British Columbia Speed Skating Association P & R’s
INDEX
SECTION
SECTION 1
Rule 1.1
Rule 1.2
Rule 1.3
Rule 1.4
Rule 1.5
SECTION 2
Rule 2.1
Rule 2.2
Rule 2.3
Rule 2.4
Rule 2.5
Rule 2.6
SECTION 3
Rule 3.1
Rule 3.2
Rule 3.3
Rule 3.4
SECTION 4
Rule 4.1
Rule 4.2
Rule 4.3
Rule 4.4
Rule 4.5
Rule 4.6
SECTION 5
Rule 5.1
Rule 5.2
Rule 5.3
Rule 5.4
Rule 5.5
Rule 5.6
HEADING
PAGE
MEMBERSHIP
4
Skater Membership
Associate Membership
Club Membership
New Clubs
Officers, Officials and Chaperones
4
4
4
4
4
SKATERS’ NUMBER AND COLOURS
5
Number Assignments
Number Specifications
Club Number Block Reassignments
Active Club Colours and Numbers
Former Clubs, numbers not reassigned
Former Clubs, numbers reassigned
5
5
5
5
7
7
COMPETITION AND CLASSES
8
Age Class
BC Long Track Championships
BC Short Track Championships
Other BC Sanctioned Competitions
(a) Age Class Competitions
(b) All Points Competitions
(c) Ability Competitions
(d) Short Track Regional Championships
(e) BC Winter Games
8
8
8
8
8
8
9
9
9
COMPETITION SANCTION
10
Definition
Competitions Requiring Sanctions
Requirements for Sanction
Application for Sanction
Notification of Sanction
Withdrawal of Sanction
10
10
10
10
11
11
COMPETITION RULES
12
Rules Jurisdiction
Appeals and Protests
Competition Protocols
Entry Form Closing Date
Sanction Viewing
Late Entry
12
12
12
12
12
12SECTION 6
CATEGORIES
13
Rule 6.1
13
13
13
Skater Categories
(a) Provincial Level
(b) Regional 1 Level
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British Columbia Speed Skating Association P & R’s
Rule 6.2
SECTION 7
Rule 7.1
Rule 7.2
Rule 7.3
Rule 7.4
Rule 7.5
Rule 7.6
SECTION 8
Rule 8.1
Rule 8.2
Rule 8.3
Rule 8.4
Rule 8.5
SECTION 9
Rule 9.1
Rule 9.2
Rule 9.3
Rule 9.4
Rule 9.5
Rule 9.6
Rule 9.7
Rule 9.8-1
Rule 9.8-2
Rule 9.7
Rule 9.8
Rule 9.9
(c) Regional 2 Level
(d) BC Cup Eligibility
Determining Category Status
13
13
13
ADVANCED PROGRAMS COMMITTEE
14
Committee Members
Responsibilities
Selection of BC Team
Ranking
(a) General
(b) Long Track Olympic Style
(c) Short Track
Travel Assistance and Funding for Skaters
(a) General
(b) Canadian Championships
(c) Provincial Training Camp and Trials
(d) National Junior Long Track Trials
(e) National Training Camps
(f) National Short Track Team Trials
(g) National Junior Short Track Trials
Provincial Camps
14
14
15
15
15
15
15
16
16
16
17
17
17
17
17
18
RECORDS COMMITTEE
19
Committee Members
Responsibilities
Criteria for BC Records
Categories of BC Records
Application for BC Records
19
19
19
19
19
AWARDS COMMITTEE
20
Committee Members
Responsibilities
Skater of the Year Award
(a) BC Skater of the Year - Provincial Status
(b) BC Skater of the Year - National Status
Neil Dyer Memorial Shield
Clara Overend Trophy
Thobo-Carlsen Award
Agatha VanDerStarre Award
Most Improved Club of the Year Award
Competitive Club of the Year Award
Volunteer of the Year
Skater Bursaries
Championship Medals
20
20
20
20
20
21
21
21
22
22
23
23
23
24SECTION 10
OFFICIALS’ DEVELOPMENT COMMITTEE
25
Rule 10.1
Rule 10.2
Rule 10.3
Rule 10.4
Rule 10.5
25
25
25
26
26
26
26
27
Rule 10.6
Committee Members
Responsibilities
Provincial Certification
Certification to the SSC Criteria
Criteria for Certification
(a) Club Officials Level One
(b) Provincial Officials Level Two
Officials Criteria for Competitions
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change.
British Columbia Speed Skating Association P & R’s
SECTION 11
Rule 11.1
Rule 11.2
SECTION 12
Rule 12.1
Rule 12.2
SECTION 13
28
Committee Members
Responsibilities
28
28
MEMBERSHIP DEVELOPMENT COMMITTEE
30
Committee Members
Responsibilities
30
30
OTHER COMMITTEES
RULE 13.1
SECTION 14
Rule 14.1
Rule 14.2
SECTION 15
Rule 15.1
Rule 15.2
SECTION 16
Rule 16.1
Rule 16.2
APPENDIX 1
COACHING DEVELOPMENT COMMITTEE
RISK MANAGEMENT – HARASSMENT
31
REPORTS AND MEETINGS
32
(a) Club Reports to AGM
(b) Committee Reports to AGM
(a) Project or Special Event Budget Reports
(b) Expense Reports
32
32
32
32
AMENDMENTS TO P & R’S
33
Amendment Frequency
P&R Amendment Submissions
33
33
BCSSA POLICIES MANUAL
34
Policy Preamble
Policy Amendments, Additions and Deletions
34
34
References to the Policy Manual
35
SECTION 1 – MEMBERSHIP
1-1
Skater Membership:
The annual fee for skater membership in the British Columbia Speed Skating Association (BCSSA) shall
be the annual fee of Speed Skating Canada (SSC) for skaters plus such fee as shall be determined by the
Membership at the Annual General Meeting of the BCSSA.
(a)
Registration Fees:
All BCSSA and SSC bulk registration fees (including skater registration fees, club affiliation fees
and any provincial levy) must be received by the BCSSA Office before November 30th or skaters
will not be permitted to skate any sanctioned meet.
No Skater can register to skate in any full or safety sanctioned competition until his/her club has
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British Columbia Speed Skating Association P & R’s
submitted its bulk registration to the BCSSA office.
(b)
I-2
The cut-off for skater registration for the current year will be February 15th.
Associate Membership:
The annual fee for associate membership in the BCSSA shall be the annual fee of SSC for associate
members plus such fee as shall be determined by the Membership at the Annual General Meeting of the
BCSSA.
1-3
1-4
1-5
Club Membership:
(a)
The annual fee for club membership in the BCSSA shall be determined by the Membership at the
Annual General Meeting of the BCSSA.
(b)
Each member club shall receive one set of Red Book inserts (both Provincial and SSC) annually
at no charge.
New Clubs:
(a)
The annual fee for new clubs shall be that fee determined for all clubs as in Section 1-3 except
that the fee shall be included in a grant to the new club as outlined in Sec.1-4 (b).
(b)
A Start-up grant of $300.00 shall be given to the new club subject to the registration of not less
than three (3) members of the governing body of the club plus all the skaters and the acceptance
as a member club by the Association.
(c)
New Clubs shall be eligible for a free jig and stone for skate sharpening, a copy of the BCSSA and
SSC Constitution, By-Laws and P&R's (Red Book), BCSSA Policy Manual plus copies of all other
BCSSA and SSC materials deemed necessary by the Membership Development Committee.
Officers, Officials and Chaperones:
All provincial and club officers, namely the Presidents, Vice-Presidents, Secretaries, Treasurers, Directors
and Coaches, Officials and Chaperones must be paid up as associate members or competitive members of the
BCSSA and SSC.
SECTION 2 - SKATERS' NUMBERS AND CLUB COLOURS
2-I
Number Assignments:
Numbers for skaters shall be assigned to clubs within this Association in blocks of 100.
2-2
Number Specifications:
Skater’s numbers shall be of the size and type as determined by SSC
2-3
Club Number Block Reassignments:
In the case of a club becoming dormant or extinct, numbers assigned to that club shall not be re-assigned
for a period of at least three (3) years in case such club is revived and can continue with the same group
of skating numbers.
2-4
Active Club Colours and Numbers:
The registered colours of each speed skating club in this Association and the racing number assigned to
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Note to readers: Where the members have voted to delete or add a P & R, the numbering sequence is adjusted to reflect the
change.
British Columbia Speed Skating Association P & R’s
those clubs are as follows:
2-4
Burnaby Haida
100 - 199
Black with red trim
Formed in 1968 at Thunderbird Arena UBC by
Joan Todd, moved to Bumaby in 1975
Chetwynd Auroras
1700 - 1799
Turquoise black and white
Formed in 1986 by Karen MacLaren
Dawson Creek
1 - 99
Black with gold yellow trim
Formed in 1955 by Pat Underhill
Esquimalt
500 - 599
Black, royal blue and white
Formed in 1966 by Jim Shields
Fort St. James Falcons
1600 - 1699
Royal blue and white
Formed in 1984 by Jim Almgren
Fort St. John Elks
300 - 399
400 - 499
Navy, red and white
Formed in 1964 by Joe and Millie Bodnar
Kamloops Long Blades
1000 - 1099
Black and white
Formed in 1992 by Sandi Vyse-Lloyd, Phyllis
Vyse, Bill Zirnhelt and Sharon Wall
Kelowna
2600 - 2699
Black, red and yellow
Formed in 1998 by Lolly Kaiser and Tim Cooney
Kimberley
1200 - 1299
Grey with red striping and blue trim
Formed in 1980 by Peter and Doreen Rosberg
Langley Blades
2300 - 2399
Black and maroon
Originally Aldergrove, formed in 1988 by Linda
Lee
Mackenzie
2700 - 2799
Blue with yellow/multicoloured trim
Formed in 1996 by Ross Knudson
Matsqui Blades
700 - 799
7700 - 7799
Navy blue, white and red
Formed in 1975 by Clara Overend as the
Abbotsford Blades
Mission Racers
200 - 299
2000 - 2099
Green, white and silver
Formed in 1972 by Clara Overend
Nechako Lake
1300 – 1399
Red, Black & Silver
Formed in 2004 by Nicole Ebert and John &
Sheila Thobo-Carlsen
Nelson
2500 - 2599
Red & Blue top with dark navy bottom
Formed in 1998 by Louise Poole
Pacific Blades
1800 – 1899
Royal blue and yellow
Formed in 2004 by Diaya Maseja
Peninsula
3200 – 3299
Black, red and silver
Formed in 2004 by Brenda Freer
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change.
British Columbia Speed Skating Association P & R’s
2-5
Port Coquitlam
2200 - 2299
Cobalt blue and black
Formed in 1988 by Linda Lee
Powell River
3500 – 3599
Colours to be determined
Formed in 2007 by Tanja & James
Hanson; Darcy Gesell & Dean Elzer
Prince George Blizzard
600 - 699
Dark blue with Kelly green trim
Formed in 1974 by Bill Dyer. Revived in 1977 by
the Marshalls, Rosbergs and Thobo-Carlsens
Richmond Rockets
3400 – 3499
Dark red and grey
Formed in 2005 by Sue Spencer
and Michele Pepin
Ridge Meadows Racers
1100 - 1199
Black, royal blue and jade green
Formed in 1979 by George Donatelli
River City Racers
3300 – 3399
Steel Blue, silver and black
Formed in 2005 by Cathy Turnbull-Spence and
Owen Spence
Robson Valley
3000 - 3099
Black and teal green
Formed in 1993 by Diana Coder
Salmon Arm
1900 - 1999
Red and black
Formed in 2004 by Marcia Beckner, Mike Hall
and Sheila & John Thobo-Carlsen
Sardis Fliers
800 - 899
Black with white trim
Formed in 1977 by Clara Overend and Bev
Burleigh
Vancouver
1400 – 1499
Blue and Silver trim
Formed in 1980 by Trudy Brabander as
Kitsilano. Name and colours changed in 2005
Vernon
1500 - 1599
Black with bright green trim
Formed in 1979, revived 1983 by Peter Blokker
Former clubs whose numbers have not yet been reassigned:
Numbers not assigned:
2800 and 2900
Hope Striders
1900 - 1999
Formed in 1987 by John Munroe
Kitimat
2100 - 2199
First formed in 1980 by Sheila Thobo-Carlsen,
revived in 1986 by Tom Balfour and Rhianon
Watson then closed in 1998
Campbell River
3100 - 3199
Formed in 1995 following the BCWG by Peggy
Olafson (BCSSA) and Linda Baechler
900 – 999
Formed in 1976 by Clara Overend. Revived in
2003 by Rolf Bieirmeister and BCSSA MDC
Surrey
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change.
British Columbia Speed Skating Association P & R’s
and closed in 2006-2007 season
2-6
Former clubs whose numbers have been reassigned:
Hudson Hope (400-499)
Formed in the late 60’s by Reidar. Closed in the
late 70’s
Elkford (2400-2499)
Formed in 1988 by Danielle Conroy (BCWG)
Fraser Mountain (1300-1399)
Black and purple
Formed in 1980 by Jim Erlacher and the Prince
George Club. Closed in 2000.
Oliver-Osoyoos (1800-1899)
Formed in 1983 by John & Sheila Thobo-Carlsen
and Jean Fry. Closed shortly thereafter.
SECTION 3 - COMPETITIONS AND CLASSES
3-I
Age Classes:
As per SSC P & R's Section K3-102 and K21-100. Plus Cradles - age 5 and under.
3-2
BC Long Track Championships:
(a)
(b)
(c)
3-3
Mass Start distance as per SSC P & R's Section K22-100 A
i)
Format: SSC Age class Pee Wee to Masters
Provincial, Regional 1 and Regional 2 may be skated separately if numbers permit and as
determined by the Chief Referee in consultation with APC prior to the meet.
ii)
Medal Categories: Aggregate competition points:
(A)
Provincial Level, Regional 1 and Regional 2
(B)
Exhibition: Cradles
Olympic Style distances as per SSC P & R’s Section K22-100-B
i)
Format: Junior, Senior (All Round Short), Masters
ii)
Eligibility: Provincial Level
iii)
Medal Categories: Aggregate, Junior, Senior and Masters.
Additional information as set out in the APC Bulletin.
BC Short Track Championships:
(a)
Distances as per SSC P & R's Section K22-100
(b)
Categories Provincial Level skaters, Pee Wee to Masters
(c)
Relays be held following the last distance
(d)
Format as set out in APC bulletin
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change.
British Columbia Speed Skating Association P & R’s
3-4
Other BC Sanctioned Competitions:
(a)
Age Class Competitions:
SSC format to be followed
(b)
3-4
(c)
(d)
All Points Competitions 111.12m Oval:
i)
All distances shall be set according to ability of skaters in each group.
ii)
Initial placement shall be within juvenile and up and midget down, and according to time
submitted within these groups.
iii)
Skaters obviously misplaced may be appropriately reassigned by meet coordinator.
iv)
SSC format for points and seeding to be followed.
Ability Competitions:
i)
Distances shall be set according to the ability of skaters in each group.
ii)
Skaters will be ranked from fastest to slowest by submitted 500m times then divided into
groups based on the maximum number of skaters allowed on the line.
iii)
Initial placement shall be within juvenile and up and midget and down, and according to
times submitted within these groups.
iv)
After each distance, the skaters will be reseeded according to the format of the meet.
v)
Disqualified skaters will be considered last in their race and move down. If two skaters
are disqualified, the points will be divided between the two and both will move down a
race and two from the lower race will move up.
vi)
Points will be determined by the number of skaters entered in the competition, i.e. 100
skaters entered…1st – 100 pts…. 2nd – 99 pts…. on down.
vii)
A modified format that is agreed upon by the Competition Coordinator and the Chief
Referee may be implemented.
Short Track Regional Championship Competitions:
i)
Short Track Regional Championship Competitions, one in the north and one in the south,
which will occur before the Provincial Short Track Championships.
ii)
The Short Track Regional Championship Competition will be a BCSSA “Competition
Sanctioned” competition.
iii)
The Short Track Regional Championship Competition will be bid on at the Annual General
Meeting.
iv)
Mass Start distances as per SSC P & R’s Section K22-100-C
A. Format: SSC Age Class – Pee Wee to Masters
B. Regional 1 and Regional 2 may be skated separately if number permit and as
determined by the Chief Referee in consultation with APC prior to the meet.
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Note to readers: Where the members have voted to delete or add a P & R, the numbering sequence is adjusted to reflect the
change.
British Columbia Speed Skating Association P & R’s
C. Medal Categories: Aggregate competition points:
(1)
Regional 1 and Regional 2
(2)
Exhibition: Cradles
(e) BC Winter Games/Northern BC Winter Games:
i)
As per Games Rule Book.
SECTION 4 - COMPETITION SANCTION
4-1
Definition:
A Sanctioned Competition shall be any Competition held within the Province of BC, which has met the
requirements for sanction and has been issued a Certificate of Sanction.
4-2
4-3
Competitions Requiring Sanctions:
(a)
All Competitions require a minimum of a BCSSA Safety Sanction.
(b)
An SSC Sanction is required for all Provincial Meets eligible for Sanction under SSC rules.
Requirements for Sanction:
(a)
The Competition shall be hosted by a member club of the BCSSA.
(b)
The planned Competition shall be held in accordance with SSC and BCSSA rules.
(c)
For Records to be recognized, the Competition must be held on a Certified Track as per rule N4101 of the SSC’s P & R’s. Certification shall be made prior to the Competition and written proof of
Certification by a qualified Engineer or Surveyor shall be submitted to the Referee prior to the start
of the Competition.
(d)
The Competition shall use electronic watches and/or electronic timekeeping.
(e)
At Provincial Championships and Ranking Competitions an SSC Sanction is required and the
Competitions Co-ordinator shall ensure that the minimum Level 2 qualified Officials in the
following areas are available:
Chief Referee
Chief Timer
Chief Recorder
Chief Starter
Chief Place Judge
Chief Clerk of the Course
Meet Co-ordinator
Lap Counter
Regional Championships shall endeavour to meet the above criteria.
4-4
(f)
The Competition shall have qualified medical or first aid personnel with a minimum Level 2 First
Aid Ticket available on site, and he/she must be clearly identified.
(g)
The Competition shall have in place an adequate number of proper safety mats, as per SSC
Procedures and Regulations.
Application for Sanction:
(a)
Application for Sanction shall be made in writing to the President care of the BCSSA office not
less than 14 days prior to the planned Competition.
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British Columbia Speed Skating Association P & R’s
(b)
4-5
4-6
Application shall contain:
i)
The completed sanction request form
ii)
The Competition entry form
iii)
The sanction fee as determined by the Board.
Notification of Sanction:
(a)
Sanction shall be given in writing by the President or Designate of BCSSA.
(b)
Each member club shall be notified that a sanctioned Competition is planned, at least fourteen
(14) days prior to the beginning of the Competition.
(c)
In the case of the Provincial Short Track and Long Track Championships, each member club shall
be notified at least twenty one (21) days prior to the beginning of the Competition.
Withdrawal of Sanction:
(a) The Chief Referee may withdraw a sanction should the requirements outlined in sub-section 4-3 not
be met on the day of the Competition.
(b) The Chief Referee must notify the Competition Coordinator prior to the commencement of the
competition (or during the competition should a situation arise) that the sanction may be withdrawn.
The Chief Referee must submit, in writing, to the President of BCSSA care of the BCSSA office within seven (7)
days of the completion of the Competition, the reasons why a sanction was withdrawn.
SECTION 5 - COMPETITION RULES
5-1
Rules Jurisdiction:
Competition rules shall be the rules of SSC plus any such rules as from time to time may be added by the
BCSSA.
5-2
Appeals and Protests:
As set out in SSC rules.
5-3
Competition Protocols:
Competition Protocols shall be sent within seven (7) days following the Competition to the BCSSA
President (c/o the BCSSA office), Director of Advanced Programs, Provincial Categories Officer, Records
Committee Chairperson, Provincial Regional Technical Staff and be posted to the BCSSA Website.
5-4
Entry Form Closing Dates:
Closing dates for the Competition entry forms shall be no earlier than eight (8) days prior to the
Competition.
5-5
Sanction Viewing:
The written sanction shall be available for viewing at the site of the Competition.
5-6
Late Entry:
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change.
British Columbia Speed Skating Association P & R’s
A host club may accept late entry and a penalty equal to the registration fee may be levied.
SECTION 6 – CATEGORIES
6-1
Skater Categories:
(a)
Provincial Level
All skaters who have skated less than 120% of the Canadian Record in his/her age class in at
least 2 applicable distances.
(b)
Regional 1 Level
All skaters, Pee Wee to Juvenile, who have skated 120% and over but less than 140% of the
Canadian Record in his/her age class in at least 2 applicable distances AND all skaters Junior to
Master, who have skated 120% and over of the Canadian Record in his//her age class in 3 or
more distances.
(c)
Regional 2 Level
All skaters, Pee Wee to Juvenile, who have skated 140% and over of the Canadian Record in
his/her age class in 3 or more distances.
(d)
BC Cup Eligibility
All skaters, Pee Wee to Master, eligibility percentages to be announced in the Advanced Program
Committee High Performance Bulletin every September.
(e)
6-2
All Skaters will be allowed to carry Short Track categories to Long Track Competitions.
Determining Category Status:
(a)
Skaters’ personal best times must be from the current or previous season.
(b)
Peewee to Midget skaters, moving up into their next age class, may use their times and
percentages from the previous year in the applicable age class distances that they are moving
into, for the first year in their new age class only. All other skaters percentages will be calculated
by using the skater’s personal best times against his/her current age class records.
(c)
Skaters’ placement in a category will be determined by his/her times in the provincial data base on
the registration deadline for any meet.
SECTION 7 - ADVANCED PROGRAMS COMMITTEE
7-1
Committee Members:
(a)
The Advanced Program Committee shall consist of:
i)
The Chair and/or person acting as Chair shall be the Director of Advanced Programs.
ii)
The Director of Coaching.
iii)
Three other BCSSA members including one from the North and one from the South.
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change.
British Columbia Speed Skating Association P & R’s
7-2
iv)
BCSSA Provincial/Regional technical staff or High Performance coach in an advisory
capacity only.
v)
One skater rep who shall be a member of BCSSA and have a vote.
(b)
No two members of the committee shall be from the same club (excluding the skater rep.)
(c)
The Advanced Program committee for the following season will be approved at the Annual
General Meeting.
Responsibilities:
In consultation with the High Performance Coach:
(a)
Supervising the development of PROVINCIAL LEVEL skaters in the Province of BC.
(b)
Provide ongoing support and communication throughout the season.
(c)
Establishing qualifications for a BC Short Track and BC Long Track team.
(d)
Selecting a BC Short Track and a BC Long Track team to compete in inter-provincial, national and
international Competitions.
(e)
Selecting skaters to attend various inter-provincial, national and international Competitions, time
trials, and training camps both Short Track and Long Track.
(f)
Establishing both Short Track and Long Track ranking for PROVINCIAL LEVEL skaters in BC.
(g)
Have liaison with the Provincial Coach or designate.
(h)
Prepare a budget by the Spring planning meeting.
(i)
Present plans for the season to the BCSSA Board by the Spring planning meeting.
(j)
Present a “draft” APC bulletin for the season by mail and/or electronically to clubs and coaches by
mid July for the coming season. The finalized Bulletin shall be presented by the end of August prior to the
beginning of the season.
7-3
7-4
Selection of BC Team:
(a)
The BC Team shall consist of as many skaters as are identified. From this group, males and
females will be named to the BC Racing Team.
(b)
BC Teams shall be named at the AGM.
(c)
If a National Team Member loses or no longer retains his/her position on a National Team, they
will be supported by the Advanced Programs Committee until they have had the opportunity to
compete in the necessary competitions to determine their Provincial ranking.
(d)
The BC Age Class Team shall consist of skaters identified. From this group, four in each age
class male and female may be sanctioned to National Competitions.
Ranking:
(a)
General:
i)
Ranking shall be determined as set out in the APC Bulletin.
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ii)
(b)
Separate rankings shall be done for Short Track and Long Track.
Ranking - Long Track Olympic Style:
i)
Where an Olympic Long Track competition occurs in conjunction with a Mass Start Long
Track Competition, a skater may skate in both and be duly recognized in both.
ii)
Team ranking will follow criteria set out in the AOC Bulletin issued by mid September
each year.
iii)
Junior Distances will be as follows:
Females:
Males:
7-5
500m; 1000m; 1500m; 3000m
500m; 1500m; 3000m; 5000m
(c)
Ranking- Short Track:
i)
Team ranking will follow criteria set out in the APC Bulletin sent out by mid September each year.
Travel Assistance and Funding for Skaters:
(a)
General:
i)
Partial financial assistance towards travel costs is provided by the Association through
grants from the Physical Fitness (PF) and Amateur Sports Fund (ASF) to Provincial Level
skaters - Juvenile and older. Additional financial assistance to these skaters and
assistance to Provincial Level skaters outside the PF and ASF guidelines may be
provided by funds generated within BCSSA.
ii)
Such assistance shall enhance that given by parents, home clubs, or home communities.
iii)
These funds shall be paid out directly to the skaters after the event on a basis of results in
accordance with and as published in the APC High Performance Bulletin.
iv)
Allotment of these funds shall be the responsibility of the APC.
v)
The Advanced Programs Committee will decide on funding support for skaters over the
age of twenty-two (22) on July 1 of the year of competition.
vi)
Skaters funded by the BCSSA must arrive at all competitions at least 24 hours in advance
of the competition start time.
vii)
One chaperone and/or coach must be provided to accompany each sex of skater funded
as BC Team member traveling as a BCSSA member.
viii)
Two (2) appointed coaches, who are in good standing with the BCSSA, shall be funded to
the Canadian Age Track Long Track Championships.
A)
ix)
Two (2) appointed coaches, who are in good standing with the BCSSA, shall be funded to
the Canadian Age Class Short Track Championships.
A)
(b)
i)
Travel, per diem and hotel costs will be funded as per the BCSSA Policy Manual.
Travel, per diem and hotel costs will be funded as per the BCSSA Policy Manual.
Canadian Age Class Short Track Competitions:
(A)
Funding may be awarded to all Provincial Class Champions who attend.
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7-5
(c)
(d)
(b)
(B)
To be considered for funding, a single skater must skate within 108% of the
Canadian record and other Class Champions must skate within 110% of the
Canadian record in their respective age class in two or more distances over the
current skating season.
(C)
The number of skaters to be funded shall be determined by the Advanced
Programs Committee according to monies that are available, but in any case will
be limited to Midget, Juvenile, Junior, and Intermediate and may include Senior
Age Class Champions.
(D)
Reservations for Provincial Class Champions or skaters funded to the above will
be the responsibility of the skaters club.
(E)
Funding will be limited to excursion airfare available 14 days before travel.
ii)
National Long Track Mass Start Competitions:
(A)
Funding may be awarded to all Provincial Class Champions who attend.
(B)
To be considered for funding, a single skater must skate within 108% of the
Canadian record and other Class Champions must skate within 110% of the
Canadian record in their respective age class in two or more distances over the
current skating season. To meet the funding criteria, the Long Track Age Class
Champion may use his/her two best Age Class – Mass Start times skated in that
year. Percentages would be determined from either outdoor or covered oval
times and the percentages must be calculated against the appropriate Canadian
Age Class Records.
(C)
The number of skaters to be funded shall be determined by the Advanced
Programs Committee according to monies available but in any event be limited to
Midget, Juvenile, Junior and Intermediate age class Champions.
(D)
Reservations for the Provincial Class Champions or skaters funded to the above
will be the responsibility of the skaters club.
Funding will be based on excursion airfare available 14 days before travel.
Provincial Training Camp and Trials:
i)
Funding may be awarded on the basis of participation in the entire camp/trials based on
distance from skater's club.
ii)
Provincial Level skater must have skated as a Provincial Level skater or achieved
Provincial Level status in the previous Long Track season to be eligible for funding to a
Long Track camp.
iii)
A skater must have skated as a Provincial Level skater or achieved Provincial Level
status in the previous Short Track season to be eligible for finding to a Short Track camp.
National Junior Olympic Style Competitions:
Funding may be awarded subject to the availability of funds and the criteria as identified by the
Advanced Programs Committee (APC) and as published in the APC Bulletin.
(e)
National Training Camps:
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Selection will be based on BC ranking, Short Track or Long Track, as appropriate. The number of
skaters will be subject to available funding, full attendance at BC Training Camps and reasonable
evidence of training.
(f)
National Short Track Team Trials:
Selection will be based on BC Short Track ranking. The number of skaters will be subject to
available funding and their potential for qualifying for the National Open Class Competition.
(g)
National Junior Short Track Trials:
Funding may be awarded subject to the availability of funds and the criteria as identified by the Advanced
Programs Committee (APC).
7-6
Provincial Camps:
(a)
These camps are designated for developmental purposes.
(b)
Training conductors shall be designated by the host club in consultation with the APC Chair or the
person acting as Chair.SECTION 8 - RECORDS COMMITTEE
8-1
Committee Members:
The Records Committee shall consist of two (2) persons.
8-2
Responsibilities:
The Records Committee shall be responsible for:
8-3
8-4
(a)
Accepting applications for BC records.
(b)
Maintaining records in the categories laid down in these Procedures and Regulations.
(c)
The Director of Advanced Programs, President or designate shall present the records at the BC
Long Track and BC Short Track Championships the year following the records being set.
Criteria for BC Records:
(a)
Be e-mailed or sent by regular mail to the Records Chairperson within thirty (30) days following
the Competition in which they are established.
(b)
Contain: Skaters name, age class, record established, distance, time, club and date of
competition.
Categories of BC Records:
(a)
Records as established for skaters at any Age Class Competition Short Track – 111 Oval and
Long Track - Mass Start, sanctioned by BCSSA, SSC, and/or ISU held since 1967, for all age
groups from Pee Wee to Master, male and female.
(b)
Records as established for skaters at any Ability Meet or All Points Short Track Competition
sanctioned by BCSSA and/or SSC, held since 1995 for all age groups from Pee Wee to Master,
male and female.
(c)
Records as established for skaters at any Open Short Track Competition sanctioned by BCSSA,
SSC, and/or ISU for all age groups from Pee Wee to Master, male and female.
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(d)
8-5
Olympic Records – as per SSC rule
Application for BC Records:
(a)
Records established can be applied for by the coach, parent, athlete, Advanced Program
Committee and/or Coaching Committee members. Records established outside B.C. must include
a protocol.
(b) Long Track records established will be accepted from the long track database at year end and must
be verified by the protocols.
(c) Short Track records (Ability or Age Class) established will be accepted from the short track protocols
during the skating season.
SECTION 9 - AWARDS COMMITTEE
9-1
Committee Members:
The Awards Committee shall consist of at least three (3) persons.
9-2
Responsibilities:
The Awards Committee shall be responsible for:
(a)
Establishing and maintaining criteria for the awards currently offered by the Association which are:
Skater of the Year Awards
Neil Dyer Memorial Trophy
Thobo-Carlsen Award
Most Improved Club of the Year
Skaters Bursaries
Official of the Year
Volunteer of the Year
Clara Overend Award
Agatha VanDerStarre Award
Competitive Club of the Year
Coach of the Year
and other awards as determined by the Board and set out in the BCSSA Policy Manual.
9-3
(b)
Determining nominees, from those put forward by Association Members and staff.
(c)
To accept and select design for championship medals.
Skater of the Year Awards:
(a)
BC Skater of the Year - Provincial Status:
Skater of the Year in this category will be the #1 ranked skater in the province based on the
ranking system designated by the Advanced Program Committee.
There will be four awards:
1 Female Short Track
1 Male Short Track
(b)
I Female Long Track
1 Male Long Track
BC Skater of the Year - National Status:
Skater of the Year - National or Development Team - will be the highest ranked skater at the
highest level competition.
There will be four awards:
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l Female Short Track
I Male Short Track
1 Female Long Track
1 Male Long Track
(c)
The awards shall be plaques donated by the Association which will be for annual competition and
the winners shall receive keeper plaques as established by the Association or changed as may be
decided from time to time.
(d)
Skaters eligible for the awards should not have been suspended or reprimanded in the current
year and must show a high degree of sportsmanship at all times.
(e)
An award will be given to skaters who achieve National Team Status. This award will be dated
each year the skater maintains National Team Status. This award will be in the form of a plaque or some such
equivalent as decided on by the Association.9-4 Neil Dyer Memorial Shield:
This shield was presented for perpetual annual competition by clubs in the BCSSA Long Track
Speed Skating Championships by the Fort St. John Elks Speed Skating Club in memory of a
member of that club who died at an early age.
a) Points will be awarded as per APC with points earned by a skater accumulating to their club as
follows: (Be it understood that if the point system being used at the competition already reflects the
percentage allocation, it is not necessary to assign the percentage again)
i)
ii)
iii)
iv)
(b)
9.5
Provincial Skaters
Regional Level 1 Skaters
Regional Level 2 Skaters
Cradles
100% of the points earned.
50% of the points earned
25/% of the points earned.
5 points for each skater for participation in the meet, not
per race.
The winning Club is to be awarded the shield at the end of the Competition.
Clara Overend Trophy:
This trophy was presented for perpetual annual competition by clubs in the BCSSA Short Track Speed
Skating Championships by the Ridge Meadows Speed Skating Club in recognition of the outstanding
efforts on behalf of speed skating made by Mrs. Clara Overend.
(a) Points will be awarded as per APC with points earned by a skater accumulating to their club as
follows: (Be it understood that if the point system being used at the competition already reflects the
percentage allocation, it is not necessary to assign the percentage again)
i)
(b)
9-6
Provincial Skaters
100% of the points earned.
The winning Club is to be awarded the trophy at the end of the Competition.
Thobo-Carlsen Award:
This award was presented for perpetual annual competition by clubs at the Northern Regional Level 1 and
2 Championships in recognition of the significant contribution of the Thobo Carlsens’ to the sport of Speed
Skating in British Columbia.
Eligible competitors towards the Award points shall be Regional 1 and Regional 2 level skaters plus
cradles.
(a) Points earned will be awarded as per point system established for the competition.
(b) Clubs will be assigned five (5) points for each cradle participating in the meet, not per race.
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(c) The winning club will be awarded the trophy at the end of the competition.
9-7
Agatha VanDerStarre Award:
This award was presented for perpetual annual competition by clubs at the Southern Regional Level 1 and
2 Championships in recognition of the significant contribution of Agatha VanDerStarre to the sport of
Speed Skating in British Columbia.
Eligible competitors towards the Award points shall be Regional 1 and Regional 2 level skaters plus
cradles.
(a) Points earned will be awarded as per point system established for the competition.
(b) Clubs will be assigned five (5) points for each cradle participating in the meet, not per race.
(c) The winning club will be awarded the trophy at the end of the competition.
9-8 - 1 Most Improved Club of the Year Award:
Sponsored by Geer & Spice Insurance
In recognition of Archie Field, Bud Geer and Pat Underhill and replacing the original retired in 2004.
This award and the money with which to perpetuate it were presented to the BCSSA in 1983 by Pat
Underhill of Calgary, Alberta in memory of Mr. Bud Greer and Mr. Archie Field of Dawson Creek, who
were pioneers in the sport of Speed Skating in British Columbia.
(a)
Clubs wishing to be considered for this award must complete the "Most improved Club of the
Year" submission form and return it to the Awards Chairperson by April 15th of the season in
question.
(b)
The award is based on four (4) components
i)
Membership Development/Retention
ii)
Hosting
iii)
Club Volunteer Base
iv)
Skater Development
(c)
The Awards Chairperson will double-check these tallies with those on the submissions forms and
adjust points if necessary.
(d)
The point system used in determining the winner shall be as per the submission form.
(e)
The winning club will receive the trophy and a keeper award at the Annual General Meeting of
BCSSA.
9-8 - 2 Competitive Club of the Year Award:
Sponsored by BCSSA
This award originated in 2004 to acknowledge the achievements of athletes from a club perspective.
(a) Clubs wishing to be considered for this award must complete the “Competitive Club of the Year”
submission form and return it to the Awards Chairperson by April 15th of the season in question.
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(b) The award in based on three (3) components:
i)
Competition Attendance
ii)
Competition Training
iii) Competition Results
(c) Clubs hosting BC Championships must submit the completed point tally for each club to the Awards
Chairperson within fourteen (14) days following the meet.
(d) The Awards Chairperson will double-check the competition tallies with those on the submissions
forms and adjust points if necessary.
(e) The point system used in determining the winner shall be as per the submission form.
(f) The winning club will receive the trophy and a keeper award at the Annual General Meeting of
BCSSA.
9-9
Volunteer of the Year:
This award originated in 1991 to acknowledge the contributions of volunteers throughout the Association.
9-10
(a)
Each club is to submit their nominee for "VOLUNTEER OF THE YEAR" on the appropriate BCSSA
form to the Awards Chairperson by April 15th of the year in question.
(b)
The award for Volunteer of the Year shall be a keeper plaque.
Skater Bursaries:
Up to two skater bursaries may be awarded annually.
Certain conditions are pertinent to the awarding of the BCSSA Skater Bursaries. They are as follows:
(c)
(a)
BCSSA Bursary winners may defer receipt of their awards for a period of no longer than one
academic year, however, deferment requests must be submitted in writing to the President of
BCSSA by September 1st by the recipient or his/her parent or guardian and include an explanation
as long as the skater is pursuing a career in Speed Skating.
(b)
The BCSSA Bursaries will be made available to the successful applicants after proof has been
received that they are attending the Canadian post secondary institution of their choice. All
cheques will be payable to the successful applicant.
If the bursary applicant forfeits the bursary, the bursary will then be returned to the bursary trust fund and
not given out for that year.
9-10
(d)
Failure to comply with all the rules and regulations will result in disqualification.
There will be no exceptions.
(e)
9-11
The Awards Committee has the right not to grant any or all bursaries in a given year.
Championship Medals:
(a)
Special medals shall be created for the BC Provincial Championships, Short Track and Long
Track, for Provincial Level skaters only. The medals will be supplied at cost by BCSSA to the club
hosting the competition.
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i)
There must be four medals available for aggregate placement in each age class; A Gold
for 1st, a Silver for 2nd, a Bronze for 3rd and an Iron for 4th.
ii)
In case of a tie for first, two gold medals shall be awarded and no silver;
In case of a tie for second place, two silver medals shall be awarded and no bronze;
In case of a tie for third place, two bronze medals shall be awarded and no iron;
In case of a tie for fourth place, two iron medals shall be awarded.
(b) For Regional 1 and Regional 2 Championships respectively, 2 types of medals will be supplied at cost
by the BCSSA to the club hosting the competition.
i)
There must be three medals available for aggregate placement in each age class, a Gold
for 1st, a Silver for 2nd, a Bronze for 3rd.
ii)
9-11 a) ii) above applies
A medal or rosette for all participating cradles must be awarded.
SECTION 10 - OFFICIALS' DEVELOPMENT COMMITTEE
10-1
Committee Members:
The Officials' Development Committee shall consist of:
10-2
(a)
The Chair or person acting as Chair shall be the Director of Officials Development.
(b)
Three officials if and where possible, from levels one, two and three.
(c)
The Officials’ Development Committee for the following season will be approved by the members
at the Annual General Meeting.
Responsibilities:
The Officials’ Development Committee shall be responsible for:
(a)
Providing a provincial certification program.
(b)
Improving the skill of Provincial Officials.
(c)
Ensuring conformity of officiating throughout the province.
(d)
Providing officials' clinics within the province.
(e)
Choosing Provincial Officials to attend out-of-province clinics and/or seminars.
(f)
Submitting a list of current accredited officials to the Annual General Meeting of the Association.
(g)
Collating information on officials' training for incorporation into BCSSA and SSC manuals.
(h)
The Officials’ Development Committee will receive, on or before September 1st of the upcoming
season, a bid from all Chief Referees and Starters who wish to work the following competitions:
BC Long Track Championships
BC Short Track Championships
BC Northern Regional ST Championships
BC Southern Regional ST Championships
BC Short Track Ranking Meets (#l and #2)
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From bids submitted, the Committee will appoint, in consultation with the host club, those chief
officials. If no bid is submitted, then the Committee appoints said officials.
10-3
(i)
Prepare an annual budget by the Spring planning meeting.
(j)
Present plans for the upcoming season to the BCSSA Board of Directors by the Spring planning
meeting.
Provincial Certification:
Provincial certification shall be provided for the Referee, Starter, Meet Coordinator, Recorder, Chief Timer,
Chief Place Judge, Lap Recorder, Clerk of the Course, Track Steward
10-4
10-5
Certification to SSC criteria:
(a)
Provincial certification as "Club Official" shall correspond to SSC Level 1 Certification for
Referees, Starters and Meet Coordinators.
(b)
Provincial certification as "Provincial Official" shall correspond to SSC Level 2 Certification for
Referees, Starters and Meet Coordinators.
(c)
Referees and Starters must also satisfy the requirement set out in P & R 10-5 (b) ii F.
Criteria for Certification:
(a)
Club Officials Level One:
To obtain certification as "British Columbia Club Official":
(b)
i)
Complete the user friendly Level One Officials information session(s) or attend a Level
One Officials Clinic both of which would be conducted by a candidate from the Provincial
Office and satisfactorily demonstrate his/her knowledge of the general rules of the sport.
ii)
Perform the duties of his/her position at a club or inter-club meet at which a national or
provincial official is in position to assist and evaluate the performance of the candidate.
iii)
Candidates for "club" referee or starter would be required to act as assistant in one or
more inter-club or local meets where supervision is provided by a qualified provincial or
national official.
Provincial Officials Level Two:
i)
To obtain certification as a "British Columbia Provincial Official", the:
Meet Coordinator, Recorder, Chief Timer, Chief Place Judge, Lap Recorder, Clerk of the
Course and Track Steward shall be required to:
(A)
Attend provincial clinic on officiating and demonstrate general knowledge of rules
by successful completion of a short written test as determined by the course
conductor.
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ii)
(C)
10-6
(B)
Serve as assistant in position for which accreditation is being sought at a BC
Trials Competition, Short Track and/or, Long Track Championships.
(C)
Serve as Chief Official in that position in a BC Trials Competition, BC Short Track
and/or Long Track Championship at which performance can be evaluated by a
fully qualified official.
Referee and Starter shall be required to:
(A)
Attend provincial clinic on officiating including second session with more detailed
look at rules and regulations including ISU rules.
(B)
Pass a provincial referee or starter examination.
Serve as referee or starter at two or more local, inter-club or Provincial (The BCSSA sanctioned)
Competitions.
10-5
(b)
ii)
(D)
Serve as assistant at one or more SSC
sanctioned Competitions with qualified national or provincial official in charge.
The On Ice Official shall be of the same job classification as the individual being
evaluated.
(E)
Obtain recommendation of local club and officials with whom he/she has worked.
(F)
Assist at one competition in the recording office.
Officials Criteria for Competitions:
Sanctioned interclub meets shall require certified "Club" or "Provincial" officials to handle functions listed and BC
Short Track and BC Long Track Championships shall require certified "Provincial" or higher “National” certified
officials.
SECTION 11 - COACHING DEVELOPMENT COMMITTEE
11-1
Committee Members:
The Coaching Development Committee (CDC) shall consist of:
11-2
(a)
The Chair or person acting as Chair shall be the Director of Coaching.
(b)
Three coaches representing three levels, where possible.
(c)
The Provincial /Regional Technical Staff will sit on the committee, in an advisory capacity only.
(e)
The Coaching Development Committee for the following season will be approved by the members
at the Annual General Meeting.
Responsibilities:
The Coaching Development Committee shall be responsible for:
(a)
Coordinating and administering the implementation of NCCP speed skating technical courses
within the province.
(b)
Working with SSC Technical Director to:
i)
Remain current with developments in the certification program;
ii)
Provide information and make reports and recommendations regarding the
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implementation of the NCCP in BC Speed Skating;
iii)
(c)
(d)
(e)
Obtain badges, certificates and other awards for technical courses to be run in the
province.
Working with Provincial Government Coaching Coordinator to:
i)
Obtain information on theory courses being held throughout the province;
ii)
Supply data centre in Ottawa with all forms required to ensure BC Speed Skating
Coaches get credit for all courses taken and practical experience obtained.
Working with coach coordinators appointed by member clubs to:
i)
Ensure all coaches and potential coaches have the opportunity to obtain the training they
desire to further their coaching skills;
ii)
Maintain accurate records of achievements of all club coaches and ascertain that required
credits and recognition is given;
iii)
Obtain supply of government publications concerning coaching.
Working with BCSSA Board of Directors to:
i)
Keep Board aware of changes and progress in coaching development;
ii)
Prepare annual budget.
11-2
(f)
Present plans for the upcoming season to the BCSSA Board of Directors by the Spring
planning meeting.
(g)
Keeping all provincial coaches abreast of current developments.SECTION
12 -
MEMBERSHIP DEVELOPMENT COMMITTEE
12.1
Committee Members:
The Membership Development Committee (MDC) shall consist of:
12.2
(a)
The Chair or the person acting as Chair shall be the Director of Membership Development.
(b)
One member from each club, which shall be the Membership Development Club liaison
(c)
Provincial advisor to the BC Winter Games.
(d)
BC Representative on the SSC Club & Membership Development Committee.
(e)
Development Representatives from the North and South Regional Training Centres.
(f)
The Membership Development Committee for the following season will be approved by the
members at the Annual General Meeting.
Responsibilities:
The Membership Development Committee (MDC) shall be responsible for:
(a)
The expansion of long blade skating in all areas of the province, equally, with particular reference
to PF and ASF regional zones.
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(b)
(c)
The expansion of facilities for Speed Skating, particularly Long Track style (indoor and outdoor) to
the end that:
i)
The sport be promoted as an accessible lifetime fitness sport;
ii)
Our competitive athletes be assisted to National and International prominence without
having to leave the province for advanced training.
The promotion of the Short Track version of the sport within existing facilities by:
i)
Using SSC and BCSSA promotional materials to introduce our sport to the Community.
ii)
Participating in as many multi-sport games as possible.
(c)
Prepare a budget by the Spring planning meeting.
(e)
Presenting a plan for the following season to the Annual General Meeting of the Association for
approval.
SECTION 13 - OTHER COMMITTEES
13-1
Risk Management
(a)
Harassment
i)
BCSSA has adopted the Sport BC – Template Harassment Policy for Sport
Organizations.
SECTION 14 - REPORTS AND MEETINGS
14-1
(a)
Club Reports to the AGM:
Each member club shall submit to the President of the Association an annual report, on a
prescribed Association form, and such other reports as may be requested, not less than three (3)
weeks prior to the Annual General Meeting of the Association.
(b)
Committee Reports to the AGM:
Standing or Operating Committee Chairs or persons acting as Chair shall submit to the President
of the Association an Annual report of the activities, accomplishments and problems of the
preceding season and recommendations for the upcoming season not less than three (3) weeks
prior to the Annual General Meeting of the Association.
14-2
(a)
Project or Special Event Budget Reports:
Member clubs who have been awarded provincial projects or events for the coming season shall
submit to the President of the Association a budget for said project(s) or event(s) before the first
day of June. The submission is for the purpose of assisting the Executive.
(b)
Expense Reports:
Members or member clubs entitled to claim expense from the Association for projects or activities
authorized by the Association shall submit expense claims to the treasurer within 30 days of the
completion of the project or activity.
Re-created May, 2003, Revised May, 2004, Revised May, 2005,LReRevised May, 2006,
Page 24 of 25
Latest Revision May 2007
Note to readers: Where the members have voted to delete or add a P & R, the numbering sequence is adjusted to reflect the
change.
British Columbia Speed Skating Association P & R’s
SECTION 15 - AMENDMENTS TO PROCEDURES AND REGULATIONS
15-1
Amendments Frequency:
(a)
15-2
These Procedures and Regulations shall be amended deleted or added to by resolution(s)
presented at the Annual General Meeting or Special General Meeting of the Association every
year, and approved by a simple majority vote except where the bylaws provide for approval by a
Special Resolution.
P&R Amendment Submissions:
(a)
Resolutions to amend Procedures and Regulations shall be submitted to the Chairperson of the
Policy and Rules Committee six (6) weeks prior to the Annual General Meeting or Special General
Meeting of the Association.
(b)
The Chair or person acting as Chair of the Policy and Rules Committee shall ensure that the
resolutions so submitted are circulated to persons entitled thereto postmarked at least twenty-one
(21) days prior to said meeting.
SECTION 16 - BCSSA POLICY MANUAL
16-1
Policy Preamble:
All policies and amendments to the Policy Manual of the BCSSA will be approved by the Board of
Directors of the BCSSA.
16-2
Policy Amendments, Additions and Deletions:
(a)
Amendments, additions and deletions to the policies of the BCSSA shall be submitted to the
Board of Directors seven (7) days prior to being presented to the Board for approval.
(b)
Policy amendments, additions and deletions shall be effective immediately upon their approval by
the Board of Directors.
Appendix 1 – BCSSA POLICY MANUAL:
The following can be found in the BCSSA Policy Manual:
(a)
Code of Conduct
i)
Harassment Policy
ii)
Discipline Policy
iii)
Code of Ethics
iv)
Appeals Policy
v)
Conflict of Interest
vi)
Coaching Code of Conduct
vii)
Officials Code of Ethics
Re-created May, 2003, Revised May, 2004, Revised May, 2005,LReRevised May, 2006,
Page 25 of 25
Latest Revision May 2007
Note to readers: Where the members have voted to delete or add a P & R, the numbering sequence is adjusted to reflect the
change.