ISSUE DATE: 18 FEBRUARY 2002
REQUEST FOR PROPOSAL (RFP)
PROPOSAL NUMBER: 65-RFPB667592
____________________________________________________________________________________________________
ISSUING AGENCY:
UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
MATERIALS SUPPORT DEPARTMENT/PURCHASING DIVISION
440 WEST FRANKLIN STREET ROOM 225A, CB# 1100
CHAPEL HILL NORTH CAROLINA 27599
ATTENTION: Mr. Mark Sillman
Phone: (919) 962-9463
Fax:
(919) 962-0636
REQUEST FOR PROPOSAL
TITLE:
INDOOR RECYCLABLE COLLECTION SERVICES CONTRACT
FOR THE UNIVERSITY OF NORTH CAROLINA AT
CHAPEL HILL
USING AGENCY:
UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
FACILITIES SERVICES DIVISION
OFFICE OF WASTE REDUCTION AND RECYCLING
CHAPEL HILL, NORTH CAROLINA 27599-1610
IMPORTANT: This is a TWO-STEP RFP process. The technical proposals and the cost proposals are to be submitted in
separate sealed envelopes. Indicate firm name, RFP # and the word "Technical Proposal" on the front of the sealed technical
proposal envelope or package, along with the date for receipt of proposals specified below. Indicate the firm name, RFP# and
the word "Cost Proposal" on the front of the sealed cost proposal envelope or package, along with the date for receipt of
proposals specified below
A pre-proposal tour will include site visits to a variety of campus buildings that have different functions and accessibility
demands. An employee from the Office of Waste Reduction and Recycling will conduct this tour starting at 9:00 a.m. on 04
MARCH 2002. Starting point for the tour will be at the Office of Waste Reduction and Recycling, Giles F. Horney Building,
Chapel Hill North Carolina. For directions call Matt Todd or Ray Lanier @ 919-962-1442. No questions shall be permitted
or answered during this tour.
All questions concerning this RFP must be submitted via email as a MS word document to mark_sillman@unc.edu, no later
than 4:00 p.m. on 07 MARCH 2002. A summary of all questions and answers will be posted on the Internet or emailed as an
addendum, located under the RFP number being modified.
It is the offer’s responsibility to assure that all addenda have been reviewed, signed and returned.
Sealed proposals will be received until 3:00 p.m. on 25 MARCH 2002 for furnishing services described herein at the address
indicated above as Issuing Agency. Proposals not received by 3:00 p.m. on 25 MARCH 2002 shall not be considered. No
details of proposals will be divulged at the time of opening.
Pursuant to G.S. 143-48 and Executive Order No. 150, the state invites and encourages participation in this procurement by
businesses owned by minorities, women and the disabled.
ARTICLE I
GENERAL PROVISIONS
Section 1.01 PURPOSE
This Request for Proposal (RFP) is being issued to obtain a contract to provide Indoor Recyclable Collection Services for the
University of North Carolina at Chapel Hill, Office of Waste Reduction and Recycling.
Section 1.02 CURRENT LEVEL OF SERVICE
A. The current level of service is provided on Attachment A. This lists the current indoor recycling locations and
collection frequency for each location and shall be used to plan service levels and pricing for this RFP.
B. Attachment B lists the amount of recyclables by weight (from a volume to weight conversion) for the past three
years and shall be used to plan for the amount of recyclables to be collected within the scope of this RFP.
Note: Both attachments are to be used as estimating tools only. The number of actual sites and the amounts may vary.
Section 1.03 RESPONSIBILITIES OF THE UNIVERSITY
The University shall provide an academic calendar to the Contractor reflecting the holidays and breaks observed by the
University. This shall be to assist the Contractor in planning for increases and decreases in collection needs or days during
which the University may be closed. The University also reserves the right to adjust the collection frequency of some or all
containers during peak periods and breaks.
ARTICLE II
DEFINITIONS
As used in this agreement, the following terms shall have the meanings indicated below.
Section 2.01 CONTRACTOR: "Contractor" shall mean the Contractor that will provide the recycling services for the
"University".
Section 2.02 TERM: "Term" shall refer to the length of time the contract will be valid.
Section 2.03 UNIVERSITY: "University" shall mean, The University of North Carolina at Chapel Hill for its Office of
Waste Reduction and Recycling (OWRR).
Section 2.04 ALUMINUM CANS: "Aluminum Cans" shall mean all containers consisting of primarily of aluminum metal,
these are typically used beverage containers. Aluminum foil (not heavy contaminated with food) is also accepted with
aluminum cans. Magnetic separation makes it possible to commingle steel cans with aluminum cans. When there are large
numbers of steel cans, such as from food service areas, steel cans are collected separately.
Section 2.05 BOTTLES AND CANS: See “Commingled Containers”.
Section 2.06 COMMINGLE: “Commingle” shall mean the mixing of different types of recyclables into a single container.
This process allows many different recyclables to be collected a single container rather than one for each type of material.
Materials are sorted, processed and marketed after collection from the single container.
Section 2.07 COMMINGLED CONTAINERS: “Commingled Containers” (also referred to in campus recycling materials
as “Bottles and Cans”) shall mean the commingled collection of the materials listed in the following categories: Aluminum
Cans, Glass, Plastic, and Steel Cans.
Section 2.08 COMMINGLED FIBER: “Commingled Fiber shall mean commingled paper of various grades due to the
purposeful collection of multiple grades of fiber in a single container. Typically this will include, but is not limited to,
newspaper, magazines, phonebooks and mixed paper. Higher-grade paper such as office fiber and white paper may be
included. This grade does not include waxed paper, carbon paper, plastic bags, soiled or dirty paper.
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Section 2.09 CONTAMINATION: Any materials: 1) which may cause damage to recycling collection or processing
equipment or 2) which by their presence render the recyclable material unusable at the grade specified.
Section 2.10 GLASS: "Glass" shall mean all empty bottles and jars made of clear, green, blue or brown glass. Expressly
excluded from this definition are lead crystal, porcelain, ceramic products, mirrors, tempered or plate glass and light bulbs.
Section 2.11 MIXED FIBER: “Mixed Fiber” means the collection of low-grade paper other than newspaper, magazines,
phonebooks, white paper or office fiber. Mixed fiber is collected separately from these materials. It includes, but is not
limited to printed or unprinted sheets, shavings, and cuttings of colored or white paper with colored or black inks, grocery
bags, cereal boxes, and junk mail. Often it will include higher grades of fiber such as notebook paper, printer paper, test
booklets, newspapers, magazines, catalogs, and phonebooks. Mixed fiber also is the result of higher grades of fiber being
contaminated and, thus, downgraded.
Section 2.12 NEWSPAPER: "Newspaper" shall mean printed and unprinted paper made from ground wood. Phonebooks
are to be collected with newspaper. This does not include glossy magazines or periodicals.
Section 2.13 OFFICE FIBER PAPER: "Office Fiber Paper" shall mean printed or unprinted sheets, shavings, and cuttings
of colored paper, white paper with greater than 10% of surface containing colored inks, including NCR, envelopes, post it’s,
glue bound journals, cardstock, fax paper, and manila file folders. This grade does not include magazines, newspapers,
carbon paper, tissues, photographs, junk mail, paper towels, cups, or waxed paper.
Section 2.14 OFFICE PAPER: “Office Paper” shall mean a combination of “Office Fiber Paper” (see Section 2.13) and
“White Paper” (see Section 2.20).
Section 2.15 PHONEBOOKS: “Phonebooks” shall mean phone books or directories with pages made from ground wood, a
water-soluble spine, and higher grade fiber outer cover. Community phone books and campus directories are both included in
this category.
Section 2.16 PLASTIC CONTAINERS: "Plastic Containers" shall mean all empty bottles or containers made of
polyethylene terephthalate (PET), commonly labeled #1; high density polyethylene (HDPE), commonly labeled #2;
polyvinyl chloride (PVC), commonly labeled #3; low density polyethylene (LDPE), commonly labeled #4;
polypropylene (PP), commonly labeled #5, polystyrene (PS), commonly labeled #6; or mixed plastic, commonly labeled
#7. These containers are most commonly, but not limited to, plastic bottles used as containers for soda, milk, and other
consumer food products, or for household cleaning products and personal care products. This may also include plastic special
event cups. At a minimum, collection of PET and HDPE containers (including stadium cups) must be included. PET and
HDPE (#1 and #2) containers are commingled into a single collection container unless otherwise noted. Stadium cups are
collected separately, when possible. The technical proposal should list other plastic containers for which service can be
provided.
Section 2.17 RECYCLABLE(S): "Recyclable(s)" shall mean those materials identified by the University for collection,
processing, recovery, or reuse as part of the University Indoor Recycling Program.
Section 2.18 RECYCLING SITE(S): “Recycling Site(s)” shall mean any indoor point within four (4) feet of a Contractor
serviced container, or within the confines of any physical barrier (e.g. closet, cabinet, wall, fence) specifically delineating an
OWRR indoor recycling area.
Section 2.19 STEEL CANS: "Steel Cans" or “Bimetallic Cans” shall mean containers consisting of primarily steel. Empty,
non-hazardous aerosol and paint cans are included unless otherwise specified in the Technical Proposal.
Section 2.20 WHITE PAPER (HIGH GRADE OFFICE PAPER): "White Paper (High Grade Office Paper)" shall mean
printed or unprinted sheets, shavings, and cuttings of white ledger, bond, writing and other papers with similar fiber and filler
content. This grade does not include treated, coated, padded or heavily printed stock and onionskin paper. This grade does
include lightweight office papers such as bond, copier paper and cardstock, as well as Computer Print Output (CPO) paper.
Note: It is understood that all containers and materials collected are of a non-hazardous nature. In your technical proposal,
indicate any differences in the materials your markets will accept.
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ARTICLE III
DUTIES AND RESPONSIBILITIES OF CONTRACTOR
The Contractor hereby agrees to work directly with the University, or its designated Contract Administrator, in connection
with carrying out and conducting all of the following duties and responsibilities during the term of this agreement.
MARKETING, COLLECTION AND RECYCLING OF MATERIALS:
Section 3.01 The Contractor shall have, at a minimum, the capability to provide recyclable collection services for one
hundred and fifty (150) tons of Recyclable materials per month.
Section 3.02 The Contractor shall have recycling market/end users for all recyclable items it collects from the University.
Section 3.03 The Contractor shall take title to any Recyclables once the Contractor removes them from University property.
The Contractor shall be solely responsible for all processing costs associated with the Recyclables including disposal of nonhazardous contamination.
Section 3.04 The work to be done shall consist of the collection, processing and marketing of the following recyclable
materials:
A. Containers:
1. Brown Glass Bottles and Jars
4. Plastic Containers
2. Clear Glass Bottles and Jars
5. Aluminum Cans
3. Green and Blue Glass Bottles and Jars
6. Steel and Bimetallic Cans
B. Fiber:
1. Office Paper (White Paper and Office Fiber Paper)
2. Newspaper, Phonebooks, Glossy Magazines and Catalogs
3. Mixed Paper
Section 3.05 The Recyclable materials identified herein shall be removed from all University Indoor Recycling Sites and
campus affiliates. (See Attachment A).
PERSONNEL, LABOR, SUPERVISION:
Section 3.06 The Contractor shall be responsible for its personnel and shall take any and all measures necessary to fully
perform the contract during any strike or other labor problems.
Section 3.07 The Contractor shall require that its employees abide by the following rules:
They shall wear distinctive shirts, uniforms or badges identifying them with the Contractor’s company name in
legible letters at all times while on University property.
b) They shall be of good integrity and character as determined by the Contractor by references, and work records.
c) They shall report any property damage immediately to the Contract Administrator. Failure to report such damage, as
required, may be construed as default of the contract.
d) They shall not engage in idle or unnecessary conversation with State employees, other employees of the Contractor,
tenants or students.
e) Upon written request of the Contract Administrator to the Contractor, any employees who fail to abide by these or
other rules established by the Contract Administrator shall be immediately removed from the job and replaced.
a)
Section 3.08 The Contractor shall ensure that when the Contractor has a turnover in personnel involved with this RFP,
(especially the route leaders) the Contractor shall provide experienced, knowledgeable personnel to show the new personnel
the current pick-up routes and the locations of the containers. The Contractor shall also provide the current time schedule to
any new personnel. If the Contractor fails to provide personnel to show the new personnel the pick-up routes and container
locations, the University may at its discretion, after timely notice to the Contractor, or his designated representative, provide
personnel to show the new personnel the pick-up routes and the container locations. Diligent effort by the University to notify
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the Contractor by telephone shall constitute notice under this paragraph. If the University provides said personnel, the
University may deduct from payment due to the Contractor the actual cost of providing said personnel.
TRUCKS AND VEHICLES:
Section 3.09 The Contractor shall ensure that neither objectionable odors, noxious gases, nor putrescent liquid shall escape
during or after the process of collection, conveyance, or treatment of the Recyclables. The capacity of the service vehicle(s)
shall be sufficiently large to serve the area within the times required, yet the entire unit must be able to approach each pick up
point and negotiate all roads and streets without exceeding the design load of the vehicle, various pavements and structures.
Section 3.10 The name of the Contractor and his/her telephone number shall be painted on each side of the truck in letters of
legible size. The Contractor shall be required to maintain his or her equipment in a clean and sanitary condition, as directed
by the Contract Administrator and in compliance with all local, county, state and federal regulations.
Section 3.11 The Contractor shall not block pedestrian and vehicular passageways, nor shall the Contractor block
accessibility to doorways or other building entryways. Parking on sidewalks is prohibited on campus. Contractor should
obey all traffic regulations, and pay particular attention to those involving pedestrian safety.
Section 3.12 All vehicles owned or used by the Contractor or agents in its employ must obtain and display appropriate
University permits, and shall be operated pursuant to regulations and requirements established by the University of North
Carolina at Chapel Hill, Department of Public Safety. Parking permits are the responsibility of the Contractor and can be
purchased and obtained by contacting the Department of Public Safety at 962-3951.
Section 3.13 The Contractor shall ensure that, if a vehicle should break down, a back-up vehicle shall be available to
continue the scheduled pick-ups for that day. The Contract Administrator shall be notified of any pick-ups that will not be
completed according to schedule.
CONTAINER AND SITE MAINTENANCE:
Section 3.14 The Contractor shall provide recycling containers, the quantity, size, design and location of which shall be
subject to approval by the Office of Waste Reduction and Recycling. The University shall determine types of Recyclables to
be picked up at indoor Recycling Sites by the Contractor. Containers for the interior of buildings shall have a capacity of no
less than twenty-three (23) gallons and no more than ninety-five (95) gallons. All containers shall be of a uniform design,
durable, and rust resistant. At a minimum, the quality of the recycling containers shall be equal to the recycling containers
currently being used for University’s recycling program. The Contractor shall be responsible for picking up recyclable paper
stored in boxes and placed by paper recycling containers by University employees.
Section 3.15 The Contractor shall be responsible for the purchase/acquisition, supply, distribution, maintenance, cleanliness,
and replacement of all containers used to service the Recyclables covered by this contract. The Contractor shall maintain a
small inventory of containers in reserve for use by the University for special needs (i.e. sporting events).
Section 3.16 The University may, at its discretion, install University owned recycling containers in place of the Contractor’s
recycling containers. The Contractor shall cooperate with the University and remove its containers and place University
owned containers as replacements at the University’s request. The Contractor shall be responsible for the collection and
marketing of all Recyclables covered by this contract once the University has replaced the Contractor’s containers with
University owned containers.
Section 3.17 During the performance of regularly scheduled visits, the Contractor shall empty all containers filled to a level
at or exceeding 20% of their intended capacity. Each container should be emptied of all its contents at least once a month.
Section 3.18 The Contractor shall keep a four (4) foot area surrounding each Recycling Site clean of debris and trash every
time a scheduled pick up is made. The contractor shall maintain the cleanliness of all containers and lids. All trash is to be
disposed of properly.
Section 3.19 The Contractor shall insure that all recycling containers are properly labeled. The Contractor shall use signs
supplied by the University or Contractor designed signs, if approved by the University. All Contractor designed and made
signs, placards, emblems or brands affixed to all recycling containers or University property must conform to standards
established by the University. Such standards shall include, but not be limited to, consideration with respect to size, lettering,
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color, display of logos, phone numbers, and general content. In addition, the Contractor shall maintain at a minimum, signage
on all lids of the containers and signage on the body of the containers so as to be readily visible by the public.
Section 3.20 The Contractor shall take reasonable care in the handling of recycling containers and University property and
shall not willfully break, deface or damage the same. All containers or property broken or destroyed as a result of improper or
careless handling by the Contractor or persons in its employ shall be reported to the Contract Administrator and replaced by
the Contractor at its own expense.
PICK UPS AND SCHEDULES:
Section 3.21 The Contractor shall report to the University within one week from award of the contract for the purpose of
establishing scheduled routes for materials collection and establishing priorities for collection location and materials.
Section 3.22 Pick-up schedules shall range from daily to monthly depending on the volumes of Recyclables generated by
each University building and off campus affiliate as well as each collection site. All collection of Recyclables shall be made
between the hours of 5:00 a.m. and 7:00 p.m., Monday through Friday. No high-rise residence halls shall be serviced before
8:00 a.m. Other locations may fall under these service restrictions if deemed necessary by the University. On occasion, the
Contractor may be called upon to render services at Recycling Sites on Saturdays and/or Sundays or multiple times on the
same day.
Section 3.23 The University may require the Contractor to service containers at unscheduled times, on-call, or on a
temporary basis. These pick-ups will be requested in writing (using a work request system).
A. Established sites not on a regular schedule will be referred to as on-call. When a site is on a regular schedule,
but requires additional service, this will be referred to as a special pick-up. On-call and special pick-ups shall be
performed within forty-eight (48) hours of receipt of the request. In rare instances, urgent pick-ups may be
required. Urgent pick-ups shall be performed within twenty-four (24) hours of receipt of the request.
B. On occasion the University may require the contractor to supply temporary bins. Temporary bins shall be
delivered within forty-eight (48) hours of receipt of the request. When the temporary bins have been filled and
service is required, the temporary bins should be collected within forty-eight (48) hours of receipt of the request.
Section 3.24 Complaints shall be corrected within 24 hours. The University may correct complaints or work not corrected
by the Contractor within 24 hours and the cost deducted from payments due the Contractor as described in Section 4.02.
Section 3.25 The Contractor shall ensure that when the Contractor does not make pick ups as scheduled, it shall be the
Contractor’s responsibility to remove all recyclables that have been placed beside the containers or scattered about the
containers.
Section 3.26 If building access is blocked by cars, trucks, etc. it is the Contractor’s responsibility to contact the Contract
Administrator for assistance in gaining access. If after 5 minutes, the area is still blocked, another attempt to service the
building shall be made before the Contractor’s truck leaves campus. Gaining permission to access dock/parking space for an
extended period of time or on a regular basis is the Contractor’s responsibility.
SCHEDULE AND LOCATION CHANGES:
Section 3.27 The Contractor shall maintain pick-up schedules of sufficient frequency and will alter pick-up frequency,
schedule, method, or equipment to meet the needs of all University buildings, campus affiliates, and central recycling
collection sites at the request of the University.
Section 3.28 The Contractor shall notify the Contract Administrator when he or she feels that a location or schedule should
be changed. If approved, the agreed upon changes and effective date must be communicated by the Contractor to the
Contract Administrator in writing before the change takes place and included in the monthly location and schedule update as
required in Section 3.39.
Section 3.29 The University may communicate schedule and location changes to the Contractor in writing at any time
throughout the term of the contract. The University may choose to change the size or location of containers, add or delete
containers, or to adjust the collection frequency of some or all containers. If the change is significant, the Contractor and
Contract Administrator shall meet to assess the feasibility and impact of potential changes.
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Section 3.30 The Contractor shall comply with written requests for container set ups or alterations within five (5) days of
receipt of request and include the changes in the monthly location and schedule update as required in Section 3.39.
Section 3.31 Before, after, and during breaks, during student move-in and move-out, and at other times due to special event
schedules, collection frequencies may need to be temporarily adjusted. The Contract Administrator will submit these changes
and duration in writing to the Contractor at least two weeks before the changes are to go into effect.
Section 3.32 The Contractor shall incorporate any changes resulting from Sections 3.28-31 into the collection schedule and
container inventory list and provide acknowledgement for the updates.
Section 3.33 The University shall reserve the right to perform an audit of services up to four times a year to determine if the
collection schedule adequately reflects the needs of the campus. This audit may involve a member of the OWRR staff riding
with the Contractor’s drivers each day for a week during the fall, spring, and summer terms and winter break. Any changes to
schedules or locations will be provided to the Contractor in writing.
COMMUNICATION AND REPORTS:
Section 3.34 The Contractor shall have a telephone number at his/her office/plant, properly listed in a telephone directory of
general circulation, and shall attend said telephone from the hours of 8:00 a.m. until 5:00 p.m., Monday through Friday.
Contractor shall be able to send and receive documents via email and fax.
Section 3.35 The Contractor shall ensure that an operable cellular telephone or pager shall be with the lead person in each
service vehicle.
Section 3.36 Contractor’s operations manager or crew leader(s) shall contact the Contract Administrator as needed to review
service needs and complaints. A representative of the Contractor shall meet with a representative of the University, at a
minimum, on a bi-monthly basis, with the meeting location to be determined by mutual agreement of both parties. This
meeting should be scheduled on a recurring basis upon award of the contract.
Section 3.37 The Contractor shall report to the University whenever there is a need for planning and implementing any
expansion to include additional recycling sites and/or recyclable materials.
Section 3.38 The Contractor and the University shall work together to eliminate contamination issues at recycling sites.
Continued or problematic contamination should be reported to the Contract Administrator with the location, date and nature
of the problem being given. This documentation should include what was done to correct the situation (replaced label on
container, threw contaminated materials away, talked with someone, etc.), and further action needed or recommended
(additional signage, move container, etc.). Any time materials are contaminated to the point that the recyclables must be
thrown away, the Contract Administrator is to be notified immediately. The University relies on the contractor to report
contamination and collection issues in writing so that the OWRR staff can take corrective action through communication with
customers and educational materials.
Section 3.39 The Contractor shall provide the University with Monthly Reports during the contract period. These reports
shall be due within seven (7) working days of the end of the previous monthly period and be in an electronic format
acceptable to the University. At a minimum, the reports shall include:
A. Invoices shall be submitted in accordance with Section 4.02 and should include the following:
1. Total tonnage for each type and grade of recyclable material.
2. Unit price for each type and grade of recyclable material and total amount due.
B. Monthly Totals Report that lists the tons for each type and grade of Recyclable collected on a per building basis
and total for the month.
1. Break down of recyclables collected on a per building basis
2. Break down and total of all recyclables collected for the month
3. Current market price and revenue calculations (if applicable) for each type of material
C. Quarterly Location and Schedule Update that lists the locations and schedules of all pick-up points, including
any changes as agreed upon or submitted by the University. The University shall review the updates to
determine if any changes need to be made to the Recycling Sites. The location and schedule update shall
include:
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1.
2.
3.
Location (include University building name and number, and room number inside building), quantities
and type of containers for each site
The day(s) collections are scheduled for each site
The date of any changes to a site (and work request number)
D. Monthly Collection Update that lists problems with contamination, collection, or participation. This report shall
include but is not limited to:
1. A summary of contamination problems (including location, date and brief description of the problem)
and any corrective action taken or recommended (see Section 3.38).
2. Progress and problems experienced with collection and corrective action taken or recommended
3. Problems or planned changes in the route or schedule
4. Experiences and problems with materials marketing
Section 3.40 The Contractor shall maintain records that verify the amounts indicated on the monthly report (i.e. weigh tickets
and pick up logs). Upon request, the Contractor shall supply said records to the University.
Section 3.41 The University may, on unannounced occasions; audit the collection, conveyance, and weighing procedures of
the Contractor to assure that the efficient operational practices are being maintained.
ARTICLE IV
TERMS AND CONDITIONS
Section 4.01 TERM
This agreement shall be binding on both parties for a one-year period beginning on the date of contract award. The
University shall have the option of extending the contract for two (2) additional one-year terms. The University shall give the
Contractor written notice of its intent to renew no less than 90 days prior to the expiration and if the University elects to
renew, the terms of said renewal shall be specified in writing as part of the written notice. Contractor shall respond within 30
days of this notice with any exceptions to changes to the original contract terms. The exceptions shall be negotiated between
the University and the Contractor during the remaining 60 days of the notice period. If there are no exceptions taken or, upon
mutual agreement of the parties concerning renewal terms, the Contractor shall sign the renewal notice and send it back to the
University. The total term of this contract shall not exceed three (3) years.
As part of the renewal process, the costs payable to the Contractor for services rendered subsequent to the first year of this
contract and annually thereafter, may be adjusted upon written application by the Contractor to the Contract Administrator
sixty (60) days prior to renewal date. The adjustment will be based from the most current published report by the U.S. Bureau
of Labor Statistics, South Region, Transportation Index for all Urban Consumers at the time the request is made. If the
amount of the increase is more than 5%, the University reserves the right not to renew the contract. If this agreement is not
renewed, said agreement shall terminate.
Section 4.02 PAYMENT
Requests for payment of services provided by the Contractor shall be submitted in accordance with Section 3.39 Invoices
shall be submitted monthly within the first seven (7) working days of the month. Invoices shall be mailed to and approved by
the Contract Administrator. Revenues from the sale of recyclables are payable to the University.
Section 4.03 REGULATIONS
The University and Contractor shall comply with all Federal, State and local laws, statutes, ordinances and regulations as
applicable to this agreement. These shall include the rules, regulations, and interpretations of the North Carolina Department
of Labor relative to Occupational Safety and Health Standards pertinent to the work specified herein. By signing and
submitting a proposal, the Contractor certifies its compliance with all applicable local, state and federal laws and regulations
including, but not limited to, the Omnibus Transportation Act of 1991 and its implementing regulations. At the request of the
University, the Contractor will provide evidence of compliance.
Section 4.04 DEFAULT
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Should the University determine that the Contractor is not satisfactorily providing services as outlined within this agreement,
the University may, by written notice to the Contractor, demand that the Contractor provide the service(s) in question in a
satisfactory manner. If the Contractor does not cure such failure within a period of twenty-four (24) hours after receipt of the
notice from the University specifying each failure, the University may terminate the whole or part of the contract in question.
In the event the University terminates this contract as provided herein, it may procure, in such a manner as it deems
reasonable and appropriate, such services as required by this agreement and the Contractor shall be liable for any cost for
such services. However, if this agreement is terminated in part, the Contractor shall be required to continue the performance
of this agreement to the extent not terminated under the provisions of this clause, while remaining liable for any cost of
services obtained by the University to cover services canceled due to unsatisfactory services from the Contractor under this
agreement.
Section 4.05 TERMINATION
The University may terminate this contract without penalty for any reason upon thirty(30) days written notice to the
Contractor
Section 4.06 INDEMNIFICATION AGREEMENT
The Contractor shall indemnify the University against any and all liability, claims, and costs of whatsoever kind and nature,
for injury to or death of any persons, for loss or damage to any property in connection with or in any way incident to or
arising out of the occupancy, use, service, operations, or performance of work in connection with this agreement resulting in
whole, or in part from the acts or omissions of the Contractor, or any employee, agent, or representative of the Contractor, and
too, the Contractor shall pay all royalties and license fees and shall defend all suits or claims for infringement of any patent
rights or copyright rights and shall save the University from loss on account thereof.
Section 4.07 BANKRUPTCY
Upon entry of a judgment of bankruptcy or insolvency by or against the Contractor, the University may terminate this contract
for cause.
Section 4.08 EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
All provisions relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex, national
origin, age, veteran status, or disability shall be incorporated as a part of the resulting contract.
Section 4.09 CONTRACT ADMINISTRATOR
After award, the Contract Administrator and liaison for this contract will be the Office of Waste Reduction and Recycling.
Section 4.10 CONTRACT DOCUMENT
The contract shall be deemed to include, by incorporation, the following documents:
a.
b.
c.
d.
The Contractor's technical and cost proposal.
This Request For Proposal.
Any written amendments to the contract that may be issued from time to time.
Purchase Order.
In accordance with Section 6.01, to the extent the Contractor's proposal conflicts with this RFP, this RFP shall govern the
conduct of the parties. Changes to the contract, or any of its terms and conditions, may be made only by written amendments
stipulating the changes to be made and the effective date. Each amendment must be signed by both the Contractor and the
University.
Section 4.11 APPROPRIATIONS
The Contractor agrees and understands that payment as specified in the resulting contract for the period set forth herein, or
any extensions or renewal thereof is dependent upon and subject to the appropriation, allocation or availability of funds for
this purpose and the contract shall automatically terminate upon depletion of such funds.
Section 4.12 INDEPENDENT CONTRACTOR
9
The Contractor shall not be an employee of the University, but shall be an independent Contractor. Nothing in this agreement
shall be construed as authority for the Contractor to make commitments, which bind the University or otherwise to act on
behalf of the University except as the University may expressly authorize in writing.
Section 4.13 ACCESS TO PERSONS AND RECORDS
The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by the University
in accordance with General Statute 147-64.7.
Section 4.14 ASSIGNMENT
No assignment of the Contractor's obligations nor the Contractor's right to receive payment hereunder shall be permitted.
However, upon written request approved by the University and solely as a convenience to the Contractor, the University may:
a.
b.
forward the Contractor's payment check directly to any person or entity designated by the Contractor, and
include any person or entity designated by Contractor as a joint payee on the Contractor's payment check.
In no event shall such approval and action obligate the University to anyone other than the Contractor and the Contractor shall
remain responsible for fulfillment of all contract obligations.
Section 4.15 PROTEST PROCEDURES
A party wanting to protest a contract awarded pursuant to this solicitation must submit a written request to the University
Purchasing Director, University of North Carolina at Chapel Hill, 440 West Franklin Street, CB 1100, Chapel Hill NC 275991100. This request must be received in the University Purchasing Office within thirty (30) consecutive calendar days from the
date of the contract award, and must contain specific sound reasons and any supporting documentation for the protest.
NOTE: Contract award notices are sent only to those actually awarded contracts, and not to every person or firm responding
to this solicitation. Offerors may call the University to obtain a verbal status of contract award. All protests will be handled
pursuant to the North Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and
Contract, Section 5B.1519.
Section 4.16 DEBARMENT STATUS
By submitting a proposal, the Contractor certifies that it is not currently debarred from bidding on contracts by any agency of
the State of North Carolina or any agency of the Federal Government, nor is it an agent of any person or entity that is
currently debarred from submitting bids on contracts by any agency of the State of North Carolina or any agency of the
Federal Government.
Section 4.17 DATA
The Contractor shall protect the confidentiality of any files, data or other materials provided by the University and shall
restrict their use to purposes of performing the contract and none other. The Contractor shall take all steps necessary to
safeguard any data, files, reports or other information from loss, destruction or erasure. Any costs or expenses of replacing or
damages resulting from the loss of such data shall be borne by the Contractor when such loss or damage occurred through its
negligence.
Section 4.18 PERFORMANCE BOND
The University will require a performance bond in an amount equal to one hundred percent (100%) of the proposal price.
The successful Contractor shall deliver the bond within ten (10) days after receipt of notification of award. Said performance
bond shall be a bond posted with an approved surety company authorized to do business in the State of North Carolina, or by
an irrevocable letter of credit from a financial institution authorized to do business in the State of North Carolina. The bond
shall provide financial guarantee that the successful offeror will comply in all respects with the terms and conditions of the
contract, in his/her obligation thereunder, including the specifications and any renewals therefore.
10
Further, the bond shall entitle the University, in the event of a default under the terms of the bond, to collect all or such part of
the proceeds of the bond as necessary to provide the services as herein set forth.
Section 4.19 EXCLUSIVE RIGHT
To the extent the Contractor is satisfactorily performing the services required, the exclusive right and privilege of collecting,
removing, and marketing of all recyclable materials covered by this contract will be given to the Contractor. The University
agrees to use reasonable efforts to prevent any person other than the Contractor or employees of the University, from
gathering, hauling, removing, or carrying any recyclable materials within the University limits which, by these specifications,
the Contractor is required to collect, process, and market.
The University may utilize any recyclables for promotional, educational, research or experimental purposes whenever it
deems necessary.
ARTICLE V
INSURANCE REQUIREMENTS
Section 5.01 CONTRACTOR'S OBLIGATION
Contractor shall, at its own expense, obtain and maintain throughout the term of this agreement, at least the following policies
of insurance from an insurance company duly authorized to do business in North Carolina:
(a) Comprehensive general liability insurance insuring against loss arising from personal or bodily injury or death of
any person and arising from property damage for occurrences on or in University property while conducting
professional services. Such policy of insurance shall be issued by a company or companies with at least an "A"
Best Rating or rating equivalent and qualified to do business in the State of North Carolina and with $1,000,000
combined single limit per occurrence for bodily injury and property damage and a $1,000,000 aggregate limit.
(b) Automobile Liability insurance including $1,000,000 combined single limit per occurrence for bodily injury and
property damage covering owned, not owned and hired vehicles.
(c) Worker's compensation insurance, if required by applicable law, for all persons employed by Contractor for any
purpose on University property and Contractor shall pay any and all contributions, taxes and costs of such
insurance and benefits payable thereunder which are required to be withheld and/or paid by any employer under
the provision of any applicable present or future law, ruling and regulation.
Section 5.02 EVIDENCE OF INSURANCE
Contractor shall provide copies of insurance binders (or certificates in lieu thereof) with respect to each of the insurance
policies to be maintained, with the Technical Proposal. Each binder and policy required to be obtained and maintained
pursuant to this Article V shall provide that it may not be amended, modified or canceled without a minimum of forty-five
(45) days' notice to the University.
ARTICLE VI
THE PROCUREMENT PROCESS
Section 6.01 PROPOSALS
All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such terms and
conditions and the submission of other terms and conditions and other documents as part of a Contractor's response will be
waived and have no effect either on this RFP or any Contract that may be awarded resulting from this solicitation. The
submission of any other terms and conditions by a Contractor may be grounds for rejection of the Contractor's proposal.
Contractor specifically agrees to the conditions set forth in the above paragraph by the signature of its authorized
representative on the execution of proposal page contained herein.
11
Section 6.02 SELECTION PROCESS
Following is a general description of the process by which a Contractor will be selected to provide required services:
A. Request for Proposal is issued.
B. Contractors submit in writing any questions they may have.
C. Proposals will be received from each Contractor in two separate sealed package(s); one original and two copies
of the Technical Proposal; and one original and two copies of the Cost Proposal.
D. The Execution of Proposal page shall be signed and dated by an official authorized to bind the firm.
E. The proposal must be received by the University no later than the date and time specified on the cover sheet of
the RFP.
F. After all Technical proposals have been evaluated, only the Cost proposals of those firms meeting the
specifications will be publicly opened.
G. The firms with acceptable Technical Proposals will be notified of the time and place for the opening of the cost
proposals. At least two (2) working days notice shall be given prior to the opening.
H. Award will be made to the responsible, responsive Contractor who offers the most advantageous proposal to the
University in accordance with the specifications set forth in this RFP.
Section 6.03 PROPOSAL SUBMISSION AND OPENING
The Technical and Cost proposals must be received by the University no later than the date and time specified on the cover of
this RFP.
Each Technical proposal and Cost proposal shall be sealed separately and shall be identified and shall bear the name of the
firm, the RFP number, and the closing date for proposal submission.
At their option, the evaluators may request oral presentations or discussions with any or all Contractors for the purpose of
clarification or to amplify the material presented in any part of the Information proposal. However, Contractors are cautioned
that this provision is not mandatory; therefore, all Technical and Cost proposals should be complete and concise and reflect
the most favorable terms available from the Contractor.
Section 6.04 REQUIRED PROPOSAL CONTENT
Qualified firms are encouraged to submit a proposal for performing the services described herein. All proposals must be
submitted strictly in accordance with the requirements of the RFP. Failure to include any required information in the
proposal may disqualify a firm as a potential Contractor. Proposals shall be prepared simply and succinctly providing a
straightforward, concise description of the Contractor's abilities to satisfy the requirements of this Request. Emphasis shall be
on completeness and clarity of content. The proposals shall be of sufficient detail to describe the following:
TECHNICAL PROPOSAL
A. The Contractor shall fill out the questionnaire (See Attachment C) and submit the completed questionnaire with its
Technical Proposal.
B. The Contractor shall describe its overall experience and qualifications and/or credentials in providing a professional
recyclable collection operation.
C. The Contractor shall furnish one (1) set of general plans and specifications setting forth the
1. equipment,
2. size of work crew,
3. times of collection,
4. routing and methods proposed for collecting, receiving, transporting, conveying, and handling recyclables,
5. marketing of the recyclables, and
6. difference in definition of recyclables specific to market requirements.
In particular, the methods, apparatus and equipment used to eliminate and control nuisances that may arise during the
process of collection and transportation of the recyclable materials shall also be shown and described in detail.
12
D. The Contractor shall supply the methods and formulas used to determine weights of each recyclable to be collected.
E. The Contractor shall list five (5) references, including point of contact, phone number and address, for contracts
performed in the last five (5) years doing similar indoor recycling collection.
F.
The Contractor shall furnish a complete financial statement, detailing the financial condition of the Contractor.
G. The Contractor shall provide copies of insurance certificates with respect to each of the insurance policies to be
maintained in compliance with the provisions of Article V.
H. The Contractor shall provide a signed copy of the Execution of Proposal with the Technical Proposal.
COST PROPOSAL
Section VII, PRICING SCHEDULE, shall be completed and included in the proposal. There are two (2) parts to the
PRICING SCHEDULE. The first part is for the collection of fiber material on a per ton basis and for the revenue share of
that material. The second part is for the collection of rigid containers on a per ton basis and has two (2) options. Option one
is for collection of commingled containers. Option two is for the collection of source-separated containers. All blanks in
Section VII, PRICING SCHEDULE, must be filled in.
Section 6.05 EVALUATION OF PROPOSALS
The Contractor's proposal shall be submitted at the time specified. Designated University staff members will evaluate the
proposals received and will consider the following factors in recommending award to a qualified firm. These factors are not
necessarily listed in order of priority.
A.
B.
C.
D.
Overall experience and qualifications of the Contractor and proposed personnel.
Experience and/or credentials in providing the professional services as requested.
Pricing
Performance of the Contractor as specified by the references provided.
Contractors are cautioned that this is a request for proposal, not a request to contract, and the University reserves the
unqualified right to reject offers for any contract when such rejection is deemed to be in the best interest of the University.
The award of a contract to one Contractor does not mean that the other proposals lack merit, but that with all factors
considered, that proposal was most advantageous to the University. Requirements of this proposal are the minimum
acceptable.
Section 6.06 AWARD OR REJECTION
All qualified proposals will be evaluated and award made to that Contractor whose proposal is most advantageous to the
University. The University reserves the unqualified right to reject any or all offers, waive any informality in the proposal and
unless otherwise specified by the Contractor, to accept any item or part of the proposal if determined to be in the best interest
of the University.
Section 6.07 DECLINE TO OFFER
Any Contractor which received a copy of the RFP but which declines to make an offer is requested to send a formal "Decline
to Offer" to the University. Failure to respond as requested may subject the Contractor to removal from consideration on
future requirements.
Section 6.08 COST OF PROPOSAL PREPARATION
Any costs incurred by the Contractor in preparing or submitting proposals are the Contractor's sole responsibility; the
department will not reimburse any Contractor for any costs incurred prior to award.
Section 6.09 ELABORATE PROPOSALS
13
Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective
proposal are not desired.
Section 6.10 ORAL EXPLANATIONS
The University will not be bound by oral explanations or instructions given at any time during the competitive process prior to
award.
Section 6.11 ADVERTISING
In submitting the proposal, the Contractor agrees not to use the results therefrom as a part of any news release or commercial
advertising without prior written approval of the University.
Section 6.12 CONFIDENTIAL INFORMATION
To promote maximum competition and to protect the public bidding procedure from being used to obtain information, which
would normally not be available otherwise, the University shall maintain the confidentiality of certain types of information.
All such information intended to be kept confidential must be designated in writing “Confidential”. The obligations of nondisclosure shall not apply to the following:
A. Information which, at the time of disclosure is in the public knowledge;
B. Information which, after disclosure becomes part of the public knowledge by publication or otherwise, except by
breach of this Agreement;
C. Information which was in the possession of the University at the time of disclosure and which was not acquired,
directly or indirectly by recipient from the disclosing party, and which prior possession can be proven by
documentary evidence;
D. Information received from third parties, provided such information was not obtained to their knowledge by said
third parties, directly or indirectly, on a confidential basis;
E. Information, which is independently developed by the University’s personnel not privy to the Information.
F. Information contained in the Pricing Schedule, Article VII.
Section 6.13 RIGHT TO SUBMITTED MATERIALS
All responses, inquiries, or correspondence relating to or in reference to this RFP, and all other reports, charts, displays,
schedules, exhibits, and other documentation submitted by the Contractors will become the property of the University of
North Carolina at Chapel Hill when received.
Section 6.14 COMPETITIVE OFFER
Under penalty of perjury, the signer of any proposal submitted in response to this RFP thereby certifies that its proposal has
not been arrived at collusively nor otherwise in violation of Federal or North Carolina antitrust laws. In submitting the
proposal, the Contractor agrees not to discuss or otherwise reveal its technical or cost information to any other sources,
government or private, until after the award of the contract. Contractors not in compliance with this provision may be
disqualified.
Section 6.15 CONTRACTORS REPRESENTATIVE
Contractors shall submit the name, address, and telephone number of the person(s) with the authority to bind the agency and
answer questions or provide clarification concerning the agency's proposal.
Section 6.16 PROPOSAL ACCEPTANCE PERIOD
This proposal shall be binding upon the Contractor for sixty (60) calendar days following the bid opening date. Any proposal
on which the Contractor shortens the acceptance period may be rejected.
Section 6.17 EXAMINATION OF CONDITIONS
14
It shall be understood and mutually agreed that by submitting a bid, the Contractor acknowledges that he/she has carefully
examined all pertinent documents pertaining to the work, the general location, and has satisfied him/herself as to the nature of
the work; condition of existing buildings and their accessory structures; conformation of the ground; character, quality and
quantity of the materials to be encountered; general and local conditions, construction hazards and all other matters which can
in any way affect the work under the contract. It is further mutually agreed that by submitting a proposal the Contractor
acknowledges that he/she has satisfied him/herself as to the feasibility and meaning of these specifications and any associated
documents relative to the work and that he/she accepts all the terms, conditions and stipulations contained therein; and that
he/she is prepared to work in cooperation with other Contractors or University employees performing work at any of the sites.
15
ARTICLE VII
PRICING SCHEDULE
Section 7.01 The Contractor shall propose rates to furnish the labor, equipment, and appliances to collect, process, and
market all identified recyclable materials in accordance with this RFP. THE TONS SHOWN ARE ONLY ESTIMATED
TONS PER MONTH. THE ACTUAL TONS MAY BE MORE OR LESS THAN THOSE SHOWN. Award will be
made to the Contractor whose proposal is most advantageous to the University in accordance with Section 6.06.
MANDATORY RECYCLABLE COLLECTION SERVICES
PART I: FIBER
1. MATERIAL COLLECTION, PRICE PER TON:
Estimated Ave
Tons Per Month
Estimated
Monthly Price
Material
Per Ton Price
Office Paper
____________
X
62.0
=
____________
Newspaper & Magazines ____________
X
12.5
=
____________
Mixed Paper
X
2.0
=
____________
____________
ESTIMATED MONTHLY PRICE (add all Estimated Monthly Prices)
ESTIMATED ANNUAL PRICE (multiply Estimated Monthly Price by 12)
$____________
$____________
2. REVENUE SHARE: This worksheet is provided in order for bidders to state the revenue share they are
proposing and for the University to calculate the value of that proposal at bid opening.
Fiber: Fiber prices are based on the low end of the range for the Southeast Region from the Official Board Market
(The Yellow Sheet) transacted paper stock prices (second issue of the month). Adjustments are as noted.
Material
Sorted Office Paper
Estimated Value
Yellow Sheet
Estimated
Oct. 13, 2001
Monthly
$/Ton
Tons
%
___________
X
$70/ton X
62 tons
TOTAL ESTIMATED ANNUAL REVENUE (multiply the monthly revenue by 12)
Estimated
Monthly
Calculated Value
=
$___________
$____________
16
PART II: RIGID CONTAINERS
1. OPTION I: COMMINGLED CONTAINERS, PRICE PER TON
Material
Estimated Ave
Tons Per Month
Per Ton Price
Bottles & Cans
____________
(Aluminum, Steel, Plastic, & Glass)
X
6.8 tons
Estimated
Monthly Price
=
____________
ESTIMATED ANNUAL PRICE (multiply Estimated Monthly Price by 12)
$____________
OPTION II: SOURCE SEPARATED CONTAINERS, PRICE PER TON
Material/Item
Per Ton Price
Tons Per Month
Monthly Price
Cans
(Aluminum & Steel)
____________
X
0.7
=
____________
Plastic Bottles
____________
X
1.2
=
____________
Glass Bottles
(Green, Clear, Brown)
____________
X
4.9
=
____________
ESTIMATED MONTHLY PRICE (add all Estimated Monthly Prices)
ESTIMATED ANNUAL PRICE (multiply Estimated Monthly Price by 12)
$____________
$____________
17
EXECUTION OF PROPOSAL
ISSUE DATE: 18 FEBRUARY 2002
PROPOSAL NUMBER: 65-RFPB667592
ISSUING AGENCY:
UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
MATERIALS SUPPORT DEPARTMENT/PURCHASING DIVISION
440 WEST FRANKLIN STREET ROOM 225A CB# 1100
CHAPEL HILL, NORTH CAROLINA 27599
ATTENTION: Mr. Mark Sillman
Phone: (919) 962-9463
Fax:
(919) 962-0636
TITLE:
INDOOR RECYCLABLE COLLECTION SERVICES CONTRACT
FOR THE UNIVERSITY OF NORTH CAROLINA AT
CHAPEL HILL
USING AGENCY:
UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
FACILITIES SERVICES DIVISION
OFFICE OF WASTE REDUCTION AND RECYCLING
CHAPEL HILL, NORTH CAROLINA 27599-1610
The signature of an authorized company representative below certifies that the proposal was submitted competitively and
without collusion.
FIRM NAME:_________________________________________________________________________
ADDRESS:____________________________________________________________________________
CITY, STATE, ZIP CODE:______________________________________________________________
PHONE NUMBER:_________________________
FAX NUMBER:_________________________
FEDERAL TAX IDENTIFICATION NUMBER:____________________________________________
NAME:_____________________________________________
TITLE:____________________________________________
SIGNATURE (IN INK):____________________________________
DATE:_____________________
THIS PAGE MUST BE COMPLETELY FILLED OUT, SIGNED AND
RETURNED IN THE TECHNICAL PROPOSAL
18
Attachment A
Buildings regularly serviced, and collection schedules/frequencies
KEY: 1 = once per week, 0.5 = every other week, 0.25 = once per month
Building
Number
Building Name
M
Tu
W
Th
F
0.5
Sites
(total)
Bins
(total)
1
3
1
3
1
2
002
ABERNETHY
003
ACKLAND
437
AIRPORT OFFICE
0.25
385
AIRPORT RD, 720 - BOLIN CREEK
0.5
4
7
514
AIRPORT RD, 725 (KRON)
0.5
11
16
386
AIRPORT RD, 730 - BOLIN CREEK
0.5
8
15
004
ALUMNI HALL
5
8
241
AMBULATORY CARE CENTER
0.5
3
8
462
ART STUDIO
0.25
1
1
240
AYCOCK FAMILY MEDICINE
0.5
18
20
239
BAITY ENVIR RES LAB
322
BANK AMERICA PLAZA
056
BATTLE
200
BEARD
441
BENNETT
219
BERRYHILL
007
BINGHAM
549
BOLIN HEIGHTS #2
550
BOLIN HEIGHTS #3
211
BRAUER
228
BRINKHOUS-BULLITT
476
BROOKS HALL
245
BSRC (NEUROSCIENCE)
229
BURNETT-WOMACK
008
BYNUM
0.5
009
CALDWELL
0.5
595
CAMERON AVE, 211
025
CARMICHAEL AUDITORIUM
453
CAROLINA INN
103
CARR
474
CARR MILL
0.5
551
CARR MILL ANNEX
0.5
214
CARRINGTON
012
071
CARROLL
CDC#1 - BEHAVIORAL RES/FRANK PORTER
GRAHAM
384
CHAPEL HILL NORTH
132
CHASE
182
CHEEK/ CLARK BLDG. (OLD LAUNDRY)
122
COBB
179
COGEN ADMN-GORE BLDG
144
COGEN ASH HANDLING FAC
010
COKER
344
COLUMBIA, 208 N. (PARS BLDG)
345
COLUMBIA, 210 N. (PAGE BLDG)
0.5
0.5
0.25
1
2
13
26
1
2
9
19
4
6
5
10
3
5
0.25
1
2
0.25
1
1
7
20
9
14
2
9
0.5
0.5
0.5
1
1
1
1
1
1
0.5
0.5
1
0.5
0.5
6
13
33
54
4
7
6
8
1
2
2
3
1
2
5
9
4
9
2
4
6
10
5
5
4
7
9
15
3
6
2
3
2
3
0.5
3
4
0.25
2
5
9
14
0.5
2
5
0.5
1
3
1
0.25
0.5
1
0.5
1
0.5
0.5
0.5
0.5
0.5
1
0.5
19
Building
Number
Building Name
M
Tu
W
Th
F
1
Sites
(total)
Bins
(total)
104
CRAIGE
062
DANIELS-STUDENT STORES
2
4
0.5
5
7
013
DAVIE
080
DAVIS WALTER R LIBRARY
1
11
15
0.5
16
210
DENTAL RESEARCH
0.5
33
4
7
209
DENTISTRY SCH OF
0.5
014
DEY
13
20
9
12
105
EHRINGHAUS
463
ELECTRIC DIST OPR CTR
3
5
2
051
EVERGREEN HOUSE
4
1
2
231
FACULTY LAB OFFICE/ FLOB/VM. JONES
468
FETZER GYM ROBERT A
9
27
7
7
493
FINLEY GLF CRSE RD, 212 (HEALTH&SAFETY)
212
FO BLOOD RES LAB
2
3
1
1
048
FORDHAM HALL
165
FRANKLIN ST, 134 1/2 EAST
0.25
6
16
4
426
FRANKLIN ST, 138-144 EAST
7
0.25
1
3
570
FRANKLIN ST, 1512
150
FRANKLIN ST, 223 (COATES BLDG)
0.25
1
1
2
4
454
FRANKLIN ST, 440 WEST
369
FRIDAY CENTER
6
17
2
3
017
GARDNER
499
GENERAL ADMINISTRATION
0.5
6
7
3
166
GENERAL STOREROOM
0.25
5
2
5
107
GRAHAM DORM
052
GRAHAM MEMORIAL
1
1
1
3
065
GRAHAM STUDENT UNION
066
GREENLAW
2
10
4
537
GREENSBORO ST, 521 S (SHERYL MAR)
7
1
4
075
GROUNDS
0.25
1
1
070
HAMILTON
0.5
16
24
019
HANES
1
8
9
079
HANES ART CENTER
0.5
5
9
246
HEALTH AFFAIRS BOOKSTORE
3
5
067
HICKERSON HOUSE
0.5
2
2
098
HILL ALUMNI CENTER
0.5
5
8
020
HILL HALL
1
1
109
HINTON JAMES
1
3
232
HLTH AFFRS PARK DECK
223
HLTH SCIENCES LIBRARY
168
HORNEY GILES F BLDG
530
HOUSING SUPPORT
021
HOWELL
153
JACKSON HALL/ CIRCUS ROOM
367
JOINT CHILD CARE CENTER
498
KENAN CENTER
125
KENAN DORM
0.5
163
KENAN FIELD HOUSE
0.5
069
KENAN LABORATORIES
0.5
1
0.5
0.5
1
0.5
0.5
0.25
0.5
0.5
1
1
0.5
0.5
0.5
0.5
0.5
0.5
1
0.5
1
0.25
0.5
1
0.5
1
0.5
0.5
0.5
0.5
1
1
14
19
9
14
1
0
2
3
2
1
2
3
6
7
2
2
1
1
9
12
20
Building
Number
Building Name
M
Tu
W
Th
F
1
Sites
(total)
Bins
(total)
13
22
3
5
059
KNAPP
133
LENOIR
237
LINEBERGER CANCER RES
202
MACNIDER
111
MANGUM
026
MANNING
096
MCCOLL BUILDING
238
MCGAVRAN-GREENBERG HAL
387
MEADOWMONT (DUBOSE)
206
MED RESEARCH
218
MED RESEARCH A
327
MED RESEARCH B
224
331
207
MED SCH WING B
221
MED SCH WING C
208
MED SCH WING D
222
MED SCH WINGS E & F
552
MED SCHOOL BLDG # 52
0.25
027
MEMORIAL
564
MERRITT MILL RD., 116 S.
028
MILLER
029
MITCHELL
236
MLCLR BIO RES LAB (GLAXO)
081
MOREHEAD CHEMISTRY LAB
152
MOREHEAD PLANETARIUM
113
MORRISON
032
NASH
031
373
NAVAL ARMORY
NC CENTER FOR SCHOOL LEADERSHIP
DEVELOPMENT
465
NC HIGH SCH AA FACLTY
033
NEW EAST
035
NEW WEST
227
NORTH CHILLER PLANT
226
OLD CLINIC
116
PARKER
078
PAUL GRN THEATRE
3
6
037
PEABODY
0.5
14
23
039
PHILLIPS
0.5
12
20
060
PHILLIPS ANNEX
0.5
1
2
481
PITTSBORO ST, 210
1
3
148
2
5
LEASE
PORTHOLE BUILDING
RALEIGH ROAD, 1450 (CDL-CENTER FOR
DEVELOPMENTAL LEARNING)
0.5
1
3
388
RIZZO CENTER (MEADOWMONT)
0.25
1
2
563
1
2
574
ROBESON ST, 400
ROSEMARY STREET, 337 (OLD BREADMAN'S
BLDG)
201
ROSENAU
0.5
0.5
0.5
1
0.5
6
16
19
41
1
1
8
21
16
25
16
23
1
0
3
5
0.25
1
1
0.25
2
3
MED RESEARCH C
0.25
1
1
MED RESEARCH D/MRI
0.25
2
2
0.5
3
4
0.5
1
2
0.5
10
13
10
18
3
3
0.25
1
1
0.25
1
1
0.5
1
0.5
0.5
1
0.5
3
4
8
12
0.25
7
9
0.25
1
1
3
6
2
3
1
2
1
1
1
3
5
0.5
2
3
0.5
3
4
0.5
1
2
1
1
0.5
16
24
1
1
2
0.5
0.5
1
0.5
0.5
0.25
0.5
0.5
0.25
0.5
0.25
1
1
0
17
33
21
Building
Number
Building Name
M
Tu
W
Th
F
0.5
Sites
(total)
Bins
(total)
4
6
5
6
043
SAUNDERS
430
SECURITY SERVICES
169
SERVICE STATION
1
1
083
SITTERSON COMP SCI CTR
0.5
13
19
128
SMITH
0.5
3
6
082
SMITH DEAN E SAC
1
3
005
SOUTH
2
8
230
SOUTH CHILLER PLANT
1
1
129
SPENCER
1
2
50
STEELE
1
4
7
044
SWAIN
0.5
6
10
244
TARRSON HALL
2
4
084
TATE-TURNER-KURALT BLG
13
27
217
TAYLOR HALL
0.5
7
18
469
TAYLOR STUDENT HEALTH
0.5
242
THURSTON-BOWLES CENTER
557
TOP OF THE HILL (100 EAST FRANKLIN STREET)
457
TOTTEN GARDEN CENTER
306
TRAILER #32 (BEARD HALL)
0.5
312
TRAILER #39
324
TRAILER #41 (BEARD HALL)
520
TRAILER #46 (MED SCH)
521
TRAILER #47 (MED SCH)
522
TRAILER #48 (MED SCH)
523
TRAILER #49 (MED SCH)
294
TRAILER L
0.25
300 E
UNIVERSITY SQ. E. CAROLINA POP.
0.5
300 W
UNIVERSITY SQ. W - MFPP.
064
VAN HECKE-WETTCH
057
VANCE
2
3
045
VENABLE
0.5
10
19
022
WEST HOUSE
0.5
1
1
046
WILSON
0.5
7
12
024
WILSON LIBRARY
0.5
10
18
131
WINSTON
0.5
1
1
047
WOOLLEN GYM
0.5
2
5
380
WUNC-FM RADIO STATION
2
4
151
YMCA
Total buildings = 178
2
816
4
1399
0.5
0.25
0.5
0.5
0.25
1
0.5
1
5
4
7
16
4
5
2
4
1
2
0.5
1
3
0.5
1
1
0.25
1
1
0.25
1
1
0.25
1
2
0.25
2
2
1
0
2
2
20
30
0.5
0.25
0.5
1
1
0.5
0.25
0.5
Total stops per month
M
110.4
Tu
82.3
W
110.4
Th
71.4
F
55.2
Average number of stops per week
25.5
19.0
25.5
16.5
12.8
Total
429.8
per month
99.3
per week
22
Attachment B
Attachment B is a 15 page document. This document will give detailed information on the buildings requiring service (as of
Spring 2002), the location of recycling sites in each building (floor by floor), and materials currently collected at each site.
This document will be provided at the pre-proposal tour as outlined on page one (1) of this RFP.
23
Attachment C
Recycling tonnages (indoor/outdoor)
3-year trends
Material
FY '99
tons
FY '00
tons
FY '01
tons
3-year
AVG
Monthly
AVG
30%
(est. indoor)*
Fiber Paper
White Paper
CPO (Computer Print Out)
ONP
OMG
Steel
Plastic
Glass
Aluminum
192.92
452.05
4.91
308.42
143.54
0.43
48.98
225.7
24.73
272.09
443.29
3.55
334.57
173.52
2.19
45.94
199.61
22.1
348.64
506.4
2.17
354.43
179.21
6.81
48.57
170.86
23.52
271.22
467.25
3.54
332.47
165.42
3.14
47.83
198.72
23.45
22.60
38.94
0.30
27.71
13.79
0.26
3.99
16.56
1.95
8.31
4.14
0.08
1.20
4.97
0.59
Office Paper (White, Fiber,
and CPO Paper)
649.88
718.93
857.21
742.01
61.83**
-
Bottles & Cans (Aluminum,
Steel, Plastic, & Glass)
299.84
269.84
249.76
273.15
22.76
6.83**
ONP & OMG
451.96
508.09
533.64
497.90
41.49
12.45**
* Material to be collected indoors as a result of this RFP, that is currently collected only at outdoor recycling sites, is
estimated to total 30% of the tonnage collected from the outdoor sites. Material with a (-) in this column is only
collected indoors.
** Estimated monthly tonnage to be collected indoors.
24
Attachment D
Questionnaire
IMPORTANT: Each Contractor must fully and completely fill out and answer this questionnaire. Use additional sheets of
paper if necessary.
1.
Description of Vehicles
Make/Model/Yr
Body Type
Capacity (yards)
Condition
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
2.
Experience in collection and marketing of recyclables:
a.
Number of years in collection and marketing recyclables: ____________ years.
b.
Institutional contracts, similar to this contract, that you have held during the past ten (10) years:
Name of Institution
Date of Contract
Term of Contract
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
c.
Has your business entity ever defaulted on any contract held by you? If yes, explain.
d.
If so, has your surety been required to complete the contract? Explain
3.
Are there unsatisfied judgments against your business entity? If so, explain:
4.
Give name, address, contact person, and phone number of surety company which has agreed to act as surety on your
bond should the contract be awarded to you:
5.
List below the names, addresses, contact persons, and phone numbers of surety companies which have heretofore
bonded you on similar contracts:
25