NOTE: This document does not provide legal advice – it is only intended as a discussion draft to be updated and modified to fit the circumstances. The publishers and authors shall not be liable to any person with respect to any loss or damages caused or alleged to be caused directly or indirectly by the information or any mistake in this document. In particular, all statutory references should be checked and users are reminded that changes are continually being made to the law and the document will not be up to date. [24 August 2011] TO : THE DIRECTORS PLC ("the Company") RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS INDEX Section Contents 1. Introduction 2. Responsibility for the content of a prospectus 3. Other areas of civil liability 4. Criminal liabilities 5. Directors' rights to be indemnified 6. Verification AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS 1. INTRODUCTION 1.1 A company applying for the admission of its securities to the Alternative Investment Market ("AIM") of the London Stock Exchange is generally required to publish a prospectus setting out the information required by the general provisions of the Financial Services and Markets Act 2000 (“FSMA”), the Public Offers of Securities Regulation 1995 ("POS Regulations") and the Rules of the Exchange ("the AIM Rules"). 1.2 The principal responsibilities of the Company, its directors and other persons responsible for the preparation and publication of a prospectus are set out in the POS Regulations, and, in particular, regulation 8 which specifies certain information which must be included in the prospectus and regulation 9 which broadly requires each person responsible for the prospectus to ensure that the prospectus contains all information which is likely to be material to a potential investor. In addition, certain other legal provisions are potentially relevant to the preparation and publication of a prospectus and these are summarised below. 1.3 The Company's advisers will advise upon the content of the prospectus in the light of the requirements of the POS Regulations and the AIM Rules. However, the directors should note that the main responsibility for the content of the prospectus rests with the Company itself and its directors. 1.4 No attempt is made to cover those common law or statutory duties or potential liabilities of directors which arise solely by reason of such persons being directors of a company. If the directors require advice in relation to these duties and responsibilities or would like further information on any of the matters raised in this memorandum we would be pleased to advise further. 1.5 This memorandum is a general summary. Matters which may be relevant to a potential investor in the Company or particular circumstances which arise in connection with the application for admission to AIM of the ordinary share capital of the Company ("Admission") should be discussed with the Company's advisers as soon as practicable. 1.6 Contents of a pre-application announcement In addition to the Prospectus under Rule 2 of the AIM Rules certain information relating to the Company is required to be provided to the Exchange at least 10 business days before the expected date of admission. A list of the required contents of a pre-application announcement is set out in Schedule One of the AIM Rules and includes certain AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS information regarding the company, its business activities, directors, nominated adviser and broker. Prior to the date of admission, the applicant must notify any change in the details previously provided to the Exchange immediately. 2. RESPONSIBILITY FOR THE CONTENT OF A PROSPECTUS 2.1 Persons responsible for the prospectus In addition to the Company and its directors, the following persons are also responsible for the prospectus: (a) any person who is named and has authorised himself to be named in the prospectus as having agreed to become a director, either immediately or at some future time; (b) any person who accepts, and is stated in the prospectus as accepting, responsibility for the prospectus or any part of it; and (c) any person who authorises the contents of the prospectus or any part of it. Persons responsible for the prospectus may incur a statutory liability to compensate investors who suffer loss as a result of a any untrue or misleading statement in the prospectus or as a result of the omission from the prospectus of information which is required to be included by the POS Regulations. A Nominated Adviser is likely to fall within the ambit of a person responsible for the prospectus and accordingly, a Nominated Adviser will wish to ensure that all reasonable care has been taken in the preparation of the prospectus. However, other persons who have advised in a professional capacity as to the contents of the prospectus will not generally fall within the definition of persons responsible for the prospectus. 2.2 Content of the prospectus The AIM Rules and POS Regulations prescribe information relating to the Company, its securities, finances, business and management and which must be set out in the prospectus. In certain circumstances, the Exchange may require additional information to be supplied as a condition to Admission. However, the information required by the AIM Rules is not exhaustive and at all times directors must be aware of their responsibility under regulations 8 and 9 of the POS Regulations. 2.3 The overriding duty of disclosure under regulation 9 of the POS Regulations AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS Regulation 9 sets out a general overriding duty of disclosure. Each of the Company, its directors and other persons responsible for the prospectus is required to ensure that the prospectus contains: "all such information as investors would reasonably require, and reasonably expect to find there, for the purpose of making an informed assessment of:(a) the assets and liabilities, financial position, profits and losses, and prospects of the issuer of the security; and (b) the rights attaching to those securities... which is within the knowledge of any person responsible for the prospectus or which it would be reasonable for him to obtain by making enquiries." The POS Regulations state that in determining what information is required to be included in a prospectus regard shall be had to the nature of the securities and the nature of the Company. The provisions of regulation 9 place a heavy burden on the persons responsible for the prospectus. Prior to delivery of the prospectus to the Exchange, the directors must evaluate all information known to them which may be relevant to a potential investor and make all reasonable enquiries to ascertain whether there is further information which should be disclosed. The directors must continue to evaluate the accuracy and adequacy of information in the prospectus after delivery of it to the Exchange and prior to commencement of dealings in shares following Admission. 2.4 Directors' responsibility statement The POS Regulations require the directors to provide a declaration in the prospectus that: "to the best of their knowledge the information contained in the prospectus is in accordance with the facts and that the prospectus makes no omission likely to affect the import of such information" 2.5 Change in circumstances after publication of a prospectus and the requirement to publish a supplementary prospectus If, at any time after the registration of the prospectus with the Exchange but before dealings commence, the Company becomes aware that: (a) there is a change affecting any matter contained in the prospectus whose inclusion is required by regulation 8 or 9 of the POS Regulations which is significant for the purpose of making an informed assessment of the assets and liabilities, financial AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS position, profits and losses, and prospects of the issuer of the securities and the rights attaching to those securities; or (b) a new matter arises in respect of information which would have been included in the original prospectus and which is significant for the purpose of making an informed assessment of the matters set out in sub-paragraph (a) above, or (c) there is a significant inaccuracy in the prospectus, (referred to in this memorandum as a "Significant Change") under regulation 10 of the POS Regulations the Company must publish a supplementary prospectus detailing the Significant Change. Each director and other person responsible for the prospectus aware of a Significant Change is under a duty to inform the Company of the change, but the Company will not be liable if it was unaware of the existence of that Significant Change. 2.6 Liability to pay compensation under regulation 14 of the POS Regulations (a) Unless a person responsible for the prospectus or supplementary prospectus can demonstrate that he satisfies the criteria set out in paragraph 2.7 he will be liable to pay compensation to any person who has acquired shares in the Company and suffered loss in respect of them as a result of any untrue or misleading statement in the prospectus or the omission from it of any information required to be included under regulation 9 or 10 of the POS Regulations. (b) The effect of regulation 14 of the POS Regulations is that a director is under a continuing obligation to ensure that the prospectus contains all of the information in relation to a company and its shares which is likely to be material to an investor. If he becomes aware or ought reasonably to have been aware of a Significant Change and fails to take the action detailed in paragraph 2.5, then unless he can satisfy the criteria set out in paragraph 2.7, he will be liable to compensate an investor incurring loss as a result of the inaccuracy or inadequacy of the prospectus. (c) An investor claiming compensation must prove that he acquired the shares and suffered a loss as a result of the untrue or misleading statement or the omission. If a director wishes to avail himself of one of the defences set out in paragraph 2.7 below, it is for the director to satisfy the court that the investor was aware of the inaccuracy or omission in question or that one of the other defences summarised below is applicable. (d) The Company will be liable to pay compensation to any person who has acquired shares in the Company and suffered loss in respect of them if it is aware of a Significant Change and fails to publish a supplementary prospectus. AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS 2.7 Exemption from liability under regulation 15 of the POS Regulations A person responsible for a prospectus will not be liable to pay compensation as referred to in paragraph 2.6(a) if: (a) (b) he can satisfy the court that, at the time when the prospectus was submitted to the Exchange for registration, he reasonably believed, having made such enquiries as were reasonable, that the relevant statement was true and not misleading or that relevant information was properly omitted, and the court is satisfied that: (i) he continued to hold the belief until the securities were acquired; or (ii) he took all such steps before the shares were acquired as were reasonable to bring the correction to the attention of persons likely to acquire those securities; or (iii) the securities were acquired after such a lapse of time that he ought reasonably to be excused. the statement in question was a statement made by or on the authority of an expert with that expert's consent and the person responsible for the prospectus can satisfy the court that at the time when the prospectus was submitted to the Exchange for registration he reasonably believed that the expert was competent to make the statement and had consented to its inclusion in the prospectus in the form and context in which it was included and the court is satisfied that: (i) he continued to hold the belief until the securities in question were acquired; or (ii) he took all such steps as were reasonable to bring the fact that the expert was not competent or had not consented to the use of the statement to the attention of persons likely to acquire those securities. (For these purposes, "expert" includes any engineer, valuer, accountant or other person whose profession, qualifications or experience give authority to a statement made by him; and references to the acquisition of securities include reference to contracting to acquire them or an interest in them.) AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS 2.8 (c) the statement was made by an official person or contained in a public official document and was accurately and fairly reproduced; (d) the person suffering the loss acquired the shares in question knowing that relevant statement was false or that the relevant fact had been omitted from the prospectus; (f) the change, new matter, or inaccuracy in question was such that it did not reasonably require the publication of a supplementary prospectus. Non-resident directors It should be noted that the provisions summarised in this memorandum apply to all directors. Accordingly, the fact that a director may be non-resident in the United Kingdom does not relieve him from the responsibilities and liabilities described in this document. 2.9 Share sales In addition to director's obligations as to dealing in shares (summarised in our memorandum in relation to duties and responsibilities of directors of an AIM company) the directors of the Company should anticipate that, as part of the arrangements for publication of a prospectus, the Nominated Adviser is likely to seek undertakings from the directors not to dispose of shares for a given period after Admission. 3. OTHER AREAS OF CIVIL LIABILITY It is important for those responsible for the prospectus to ensure that no inference may be drawn from statements contained in the prospectus which may be misleading. Those responsible are therefore required to look beyond the pure accuracy of the information itself and consider the inferences which can be drawn. 3.1 Fraudulent misrepresentation An aggrieved shareholder who can show that: (a) he was induced to acquire shares as a result of a misrepresentation; (b) he has suffered loss; and (c) the misrepresentation was made fraudulently or recklessly (ie. either knowing the statement was untrue or not caring whether or not it was true) AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS will be able to recover damages from the person who made the misrepresentation (ie. the directors and/or the Company in the context of a statement in the prospectus) and possibly to rescind the agreement for the acquisition of shares in question. (Please see paragraph 3.4 below). The omission of information can amount to a false statement if there is some active misstatement of fact or such a partial and fragmentary statement of fact so as to render what is stated false or misleading by reason of the failure to include the omitted information. If a statement is true at the time it is made, but becomes untrue before the acceptance of the application for shares becomes unconditional, it may still give rise to an action for deceit against the directors and proposed directors, as it would be fraudulent to permit applications for shares without clearly pointing out the mistake. Although expressions of opinion and expectation, as opposed to statements of fact, would not give rise to liability, language may be used in such a way as to become a representation of existing fact which, if erroneous, would amount to a misrepresentation. 3.2 Negligent misstatement An aggrieved shareholder who can show that: (a) the maker of a misstatement owed him a duty of care and failed to meet the required standard of care in making the statement; (b) he placed reliance upon the statement; and (c) suffered loss which was reasonably foreseeable, will be able to recover damages from the maker of the misstatement and possibly to rescind the agreement for the acquisition of shares in question. The responsibility statement in the prospectus effectively acknowledges that the directors owe a duty of care in the preparation of the prospectus. That duty of care will certainly extend to those persons who acquire shares under the public offer and may possibly extend to others who rely on the prospectus for some other purpose which would be reasonably foreseeable by the directors, for example persons acquiring shares in the market within a limited period following Admission. 3.3 Misrepresentation Act 1967 An aggrieved shareholder who can show that: AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS (a) he has subscribed for shares in reliance upon a misstatement in the prospectus (or elsewhere) and (b) he has suffered loss which was reasonably foreseeable, may (subject to the comments in paragraph 3.4.) be able to rescind the agreement for the acquisition of shares. In addition, where the misrepresentation has been made in circumstances where, had it been made by the Company fraudulently, the Company making the misrepresentation would have been liable to pay damages to the representee, then the Company will be liable to pay damages unless the Company can show that it had reasonable grounds to believe and did believe up to the time that the agreement was made that the representation was true. This right is in addition to an action for negligent misstatement and once a shareholder has established that he has suffered loss as a result of a misrepresentation, it is for the Company to show that it believed on reasonable grounds that the statement was true. A shareholder relying on this provision need not prove fraud or negligence. The court has discretion to award damages in lieu of rescission where it considers it equitable to do so. 3.4 Rescission Provided that: (a) the aggrieved shareholder has not affirmed the agreement and does not delay unreasonably after discovering a material misrepresentation; (b) it is broadly possible to put the parties in the position which they were in prior to the agreement; and (c) third party rights will not be affected, a shareholder who has relied on a material misrepresentation in agreeing to acquire shares may be entitled to rescind the agreement. Where the above criteria are satisfied, rescission is available irrespective of the nature of the misrepresentation and has the effect of invalidating the agreement. If the agreement is rescinded, the name of the relevant investor must be removed from the register of members and the subscription monies repaid. 3.5 Breach of contract AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS If a person can show that a misstatement in the prospectus has become a term of a contract for the acquisition of shares, as opposed to a pre-contractual statement inducing a person to enter into the contract, then damages may be recoverable from the Company for breach of contract. 3.6 Breach of warranty An underwriter will often seek warranties in the underwriting agreement, inter alia, confirming that the prospectus complies with the provisions of the POS Regulations and the AIM Rules. If such a warranty is untrue then the underwriter will have a contractual claim for damages against the person or persons who gave the warranty in question. In relation to the placing agreement and broker warranties: (a) If a warranty is untrue and the broker incurs a loss, the Company, the directors and the proposed directors may have a contractual claim for damages made against them by the broker. (b) The broker may also require the Company to indemnify it against losses, liabilities and costs which it incurs as a result of performing its functions in relation to the placing and admission. The Company will be liable to the broker if a claim is made under the indemnity. The effect of the warranties and indemnity is that any liability of the broker under paragraph 14 of the POS Regulations is compensated by the Company, the directors (and the proposed directors). 3.7 Breach of director’s duty The directors must exercise the degree of skill and care that may reasonably be expected from someone in their position. The Company may claim damages for breach of this duty. For example, if a breach of this duty results in a misrepresentation in the prospectus and the Company subsequently incurs a loss, the Company may claim damages against the directors and proposed directors responsible for the misrepresentation. 4. CRIMINAL LIABILITIES The following offences should be considered in connection with the publication of a prospectus: 4.1 Section 21 of the FSMA It is an offence for any person, in the course of business, to communicate (or cause a communication to be made) an invitation or inducement to engage in investment activity (a AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS term which includes dealing in investments as principal or as agent arranging deals in investments and advising on investments) unless that person is authorised to do so under FSMA or the communication has been approved by a person authorised under FSMA. 4.2 Section 397 of the FSMA It is an offence to make materially false or misleading, or deceptive statements, promises or forecasts knowingly or (whether dishonestly or otherwise) recklessly or to conceal any material facts dishonestly, either for the purpose of inducing or being reckless (generally being "reckless" means without care or without justification for, or reference to, reasonably foreseeable risk) as to whether it induces someone to enter into or refrain from entering into an investment agreement. This provision is supplemented by Section 118 of FSMA and Part V of the Criminal Justice Act 1993. These are dealt with in paragraph 5 of the “Duties and Responsibilities of Directors of an AIM Company” document. 4.3 Section 398 of the FSMA It is an offence for any person, in purported compliance with any requirement imposed by or under the FSMA which does not create an offence in connection with the giving of informations knowingly or recklessly, to give the Financial Services Authority information which is false or misleading in a material particular. 4.4 Regulation 4 of the POS Regulations On or before the date on which a prospectus is published, a copy of the prospectus must be delivered to the registrar of companies for registration. If this requirement is not complied with any person knowingly a party to the publication of those particulars is guilty of an offence. 4.5 Regulation 12 of the POS Regulations Where a prospectus has been or is to be published in connection with an application for Admission, no advertisement or other information relating to it shall be issued in the United Kingdom unless it states that a prospectus is or will be published, as appropriate, and gives an address in the UK from which it can be obtained. Any advertisement or document (other than the prospectus itself) which is issued by or on behalf of the Company for the purpose of announcing admission to AIM must comply with the provisions of the FSMA and the POS Regulations. AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS 4.6 Section 400 of the FSMA Where an offence under the FSMA is committed by a company with the consent or connivance of, or is attributable to any neglect on the part of, a director, secretary or other similar officer, he as well as the company is liable. 4.7 Section 15 of The Theft Act 1968 It is an offence to dishonestly obtain another person's property/cash by deception. The offence includes obtaining property/cash by making a false statement and representing it as being true whilst knowing that it is or may be false. 4.8 Section 19 of The Theft Act 1968 It is an offence for an officer or person purporting to act as an officer of a company to publish or concur in publishing a written statement or account which to his knowledge is or may be misleading, false or deceptive in any material particular if he does so with the intent to deceive the company's members or creditors about its affairs. 4.9 In addition to the statutory offences, the common law offence of conspiracy to defraud is committed where two or more people agree to defraud a person of something to which he is or might be entitled to. 5. DIRECTORS' RIGHTS TO BE INDEMNIFIED 5.1 Civil Liability (Contribution) Act 1978 A person who is liable to pay damages may be entitled under the Civil Liability (Contribution) Act 1978 to contribution from others who are liable in relation to the same damage provided that person has not agreed to indemnify the other. 5.2 Articles of Association and section 310 of the Companies Act 1985 Article 37 of the new articles of association proposed to be adopted by the Company prior to Admission entitles every director or other officer of the Company to be indemnified against liabilities incurred in carrying out his duties or otherwise in relation to his office subject to the provisions of the Companies Act 1985. Section 310 of the Companies Act 1985 (as amended) provides that a company may only indemnify any of its officers against liabilities incurred either in defending civil or criminal proceedings in which judgment is given in favour of the officer in question or in which the officer is acquitted or in relation to certain applications by the officer to court under the Companies Act 1985 where relief is granted by the court. AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS 5.3 Insurance The restrictions imposed by the Companies Act 1985 do not prevent a company from taking out insurance for its officers against liabilities incurred for negligence, default, breach of duty or breach of trust of which he may be guilty in relation to the company. Certain insurers offer insurance against certain of these liabilities, subject to limitations. 6. VERIFICATION 6.1 Reducing the risks to the Company and its directors As the Company and each of its directors is responsible for the prospectus and as each of them will be potentially liable to investors suffering loss if the prospectus is inaccurate or does not contain all Material Information required by regulations 8 and 9 of the POS Regulations, it is in the interests of the Company and its directors to ensure that all reasonable steps are taken to reduce the risk of any claim arising. This is achieved in part by the process of verification in relation to the contents of the document. 6.2 Verification Verification takes the form of written questions put to the directors which aim to establish that each statement in the prospectus which may be relevant to a potential investor is true or, in the case of a statement of belief, that it is held on reasonable grounds and that a statement is not misleading in the light of the inference which a potential investor may reasonably draw from it. Each statement of fact should, where possible, be supported by evidence of the accuracy of the statement in question and each statement of belief should be supported by evidence that the belief is held on reasonable grounds. Evidence should consist of authoritative sources such as documents or extracts either from the Company's own records or, where appropriate, outside sources. The questions, answers and supporting evidence will be documented in the form of "verification notes" to provide prima facie evidence that the Company and its directors exercised due care in the preparation of the prospectus. 6.3 Delegation As it is often not practicable for all of the directors to be involved in every stage of verification, it is common for responsibility to be delegated to a number of individual AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS directors who are considered to be best placed to provide detailed answers to the verification questions and supporting evidence of the statements made in the prospectus. However, it is essential that each director is satisfied that the persons to whom the task is delegated are competent to answer the verification questions, that it is reasonable for him to rely on those persons in respect of the information which those persons are asked to verify and that those persons have verified the information in question. Each director should appreciate that it is not possible to delegate legal responsibility and that he will remain liable for the prospectus even if he has relied upon another to verify part of the particulars and notwithstanding that he may not have been involved in all stages of drafting the particulars. 6.4 Timing Verification will commence when the draft prospectus is in a relatively advanced form. Alterations to the draft prospectus will be verified and the verification notes amended to reflect these changes. The verification notes will be circulated among the directors to enable them to provide additional comment. After any comments have been received, the final form of verification notes will be approved at a meeting of the directors at which the directors will (among other things) accept ultimate responsibility by signing the verification notes, approve the prospectus and the inclusion in the prospectus of the responsibility statement referred to in paragraph 2.4(a) and authorise the submission to the Exchange of the prospectus and the written confirmation of acceptance of responsibility for the prospectus referred to in paragraph 2.4(b) above. 6.5 Effect Verification will provide a permanent record of the steps which the Company and its directors have taken to ensure that the prospectus complies with the legal obligations imposed upon each of them. It will provide the directors and the Company with a degree of protection against an allegation of recklessness or negligence and will assist the directors in establishing the accuracy of the prospectus. However, the verification process will not necessarily ensure that the responsibilities of the directors have been discharged to the requisite standard. It is therefore essential that before the prospectus and verification notes are approved, each director carefully considers the content of the prospectus and the verification notes to ensure that he is satisfied that the prospectus complies with the above requirements and, in particular, with the requirements of regulation 9 of the POS Regulations ie. that the prospectus contains all information that investors and their professional advisers would reasonably require, and reasonably expect to find there, for the purpose of making an informed assessment of the assets and liabilities, financial position, profits and losses, and prospects of the issuer of the securities and the rights attaching to those securities which is within his knowledge or which would be reasonable for him to obtain by making enquiries. AIM - RESPONSIBILITIES AND LIABILITIES OF DIRECTORS IN RELATION TO THE PUBLICATION OF A PROSPECTUS