English Department Internship Packet
English 399R
Jamie Horrocks
Internship Coordinator
4169 JFSB, 422-8788
jamie_horrocks@byu.edu
Welcome to your internship experience! This document provides all the information
you’ll need to complete a successful internship and includes the following:
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Internship Overview
Internship Assignments
Internship Work Log
Internship Report Samples & Descriptions (Initial, Midterm, and Final)
Midterm Evaluation for Internship Supervisor
Final Evaluation for Internship Supervisor
You should have an electronic copy, as well as a hard copy, of this document for future
reference and use. Make sure you have both copies with you before leaving BYU if
your internship is national or international.
Internship Overview
Rationale
Internships—along with minor(s), double majors, work experience, extracurricular
activities, study abroad, computer literacy, and so on—can round out your English
major nicely and prepare you more fully for your post-graduate career. Putting your
English skills to the test in a workplace environment gives you both confidence and
experience in pursuing your career goals. 69% of BYU students who do an internship
end up with full-time jobs in their chosen fields.
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Resources
Begin your internship search by going to the website for BYU’s Internship Office
(www.byu.edu/intern) and peruse the site to familiarize yourself with our internship
programs and policies. You’ll find information on every aspect of internships,
including lists of BYU providers as well as other internship listings. Save yourself time,
energy, and frustration by orienting yourself well before beginning your internship
search and application for academic credit.
The College of Humanities is currently in the process of developing a data base of
internships that would be especially suitable for majors within our college. Check out
internships on the college website (http://human.byu.edu) by clicking on “For Students”
and then selecting “Internships.”
From time to time the English Department receives requests from companies for
interns. We publish these opportunities in “English Dept News,” a weekly electronic
newsletter sent to all English majors, and also post them on the Internships and
Employment bulletin board located between 4186 and 4188 on the east wing of the 4th
floor of the JFSB.
Responsibility
It’s up to you to arrange your own internship. You can make use of all the university
and personal resources available to you, but no one is going to do your work for you.
Hustling an internship will prepare you for hustling your first full-time job and, most
importantly, remind you that you’re in charge of your life, your education, and your
career.
Once you land that internship, you should use BYU’s new IRAMS system (available
through the Internship Office home page by clicking on “Internship Application” or
through Route Y by typing “Intern01” in the Quick URL box or through the AIM
registration system) to apply for English 399R internship credit.
Once you complete the on-line application, the system will forward it to the
department’s internship coordinator for approval or denial. Immediately arrange to
meet with the coordinator personally to discuss the internship in detail and to receive
the necessary internship materials for 399R. This meeting must take place before the
coordinator can approve your internship.
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Approved applications move on to BYU’s Internship Office and (if the internship is
international) to the Kennedy Center for approval or denial. You’ll get an email with an
explanation in the case of a denied application.
Requirements
BYU internship policy stipulates that internship credit can’t be awarded retroactively.
No exceptions. In addition, English Department internship applications must have
completed the entire approval process by the first day of class for the semester or term
of the internship. Further, internship providers must be registered and approved by
BYU.
Currently, the English Department limits internship credit to 3.0 credit hours only for
English 399R, which translates to a minimum of 150 hours of on-site work or
approximately 10 hours per week during a regular semester. English 399R requires an
interview with the internship coordinator, weekly reports, a substantial final internship
report, and a midterm and a final evaluation completed by the intern’s on-site
supervisor.
Internship Assignments
Once your internship has been approved and you’ve been enrolled officially for 3.0
credit hours of English 399R, you can prepare for your internship by reviewing the
following assignments and forms:
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Weekly Internship Work Logs. (30 %)
Initial, Midterm, and Final Internship Reports. (30%)
Midterm and Final Supervisor Reports. (40%)
Your final grade for the course will be determined by the internship coordinator based
on your work logs and reports (60%) and on your supervisor’s evaluation (40%).
Weekly Internship Work Logs. Each week you’ll fill out the official “Internship Work
Log” form (included at the end of this document) and then email it to the internship
coordinator as an attachment. Please send this weekly report by the following Monday
of the reported work week. Make sure to keep a copy of each work log for future
reference.
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Internship Reports. You’ll complete three reports over the course of your internship,
the initial report (1 full page, single spaced) on the nature of your internship and your
goals, the midterm report (2 full pages, single spaced) a reflection on your current
progress, and the final report (4 full pages, single spaced) on your complete internship
experience and your accomplishment of the goals you set earlier. Your weekly work
logs will provide an important record you’ll want to reference in preparing these three
reports. Sample reports, including instructions on format and content, are included at
the end of this document.
Supervisor Reports. You’ll ask your immediate supervisor to fill out a confidential
midterm and a final performance report on you which should be sent directly to the
internship coordinator by your supervisor.
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INTERNSHIP WORK LOG
Name:
Week Number:
Internship:
Date:
Date
Day
Hours
Primary Responsibilities & Duties
M
Tu
W
Th
F
Total Hours Worked:
Descriptive Summary of Week’s Activities (projects, duties, training, meetings, other)
Positive Learning Experiences
Knowledge:
Skills:
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Personal Growth:
Career Development:
Challenges or Problems Encountered
Plans / Progress for Meeting Challenges / Solving Problems
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Memo
English 399R, Ltd.
To:
From:
Date:
Jamie Horrocks, President
Cosmo Y. Cougar, Intern
11 January 2012 [due after your first week]
Re:
Report #1, Initial Internship Report [make it 1 full single-spaced page]
Introduction
In this section, you should briefly introduce yourself, the nature and site of your internship
(where, when, what, and with whom you work), and your understanding of what the internship
entails.
Motivation / Preparation
In this section, you should describe your initial motivation for doing the internship and the ways
in which you’ve prepared yourself to be successful with it.
Measurable Goals
In this section, you should lay out the specific, measurable goals (ones that you can actually track
and quantify) that you have in mind for your internship in the following four areas:
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Knowledge
Skills
Personal Growth
Professional Development
You’ll reference these goals in your work log each week and in your later reports, so make sure
these goals are good, solid ones that can be measured.
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Memo
English 399R, Ltd.
To:
From:
Date:
Jamie Horrocks, President
Cosmo Y. Cougar, Intern
1 March 2012 [due midway through your internship]
Re:
Report #2, Midterm Internship Report [make it 2 full single-spaced pages]
Introduction
In this section, you should overview how your sense of your internship has changed over the past
few weeks and what factors contributed to that change, including both personal and
organizational perspectives. Include personal anecdotes to support your generalizations.
Additional Skills / Attitudes
In this section, you should discuss the additional skills and attitudes that you need to acquire to
do your job better. Consider how you might cultivate these skills and attitudes.
Measurable Goals Assessment
In this section, you should review (with reference to your weekly work log) your progress toward
fulfilling your goals (as articulated in Report #1) in the following areas:
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

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Knowledge
Skills
Personal Growth
Professional Development
You may also add goals to work on in these four areas for the remainder of your internship.
Make sure you account for these additions in your future work logs.
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Memo
English 399R, Ltd.
To:
From:
Date:
Re:
Jamie Horrocks, President
Cosmo Y. Cougar, Intern
12 April 2012 [due at the end of your internship]
Report #3, Final Internship Report [make it 4 full single-spaced pages]
Introduction
In this section, discuss the setting of your internship and how your job related to the rest of your
organization. Be descriptive and factual.
Analysis / Evaluation
In this section, provide an analysis and evaluation of your status and contribution within your
organization as a whole and of the actual work you did during your internship. Consider the
issues at the heart of your future profession and discuss the implications of your internship
experience on your future educational and professional goals.
Documentation
In this section, provide an introduction to full samples of the work you reference in the previous
sections of this report such as job descriptions, flow charts, publications, web sites, brochures,
photos of the workplace, and so forth.
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MIDTERM EVALUATION
Academic Internships - Brigham Young University
Student’s Name __________________________________________________________
Name of Employing Firm or Organization _____________________________________
Name of Supervisor_______________________________________________________
Email or Fax of Supervisor_________________________________________________
Directions for Supervisor: This form has been designed to help interning students improve
their performance. Please use this opportunity to confer with the student and to review his or her
progress. The evaluation should be mailed to the Academic Internships Advisor (listed on the
back of this form) at the mid-point of the student’s internship (which may or may not coincide
with the middle of the semester or term the student is registered for). Many thanks!
Please check the appropriate spaces to indicate the student’s progress or level of performance
and make comments as needed.
1.
Career-Related Learning. How well has the student understood the role of your firm or
organization and the career opportunities available there?
_____
_____
_____
_____
2.
Relevant Skills. To what degree has the student acquired and applied the skills needed to
perform adequately in the assigned position?
_____
_____
_____
_____
3.
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Human Relations. How well does the student accept suggestions and relate to fellow
workers, supervisor, and (where applicable) subordinates?
_____
_____
_____
_____
4.
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Quality of Work.
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_____
_____
_____
_____
5.
Quantity of Work.
_____
_____
_____
_____
6.
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Other Characteristics. (Please check the appropriate boxes.)
Excellent
Very good
Satisfactory
Needs Improvement
Personal Appearance
Punctuality
Attitude toward work
Dependability
Ability to learn
Creativity
Communicate orally
Overall performance
Additional Comments:
_______________________________________
Signature of Internship Supervisor
Please submit to:
___________________
Date
Professor Jamie Horrocks
Brigham Young University
4169 JFSB
Provo, UT 84602-6701
Phone: (801) 422-8788 (Office); FAX: 422-0221 (English Department)
E-mail: byuenglishinternships@gmail.com
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FINAL EVALUATION
Academic Internships - Brigham Young University
Student’s Name __________________________________________________________
Name of Employing Firm or Organization _____________________________________
Name of Supervisor_______________________________________________________
Email or Fax number of Supervisor___________________________________________
Directions for Supervisor: This form has been designed to help you evaluate the intern
objectively by comparing her or him with other students or workers of comparable academic
level or with other personnel assigned the same or similar tasks. Your remarks will be
particularly helpful because this evaluation will be used to help determine a grade for the student
(40%) and will serve as a basis for helping the student obtain additional skills. The evaluation
should be mailed to the Academic Internships Advisor (listed on the back of this form) at the end
of the student’s internship. Many thanks!
Please check the appropriate spaces to indicate the student’s level of performance and make
comments as needed.
1.
Career-Related Learning. How well has the student understood the role of your firm or
organization and the career opportunities available there?
_____
_____
_____
_____
2.
Relevant Skills. To what degree has the student acquired and applied the skills needed to
perform adequately in the assigned position?
_____
_____
_____
_____
3.
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Human Relations. How well has the student accepted suggestions and related to fellow
workers, supervisor, and (where applicable) subordinates?
_____
_____
_____
_____
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
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4.
Quality of Work.
_____
_____
_____
_____
5.
Quantity of Work.
_____
_____
_____
_____
6.
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Excellent
Very Good
Satisfactory
Needs improvement (Please indicate the nature of the improvement needed.)
Other Characteristics. (Please check the appropriate boxes.)
Excellent
Very Good
Satisfactory
Needs Improvement
Personal Appearance
Punctuality
Attitude toward work
Dependability
Ability to learn
Creativity
Communicate orally
Overall performance
1.
Letter grade you would recommend for student: _______ (Can include plus or minus)
(A=Outstanding; B=Excellent; C=Satisfactory; D=Weak, but acceptable;
E= Unacceptable)
2.
Comments in regard to this student: Is this the kind of person you would like to hire as a
part-time or full-time employee? Why or why not?
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3.
Comments in regard to the Internship Program: What could BYU or the English
Department do to improve the Internship program for you or for the student?
_______________________________________
Signature of Internship Supervisor
Please submit to:
___________________
Date
Professor Jamie Horrocks
Brigham Young University
4169 JFSB
Provo, UT 84602-6701
Phone: (801) 422-8788 (Office); FAX: 422-0221 (English Department)
E-mail: byuenglishinternships@gmail.com
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