Request for Bid and Standard Terms and Conditions

State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R08/2003)

BIDS MUST BE SEALED AND ADDRESSED TO:

AGENCY ADDRESS:

Department of Administration

Consolidated Agency Purchasing Services

(CAPS)

101 East Wilson Street, 9 th Floor

Madison, WI 53703

If using PO Box, P.O. Box 7867, 53707-7867

REQUEST FOR BID

# EC0850157

THIS IS NOT AN ORDER

BIDDER (Name and Address)

Bidder: fill in your name and address here

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid number. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record.

Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

Bids MUST be date and time stamped no later than

MARCH 6, 2008 at 2:00 PM CT

Name (Contact for further information)

Brenda Derge

Phone

608-266-8613

Quote Price and Delivery FOB

Date RFB is issued

JANUARY 30, 2008

Item

No.

Quantity and Unit

Description

FOB DESTINATION, FREIGHT PREPAID

Fax and e-mail bids are not accepted

Price

Per Unit

Educational Communications Board

Total

Payment Terms

DIGITAL RADIO TRANSMITTER SYSTEMS

AND ASSOCIATED EQUIPMENT

(DSF Project #07I1D)

See attachment A to submit pricing.

Fax and e-mail bids are not accepted

COMPLETE THE INFORMATION LISTED BELOW

Delivery Time

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington

Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids .

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities . Questions concerning the certification process should be addressed to the Work Center

Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

Yes No Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title

Phone

Fax

( )

( )

Signature of Above Date E-mail

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

Wisconsin Department of Administration

DOA-3054 (R10/2005)

Ch. 16, 19, 51, Wis. Stats.

Page 1 of 3

Standard Terms And Conditions

(Request For Bids / Proposals)

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

3.0 QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin.

4.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs.

5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts.

6.1

Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

6.2

Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award.

Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industrywide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements.

6.3

In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

7.0 UNFAIR SALES ACT: Prices quoted to the State of

Wisconsin are not governed by the Unfair Sales Act.

8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of

Wisconsin.

Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office.

9.0 METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified.

10.0 ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized.

11.0 PAYMENT TERMS AND INVOICING: The State of

Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified.

Invoices presented for payment must be submitted in accordance with INSTRUCTIONS: contained on the purchase order including reference to purchase order number and submittal to the correct address for processing.

A good faith dispute creates an exception to prompt payment.

12.0 TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below.

The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel.

However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials.

13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs.

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14.0 ENTIRE AGREEMENT: These Standard Terms and

Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.

15.0 APPLICABLE LAW: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of

Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis.

Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

16.0 ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser).

Therefore, the contractor hereby assigns to the State of

Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of

Wisconsin.

18.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals.

19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis.

Stats., sexual orientation as defined in s. 111.32(13m), Wis.

Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

19.1

Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees.

Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval.

INSTRUCTIONS: on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.

19.2

The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of

Wisconsin's nondiscrimination law.

19.3

Failure to comply with the conditions of this clause may result in the contractor's becoming declared an

"ineligible" contractor, termination of the contract, or withholding of payment.

20.0 PATENT INFRINGEMENT: The contractor selling to the

State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any

United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.

21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the

Wisconsin Administrative Code and all applicable OSHA

Standards.

22.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor.

23.0 INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:

23.1

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.

23.2

Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract.

Minimum coverage shall be one million dollars

($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

23.3

The state reserves the right to require higher or lower limits where warranted.

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Page 3 of 3

24.0 CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin.

26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities.

Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract.

27.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted.

However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

27.1

Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin.

27.2

Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the

Wisconsin public records law, must be identified on a

Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for

Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.

28.0 DISCLOSURE: If a state public official (s. 19.42, Wis.

Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis.

Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East

Mifflin Street, Suite 601, Madison, Wisconsin 53703

(Telephone 608-266-8123).

State classified and former employees and certain State of

Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats.

29.0 RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and economically feasible.

Bidders are encouraged to bid products with recycled content which meet specifications.

30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:

Reference to or use of the State of Wisconsin, any of its departments, agencies or other sub-units, or any state official or employee for commercial promotion is prohibited.

News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin.

Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.

32.0 HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial

Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial

Institutions, Division of Corporation, P. O. Box 7846,

Madison, WI 53707-7846; telephone (608) 267-7577.

34.0 WORK CENTER PROGRAM : The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the State of Wisconsin

System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the

State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.

35.0 FORCE MAJEURE : Neither party shall be in default by reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

State of Wisconsin


DOA-3681 (01/2001) ss. 16, 19 and 51, Wis. Stats.

Division of Agency Services

Bureau of Procurement

Supplemental Standard Terms and Conditions for Procurements for Services

1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful contractor will become contractual obligations if procurement action ensues.

2.0 CERTIFICATION OF INDEPENDENT PRICE

DETERMINATION: By signing this bid/proposal, the bidder/proposer certifies, and in the case of a joint bid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement:

2.1

The prices in this bid/proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/proposer or with any competitor;

2.2

Unless otherwise required by law, the prices which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder/proposer and will not knowingly be disclosed by the bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor; and

2.3

No attempt has been made or will be made by the bidder/proposer to induce any other person or firm to submit or not to submit a bid/proposal for the purpose of restricting competition.

2.4

Each person signing this bid/proposal certifies that:

He/she is the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above; (or)

He/she is not the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decisions in certifying that such persons have not participated, and will not participate in any action contrary to 2.1 through 2.3 above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above.

3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:

3.1

Prior to award of any contract, a potential contractor shall certify in writing to the procuring agency that no relationship exists between the potential contractor and the procuring or contracting agency that interferes with fair competition or is a conflict of interest, and no relationship exists between the contractor and another person or organization that constitutes a conflict of interest with respect to a state contract. The

Department of Administration may waive this provision, in writing, if those activities of the potential contractor will not be adverse to the interests of the state.

3.2

Contractors shall agree as part of the contract for services that during performance of the contract, the contractor will neither provide contractual services nor enter into any agreement to provide services to a person or organization that is regulated or funded by the contracting agency or has interests that are adverse to the contracting agency. The Department of Administration may waive this provision, in writing, if those activities of the contractor will not be adverse to the interests of the state.

4.0 DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an individual who is a State of Wisconsin employee or who is retained as a contractor full-time by a State of

Wisconsin agency from being retained as a contractor by the same or another State of Wisconsin agency where the individual receives more than $12,000 as compensation for the individual’s services during the same year. This prohibition does not apply to individuals who have full-time appointments for less than twelve (12) months during any period of time that is not included in the appointment. It does not include corporations or partnerships.

5.0 EMPLOYMENT: The contractor will not engage the services of any person or persons now employed by the State of

Wisconsin, including any department, commission or board thereof, to provide services relating to this agreement without the written consent of the employing agency of such person or persons and of the contracting agency.

6.0 CONFLICT OF INTEREST: Private and non-profit corporations are bound by ss. 180.0831, 180.1911(1), and 181.0831

Wis. Stats., regarding conflicts of interests by directors in the conduct of state contracts.

7.0 RECORDKEEPING AND RECORD RETENTION: The contractor shall establish and maintain adequate records of all expenditures incurred under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, state and local ordinances.

The contracting agency shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating to any contract resulting from this bid/proposal held by the contractor. The contractor will retain all documents applicable to the contract for a period of not less than three (3) years after final payment is made.

8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the state. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the state.

SPECIAL TERMS AND CONDITIONS

MODIFICATIONS OF CONTRACT:

Any alterations made to the Contract must be rendered in writing and signed by both responsible parties; no changes without such signed documentation shall be valid. No alterations outside of the general scope and intent of the original Request for Bid or in excess of allowable and accepted price changes shall be made.

Digital Radio Transmitter Systems and Associated Equipment, RFB #EC0850157 Page 1

________________________________________________________________________________________________________

TABLE OF CONTENTS

TERMS AND CONDITIONS

- STANDARD, SUPPLEMENTAL, AND SPECIAL TERMS AND CONDITIONS

1.0

2.0

3.0

4.0

5.0

INTRODUCTION AND PURPOSE

BIDDER QUALIFICATIONS

BID PROCESS, PROCEDURE AND INSTRUCTIONS

BID ACCEPTANCE, EVALUATION AND AWARD

TECHNICAL SPECIFICATIONS/REQUIREMENTS

6.0

7.0

COST INFORMATION

REQUIRED FORMS

ATTACHMENTS

Request for Bid Form (DOA-3070)

Vendor Information (DOA-3477)

Vendor Reference (DOA-3478)

Vendor Agreement (DOA-3333)

Designation of Confidential and Proprietary Information (DOA-3027)

Attachment A: Itemized Bid List

Attachment B: Bid Requirements

DEFINITIONS

The following definitions are used throughout the Request for Bid:

Bidder

Contractor

DOA

DSF

A vendor submitting a response to this Request for Bid

Successful bidder awarded the contract


Division of State Facilities – A division of the State of Wisconsin,


ECB

FOB

Wisconsin Education Communications Board

Free on Board

Manufacturer The Company which owns controlling interest in the factory actually producing the equipment furnished for this project.

MBE

Owner

RFB

State

Minority Business Enterprise

Wisconsin Educational Communications Board

Request for Bid

State of Wisconsin


________________________________________________________________________________________________________

1.0 INTRODUCTION AND PURPOSE

1.1 DESCRIPTION AND PURPOSE OF THE REQUEST FOR BIDS:

The State of Wisconsin Educational Communications Board hereinafter referred to as “ECB” and

“Owner”, through the Department of Administration, Consolidated Agency Purchasing Services, hereinafter referred to as “CAPS,” request bids for analog plus HD broadcast radio transmitter and associated equipment for five FM broadcast stations within the Wisconsin Public Broadcasting

Network.

The purpose of this RFB is to acquire the materials necessary to build digital radio transmitter systems at WHHI, WHWC, WHLA, WHBM, and WHDI.

WHHI is located near Highland Wisconsin and has a 25,000 watt TPO. WHHI on 91.3 MHz blankets the Southwest corner of the state.

WHWC is located near Menomonie Wisconsin and has a 7,500 watt TPO that can be heard in the

Northwest quadrant of Wisconsin including the city of Eau Claire and the Eastern suburbs of the Twin

Cities on 88.3 MHz. A future antenna replacement (not included in this bid project) will require the TPO of this station to increase to 12,000 watts within the next few years.

WHLA is located near La Crosse Wisconsin and has an 18,000 watt TPO. It can be received throughout the rugged coulee region of Western Wisconsin transmitting on 90.3 MHz.

WHBM is located near Park Falls Wisconsin and has a 10,350 watt TPO. This station broadcasts to the great North Woods area of North Central Wisconsin, also on 90.3 MHz

WHDI is located near Sister Bay Wisconsin in beautiful Door County Wisconsin with a TPO of 2,000 watts on 91.9 MHz.

The Owner will be responsible for the installation of all equipment.

The State does not guarantee to purchase any specific quantity or dollar amount. The contract resulting from this RFB will be administered by ECB.

Bids that require a minimum number of commodities be ordered will be rejected. Pricing must remain firm for the initial term of the contract, including any renewal options.

The Wisconsin Educational Communications Board is considered an IRC 501(c) organization.

This purchase is made possible by a partial grant from the Corporation for Public Broadcasting (CPB).

1.2 WISCONSIN’S COOPERATIVE PURCHASING SERVICES

Commodities and services shall be made available to authorized users. See Vendor Agreement

(DOA3333) Wisconsin’s Cooperative Purchasing Services, for definitions and other information on authorized users. Authorized users must be able to obtain the commodities and services procured under the Contract at the same rates agreed to by the State and the bidder. The Contractor shall be responsible for determining the status of potential authorized users and supplying the State with documentation and support.

1.3 CONTRACT: TERM AND RENEWAL

This RFB document and the awarded bidder’s (Contractor’s) response information shall become the

Contract.

The State of Wisconsin Educational Communications Board intends to utilize the results of this RFB to award a contract. This contract will be for a one-year period with the option to renew for one additional one-year period.

The contract shall automatically be renewed into its subsequent year unless ECB is notified, in writing, by the Contractor 60 calendar days prior to expiration of the initial and/or succeeding Contract term(s);


________________________________________________________________________________________________________ or the State notifies the Contractor, in writing, 60 calendar days prior to expiration of the initial and/or succeeding Contract term(s). The contract shall be effective on the date indicated on the purchase order or the contract execution date.

2.0 BIDDER QUALIFICATIONS

Before the award of any Contract, the Procuring Agency shall be satisfied that the bidder has sufficient qualified resources available for performing the work described in this bid. It is the bidder’s responsibility to acquaint the purchasing agent with these qualifications by submitting appropriate documentation or through the references.

To be eligible for an award, bidder must be qualified and able to provide the following as required or the bid response may not be considered.

2.1 Bidder must be in the business of producing and/or supplying the equipment and accessories similar to those specified in this document and must have done so for the past 10 years.

2.2 Bidder must designate a person(s) to provide information on: Minority Business, Affirmative Action.

See attached Vendor Information form (DOA-3477).

2.3 Bidder must supply with their bid a client list of firms to which similar products have been provided to a comparable sized institution or company. If contacted, information received from those clients may be used to determine whether bidder meets Qualifications.

2.4 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED:

Delivery will be made by common carrier or bidder's truck, with unloading to be performed by the carrier/bidder and carton(s) transported to the interior/ground floor at the following locations:

Work and Delivery Sites:

Local Site Engineer names and phone numbers will be provided after the bid award to the awarded vendor. The awarded vendor will work directly with the Site Engineer.

Site # 2 WHWC

WHWC Tower

N10127 600 th Street

Colfax, WI 54730-4645

Site # 1 WHHI

WHHI Tower

4837 Tower Rd

Highland, WI 53543

UPS deliveries to:

State of WI ECB

Beltline/WHHI

3319 W. Beltline Hwy

Madison, WI 53713

Site # 3 WHLA

WHLA Tower Site

955 Tschumper Rd

LaCrescent, MN 55947

Site # 5 WHDI

WHDI FM Tower

11652 Old Stage Road

Sister Bay WI 54234

UPS deliveries to:

WPNE

N5447 Ray Road

De Pere WI 54115

Site # 4 WHBM

WHBM-FM

W4551 State Road 182

Park Falls, WI 54552


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2.5

Bid prices must include all handling, packing, freight, insurance charges and installation/operation manuals. The equipment and materials shall be considered in the care and custody of the Contractor until inspected and accepted by the site engineer.

Shippers, carriers, or other delivery operatives shall be considered agents of the Contractor. The contractor shall assume full liability for loss, damage or theft of the equipment or materials during shipment. Claims for loss, damage or theft of any equipment supplied by the Contractor during shipment shall be made and satisfied by the Contractor.

If bidding other than FOB Destination, as stated, FOB point and shipping charges must be identified on the Cost Sheet. This cost will be added to the bid total for determining the award.

Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in bid price or discount may disqualify the bid.

TIMELINESS OF DELIVERY:

Delivery is desired as soon as possible after receipt of a purchase order. Please state in the bid response when delivery can be made.

2.6 INVOICE PAYMENT:



10% upon Acceptance of Bid and Placement of Order



80% upon Delivery. Drop shipments may be invoiced individually. The total amount invoiced shall not exceed 90% of the total contract.



10% upon final acceptance by ECB project manager.

Payment will not be made until the product is determined to meet all specifications and has been accepted by the State of Wisconsin. The State must meet a statutory mandate to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct and financial conditions are in compliance with the contract and corresponding State

Agency purchase order. Only properly submitted invoices will be officially received for payment.

Prompt payment requires that invoices be clear, complete and in compliance with conditions of this

RFB and subsequent purchase orders.

The Corporation for Public Broadcasting (CPB) requires a report listing the price of each item purchased. Therefore, an itemized invoice is required.

ECB will pay invoices on a services rendered basis as phases of the project are delivered and/or completed. Each invoice shall be specific as to equipment or service provided. Payment for invoices that do not include detailed pricing information may be delayed until this information is received.

RECEIPTS FOR PURCHASING CARD : Receipts shall contain the same detail as required on an invoice and mailed to the billing address given at the time the order is placed. Receipts may be in the form of invoices marked “paid”.

The State of Wisconsin is exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as defined in Section 12.0 of the Standard Terms and

Conditions. Minnesota allows sales tax exemption for IRC 501(c) organizations, which includes ECB.

2.7 SHIPMENTS, DUPLICATES AND OVERSHIPMENTS:

Upon notification by the State of a duplicate or over-shipment, item must be removed at the contractor's expense. If such goods are not removed within 30 days of written notification, the State reserves the right to dispose of them as its own property and shall not be held liable for the cost.

2.8 DEBARMENT:

Federal Executive Order (E.O.) 12549 “Debarment” requires that all contractors receiving individual awards, using federal funds, and all sub recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any


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2.9

Federal department or Agency from doing business with the Federal Government. Information on debarment is available at the following websites: www.epls.gov and www.arnet.gov/far/.

BIDDER REFERENCES:

Bidder must include in its bid response a completed Vendor Reference Form (DOA-3478), which is attached, listing at least three names or companies with whom the bidder has done business similar to that required by this solicitation within the last five years. For each client/customer/buyer/organization listed, the bidder must include the company name, address, contact person and telephone number along with a brief description of the product/service, which was the basis for the business relationship.

The Agency will determine which, if any references to contact to assess the quality of the product/service.

3.0

BID PROCESS, PROCEDURES AND INSTRUCTIONS

3.1 REASONABLE ACCOMMODATIONS:

The State will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If the bidder needs accommodations at a bid opening/bidder conference, contact CAPS at 608-266-0312 (voice).

3.2

3.3

VENDOR REGISTRATION:

Only vendors registered with the State of Wisconsin’s VendorNet will receive future official notices for this service/commodity. The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that the state buys, and tips on selling to the state.

Registration fees are currently waived.

Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to

CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS :

Any questions concerning this RFB must be submitted in writing on or before FEBRUARY 12, 2008,

2:00PM CT to Brenda Derge via e-mail: Brenda.derge@wisconsin.gov

Bidders are expected to raise any questions, exceptions, or additions they have concerning the RFB document. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, mission, or other deficiency in this RFB, the bidder should immediately notify Brenda.derge@wisconsin.gov

of such error and request modification or clarification of the RFB document.

All communication on all matters regarding this bid must refer to Request for Bid #EC0850157 and be directed to Brenda Derge.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on VendorNet.

Any contact with State employees or administrative appointees concerning this RFB is prohibited, except as authorized by the procurement manager during the period from date of release of the RFB until the notice of intent to contract is released. The current contractor may contact appropriate ECB personnel working directly in the performance of its current existing contract.

3.4 CALENDAR OF EVENTS

DATE

JANUARY 30, 2008

FEBRUARY 12, 2008 2:00PM CT

FEBRUARY 14, 2008

MARCH 6, 2008 2:00PM CT

EVENT

Date of Issue of the RFB.

Date Questions Due

Estimated Date. Responses to Questions Posted

Bids Due from Bidders.

3.5 SUBMITTING A BID


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Bidders must submit an original signed bid, marked as such, and one copy of all materials required for acceptance of their bid by the deadline shown on the Request for Bid (DOA-3070) form to:

MAILING ADDRESS

Brenda Derge



P.O. Box 7867

Madison, WI 53707-7867

HAND DELIVERY ADDRESS

Brenda Derge



9 th Floor

101 E. Wilson Street

Madison, WI 53703

All bids must be received in the office stated above and must be time-stamped by the above listed office prior to the stated opening time. Office hours are 8a.m. – 4:30p.m., Monday through Friday except State Holidays. Bids not stamped will be considered late. Receipt of a bid by the State mail system does not constitute receipt of a bid by the State Purchasing Office, for purposes of this Request for Bid.

All bids must be packaged, sealed, and show the following information on the outside of the package:

Bidder's Name and Address

Request for Bid Title

Request for Bid Number

Bid Due Date

3.6 FAXED BID

Faxed bids will not be accepted.

3.7

3.8

E-MAILED BID

E-mailed bids will not be accepted.

FORMAT OF BID

Bidders responding to this RFB must comply with the following format requirements:

TAB 1: Signed Request for Bid Form (DOA-3070):

Bids submitted in response to this RFB must be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. By submitting a signed bid, the vendor's signatories certify that in connection with this procurement: the vendor's organization or an agent of the vendor's organization has arrived at the prices in its bid without consultation, communication or agreement with any other respondent or with any competitor for the purpose of restricting competition; the prices quoted in the bid have not been knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and will not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor; and no attempt has been made or will be made by the vendor's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

TAB 2: Required Forms

The following forms must be completed and submitted with the bid in accordance with the instructions given in this section. Blank forms are attached.

Attachment A: Itemized bid list

Attachment B: Bid requirements

RFB Cover Sheet (DOA-3070)





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Omission of any of the above forms may be cause for rejection of the bid.

TAB 3: State of Wisconsin Terms and Conditions:

These standard and supplemental terms and conditions shall govern this proposal and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point, including any vendor contracts.

Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal.

The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract negotiated with any proposal submitted responding to this RFB (Standard Terms and

Conditions (DOA-3054). Failure of the successful bidder to accept these obligations in a contractual agreement may result in cancellation of the award.

3.9 MULTIPLE BIDS:

Multiple bids from a bidder will be permissible; however each bid must conform fully to the requirements for bid submission. Each such bid must be separately submitted and labeled as Bid #1,

Bid #2, etc. on each page included in the response.

3.10 INCURRING COSTS:

The State of Wisconsin is not liable for any cost incurred by a bidder in the process of responding to this RFB.

3.11 NEWS RELEASES:

News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of bids shall not be made without the prior written approval of the State.

4.0 BID ACCEPTANCE, EVALUATION AND AWARD

METHOD OF BID, METHOD OF AWARD

4.1

METHOD OF BID:

Bidder must submit prices specified on Attachment A or indicate NO BID. Prices listed must be in U.S. dollars. Bidder must complete Attachment B.

Bidders are not required to bid on all line items. Indicate “No Bid” with a check mark on the line items the bidder will not bid on.

All costs for furnishing the product is included in the bid in accordance with the terms and conditions in this RFB.

4.2

4.3

METHOD OF AWARD:

Each line item may be awarded independently. Award(s) shall be made on the basis of the lowest responsive, responsible bidder submitting the lowest LINE ITEM TOTAL and is judged to be in the best interest of the State.

The award may result in multiple contracts.

Bids that require that the State shall guarantee a specific quantity or dollar amount will be disqualified.

In the event of bidder error in calculation, LINE ITEM TOTAL shall prevail in award.

BID OPENING:


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Bids will be opened on MARCH 6, 2008 2:00PM CT at 101 E. Wilson St., Madison, WI. Names of the bidders may be read aloud at that time.

4.4 BID ACCEPTANCE:

Bids which do not comply with mandatory requirements or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The

State shall be the sole judge as to compliance with the instructions contained in this RFB.

4.5 BID REVIEW:

Bids will be reviewed to verify that they will meet all specified requirements in this RFB. This verification may include requesting reports on the bidder's financial stability, conducting demonstrations of the bidder's proposed products(s) and/or service(s), and reviewing results of past awards to the bidder by the State of Wisconsin.

4.6 MINORITY PREFERENCE:

The State of Wisconsin is committed to the promotion of minority business in the S tate’s purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses.

Authority for this program is found in ss. 15.10(2), 16.75(4), 16.75(5) and 560.03(2), Wisconsin

Statutes. The contracting Agency is committed to the promotion of minority business in the S tate’s purchasing program.

Bids from certified Minority Business Enterprises may have points weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to these businesses.

4.7 NOTIFICATION OF AWARD:

All bidders who respond to this RFB with a bid shall be notified in writing of the State's intent to the contract(s) as a result of this RFB.

4.8 ORDER OF PRECEDENCE:

In the event of contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the bid response from the successful bidder, and additional terms agreed to, in writing, by the Department and contractor shall become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of award.

The following priority for contract documents will be used if there are conflicts or disputes:

Official Purchase Order

The Final Signed Contract with clarifications included

Bid response as accepted by the State of Wisconsin

State’s Request for Bid

4.9

LIQUIDATED DAMAGES:

Both parties acknowledge that it can be difficult to ascertain actual damages when a Contractor fails to carry out the responsibilities of the Contract. Because of that, the Contractor acknowledges that for the

Contract resulting from this RFB, it will negotiate liquidated damages, as required by the State, for the

Contract. The Contractor agrees that the Agency shall have the right to liquidate such damages, through deduction from the Contractor's invoices, in the amount equal to the damages incurred, or by direct billing to the Contractor.

4.10 WARRANTY:

Each piece of equipment is to be fully warranted against partial or complete failure for one (1) year, including 100% freight and labor on all claims.

Start of Warranties: Manufacturer’s warranty period shall commence at equipment delivery. A copy of the warranties (Hardware and Software) will be provided within seven (7) calendar days after equipment delivery for each site.


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The manufacturer shall warranty all included software and firmware during the warranty period. This shall include no-cost bug fixes, patches and version upgrades. Manufacturer shall provide the latest software releases at the time of delivery. There shall be no recurring costs for software or firmware licensing, bug fixes, patches, telephone tech support, and repairs for the duration of the warranty.

4.11 EQUIPMENT PROOF OF PERFORMANCE AND TESTING:

The complete Transmitter System (transmitter, exciter, signal generator, Exporter and Importer) shall have configuration settings, software and hardware updates, certification, proof of performance testing, tuning and mask compliance testing performed at the factory, by factory qualified service personnel before the system is shipped to the Owner. Manufacturer shall notify Owner of the date of factory testing of the system and permit th e Owner or the Owner’s representative to witness the factory testing.

Factory testing shall also include:





Operate the complete system for at least 24 hours at fully-rated TPO

Operate the complete system for at least 24 hours at Owner-specified TPO



Interrupt AC power to the entire system while at Owner-specified TPO in analog + HD mode for one second at least three times, five seconds at least three times, ten seconds at least thee times, and 20 seconds at least three times. Document that the entire system returns to operation in the same mode(s) and power levels without operator intervention each time.

The Contractor shall supply factory test data for all other (non-transmitter system) equipment and systems.

5.0 TECHNICAL SPECIFICATIONS/REQUIREMENTS

Co nditions of bid that include the word “must” or “shall” describe a mandatory requirement. FAILURE TO

MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY THE BID.

All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, the State reserves the right to delete that specification or condition of bid.

Specific equipment make and model are called out to demonstrate required functionality. Burden of proof is with the Bidder if other makes and models are offered.

Site locations are listed in Section 2.4

TRANSMITTERS : All five sites will require a new transmitter in order to broadcast the digital radio signal along with the FM signal. All five sites will employ the low level combined / common amplification method to generate and transmit these signals. The ECB has chosen to use single tube type final amplifier transmitters at four of the locations and a solid state transmitter at one location. The following items are required at these specific call sign stations, additional specifications about these items are included later in this document.

5.1 TRANSMITTER: Site # 1, WHHI a. One Single tube, 25 KW, Analog FM plus HD Radio (IBOC) transmitter from one common amplifier b. Provide minimum 25 KW analog TPO with low level combined HD Radio digital sidebands c. Transmitter shall ship from the factory set to 100% power at 25 KW analog TPO d. One Digital Radio Exciter e. One Digital Radio Exporter / Signal Generator f. One Digital Radio Importer g. RF Line Parts 3-1/8 inch h. Include Six Elbow, 90-degree swivel flanged, Myat # 301-021 or equivalent i. Include Three Field flange adaptor, soft solder type, swivel type, Myat # 301-013 or equivalent j. Include One Flanged line assembly, 20 foot, Myat # 301-001 or approved equivalent . k. Include One motorized 4-port coaxial switch, Dielectric # R0060000300 or approved equivalent


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5.2 TRANSMITTER: Site # 2, WHWC a. One Single tube, 12 KW (minimum) Analog FM TPO plus HD Radio (IBOC) transmitter from one common amplifier b. Provide minimum 12 KW analog TPO with low level combined HD Radio digital sidebands c. Transmitter shall ship from the factory set to 100% power at 7.5 KW analog TPO d. One Digital Radio Exciter e. One Digital Radio Exporter / Signal Generator f. One Digital Radio Importer g. RF Line Parts 3-1/8 inch h. Include Six Elbow, 90-degree, flanged, Myat # 301-021 or approved equivalent i. Include Eight Flange adaptor, clamp-type, Myat # 301-014 or approved equivalent j. Include Two Flanged line assemblies, 20-feet, Myat # 301-001 or approved equivalent k. Include Eight Anchor insulator connectors, Myat #301-010 or approved equivalent

5.3 TRANSMITTER: Site # 3, WHLA a. One Single tube, 21kW (minimum) Analog FM TPO plus HD Radio (IBOC) transmitter from one common amplifier b. Provide minimum 21kW analog TPO with low-level combined HD Radio digital sidebands c. Transmitter shall ship from the factory set to 100% power at 18kW analog TPO d. Provide all materials, equipment, and supplies necessary to install the transmitter’s power supply in a non-a djacent location (less than 25’ away) e. One Digital Radio Exciter f. One Digital Radio Exporter / Signal Generator g. One Digital Radio Importer h. RF Line Parts 3-1/8 inch i. Include Six Elbow, 90-degree, flanged, Myat # 301-021 or approved equivalent j. Include Eight Flange adaptor, clamp-type, Myat # 301-014 or approved equivalent k. Include Two Flanged line assemblies, 20-feet, Myat # 301-001 or approved equivalent l. Include Eight Anchor insulator connectors, Myat #301-010 or approved equivalent

5.4 TRANSMITTER: Site # 4, WHBM a. One Single tube, 12KW (minimum) analog FM TPO plus combined HD Radio (IBOC) transmitter from one common amplifier b. Provide minimum 12 KW analog TPO with low level combined digital radio sidebands c. Transmitter shall ship from the factory set to 100% power at 10.5 KW analog TPO d. One Digital Radio Exciter e. One Digital Radio Exporter / Signal Generator f. One Digital Radio Importer g. RF Line parts 3-1/8 inch h. Include Four Elbow, 90-degree, flanged, ERI #ACX350-10SE or approved equivalent (dimension critical) i. Include Eight Anchor insulator connectors, ERI ACX350-20 or approved equivalent

5.5 TRANSMITTER: Site # 5, WHDI a. One Solid State, Analog FM plus HD Radio (IBOC) transmitter from one common amplifier b. Provide 2500 watts analog TPO with low level combined HD Radio digital sidebands c. Transmitter shall ship from the factory set to 100% power at 2 kW TPO d. Transmitter needs to fit within a 32” wide by 49” deep footprint on the floor e. 1-5/8 inch EIA flange RF output f. Input AC voltage will be 220 volts single phase, 60 Hz g. One Digital Radio Exciter h. One Digital Radio Exporter / Signal Generator i. One Digital Radio Importer

5.6 COMMON TRANSMITTER REQUIREMENTS: Unless indicated otherwise, the following features and details are required. a. Single tube final amplifier b. One tube in socket and one new spare tube in shipping carton c. Solid state MOSFET IPA with one spare IPA module d. Adjustable filament voltage regulator.


________________________________________________________________________________________________________ e. Front panel transmitter control and status f. Analog front panel meters for forward and reflected power, plate voltage, plate current. g. Front panel metering for any other readings necessary to operate and adjust the transmitter h. Front panel PA tuning controls i. High volume, low pressure, forced air cooling with air flow interlocks j. Should be capable of operating at rated power into 1.15:1 VSWR, and capable of operating into higher VSWR with automatic proportional VSWR fold back (antenna icing conditions) k. NRSC 5A mask compliant RF output l. Incremental increase of plate voltage at transmitter turn on m. Automatic restart after AC main power interruption n. Harmonic and spectral filtering necessary to meet all FCC/DOC requirements o. Minimum plate efficiency of 55% in FM + HD service at rated analog TPO p. Meets IEC 215 safety requirements q. Transmitter cabinet(s) with rear door(s), proper ventilation, adequate AC outlets, internal grounding bars, and rear rail rack supports r. Spare semiconductor, fan, contactor, and fuse kit s. Isolated remote control, metering, and status connections t. 3-1/8 inch EIA flange RF output u. Input AC voltage will be 208 volts three phase, WYE connected, 60 Hz v. The Owner will not accept a bid for low sequence serial numbers, first production run, Beta test, or other custom made, one-of-a-kind, transmitter systems and products. The manufacturer and their representatives must be able to prove compliance to this specification. w. Two sets of hard-copy instruction books in addition to the instruction books on CD

5.7 TRANSMITTER: DIGITAL RADIO EXCITER REQUIREMENTS. Unless indicated otherwise, the following features and details are required. a. Direct to channel FM modulation b. Audio inputs to include: analog L+R, composite, mono analog, and digital AES c. External SCA inputs d. Built-in SCA and static RBDS generators e. Ethernet connectivity between the Exporter and the exciter f. Must be fully compatible with all current HD radio system architectures g. Pre-correction circuitry to correct for non-linearity in the transmitter

5.8 TRANSMITTER: HD RADIO SIGNAL GENERATOR / EXPORTER REQUIREMENTS. Unless indicated otherwise, the following features and details are required. a. Generate base-band HD radio signals b. iBiquity Digital software c. Time-align the analog and HD radio broadcasts d. Ethernet interface for connection to HD radio exciter and Importer e. GPS antenna kit with 100 feet of antenna cable f. Must include a copy of all operating system and iBiquity software on CD

5.9 TRANSMITTER: HD RADIO IMPORTER REQUIREMENTS. Unless indicated otherwise, the following features and details are required. a. One and/or two rack unit, server-class PC hardware b. Rack mount slide kits c. Manufacturer ’s specific proprietary Importer software d. One Lynx Studio Technology model AES16 Multi-channel AES/EBU sound card with input/output dongle cables or approved equivalent e. Must include a copy of all operation system and Importer software on CD f. Importer shall be pre-configured and have all required software modules for broadcasting one secondary audio channel along with Program Service Data PSD

5.10 SPARE IMPORTER

Quantity: One.

Deliver to UPS address for site # 1.

5.11 EQUIPMENT RACK CABINET 36-INCH


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Quantity: Four total 36-inch rack cabinets required.

Deliver one each to site # 2 and site # 3.

Deliver two each to site # 4.

APWMayville Pioneer pre-configured rack cabinets part # P22MT7836F or approved equivalent meeting the following specs: a. 19” Rackmount x 45U (78.75” useable) x 36 deep, welded frame. (External size 22.16” wide x

84.25” high x 36.12” deep). Powder coat finish color; computer gray texture b. M-style mounting rails, EIA spaced #10-32 tapped holes, front and rear pair c. Pontoon sub-base, 3" high by 36" deep, painted black d. Rear perforated door with left swing hinges, Pioneer # PDP2278LF e. Two perforated side panels, Pioneer # PSP7836F f. Handle with lock and key, Pioneer # PH100 g. Three piece perforated top panel consisting of one front cable access panel, one rear cable access panel and a perforated center panel h. Std. vertical mounted AC power strip, 20 outlets, no breaker, Pioneer # EPVT6620-E15PNX i. Copper buss bar, full length vertical, part # ICBB78 j. Aluminum lacing bar, full length vertical, 1" wide, Pioneer part # ALB78 k. Three sets of equipment support angles Pioneer part # CHAS36

5.12 EQUIPMENT RACK CABINET 30-INCH

Quantity: Two total 30-inch rack cabinets required.

Deliver two each to site # 5.

APWMayville Pioneer pre-configured rack cabinets part # P22MT7830E or approved equivalent meeting the following specs: a. 19” Rackmount x 45U (78.75” useable) x 30 deep, welded frame. (External size 22.16” wide x

84.25” high x 30.88” deep) Powder coat finish color; Royal Blue color b. M-style mounting rails, EIA spaced #10-32 tapped holes, front and rear pair c. Pontoon sub-base, 3" high by 30" deep, painted black d. Three Rear vented doors with left swing hinges, Pioneer # PDP2278LE e. Three Handle with lock and key, Pioneer # PHL100 f. One solid side panel, Pioneer # PSS7830SE g. Three piece perforated top panel consisting of one front cable access panel, one rear cable access panel and a perforated center panel h. Std. vertical mounted AC power strip, 20 outlets, no breaker, Pioneer # EPVT6620-E15PNX i. Copper buss bar, full length vertical, part # ICBB78 j. Aluminum lacing bar, full length vertical, 1" wide, Pioneer part # ALB78 k. Three sets of equipment support angles Pioneer part # CHAS30

5.13 EQUIPMENT RACK CABINET RACK MOUNT CHASSIS

Quantity: Five total rack mount chassis required.

Deliver one each to sites #1, #2, #3, #4, and #5.

Bud Industries model CH14404 Rack mount cassis enclosure with C-14432 ventilated cover or approved equivalent a. Rack mounted 2-rack unit b. 16-inch depth c. Ventilated cover d. BAS-5106 brackets e. AS5001A rack slides

5.14 FM BROADCAST AUDIO PROCESSOR

Quantity: Three total required.

Deliver one each to sites # 3, # 4, and # 5.

FM broadcast audio processor, Orban 8500 or equivalent with the following specifications: a. Processors shall be capable of: processing both analog stereo audio for conventional FM broadcast and digital stereo audio for broa dcast of iBiquity’s HD Radio®; processing analog


________________________________________________________________________________________________________ audio with delay for HD Radio; providing stereo enhancement, equalization, AGC, multiband compression, low-IM peak limiting, stereo encoding, and composite limiting b. Factory processing presets shall be included, but shall be user customizable. Any real-time clocks shall include the new DST updates. c. The processor shall include both analog and AES3 digital inputs and outputs d. The processor shall be fully controllable via front panel controls and shall also be fully remote controllable e. Remote control shall be accomplished by all of these methods: TCP/IP, serial port protocols, and GPI inputs. Any remote control software shall be included with the processor. f. All technical specifications shall conform to industry standards for analog FM broadcasts and for iB iquity’s HD Radio® broadcasts

5.15 MODULATION MONITOR



Off-air FM, HD Radio modulation monitor, Audemat-Aztec Goldeneagle HD FM with spectrum analyzer/digital demodulator option, transmitter remote control option and DTMF/voice interface option with the following specifications: a. Off-air modulation monitors for FM and HDRadio®, featuring menu-driven operation and supporting HD “multicasting” b. Displays shall show all analog and digital reception parameters, including injection levels of analog-FM sub-carriers c. The monitor shall feature a built-in spectrum analyzer to display occupied RF bandwidth and the demodulated FM baseband, and shall decode and display FM-RDS and HD-PAD data d. Monitor shall include both RF antenna input and high-level RF inputs e. Monitor shall have audio outputs switchable to monitor analog FM, or HD Radio® multicast programs f. Unit shall provide audio streaming for remote audio monitoring g. Unit shall be remotely monitored and controlled via serial, USB and TCP/IP ports h. Remote control software and protocols shall be included with the unit i. Transmitter remote control option j. DTMF and voice interface option

5.16 AM / FM HD RADIO REFERENCE TUNER

Quantity: One total required.

Deliver one to site # 1.

Off-air AM, FM HD Radio reference tuner, DaySequerra M4.2R or equivalent with the following specifications: a. Off-air modulation tuner for AM and HDRadio®, featuring menu-driven operation b. Displays shall show all analog and digital reception parameters c. The tuner shall decode and display RDS and HD-PAD data d. Tuner shall include separate RF antenna ports for AM and FM broadcast bands e. Twenty (20) preset stations for AM and FM broadcast bands f. Unit shall be remotely monitored and controlled via TCP/IP port g. Remote control software and protocols shall be included with the unit

5.17 RACKMOUNT DIGITAL AUDIO RECORDERS

Quantity: Seven total required.


Deliver two each to sites # 3, and # 5.

Rackmount Digital Audio Recorder , Roland AR-3000R or equivalent. a. Rackmount digital audio recorders using SD Card technology b. Recorder shall record and play back using 48kHz, 24-bit audio c. Audio output shall be balanced analog at a +4dbu level d. Playback shall be triggered via GPI inputs e. Internal power supply and standard power cord f. Single rack unit size


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5.18 ANALOG AUDIO DISTRIBUTION AMPLIFIER

See specific quantities and models below. Devices should have these features.

5.18.1 Analog audio distribution amplifier, ATI Model DA416 or equivalent.

Quantity: Six total required.

Deliver one each to sites # 1 and # 5.

Deliver two each to sites # 2 and # 3.

Analog audio distribution amplifier, ATI Model DA416 or equivalent. a. Four independent one in by four out circuit groups b. Output level of +24dBm into 600 ohm balanced loads c. Output impedance of 400 ohms balanced, 200 ohm single ended d. Built in RFI protection e. Response of +/- .25dB, 30 to 20,000Hz f. Gain of 20dB maximum, adjustable output range going to full off g. Input 30K ohm +22dBm maximum level h. Internal power supply and standard power cord i. Single rack unit size j. Must have Euro style modular connectors with captive screw wire clamps

5.18.2 Analog audio distribution amplifier, Studio Hub System or equivalent.


Deliver three each to site #4. a. Three Model DA12-DC b. Three Power Supply PS-EXT c. Twenty Patch - 1 d. Twenty Patch - 3 e. Twenty Patch - 5 f. Twenty Patch – 7 g. Four ADAPT-XLRF h. Four ADAPT-XLRM

5.19 DIGITAL AUDIO DISTRIBUTION AMPLIFIER

Quantity: Nine total required.

Deliver one to site # 1.

Deliver two to sites # 2, #3, # 4, and # 5

Digital distribution amplifier, dual 1x 6 AES digital distribution amplifier, ATI model DDA212XLR or equivalent.

a. XLR input and output connectors b. Numeric readout of sample rate and status indicator LEDs for normal operation and errors c. Internal power supply and standard power cord d. Single rack unit size

5.20 ANALOG AND DIGITAL AUDIO SWITCH/ROUTER

Quantity: Ten total required.

Deliver two each to sites #1, # 2, # 3, # 4, and # 5.

Stereo matrix audio control switchers, Broadcast Tools model ADMS 44.22 or equivalent with the following features: a. Matrix audio switching of 8 stereo inputs to 2 stereo outputs b. Four stereo analog inputs c. Four stereo AES digit inputs with sample rate conversion d. Any or all inputs can be assigned to any or all outputs e. Controlled via front panel switches, contact closures, 5-volt logic, and multi-drop RS-232 serial port f. Euro style modular connectors with captive screw wire clamps g. Stereo LED VU meters with front panel output selection switch h. Stereo headphone amplifier with front panel output selection switch, headphone


________________________________________________________________________________________________________ i. jack and level control j. Internal silence sensors monitor both output channels, equipped with front panel LED indicators; separate SPDT SS alarm relays, adjustable alarm delay and restore duration. k. One rack unit chassis size

5.21 ANALOG TO DIGITAL AUDIO CONVERTER

Quantity: Eight total required.

Deliver two each to sites # 2, # 3, and # 4.

Deliver one each to sites #1 and #5.

Dual AES/EBU analog to digital audio converter, Ward-Beck model # POD14 or equivalent.

a. Two stereo analog audio pairs input with two separate AES/EBU digital audio outputs b. Sampling rates of 32, 44.1, 48, and 96 kHz, 24-bit word c. Phoenix pluggable connectors for inputs and balanced outputs d. Rack mount with standard power cord

5.22 AES DIGITAL TO ANALOG CONVERTER

Quantity: Two total required.

Deliver one each to sites # 2 and # 3.

Dual AES/EBU digital to analog audio converters, Ward-Beck model # POD13 or equivalent.

a. Two stereo analog audio pairs output with two separate AES/EBU digital audio inputs b. Sampling rates of 30-50kHz c. Phoenix pluggable connectors for inputs and balanced outputs d. Rack mount with standard power cord

5.23 SERIAL TO GPI CONTROL FOR AUTOMATION



Serial data to contact closer interface devices, Broadcast Tools SRC-16 or equivalent. a. Sixteen optically isolated inputs b. Sixteen SPDT 1-amp relay outputs c. RS-232 and RS-422 serial ports d. Input and output Euro style removable screw terminals e. Rack mount

5.24 DTMF DECODER



DTMF Sequence Decoders, CircuitWerkes model DS-8 or equivalent. a. Eight independently programmable relay outputs b. Program from a DTMF phone or via the audio input channel c. High impedance, unbalanced, bridging audio input d. Metal enclosure e. Rack mount kit, 1 RU

5.25 PROGRAMMABLE LOGIC CONTROLLER



Triangle Research International model T100MD-1616+ or equivalent with EXP1616R expansion board for opto-isolated inputs and relay outputs a. 5 Channels analog inputs/outputs b. 16 Digital inputs c. 16 Digital outputs d. 6016 Words (16-bit) of EEPROM program memory e. One independent RS232 port f. One independent RS 485 port


________________________________________________________________________________________________________ g. 16 Opto-isolated digital inputs h. 16 Relay outputs i. Din rail mounting kit for PLC and relay board

5.26 POWER SUPPLY – 12-VOLT RACK MOUNT

Quantity: Five total required.

Deliver one each to sites #1, # 2, # 3, # 4, and # 5.

Power supply, rack mounted, 12-volt output, 12-amp rated, DuraComm Corp. model RMSL1212 or equivalent. a. Input voltage 88-132 VAC b. Output voltage and current rating 12 VDC at 12 A c. Rack mounted 2 rack units d. Built-in EMI filter e. Short Circuit, over load, over voltage, and over temperature protection

5.27 TRANSMITTER REMOTE CONTROL EQUIPMENT

Quantity: Two total required.

Deliver one each to sites #1 and #5.

Transmitter site controller with dial-up and Ethernet access for remote controlling a broadcast transmitter and associated equipment, Broadcast Tools model WVRC-8 or equivalent. a. One rack unit size b. Recordable voice response dial-up transmitter site control c. Web based transmitter site control d. Eight optically isolated status inputs e. Eight high resolution analog metering inputs f. Eight control channels outputs on independent one-amp relays g. Built in event program scheduler h. Event and alarm logger i. SNMP management capabilities j. Units of the same model can be cascaded for additional inputs and outputs using the same dial-up or Web connection k. Plug-in Euro block screw terminals for status and metering inputs and relay outputs l. Built in temperature sensor m. Built in stereo silence sensor with audio monitoring n. Built in microphone for remote site audio monitoring o. Front panel LED indicators p. Front/rear panel DB-9 RS-232 port for programming q. RJ-45 10/100base-T LAN/Ethernet interface r. Rear panel RJ-11 Telco line jack s. Protected against RFI t. Surge protected 120 VAC power supply

5.28 ANALOG PLUS DIGITAL RF POWER METER AND PANEL

See specific quantities and models below. Devices should have these features: a. Complete in-line broadcast power monitor and display system b. Suitable for 88 to 250 MHz c. Accurately measure power in digitally modulated and multi-carrier systems d. Capable of handling peak to average power ratios of greater than 10 dB e. Alarms on low forward power, high forward power, and high VSWR f. Display panel shall be rack mountable with a standard power cord

5.28.1 Quantity: One each.

Delivered to site #1. a. Bird model BPME3MVH with model 3129 display meter or equivalent. b. Sample section to be 3 1/8 inch EIA flanged c. Rated at 20 to 50kW


________________________________________________________________________________________________________

5.28.2 Quantity: Three each.

Delivered to sites #2, #3, and #4. a. Bird model BPME3MVM with model 3129 display meter or equivalent. b. Sample section to be 3 1/8 inch EIA flanged c. Rated at 5 to 20kW

5.28.3 Quantity: One each.

Delivered to site #5. a. Bird model BPME1UVL with model 3129 display meter or equivalent. b. Sample section to be 1-5/8 inch un-flanged c. Rated at 200 to 2000 Watts

5.29 AIR-COOLED RF TEST LOAD

Quantity: One total.

Delivered to site #1.

Air-cooled 50-KW RF dummy load, Electro Impulse Inc. model DPTC-50KFM or equivalent.

a. Connector type; 3-1/8 inch EIA flange b. 50 ohms, DC to 200 MHz c. Forced air flow from a 220VAC single phase blower d. Interlocked for line power and over temperature e. VSWR of 1.15:1 from DC to 110MHz

5.30 UNINTERRUPTIBLE POWER SOURCE

Quantity: Five total required.

Delivered one each to sites #1, #2, #3, #4, and #5.

Rack mount UPS with maintenance bypass module, and SNMP-Web card, Eaton Powerware model

#PW 9125 1500VA with Powerpass module and x-slot WEB/SNMP/x-Hub card or equivalent.

a. Rated at 1500VA, 120 VAC input and output voltage b. Rack mountable 2RU c. Uninterrupted backup power for 8 minutes at full load d. 6 foot AC line cord e. 6 output receptacles L5-15R f. Maintenance bypass switch to enable UPS service without power loss to critical load equipment g. Ethernet network card for WEB/SNMP connectivity to the UPS

5.31 STEREO SIGNAL TEST SET

Quantity: Three total.

Delivered to sites #1, #4, and #5.

Rack-mount analog stereo signal test set, Dorrough model 1200 or equivalent with these features: a. Two LED meters to simultaneously measure true peak and average audio levels over a 40 dB range in 1 dB increments b. Measurement range of -76 to +20 dB c. Parallel XLR connections with audio loop-thru d. 40 k Ohm input impendence e. Monitor jack on the front and back for headphones or monitor amplifier

5.32 MULTI-CHANNEL STEREO MONITOR AMPLIFIER AND SPEAKER

Quantity: Two total.

Delivered to sites #1 and #5.

Compact, analog self-powered 10 stereo channel speaker system with LED bar level meter, Wohler model AMP1A-LP10S or equivalent. a. Full fidelity audio monitoring, built in power amplifier and speakers b. Rack-mount with one rack unit of space c. 20 balanced analog inputs (10 stereo pairs) with a selector switch to chose input to be monitored


________________________________________________________________________________________________________ d. Balanced analog audio output of selected stereo source e. Two 10-segment tri-color level meters f. Indication of phase/polarity problems g. Headphone jack

5.33 PATCH PANEL

See specific quantities and models below.

5.33.1 ADC model PPA3-18MKII26NO or equivalent.


Deliver one each to sites #2 and #3. a. Two rack unit, 18 inches long b. Pro Patch professional audio patch bay c. PCP II backplane connectors, normals out d. Provide 6 matching patch cables

5.33.2 Studio Hub model Patch44


Deliver two each to site #4.

5.34 RDS ENCODER

Quantity: One total.

Delivered to site #1.

RDS Encoder for the analog transmitted signal. Target models: Burk RDS Master, Audemat-Aztec

FMB80, Broadcast Electronics RDi 20 or equivalent.

a. TCP/IP connection as well as RS-232/RS422 serial connection b. Front panel text readout to display text that is being transmitted as well as status readout c. Serial connection for interface to IBOC signal generator d. Data multiplexing allowing data for more than one station to be transmitted on one link e. Support of Radio Text Field as well as Program Source Field

5.35 ON-SITE FACTORY VISIT (OPTION 1)

Quantity: Five total site visits may be purchased. a. WHHI Highland b. WHWC Menomonie c. WHLA La Crosse d. WHBM Park Falls e. WHDI Sister Bay

Provide cost to Owner for a site visit after installation as specified:

1. The complete Transmitter System (transmitter, exciter, signal generator, Exporter and

Importer) shall have configuration settings, software and hardware updates, certification, proof of performance testing, tuning and mask compliance testing performed on-site by factory qualified service personnel after the installation is complete. During this visit the factory technician shall also provide basic training on theory and trouble shooting of the installed system to the Owner.

2. Two (2) hard-copies of all test results shall be delivered to the Owner.

3. A CD copy of all test results shall be delivered to the Owner.

5.36 SPARE EXPORTER (OPTION 2)

Quantity: One each.

Deliver to UPS address for site # 1.

6.0 COST INFORMATION

6.1 PRICING a. Bidders must fully complete Attachment A and Attachment B. Alternate formats may be rejected.


________________________________________________________________________________________________________ b. Prices are in U.S. dollars. c. Prices supplied by bidders should reflect any discounts negotiated between manufacturers and the

Corporation for Public Broadcasting.

7.0 REQUIRED FORMS

The following is a list of attached forms that must be completed and submitted with the bid in accordance with the instructions given in this document.



Request for Bid Form (DOA-3070), completed and signed















Attachment A: Itemized Bid List



Attachment B: Bid Requirements

Request for Bid and Standard Terms and Conditions

Bidder: fill in your name and address here

Educational Communications Board

DIGITAL RADIO TRANSMITTER SYSTEMS

AND ASSOCIATED EQUIPMENT

(DSF Project #07I1D)

Standard Terms And Conditions

(Request For Bids / Proposals)

Supplemental Standard Terms and Conditions for Procurements for Services

1.0 INTRODUCTION AND PURPOSE

2.0 BIDDER QUALIFICATIONS

3.0

BID PROCESS, PROCEDURES AND INSTRUCTIONS

4.0 BID ACCEPTANCE, EVALUATION AND AWARD

5.0 TECHNICAL SPECIFICATIONS/REQUIREMENTS

6.0 COST INFORMATION

7.0 REQUIRED FORMS

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Products

Support

Request for Bid and Standard Terms and Conditions

Bidder: fill in your name and address here

Educational Communications Board

DIGITAL RADIO TRANSMITTER SYSTEMS

AND ASSOCIATED EQUIPMENT

(DSF Project #07I1D)

Standard Terms And Conditions

(Request For Bids / Proposals)

Supplemental Standard Terms and Conditions for Procurements for Services

1.0 INTRODUCTION AND PURPOSE

2.0 BIDDER QUALIFICATIONS

3.0

BID PROCESS, PROCEDURES AND INSTRUCTIONS

4.0 BID ACCEPTANCE, EVALUATION AND AWARD

5.0 TECHNICAL SPECIFICATIONS/REQUIREMENTS

6.0 COST INFORMATION

7.0 REQUIRED FORMS

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