responsible for all office purchasing, maintaining cell phone accounts, copiers and printers.
 Assisted with minor IT functions and problem solving.
2001 – 2005
ABC Company
Del Mar, CA
Executive Assistant
 Provided support to the President, Executive President, SVP, CFO and VP.
 Prepared expense reports, coordinated travel arrangements, on-site and off-site meetings, PowerPoint
presentations and heavy correspondence to include working with the large Wal-Mart client.
 Oversaw Receptionist and duties; provided personal assistance functions for the President.
 Assisted Property Manager with monthly billing and scheduling vendors for properties.
 Administration of company IT needs.
 Responsible for various Office Management duties to include cell phone plan, snack plan, business machine
maintenance, etc.
1997 – 2001
ABC Company
Carlsbad, CA
Corporate Sales Coordinator (1999 – 2001)
 Provided support to the SVP of Sales, Corporate National Sales Manager, Corporate Sales Reps, VP of
Callaway Merchandising & Design and division's customers.
 Worked with customer service, production, embroidery, and shipping to accommodate high volume.
 Facilitated information flow to representatives on product availability and account performance.
 Analyzed and summarized the sales of product within the division.
 Planned sales meetings and trade shows.
 Responsible for all travel and meeting arrangements for direct reports and 30 + Sales Representatives.
 Managed department budget and expense reports for direct reports.
Data Entry Supervisor (1997 – 1999)
 Responsible for supervision of 7 Data Entry Clerks.
 Report daily to Director of Global Services, VP of Forecasting and President on order entry status.
 Created and maintained seasonal sales programs, entering of new accounts, and maintenance of orders.
Education
Facilities Management Certificate Program
UCSD Extension
General Studies, Diploma
Carlsbad High School
2007 – 2009
1980 – 1984
Carlsbad, CA