Qlikview Annual Monitoring Database Brief
Contents
Section
Page
1. Overview
1
2. Support Contacts
2
3. Data Presented in the Model
2
4. How to Get Started: Tab Guide
3
Departmental Summary Tab
3
Course Data Tab
5
Course Level Student Satisfaction Tab
7
Module Performance Tab
8
Student Level Performance Tab
9
5. Tips
11
1. Overview
This brief provides an overview of the data provided in the Performance Database Annual
Monitoring 2011-12 Qlikview model.
To access the Annual Monitoring student performance database 2011-12 click on the link below and
select the model titled ‘Annual Monitoring’.
Link to Qlikview models on the ARU website http://qlikview.anglia.ac.uk/qlikview/index.htm
The database captures student performance data at course and module level, you are able to drill
down to individual student results within the module.
The data in the model is static, however, for on-going use after the Annual Monitoring Process, the
data will be made dynamic and will update on a daily basis. For the purposes of Annual Monitoring it
has been made static so that people may prepare their Annual Monitoring Report without it
changing during that time. The data included in the model is listed in section 3.
Associate College data is included in the model, Associate Colleges will receive separate report packs
for their student performance as they do not have access to Qlikview.
Student performance data is drawn directly from SITS, should you find a discrepancy with the data
please e-mail Ruth Bourne, Assistant Director, Academic Office so that she may investigate and work
with the appropriate data owner to correct the error.
A list of support contacts is provided below. We hope that you find this model helpful in reviewing
your student data and welcome your suggestions for improvements.
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2. Support Contacts
For general Annual Monitoring Process queries:
Livy Sjollema, Institutional Quality Assurance Officer, extension 4875, olivia.sjollema@anglia.ac.uk
Caroline Watts, Head of Quality Assurance, extension 4781, Caroline.Watts@anglia.ac.uk
For Qlikview access requests:
Lucy Chapman, Performance Improvement Manager, extension 4808, lucy.chapman@anglia.ac.uk
For data discrepancies within the model:
Ruth Bourne, Assistant Director, Academic Office ruth.bourne@anglia.ac.uk (please e-mail)
3. Data Presented in the Model
There are text fields within the model stating what data is on the screen and all tables are titled
clearly to state what information is presented. There are Return to/Proceed to navigation buttons
between some screens to move between tabs. Please see below for a list of data per tab (tabs run
across the top of the screen).
Data by Tab Table
Tab
Table Title
Data Presented
Departmental
Summary
2011-12 Spread of Courses
Number of students by level in 2011-12 and
2012-13
2011-12 Student Achievement
Number of students by award classification by
level of study
Average Entry Point Score
Number of students by average entry point
score by level of study
2012 Student Experience Survey
Departmental level SES results
Table 1. Number of Students
Number of students by course, location and
year
Course Data
Table 2. Breakdown of Students Number of students per year by mode of study
in 2011-12
and location
Table 3. 2011-12 Student
Retention
Number of students current, withdrawn,
transferred, dormant or intermitting, and
retention rate by course and location
Table 4. 2011-12 Student
Achievement
Number of students by award classification,
pass and fail rate
Table 5. Completion Rate for UG Completion rate of students expected to
Degree Courses Only
graduate against the number that actually
graduated
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Table 6. International Student Number of international students by course by
Cohort
year
Table 7. Latest DLHE Data
Percentage of students in graduate
employment and percentage in employment or
further study by course
Table 8. Average Entry Point Average points of Student Qualification on
Score
Entry by course
Course Level
Student
Satisfaction
NSS 2012
NSS scores by question by course
SES 2012
SES scores for academic questions by course
Module
Performance
Module Performance Summary
Number of students per module
First attempt pass rate per module
Overall pass rate per module
Average mark per module
Module satisfaction (SES) score per module
Student Level
Performance
Module Pass Rate Detail
Number of students passed, failed and
deferred
Number of passes at first attempt
Overall pass rate
Average mark
Student Module Performance
Student mark, result and credits by module
Student Award Data
Award name, award class and award mark by
student
N.B. Do not use the System tab at the end, this is a background tab which is not part of your options.
4. How to Get Started: Tab Guide
This section gives you a brief guide on navigating the Annual Monitoring student performance
database on Qlikview. The Tips provided give you short-cuts or pointers.
Departmental Summary Tab
The Departmental Summary tab provides you with a snapshot of student performance in the
department.
1. Click on the Proceed to Departmental Summary button on the Welcome tab, this will take
you to the Departmental Summary tab
Tip: follow the Select instructional boxes at the top of the tab to guide you through your selections
2. Select the Faculty by clicking on the appropriate Faculty button
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3. Click on the Core or Partners buttons or skip this step if you want to see both selections
4. Select the department from the Department Name drop down field in the Select your
Department field
This will give you the Departmental Summary for the department, the data presented in the
tables is listed in the Data by Tab Table above.
5. To find a course, select the level of study from the Level of Study drop down field to narrow
the Course search; the data in the tables will change to reflect this selection. To de-select
the option click once on the same field again.
6. To narrow your search, click on a field on any table in the Departmental Summary tab to
narrow the summary data selection, e.g. Chelmsford delivery, see example below
7. Click on the field again to de-select
8. Click on the expand/restore and minimise icons to enlarge and shrink the table in order to
view all the data, see icon highlighted and minimised table below
Step 9 Clear all selections
Step 2
Step 3
Step 4 & 5
Step 10 Proceed to
Course Data tab
Minimised tables will change to a table icon,
double-click on the icon to restore the table
Step 6 & 7 Click once on Chelmsford
to select Chelmsford only delivery,
click again to de-select
Step 8 Minimise, maximise/restore
Tip: you can move the tables around the screen and re-size for a better layout on the screen.
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9. Use the Clear all Sections button in the top right of the screen to make another
Departmental Summary selection
10. Click on the Proceed to Course Data button to take you to the Course Data tab to view the
course level data for the current selection
Tip: if you want to search again within the same Faculty, click again on the Department field from
Step 4 and only clear the department selection instead of carrying out Step 9 to clear all selections.
Course Data Tab
The Course Data tab allows you to look at performance data in detail by course, the data presented
is listed in the Data by Tab Table above. The model includes courses that are being run out so you
may see more courses per department than expected.
Note that table 5. Completion Rate for UG degree course only shows the number of students who
were expected to graduate compared to the number who actually did graduate, i.e. 2009-10 cohort
who started on Year 1 of the course, 2010-11 cohort who started on Year 2 of the course.
1. The Course Data screen will look very busy with eight tables visible, example below
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2. Use the minimise buttons to hide tables you are not looking at, or drag and resize tables to
make the view less cluttered
3. To select a specific course if you are in a Departmental view, select the level of study in the
Level of Study field at the top of the screen to reduce the course selection (optional step)
4. Select the desired course using the Course Name or Course Code fields in the Select Course
to View table as below, your selections will appear in the blue field
Step 3
Step 4
Step 2
Use the eraser icon to de-select a
selection
Tip: Remember, an alternate method of making a selection is to click once on the field in a table to
select for example a course or location, click once again to de-select the selection.
The example below is for a Chelmsford delivery site selection in a Department with four of the
tables minimised.
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Step 5 & 6
5. Select the Proceed to Course Level Student Satisfaction button to view the student
satisfaction results for the selection you have made
6. Or select the Proceed to Module Performance for the selected course button
Tip: you can use the tabs across the top of the database to move between screens instead of
Steps 5 and 6.
Course Level Student Satisfaction Tab
The Course Level Student Satisfaction tab contains the NSS and Student Experience Survey (SES)
results. Only academic questions in the SES are included, those that relate to support services have
not been included as they are not relevant for the purposes of the annual monitoring process.
1. These two tables of results are wider than most monitor screens, use the bottom navigation
bar of your web browser to view the right of the screen and use the maximise and restore
buttons to view the results in full
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Tip: this screen is useful to view all NSS and SES results per department for comparison as below
Steps 2 & 3
Step 1
Step 1
2. Select the Return to Course Data button to change your course selection
3. Or select the Proceed to Module Performance Data button to review the module level data
for the selection that you have made
Module Performance Tab
The Module Performance tab shows all modules that students are studying on the selected course
including those taught by other departments or Faculties for example a language course. The
module satisfaction score will therefore include students studying on different courses.
1. Click on a module title to view performance of that module on all occurrences and delivery
sites, click on the module title again to de-select
2. Click on a delivery site to view performance of a course at a particular delivery site, click on
the delivery site again to de-select
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3. It may be useful to export the performance data to Excel if you want to order the data by
Pass Rate, Average Mark, Module Satisfaction score, refer to the Tips section on how to
export data.
4. The module performance overall pass rate codes are as follows,
Red
80% and below
Amber between 80.9 – 84.9%
Green 85% and above
See below for an example of a selection of one module across all delivery sites (the red
scores indicate marks have not been imported to SITS yet)
Step 3
Step 2
Step 1
Steps 5 & 6
5. Select the Return to Course Data button to change your course selection
6. Or select the Proceed to Student Level Performance Data button to review the individual
student performance by module and award for the selection that you have made
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Student Level Performance Tab
The Student Level Performance tab provides student performance data by module and award.
1. When viewing by a course, all modules that the students are taking for that selection will be
displayed including those taught by other departments and Faculties
2. To view student performance on a specific module, click on a Module Name or Course
Name/Code field and check that all delivery sites and occurrences are not selected
3. When viewing by a department click on a module/course/delivery site to quickly compare
student performance, click again to de-select
The example below shows one Faculty’s undergraduate courses at one site.
Steps 4 & 5
Tip
Step 2
Step 3
Tip: a green spot will appear in any field selection you have made.
4. Select the Return to Course Data Tab button to change your course selection
5. Or select the Return to Module Performance Data button to change your module selection
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5. Tips
Below are some useful tips on using the Annual Monitoring student performance database on
Qlikview including how to export data to Excel.
My Screen Has Frozen
The screen may take a few seconds to connect with the server particularly if you are selecting a large
amount of data. To help reduce this from happening make several high level selections to reduce the
parameter of your search, i.e. select Faculty and Department/Level of Study/Location.
If the screen freezes and will not upload the data, click on the refresh button in your web browser,
see below, this will take you back to the Welcome tab but will clear all your selections.
What have I selected?
The blue field in the bottom right of the screen of the Course Data tab shows you what selections
you have made. Use the eraser icon in the field to deselect options.
Any tabs that have a selection made are indicated by a green spot in the corresponding tab and table
field.
Refresh the browser
A green spot indicates a selection
has been made in the tab or table
Current selection
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How to Export to Excel
1. Select the Export icon highlighted below, next to the printer icon
2. Depending on your desktop you will receive a notification pop up field to prompt you to
open or save the file
3. The data will be opened in separate Excel file which can be ordered using filters or pivot
tables to identify highest and lowest performance
4. Open the file and save to your j:drive or desktop
Step 1
Step 2
Clear selection
If you have chosen too many selections and cannot get back to where you want, return to the
Departmental Summary tab, clear all selection using the Clear All Selections button at the top right of
the screen to start again.
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I cannot find a course
If you cannot find a course, try widening the selection by selecting a department in the
Departmental Summary tab but do not select a Level of Study. Go to the Course Data tab and
maximise table 1. Number of Students to view all courses in your department. It could be that the
course level needs correcting in SITS.
If you cannot find a course in your department, return to the Department Summary tab, Clear All
Selections and select your Faculty, do not select a department and click the Proceed to Course Data
button. This will take a few seconds to upload as you are selecting all the courses in the Faculty.
Select the course you are looking for by using the (optional Level of Study field), and Select Course to
View options. Please then e-mail Ruth Bourne to advise which Department the course needs to be
associated to so that it can be remedied in SITS.
Allocated memory exceeded
You may experience a message stating ‘allocated memory exceeded’, this can happen if the selection
you have chosen is too large to download or the server is running slowly. Try narrowing the search
selection before maximising a table, e.g. select a group of courses by level or mode of delivery.
If you have any queries please refer to the Support Contacts list to contact the Academic Office for
support.
Go to Contents
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