San Francisco Archdiocese, Department of
Catholic Schools
Technology Plan: User Guide
San Francisco Archdiocese Technology Plan User Guide: INTRODUCTION
The San Francisco Archdiocese Technology Plan User Guide is designed to provide more detailed
strategies and resources for site technology committees writing their technology plan. It is a
compilation of strategies and resources from the Archdiocese Technology Committee. It is a fluid
document that will continue to evolve as the schools in the Archdiocese work with the Archdiocese
Technology Committee. The Department of Catholic Schools and the Archdiocese Technology
Committee will communicate regularly with each school regarding technology and technology
integration. The User Guide will add narrative language to the guidance sections provided in the
Archdiocese Technology Plan.
Each section will be followed by a list of links and resources where applicable.
Resources:
www.ncea.org/publicpolicy/federalprograms/e-rate/planning.asp NCEA technology planning guidance
www.cde.ca.gov/ctl California State Technology Plan
www.portical.org Technology Information Center for Administrative Leadership
www.clrn.org California Learning Resource Network
www.cde.ca.gov/edtech/ctap.htm California Technology Assistance Project (CTAP)
www.cde.ca.gov/ctl/edtechplan.pdf California technology planning guide
www.thesnorkel.org Contra Costa County technology director’s site for technology leaders
www.nctp.com/ National Center for Technology Planning
http://ali.apple.com Apple resources for education including a comprehensive technology planning guide
www.west.asu.edu/achristie Dr. Alice Christie at Arizona State University is a renowned technology leader
www.thegateway.org United States Dept. of Education sponsored portal site
www.glef.org George Lucas Educational Foundation site
http://school.discovery.com/schrockguide/index.html Kathy Schrock’s Guide for Educators
www.sfcatholicschools.org Department of Catholic Schools, Archdiocese of San Francisco website
www.ctnba.org Catholic Telemedia Network
Title Page
The title page can also include an image to graphically identify the site.
Your site
Contents
Name of School
Image
Table of Contents
The table of contents can include hyperlinks for ease of navigation.
Site Information
The site information section can be subdivided into factual information and a brief narrative describing technology at the
site. Some schools and districts include historical background of both the site and technology use, growth and integration
in this section.
Your site
Contents
Guidance
Name of School
Address
Principal, pastor, vice principal;
Secondary schools: principal and
president; other administrators as
needed
Phone and Fax Number
Web url; email address(es)
Affiliated public school district
1
Site Administrator(s)
Technology coordinator/mentor; IT
director
Other; Grades, total population,
demographics, etc.
Technology Committee
The technology committee is the advising group for the site regarding technology planning, implementation, integration,
evaluation and assessment.
Your site
Contents
Guidance
Site Administrator
See ATP Goal 1.
Technology Coordinator
Teacher/Staff
Objectivity amongst committee
Teacher/Staff
Technology experienced and
representative staff
Technology experienced
Parent
Parent
Others as needed
Representatives of Departments
Identify outside resource personnel for
objective input.
The site Technology Coordinator/mentor and site administrator should be the leaders in selecting the technology
committee. Protocols for communication, meetings, information distribution, etc. are decided immediately. The
technology committee determines the vision and mission for technology at the site, working in coordination with the
Department of Catholic Schools. The technology committee is responsible for needs surveys, inventory, etc. The
technology committee determines action steps in guiding the site towards its vision while adhering to its mission.
Vision Statement
The Department of Catholic Schools and the Archdiocese of San Francisco will partner with its K-12 schools to infuse 21st
Century information technology into every aspect of curriculum, teaching, communicating and professional growth. This
technology will facilitate the academic, spiritual and personal development of every student and educator through the
building of professional learning cultures and Christian communities within and among the schools of the Archdiocese.
A vision statement is a profession of belief setting a goal for the future.
Your Site
Contents
Guidance
Where does the site wish to move with
technology integration and implementation?
Resources:
www.fablevision.com/northstar/techplan/index.html
www.21stcenturyskills.org
Notes:
Make sure plans that conform to E-Rate guidelines are for at least three years. Key elements in denial of
technology plans are in the areas of budget, adequate technology support, and training. Please review ATP Goal 2a-e for
E-Rate specific guidelines.
2
Mission Statement
The Mission of the Department of Catholic Schools is to enable the schools within the Archdiocese of San Francisco to:
 design and develop a plan that will support and expand the educational environment where technology will be
integrated transparently into all areas of educational experience.
 use information technology to educate in light of the four-fold ministry of Catholic Education: message, worship,
service and community.
Your Site
Contents
Guidance
The Mission statement informs
the action steps in every other
area of the plan.
Mission statements are tangible, currently attainable action plans that lead towards the site vision. In many cases, the
action plan for technology will be included in WASC/WCEA accreditation reviews.
Notes:
3
Curriculum and School Administration Component
Curriculum and technology is the arena of change. Technology is now an integral facet of life in the 21st century. In
education, it has become ubiquitous as the pencil or chalkboard. Do we have pencil labs? Educators are often digital
rookies compared to our students who are the digital veterans. As we form our curriculum, we must meet the players at
the crossroads of technology integration.
Look to content standards in curriculum where technology can be used as a tool rather than as technology for
technology’s sake. Technology is one of a vast array of options in the teaching and learning process, and it is important
that we document how it is used in both a practical and visionary fashion.
i)
Needs and Resource Assessment
www.zoomerang.com an online survey tool, free with CTN subscription
www.inquisite.com
a more in depth online survey tool
http://school.discovery.com/schrockguide/eval.html an overview of surveys and assessments
http://www.firstmonday.dk/issues/issue7_12/gunn/ an excellent article on survey creation
Your Site
Contents
Guidance
Needs Assessment
See ATP Goals 3 and 7.
Student data used to inform
curricular needs.
Technology resources used to
meet student learning outcomes.
For K-8 schools, refer to SLE
goals and action plans for both
site and subject area integration.
For secondary schools, refer to
ESLR goals and objectives in
reference to technology.
Resources Assessment
Include personnel and
responsibility linked to next
section.
ii) Goals and Implementation Plan
(1) Archdiocesan goals for using technology to improve teaching and learning and implementation plan
(2) Goals for technology skill acquisition and implementation plan
(3) Goals for equity of access and implementation plan
(4) Goals for data, recordkeeping and assessment with implementation plan
(5) Goals for parent access and implementation
Your Site
Contents
Guidance
Goal statements followed by
implementation narrative.
Assessments for students,
teachers and educators’
educational technology skill levels
using National Educational
Technology Standards (NETS) as
a baseline.
Scheduling for equity of access.
See ATP Goals 3, 6 and 7.
Basic technology skills required
for integration and
implementation. Technology
integration will be effective and
have a direct impact on student
learning.
Plans for equitable technology
access. Include any inclusion
plans.
School management systems.
Data entry and storage plans.
Parent access and communication
with technology.
Acceptable Use Policy; Publication
policy including images, text,
multimedia and the internet.
4
See Administrative Resource
Guide.
Childhood Internet Protection
Act (CIPA) compliance is
required of plans that are
meeting E-Rate and NCLB
programs using the Internet
criteria:
Acceptable Internet Use
policy signed by
instructional and noninstructional staff, parents
and students.
Each instructional and noninstructional staff member will
meet with the Technology
Coordinator/mentor to plan
lessons. The instructional and/or
non-instructional staff member
coordinates the lesson with
assistance from the Technology
Coordinator/mentor.
Software and/or hardware
filtering installed on all
Internet linked computers,
sufficient to block access
to inappropriate content.
(6) Monitoring and evaluation, including indicators/benchmarks of success tied to student achievement
Your Site
Resources:
Contents
Guidance
Disaggregation of student
achievement data.
Data interpretation and evaluation.
How is student data used to
inform decision making with
technology?
What are the benchmarks, how
are they arrived at, and how can
they be met?
www.iste.org NETS Standards
http://cnets.iste.org
ITBS & SAT 9 scoring
www.thegateway.org United States Dept. of Education sponsored portal site
www.secondsiteconsulting.com Granular survey tools
www.edusoft.com In depth content based web application data tool
School management tools: SASI, Black Baud, Powerschool, Aspire, Filemaker Pro, etc.
5
Professional Development
Professional development for administrators, instructional and non-instructional staff is imperative for ongoing growth in
technology integration. Technology changes faster than any other component of education, and only through ongoing,
consistent professional development can a school maintain its technological relevance. On-site professional development
and collaboration may be drawn from current instructional and non-instructional staff, parents, outside resources
including local businesses or partnerships with other schools including institutes of higher education. Professional
development support can be gained through participation in numerous eligible titles of No Child Left Behind.
(a) Needs and resource assessment
(b) Goals and implementation
(c) Monitoring and evaluation
Your Site
Contents
Guidance
Needs and Resource Assessment
See ATP Goals 2 and 6.
Each school will enhance student
Goals and Implementation
Monitoring and Evaluation
Strategies for professional
development specified in
WASC/WCEA action plans.
Resources:
achievement by developing
processes and strategies to assist
instructional and noninstructional staff in the
application of information
technology to student
achievement of the school's
academic, spiritual, and
developmental outcomes.
www.siprep.org/prodev/index.cfm Professional development site at Saint Ignatius College
Preparatory where there are numerous links to additional resources.
www.fcoe.k12.ca.us/techprof CTAP teaching resources including a self evaluative survey.
Notes:
6
Infrastructure: Network, Hardware, Software
A thorough and comprehensive inventory of the technology infrastructure is essential for technology planning. When
assessing network structure, hardware and software there are some important factors that should be kept in mind:
Is the resource grade, age, gender appropriate? Is the software biased in any way? Does the resource match your site
needs, either current or projected? Is there vendor support? How much training is necessary for students and
instructional and non-instructional staff? Consider as many options and alternatives, and collaborate and communicate
with colleagues, tapping into the combined expertise of the Archdiocese when considering new resources.
a) Needs and resource assessment
b) Goals and implementation
c) Monitoring and evaluation
Your Site
Contents
Guidance
Needs and Resource Assessment
See ATP Goals 1, 5, 6 and 7.
Complete inventory; attach
spread sheet.
Network map and growth plan.
Printing and reproduction.
Include school management,
administrative software, and/or
library circulation applications.
CIPA requirements are
mandatory for many State and
Federal programs such as E-Rate
and NCLB.
Goals and Implementation
Monitoring and Evaluation
Relevant Documentation (site
licenses, warranty information,
etc.)
Security Protocol
CIPA Compliance-hardware or
software filtering
Technical Support
Technology support for maintenance, repair etc. is one of the hidden costs of integrating technology. In order to maintain
excellent technology resources, a comprehensive plan for desktop, network, hardware and software support is essential.
In addition to on-site resources from instructional and non-instructional staff and students and parents, third party
providers are a potential resource for this aspect of a site technology plan.
(d) Needs and resource assessment
(e) Goals and implementation
(f) Monitoring and evaluation
Your Site
Contents
Guidance
Needs and Resource Assessment
See ATP Goals 2, 4 and 7.
Training action plan.
Repair and retirement protocol.
Goals and Implementation
Monitoring and Evaluation
Obsolescence cycle
Resources:
www.techsets.org TechSETS is an extraordinary technology resource
www.genyes.org Generation Yes is the original model for students supporting technology.
7
Funding and Budget
Every site should have technology as a line item in its budget. The technology coordinator/mentor should be working
closely with the site administrator in formulating a budget. The technology leaders may also work closely with the site
development director, and take advantage of outside funding resources.
(a)
(b)
(c)
(d)
(e)
(f)
Your Site
Needs and resource assessment
Total cost of ownership
Identify current and potential funding sources
Reducing cost strategies
Goals and implementation
Monitoring and evaluation
Contents
Guidance
Needs and resource assessment
See ATP Goals 5, 6 and 7.
Budget overview including grant proposals.
NCLB implementation using
hardware/software.
Network support through E-Rate and CTF.
Total cost of Ownership: Personnel plus
combined cost of hardware, software,
network, repair and licensing. Total cost of
ownership also includes ISP, wiring,
electrical considerations, printing costs
(paper, cartridges, etc.) reproduction,
video and multimedia, local and long
distance telephone and fax lines, satellite
and wireless services, internet pipeline,
etc.
Total cost of ownership
Identify current and future funding
sources.
Cost reduction strategies
Goals, implementation, monitoring and
evaluation.
Appendices
Your Site
Contents
Guidance
Appendices can include: Inventory spread
sheet, Learning skills grid, URLs and
resource links, examples of student work,
lesson plan templates, survey templates,
communication templates etc.
Glossary
Glossary
ATC- Archdiocese Technology Committee
ATP- Archdiocese Technology Plan
CAIS- California Association of Independent Schools
CCC- California Catholic Conference
CIPA- Childhood Internet Protection Act
CTAP- California Technology Assistance Project
CUE- Computer Using Educators
DCS- Department of Catholic Schools
CTF- California Teleconnect Fund
CTN- Catholic Telemedia Network
ESLERS- Expected School Wide Learning Results
ISTE- International Society for Technology in Education
8
MCOE- Marin County Office of Education
NCEA- National Catholic Education Association
NCLB- No Child Left Behind
NETS- National Educational Technology Standards
SFUSD- San Francisco Unified School District
SLE- Student Learning Expectations (WASC)
SMCOE- San Mateo County Office of Education
TICAL- Technology Information Center for Administrative Leadership
WASC- Western Association of Schools and Colleges
WCEA- Western Catholic Education Association
NOTES:
9